HomeMy WebLinkAbout3/26/2003 - STAFF REPORTS (2) DATE: March 26, 2003
TO: City Council
FROM: Executive Director—Airports
CONVENTION CENTER PHASE I IMPROVEMENTS — SCHEDULE RECOVERY PLAN
RECOMMENDATION:
It is recommended that City Council approve a Schedule Recovery Plan forthe Phase
I Convention Center Remodel project to increase administrative change order
authority, add a second superintendent and authorize weekend overtime.
BACKGROUND:
Regular reports to City Council have advised that the First Phase Convention Center
Expansion project has run into a series of problems related to unknown conditions
and design issues. Currently, the project is as much as three weeks behind and the
$241,235 contingency account is fully committed to changes with a current estimated
overrun of$16,000.
The completion of this project, both the meeting rooms and the kitchen, is tied to
contractual obligation of the Convention Center to handle incoming events/groups.
The development team has worked diligently to try and correct the schedule issues,
but it has seemed that for every step forward, two new problems have arisen.
It is the recommendation of the development management team that City Council
authorize additional superintendent help so one is focusing on the meeting rooms and
the other on the kitchen. This will allow for an intensive management effort on both
portions of the project; such is not feasible with the single position allocated in
Turner's contract. The cost of this item is approximately $29,700.
The second recommendation is to authorize the use of Saturday overtime to try and
catch up the schedule. The cost of this would be approximately $25,000.
And, lastly, the project contingency fund is fully committed and the demolition of the
kitchen has yet to occur. If the kitchen follows the same pattern of discovery of
unknown issues, there will be additional change orders which are estimated at
$60,000.
Summary of recovery plan costs:
1. Current contingency overrun $ 16,000
2. Additional superintendent $ 29,700
3. Overtime allowance $ 25,000
4. Potential change orders 60,000
Total $130,700
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Convention Center P-1 Improvements - Recovery Plan
March 26, 2003
Page Two
Attached is a Resolution which would approve the above plan and authorize the
project administrator an additional $101,000 in change order authority (current
overrun $16,000 + overtime $25,000 and potential changes $60,000). Funding to
cover these additional costs will come from the Second Phase expansion budget. A
Budget Resolution taking funds from current reserves to be replenished by future
years' incremental TOT collections is also attached.
rgk-:�f�—
ALLEN F. SMOOT, AAE
Executive Director—Airports
APPROVED
City Manager `
ATTACHMENT:
1. Resolutions (2)
REVIEWED BY DEPI OF FINANCE
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA,APPROVING
A CONSTRUCTION SCHEDULE RECOVERY
PLAN FOR PHASE I CONVENTION CENTER
EXPANSION/REMODEL PROGRAM.
WHEREAS the City has undertaken the remodel of the Convention Center involving the
kitchen and additional meetings rooms and design issues along with unknown conditions
have resulted in a delay in schedule as much as three weeks; and
WHEREAS the Convention Center is contractually obligated to provide facilities for incoming
groups which require an on-time completion; and
WHEREAS the project management team has met and developed a strategy to recover the
schedule,
NOW THEREFORE BE IT RESOLVED BY THE City Council of the City of Palm Springs as
follows:
Section 1. Turner Construction Company contract #A4577 is hereby amended to
authorize an additional superintendent on the project for a nine-week period
at $29,700.
Section 2. The construction project management team is hereby authorized to utilize
overtime to accelerate the remaining schedule up to a total of$25,000.
Section 3. The contingency account is hereby increased by $101,000 and the Project
Administrator is authorized to approve change orders up to that total amount.
ADOPTED this day of 2003.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM
a�
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AMENDING THE BUDGET FOR THE 2002-03
FISCAL YEAR.
WHEREAS Resolution 20357 approving the budget for the fiscal year 2002-03 was adopted
on June 5, 2002; and
WHEREAS the City Manager has recommended, and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
inter-fund cash transfers as required in accordance with this Resolution, and that Resolution
20357, adopting the budget for the 2002-03 fiscal year is hereby amended as follows:
SECTION 1. ADDITIONS
Fund Activity Account Amount
261 4282 50003 $130,000
Capital Projects Fund Convention Center Buildings& Equip
Purpose To cover additional costs of Phase I Convention Center expansion.
SECTION 2. SOURCE Community Promotion Fund reserves (via interfund transfers)
to be repaid from future years' revenue from the TOT rate
increase.
Fund Activity Account Amount
112 29301 $130,000
Community Fund Balance
Promotion
Adopted this day of 12003
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED AND APPROVED �C ,