HomeMy WebLinkAbout4/2/2003 - STAFF REPORTS (13) DATE: April 2, 2003
TO: City Council
FROM: Director of Public Works/City Engineer
SWIM CENTER, POOL HOUSE & CONCESSION STAND IMPROVEMENTS
RECOMMENDATION:
It is recommended that the City Council reject all bids for the Swim Center, Pool House &
Concession Stand Improvements, City Project 98-21; and authorize re-bidding of Bid
Schedule A (swim center equipment replacement) and Bid Schedule C (pool deck
resurfacing) only.
SUMMARY:
Award of this contract would have provided for replacement of swimming pool equipment
for the existing Palm Springs Swim Center and construction of a new pool house (locker
room and restroom facility)and concession stand(administration building), also associated
with construction of the Palm Springs Skate Park facility located within Sunrise Park.
Construction bids received on March 11, 2003, exceeded the project estimate; budgeted
funds are unavailable to cover the lowest, responsive, responsible bidder.
BACKGROUND:
Widespread community support for, as well as previous Council endorsement of
construction of a community skate park facility within the Sunrise Park grounds led to the
award of a design contract with Site Design Group on April 24, 2002. Included in their
contract was the preparation of plans to replace the swim center equipment and plans for
construction of a new pool house(locker room and restroom facility)and concession stand
(administration building). The two component projects (Swim Center and Skate Park)were
separately bid due to funding considerations and to allow use of local funds on the Swim
Center project.
The plans and specifications for this project were prepared by the City's consultant, Site
Design Group, and on December 18, 2002, the City Council approved and adopted the
specifications for this project, and authorized advertisement for construction bids. The
project was bid with three Bid Schedules (A through C).
Bid Schedule A includes all work necessary to remove and replace the existing swim center
mechanical equipment (pumps, filters, and heating system).
Bid Schedule B includes all work necessary to construct the new pool house(bath, shower,
and locker room facility)and concession stand(administration and office facility),consisting
of approximately 5,522 square foot building, with all utilities, facilities, furnishings and
fixtures.
Additive Bid Schedule C includes all work necessary in installing anew pool deck coating
of the existing swim center pool deck.
104
Swim Center, Pool House&Concession Stand Improvements
April 2,2003
Page 2
On January 25 and February 1, 2003, the project was advertised for bids, and at 3:00 P.M.
on March 11,2003, the Department of Procurement and Contracting received bids from the
following contractors:
Contractor Bid Sch A Bid Sch B Bid Sch C Total
J. Murrey Construction, Inc. $395,000.00 $1,125,000.00 $71,000.00 $1,591,000.00
Redlands, CA
4-Con Engineering $298,702.00 $1,226,293.00 $75,000.00 $1,599,995.00
Fontana, CA
Doug Wall Construction, Inc. $280,856.00 $1,342,225.00 $76,000.00 $1,699,081.00
Bermuda Dunes, CA
Commercial Diversified, Inc. $335,000.00 $1,300,000.00 $85,000.00 $1,720,000.00
Twentynine Palms, CA
At the last City Council study session,the City Council was updated on the status of this and
the Palm Springs Skate Park Construction, (City Project 02-23). Staff had previously
provided a final budget estimate of approximately $1,600,000 for the total project (Swim
Center and Skate Park) which was determined by estimates provided by the City's
consultant, Site Design Group. Given the fact that the Skate Park project's lowest bid was
approximately$800,000 the combined total project cost of both the swim center and skate
park projects is approximately $2,400,000.
City Council directed staff to proceed with the redesign of the skate park project by
relocating it easterly to clear the existing swim center restroom facility, and to postpone
construction of the new restroom and locker room facility as bid with the swim center project.
However, the critical element of the swim center project that requires implementation is the
replacement of the swim center equipment, and with Council's concurrence, staff was
directed to re-bid the swim center project without the new building scope of work.
SUBMITTED:
�_�
DAVID J. BARAKIAN
Director of Public Works/City Engineer
APPROVED:
DAVID H. READY
City Manager
ATTACHMENTS:
1. Minute Order
CITY OF PALM SPRINGS
NOTICE INVITING BIDS
For constructing:
Swim Center, Pool House & Concession Stand Improvements
City Project 98-21
N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Swim
Center, Pool House & Concession Stand Improvements, City
Project 98-21, will be received at the office of the Director
of Procurement and Contracting of the City of Palm Springs,
California, until 2 :30 P.M. on February 25, 2003 , at which
time they will be opened and read aloud.
