HomeMy WebLinkAbout3/19/2003 - STAFF REPORTS (6) DATE: MARCH 19, 2003
TO: CITY COUNCIL
FROM: CHIEF OF POLICE
AMENDMENT#2 - ALLOCATION POSITIONS AND COMPENSATION PLAN
RECOMMENDATION:
It is recommended that the City Council approve Amendment #2 to the Allocated
Positions and Compensation Plan, adopted by Resolution #20358, authorizing the
deletion of one Administrative Secretary and one Lead Custody Officer positions and the
addition of one Senior Secretary and one Custody Officer Supervisor positions.
SUMMARY:
This requested action would result in the second Amendment to the Allocation Positions
and Compensation Plan, which would result in the deletion of one Administrative
Secretary and one Lead Custody Officer positions and the addition of one Senior
Secretary and one Custody Officer Supervisor positions, to the Police Department. The
total number of allocation positions remains unchanged.
BACKGROUND:
For the past few years the job duties of the Administrative Secretary have changed so
that the job description falls more in line with the Senior Secretary position. In addition,
due to the recent retirement of the last incumbent the Finance Department has assumed
the payroll processing duties formerly assigned to this position. The remaining duties are
concentrated in the areas of claim vouchers, billings, payroll, purchase requisitions and
other items in the financial arena. Although the demand in the financial portion of the
position is great, the detailed, intricate secretarial duties as listed in the job description of
an Administrative Secretary are almost non-existent. The supervision of this person
would fall under the direction of a Division Head rather than the Department Head. To
better serve the Department and more efficiently manage the personnel, reclassifying the
Administrative Secretary position to a Senior Secretary position is the most sensible
solution.
The Lead Custody Officer position was .initially created to train new custody officers,
schedule custody officers, maintain and order jail supplies and conduct minor
investigations of jail incidents. Currently the Lead Custody Officer has no supervision
responsibilities. The supervision of jail personnel is considered a Police Sergeant
function, which raises issues of accountability and oversight. With the tremendous civil
liability associated with the care and safety of incarcerated individuals, this
reclassification will enhance supervision directly in the jail, potentially reducing civil claims
and increasing jail efficiency. This reclassification would bring additional responsibilities
to the Custody Officer Supervisor position such as evaluations of jail personnel, discipline
71*9-
matters, time card management and assisting in preparation and management of the jail
budget. A salary increase of 10%, from Range 26 to Range 30 is requested due to the
proposed increased responsibilities of the position.
FISCAL IMPACT:
The deletion of one Administrative Secretary position and the addition of one Senior
Secretary position would result in a salary savings of $5,664 annually. The deletion of
one Lead Custody Officer position and the addition of one Custody Officer Supervisor
would result in a salary increase of $3,684 annually, which would be realized from the
salary savings of the secretary position. There would be no change to the existing
budget.
GARYV " RON
Chibface
Approved
City Manager
Attachment: Resolution
REVIEWED BY DEPT.OF FINANCE
w �
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPROVING AMENDMENT #2 TO THE
ALLOCATED POSITIONS AND COMPENSATION PLAN,
ADOPTED BY RESOLUTION 20358.
WHEREAS an Allocated Positions and Compensation Plan was adopted effective June 5, 2002,
for the 2002-03 fiscal year by Resolution No. 20358; and
WHEREAS the City Council desires to amend said Allocated Positions and Compensation Plan
to effectuate a change of Police Department functions.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, that the
Allocated Positions and Compensation Plan for positions in the City Service for fiscal year 2002-
2003 is hereby amended as follows:
SECTION 1
Department Classification Range No. Added No. Deleted (Deletions)
Additions
Authorized Positions
Police 001-3010 Administrative Secretary MX39 (1) (1)
Police 001-3010 Senior Secretary G33 1 1
Police 001-3011 Lead Custody Officer G26 (1) (1)
Police 001-3011 Custody Officer Supervisor G30 1 1
Total authorized positions 2002-2003 Budget 459.50
Total (deletions) prior Amendments
Total additions prior Amendments
Total (deletions) this Amendment (2)
Total additions this Amendment 2
Total authorized positions as amended 459.50
SECTION 2. All provisions of this Resolution shall be effective immediately upon adoption.
ADOPTED THIS day of 2003.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
CITY CLERK CITY MANAGER
REVIEWED & APPROVED AS TO FORM 7