HomeMy WebLinkAbout3/5/2003 - STAFF REPORTS (5) DATE: March 5, 2003
TO: City Council
FROM: Director, Department of Parks, Recreation and Facilities
APPROVE THE PURCHASE OF VEHICLES IN THE 2002/2003 REPLACEMENT CYCLE
RECOMMENDATION:
That the City Council approve the cooperative purchase of one (1) Crown Victoria
(unit price: $23,219); five (5) sedans (unit price: $15,003.60); one (1) F-350
service bed(unit price: $28,550);two(2) Ranger P/U (unit price: $12,657);two(2)
Explorer (unit price: $21,903); one (1) Explorer (unit price: $25,981); one (1)
Explorer (unit price: $23,988); one (1) Ranger (unit price: $15,300); and two (2)
Explorer ST (unit price: $20,038), through the County of Riverside from Ramsey
Street Ford, Banning, CA. The total amount for all vehicles, including applicable
sales tax of$23,347.03, is $324,599.03, .
SUMMARY:
The fleet is examined annually in conjunction with the budget process to determine
which units meet the replacement criteria established by the City Council via
Resolution Number 18834. The vehicles listed below constitute the package
identified for replacement in the current year.
BACKGROUND:
All City-owned vehicles and equipment are amortized for their expected life cycle
and accumulate funds from user departments for their scheduled replacement in
the MVR Fund. After qualifying units are identified, they are further reviewed for
the possibility of life extension before final recommendations are made each year
prior to purchasing. During review, it was determined that three (3) units meeting
the requirements for replacement could remain in service for additional time
without negative financial or operational impact.Also, staff determined that two(2)
units scheduled for replacement could be removed entirely, thereby reducing the
total number of vehicles maintained in our active fleet. This reduced the total
number of vehicle replacements for the current fiscal year from twenty-one (21)
to sixteen (16), as is being recommended.
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APPROVE THE PURCHASE OF VEHICLES IN THE 2002/2003 REPLACEMENT CYCLE
DATE: March 5, 2003
PAGE: Two
The following units comprise our final list of recommended replacements for fiscal
year 2002/03:
Unit# Department Model Price
1 2D1196 Police Crown Victoria 23,219.00
2 2D3397 Police Taurus 15,003.60
3 2D3797 Police Taurus 15,003.60
4 2D4397 Police Taurus 15,003.60
5 1 2D5197 Police Taurus 15,003.60
6 2D5597 Police Taurus 15,003.60
7 320195 Engineering Ranger 12,657.00
8 320595 Engineering Ranger 12,657.00
9 1 P4451 Fire Explorer 23,988.00
10 1 P4452 Fire Sport Track 20,038.00
11 1 P4453 Fire Sport Track 20,038.00
12 801095 Airport Explorer 21,903.00
13 801695 Airport Explorer 21,903.00
14 992892 Fleet F-350 28,550.00
15 800491 Convention Center Ranger 15,300.00
16 000297 City Manager_/dam Explorer 25,981.00
In accordance with Section VI of the City's Vehicle Replacement Policy and as a
part of our ongoing commitment to alternate fuel vehicles, all replacements are
evaluated for their potential replacement with dedicated CNG engines versus the
traditional gasoline powered engines.This practice has resulted in 31%of the City
of Palm Springs' total fleet being comprised of Alt-Fuel vehicles. However, there
are no CNG units being recommended in this purchase.
APPROVE THE PURCHASE OF VEHICLES IN THE 2002/2003 REPLACEMENT CYCLE
DATE: March 5, 2003
PAGE: Three
The Director of Procurement and Contracting, in accordance with Municipal Code
Section 7.09.010, has researched the comparative costs, values and feasability
of using our own competitive process versus the cooperative utilization of the
County of Riverside contract and finds that the County process is adequate to
protect the public interest and that the total cost of the vehicles is likely to be less
than could be obtained through an independent City process. Nominal fees for use
of the County contracts, totaling $800 for the 16 vehicles, were included in the
analysis.
Funds were appropriated for this transaction in the 2002/03 budget and are
available in Account No. 510-5475-50020, Motor Vehicles.
SCO T M(KESELL, Director HAROLD E.GOOD, CPPO, Director
/Department of Parks, Recreation and Facilities Procurement and Contracting
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APPROVEDr
City Manager �� ✓' 'r
ATTACHMENT:
1. Minute Order REVIEWED BY DEn OF FINANCE
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MINUTE ORDER NO.
APPROVING THE PURCHASE OF 16 VEHICLES
FROM RAMSEY STREET FORD, BANNING,
CALIFORNIA, FOR THE AMOUNT OF $324,599.03.
I HEREBY CERTIFY that this Minute Order, approving the purchase of 16 vehicles from
Ramsey Street Ford, Banning, California, for the amount of$324,599.03, was adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held on the 5`h
day of March, 2003.
BY: PATRICIA A. SANDERS
City Clerk