N-2 DESCRIPTION OF THE WORK: The Work comprises the
construction of a new bath and locker room facility and
concession/administration building, complete with all
required fixtures; removal and replacement of existing swim
center filtration, heating and chemical equipment and
systems, complete and in place; and all appurtenant work.
The work shall be coordinated with the concurrent
construction of the separately bid contract for the Palm
Springs Skate Park Construction, City Project 02-23 . In
submitting a bid, bidders agree to all required coordination
efforts necessary to stage, phase, and schedule its work to
be consistent with the timing of concurrent construction by
other contractors that will be preparing portions of the job
site in advance of, concurrent with, or after the work that
is necessary as part of this contract .
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids to
reject any or all bids, to waive any informality (non-
responsiveness) in a bid, or to make award to the lowest
responsive, responsible bidder on the basis of the total sum
of Bid Schedule A, B, and Additive Bid Schedule C, and reject
all other bids, as it may best serve the interest of the
City. Bidders shall bid on all Bid Schedules .
(b) As a condition of award, the successful bidder will
be required to submit payment and performance bonds and
insurance .
N-4 BID SECURITY: each bid shall be accompanied by a
certified or cashier' s check or Bid Bond in the amount of 10
percent of the total bid price of the total sum of Bid
SWIM CENTER, POOL HOUSE&CONCESSION STAND IMPROVEMENTS
CITY PROJECT NO.98-21
1/24/03 1 NOTICE INVITING BIDS
PAGE 1
Schedule A, B, and Additive Bid Schedule C, payable to the
City of Palm Springs.
N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the
Total Bid Price for a period of 60 calendar days from the
date of bid opening.
N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor
shall possess a valid Class B Contractor license at the time
of submitting bids .
N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the
Work is with all local funds and, as provided under City
Charter, will NOT require compliance with the prevailing wage
requirements of the State of California.
N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to
receive 100 percent of payments due under the Contract
Documents from time to time, without retention of any portion
of the payment by the City, by depositing securities of
equivalent value with the City in accordance with the
provisions of Section 22300 of the Public Contract Code.
N-9 PRE-BID VISIT TO WORK SITE: Prospective bidders are
required to attend a pre-bid walk through of the proposed
work site and existing facilities which will be conducted by
the City at 10 : 00 A.M. on February 11, 2003 . Bidders should
meet at the Community Center located on Pavilion Way, in the
Sunrise Park grounds . Failure to participate in the pre-bid
walk through may render a bidder as non-responsive.
N-10 OBTAINING OR INSPECTING CONTRACT DOCUMENTS:
(a) Contract Documents may be inspected without charge at
the office of the City Engineer, 3200 East Tahquitz Canyon
Way, Palm Springs, CA 92262 .
(b) Complete sets of said Contract Documents may be
purchased at $75 . 00 per set and are obtainable from the
office of the City Engineer, 3200 East Tahquitz Canyon Way,
Palm Springs, CA 92262 . No refund will be made of any
charges for sets of Contract Documents .
(c) An additional fee of $35 . 00 will be charged for sets
of documents sent by mail .
N-11 ADDRESS AND MARKING OF BIDS: The envelope enclosing
the Bid shall be sealed and addressed to the City of Palm
SWIM CENTER,POOL HOUSE&CONCESSION STAND IMPROVEMENTS
CITY PROJECT NO.98-21
1/24/03 NOTICE INVITING BIDS
PAGE
Springs, and shall be delivered or mailed to the Director of
Procurement and Contracting at 3200 East Tahquitz Canyon Way,
Palm Springs, CA 92262 . The envelope shall be plainly marked
in the upper left hand corner with the name and address of
the Bidder and shall bear the words "Bid For. . . " followed by
the title of the Project and
the date and hour of opening Bids. The certified or cashier' s
check or Bid Bond shall be enclosed in the same envelope with
the Bid.
Date
By
David J. Barakian, PE
Director of Public Works/City Engineer
SWIM CENTER,POOL HOUSE&CONCESSION STAND IMPROVEMENTS
CITY PROJECT NO.98-21
1/24/03 NOTICE INVITING BIDS
PAGE 3
PALM
1� City of Palm Springs
11
Department of Public Works and Engineering
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C 3200 E.Tabquia Canyon Way • Palm Springs, California 92262
F���\ - Tel:(760)323-8253 • Fax: (760) 322-8360 • Web: www.ci.pafm-sprmgs.ca.us
CITY OF PALM SPRINGS
Public Works & Engineering Department
P.O. Box 2743
Palm Springs, CA 92263
ADDENDUM NO. 2
To all prospective bidders under Specifications for the Swim Center, Pool House & Concession
Stand Improvements, City Project No. 98-21, which are to be received by the City of Palm
Springs at the office of the Director of Procurement and Contracting at 3200 E. Tahquitz
Canyon Way, Palm Springs, CA 92262, until 3:00 P.M. on Tuesday, March 4, 2003 (as was
revised with Addendum No. 1):
I. The following changes and clarifications shall be documented and considered as
revisions to the project drawings:
A. Sheet C-4.4 (4 of 57) shows the required installation of new pool equipment. With
regard to the new heaters to be installed within the existing swim center
mechanical room, in the event the new equipment will not physically fit through the
existing doorway and into the existing swim center mechanical room, the
Contractor shall be responsible for removal and replacement of the exterior CMU
block wall of the mechanical room as required to deliver, furnish and install the
specified heater equipment. All existing conduit, conductors, equipment and
appurtenances currently attached or adjacent to the exterior wall to be protected
in place, shall be removed and reinstalled as required. The cost of this required
work shall be considered as included in the lump sum bid for Bid Schedule A, and
no additional compensation shall be allowed therefore.
B. Sheet A-2.0 (7 of 57) shows an entry/exit gate between the new locker room/rest
room building and the administration/concession stand building, as well as separate
entrance and exit gates to the Skate Park. An asterik (*) indicates that the 8' high
wall connected to the east side of the administration/concession stand building, as
well as the separate entrance and exit gates to the Skate Park and 8' high wrought
iron fence are to be coordinated with construction as part of City Project 02-23.
The asterik (*) indication referring to the 8' high wall connected to the east side of
the administration/concession stand building is incorrect. This wall is to be
constructed as part of the new administration/concession stand building, included
in the scope of work identified by Bid Schedule B, and is more clearly shown on
Sheet S-2.1 (25 of 57). Sheet S-2.1 identifies this wall, as well as the other walls
that are part of the Skate Park entrance, all of which shall be constructed as part
of the work included in Bid Schedule B.
Post Office Box 2743 0 Palm Springs, California 92263-2743
Swim Center, Pool House&Concession Stand Improvements
City Project 98-21
Addendum No.2
February 20,2003
C. Sheet A-2.0 (7 of 57), as well as the "Detail Grades Adjacent to Building" Detail,
provided on Sheet C-4.2 (57 of 57), shows the Swim Center entry/exit gate located
between the new locker room/rest room building and the administration/concession
stand building; as well as the Skate Park separate entrance and exit gates. The
asterik (*) indication should also refer to the Swim Center entry/exit gate located
between the new locker room/rest room building and the administration/concession
stand building. This gate, as well as the other 8' high wrought iron fence and Skate
Park entrance and exit gates are within the scope of work included with the Palm
Springs Skate Park Construction, City Project 02-23. The Contractor shall not
include the cost of furnishing and installing these gates or wrought iron fence;these
gates and fence will be furnished and installed as part of the construction, under
separate contract, of the Palm Springs Skate Park, City Project 02-23.
II. The Special Provisions as originally issued shall be used in submitting bids, and an
acknowledgment of receipt of this Addendum No. 2 shall be entered on Page 2 of the
Bid forms. Failure to provide such acknowledgment shall render the bid as non-
responsive and subject to rejection.
Date: February 20, 2003 BY ORDER OF THE CITY OF PALM SPRINGS
By dxL
David J. Barakian, PE
Director of Public Works/City Engineer
Civil Engineer C 28931
�t LI `'* 'I,
City of Palm Springs
i
Department of Public Works and Engineering
�`� �n"��„ �� 3200 P"'Pahquitz Canyon Way • Palm Springs, California 92262
o Tel: (760)323-8253 • Pax: (760)322-8360 • Web:www.ci.palm-springs.ca.us
CITY OF PALM SPRINGS
Public Works & Engineering Department
P.O. Box 2743
Palm Springs, CA 92263
ADDENDUM NO. 4
To all prospective bidders under Specifications for the Swim Center, Pool House & Concession
Stand Improvements; City Project No. 98-21, which are to be received by the City of Palm
Springs at the office of the Director of Procurement and Contracting at 3200 E. Tahquitz
Canyon Way, Palm Springs, CA 92262, until 3:00 P.M. on Tuesday, March 11, 2003 (as was
revised with Addendum No. 3):
I. The following changes shall be made in Part III - Technical Specifications:
A. Add the following Section 1 .06 "Swimming Pool" to Section 01561, Temporary
Environmental Controls:
The City of Palm Springs will be responsible for emptying and removing a sufficient
volume of water from the swimming pool facility to allow for the removal and
replacement of all required swimming pool equipment, as well as temporary
filtration and chemical treatment of the swimming pool facility during construction.
B. Section 10170 "Plastic Toilet/Shower Compartments", Part 2 - Products,
Subsection 2.02 - Materials, specifies solid phenolic and polymer toilet partitions.
Addendum No. 3 clarified that solid phenolic core toilet partitions were to be used.
Addendum No. 3 was in error. Solid plastic (polymer) toilet partitions as specified
in Section 10170 (solid polymer resin with homogenous color, minimum 1" thick,
seamless construction and edges eased) shall be used.
ll. The following changes and clarifications shall be documented and considered as
revisions to the project drawings:
A. Detail 3 "Overhead @ Women's Shower-103" on Sheet A8.0 (18 of 57) shows the
specified (T-Bar) ceiling mounted directly to roof joists. The following additional
provisions and details shall be considered as included in the Detail, and elsewhere
where this connection detail would be required:
1 . Suspend Tee's from plywood sheathing directly below roof channels.
2. Attach edge moldings to top chord of steel bar joists and T.S. louver headers
with TEK screws @ 24" o.c.
3. Ceiling slope to follow roof slope.
4. Manufacturer to verify ceiling mounting acceptability prior
t`o)installation.
f tl r
Post Office Box 2743 • Palm Springs, California 92263-2743
f M
Swim Center, Pool House&Concession Stand Improvements
City Project 98-21
Addendum No.4
February 28, 2003
III. The Special Provisions as originally issued shall be used in submitting bids, and an
acknowledgment of receipt of this Addendum No. 4 shall be entered on Page 2 of the
Bid forms. Failure to provide such acknowledgment shall render the bid as non-
responsive and subject to rejection.
Date: February 28, 2003 BY ORDER OF THE CITY OF PALM SPRINGS
By r7 Cam(
Marcus L. Fuller, PE
Acting Director of Public Works/City Engineer
Civil Engineer C 57271
d fz 1 J, No,3547
CITY OF PALM SPRINGS
NOTICE INVITING BIDS
`„) , rLbQ For constructing:
SWIM Center, Pool House &
.1, � _ConcesslorrSiantl-Improver'nents--
u ` - City Project 98-21
10e fi,;' NOTICE IS HEREBY GIVEN that sealed bids
for
for the pro Center, Coal House 9 Concession1, willbe
Stand Improvements, of
] Protect or of will be
received at the office of the Director l Procure-
ment ment and Contracting of the City of Palm Springgs,
at which t until 2.they
P.M. on February ad 2003,
at which time they will he opened and read aloud.
N-2 DESCRIPTION OF THE WORK: The Work
comprises the construction of a new bath and
PROOF OF PUBLICATION locker roam facility and concession/administration e-
building, complete with all required fixtures; re-
moval and replacement of existing swim center
filtration, heating and chemical equipment and
(20I5.5.C.C.P) systems, complete and in place; and all appurte-
nant work.The work shall he coordinated with the
concurrent construction of the separately bid con-
tract for the Palm Springs Skate Park Construc-
tion, City Project 02-23. In submitting a bid, bid-
ders agree to all required coordination efforts
necessary to stage,phase, and schedule its work
to be consistent with the timing of concurrent
construction by other contractors that will be pre-
paring portions of the job site in advance of, con-
current with, or after the work that Is necessary
as part of this contract.
STATE OF CALIFORNIA N-3 AWARD OF CONTRACT:
(a)The City reserves the right after opening bids
- County Of Riverside to reject any or all bids, to waive any informality
- - - — - - --- - - (non-responsiveness) in a bid, or to make award
to the lowest responsive, responsible bidder on - --
the basis of the total sum of Bid Schedule A, B,
and Additive Bid Schedule C, and retest all other
bids,as It may best serve the interest of the City.
Bidders shall bid on all Bid Schedules.
to)As a condition of award,the successful bidder
will be required to submit payment and perfor-
mance hands and Insurance
N-4 BID SECURITY:each bid shall be acconi
nied by a certified or cashier's check or Bid Bond
in the amount of 10 percent of the total bid pprice
I am citizen of the[lolled States And a resident Of of the total sum of Bid Schedule A, B,and ddi-
A trve Bid Schedule C, payable to the City of Palm
Springs.
the County aforesaid; I am over the age of eighteen N-5 BIDS TO REMAIN OPEN: The Bidder shall
year's,and not a party t0 or interested in the guarantee the Total Bid Price for a period of 60
above-entitled matter.I am the principal clerk Of a calendar days from the date of bid opening.
printer Of the,DESERT SUN PUBLISHING N-6 CONTRACTOR'S LICENSE CLASSIFICA-
TION:The contractor shall a times a valid class
B Contractor license h the Line of salad Class
bids.
printed and published in the city of Palm Springs, N-7 PREVAILING WAGE RATES NOT APPLICA-
County of Riverside,and which newspaper has been BLE: Funding for the Work is with all local funds
adjudged anewspaper of general circulation by the and,as provided under City Charter,will NOT re-
quire compliance with the prevailing wage re-
Superior Court of the County of Riverside,State of quirements of the State of California.
California under the date of March 24,1988.Case N-8 RETAINAGE FROM PAYMENTS: The Con-
tractor may elect to reserve 100 percent of ay-
Number 191236;that the notice,of which the ments due under the Contract Documents pay-
Number
annexed is a printed copy(set in type time to time, without retention of any portion of
not smaller the payment by the Clty, by depositing securities
of aq uivalent value with the Cdy in accordance
than non pariel,has been published in each regular with the provisions of Section 22300 of the Public
and entire issue of said newspaper and not in any Contract Code.
supplement thereof on the following dates,t0 wit: N-9 PRE-BID VISIT TO WORK SITE: Prospective
bidders are required to attend a pre-bid walk
through of the proposed work site yand-existing
January 25t1r,February 1st facilities. .M bon Feibruary11,,conducted0 Bidders should
-------------_ ------------______________ meet at the Community Center located on Pavil-
ion Way, in the Sunrise Park grounds. Failure to
participate in the pre-bid walk through may ren-
der a bidder as non-responsive.
'----------- OBTAINING OR INSPECTING CONTRACT
DOCUMENTS:
All in the year 2003 DOCUMENTS:
(a)Contract Documents may City
inspected without
I certify (Or declare under penalty of perjury that the charge at the office of the, P Engl peer, , CA
foregoing is true and correct. East Tahquitz Canyon Way, Palm Springs, CA
92262.
3rd (b) Complete sets of said Contract Documents
Dated at Palm Springs,California this-------------daymay be ppurchased at$75.00 per set and are ob-
joinable fmm the office of the City Engineer,3200
F¢bl"UarY East Tahquitz Canyon Way, Palm Springs, CA
92262 No refund will he made of any charges for
Of_____________________________________ 2003 sets of Contract Documents.
n li An ad fee of$35.00 will be charged for
se
sets of documents sent by mail
`----- ---------J------------------------------- N-11 ADDRESS AND MARKING OF BIDS: The
envelope enclosing the Bid shall be sealed and
Signature addressed to the City of Palm Springs, and shall
be delivered or marled to the Director of Procure-
ment and Contracting at 3200 East Tahquitz Can-
yon Way, Palm Springs, CA 92262.The envelope
shall be plainly marked in the upper left hand cor-
ner with the name and address of the Bidder and
shall bear the words "Bid For..." followed by the
title of the Project and the date and hour of open-
ing Bids. The certified or cashier's check or Bid
Bond shall be enclosed in the same envelope
with the Bid
Date
By/s/David J. Betaken, PE,'- r of P ' lic Works/City Engineer
MINUTE ORDER NO.
REJECTING ALL BIDS FOR THE SWIM CENTER, POOL
HOUSE & CONCESSION STAND IMPROVEMENTS, CITY
PROJECT 98-21;AND AUTHORIZING RE-BIDDING OF BID
SCHEDULE A (SWIM CENTER EQUIPMENT
REPLACEMENT) AND BID SCHEDULE C (POOL DECK
RESURFACING) ONLY
I HEREBY CERTIFY that this Minute Order, rejecting all bids for the Swim Center, PoolHouse &
Concession Stand Improvements, City Project 98-21; and authorizing re-bidding of Bid Schedule
A (swim center equipment replacement) and Bid Schedule C (pool deck resurfacing) only, was
adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the
2"a day of April, 2003.
PATRICIA A. SANDERS
City Clerk