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Home My WebLink About04671 - POLICE OVERTIME GRANT STATE OFFICE OF TRAFFIC SAFETY DUI ENFORCEMENT DOCUMENT TRACKING page: 1 Report: Expired documents Summary March 4,2008 Condition: Oldest Date= 1 1,Groups=POLICE DEPARTMENT,ALL Services,ALL XREFs Document# Description, Axnr9yal-Date_ Expiration Qate Closed Date i A4671 state Grant For Enforcement Of D U 1 02/19/2003 03/3112007 Company Name: California Office Of Traffic Safety Address: Group: POLICE DEPARTMENT �U^ 0 / Service: In File xRef: POLICE DEPARTMENT Ins.Status: Certificate and Policies are OK A4723 State and Loral Task Force Agreement W 06/18/2003 09/30/2007 Company Name: U.S. Department of Justice DEA Address: Riverside District Office, 4470 011vewoed Avenue, Riverside, CA 92501-4155 Phone: (951)328-6050 Group: POLICE DEPARTMENT Service: In Process 'r xRef: GARY JEAN DRON (760)323-8126 Ins. Status: Certificate and Policies are OK �7 A4837 Additional Officers For pui Project 03/17/2004 09/01/2004 Company Name: Riverside County Sheriffs Department Address: Group: POLICE DEPARTMENT Service: In File xRef: POLICE DEPARTMENT Ins.Status: Certificate and Policies are OK Kathie Hart From: Ron Stairs Sent: March 10, 2008 9:14 AM To, Kathie Hart Subject: RE. Contrarts All of those can he closed as they are all expired We have new contracts with them, or new grants. Capt. Ron Starrs Frown: Kathie Hart Sent: Thursday, March 06, 2.008 5:11 PM To: Ron Stairs Subject: RE: Contracts Pen Please let me know which ones may be closed. rr atl-,ie Hart, CPJIC CI7/07f D V Lii r.,rvCf 4r 7,, 3e OJ Ta6ru ,.' .L ,rn I!m Kathie HartC��rglnr;nrirr sp co nnv From: Ron Starrs Sent: March 06, 2008 5:04 PM To: Kathie Hart Subject: Contracts I have the list ([Document Tracking) of all our expired contracts. Do I need to do anything with it? Capt Ron Starrs Palm Springs Police Depl. PO Box 1830 Palm Springs, CA 92263 (760) 323-8120 FAX 778-8443 6-FATE OF CALIFORNIA ARNOLD SCRWART,FNEGGEn, GOVERNOR BUSINESS,TRANSPORTATION AND HOUSING AGENCY DALE E.BONNIER,SECRETARY OFFICE OF TRAFFIC SAFETYuryJ,,, ; 7000 FRANKLIN BOULEVARD,SUITE 440 SACRAMENTO.CA 99623-1 B99 www.ots.ca.gov (916)262-0090 (900)705.2929 MDO-Referral) - olrffcz (916)262-2960(FAX) oiLiiwiiie AAIRrt ( December 17, 2007 Grant No.AL0331 I Gary Jeandron, Chief Palm Springs Police Department 200 South Civic Palm Springs,CA 92262 Dear Chief Jeandron: i Thank you for your participation in the Office of Traffic Safety (OTS)grant program. OTS recently completed a review of your final report for the"Palm Springs Police Department DLY1 Enforcement and Collision Reduction Project." We congratulate your agency for completing the objectives outlined in the grant agreement. It has been a pleasure to assist you in this grant. If we may be of further assistance to the Palm Springs Police Department,please contact our office. Sincerely, CIMSTOPHER J-MURPEY Director KY:ag cc: David Ready RECEIVED MAY 16 2006 STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER, GOVERNOR BUSINESS,TRANSPORTATION AND HOUSING AGENCY SUNNE WRIGHT MCPEAK, SECRETARY OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BOULEVARD,SUITE"0 SO900V 95823-1699 WWW.OYSCB i.,� „•h per" p�U.?�'il"t2'„ �1 (916)262-0990 (800)735-2929(TT/TDD-Referral) ' (9 16)262-2960(FAX) OFCTRAFFIC SAFETY O May 3, 2006 + Project No. AL0331 Gary Jeandr Revision No. 5 Cyr L J� Chief of Police � Palm Springs Police Department 200 South Civic Palm Springs, CA 92262 l Dear Chief Jeandron: Your January 27, 2006, request for a 12 month no-cost time extension from March 31, 2006, to March 31, 2007, for the "Palm Springs Police Department DUI Enforcement and Collision Reduction Project" is approved. This extension will allow for completing of the grants' obj ectives. Enclosed are the revised and approved project agreement pages. These documents replace the existing corresponding pages in your project agreement file. If'you have any questions, please contact Tony Sordello, Regional Coordinator, at (916) 262-0985 or e-mail at tordello@ots.ca.gov. Sincerely,, q CHRISTOPHER J. MURPHY Director TS:jo Enclosures cc: David Ready Fiscal Office of Traffic Safety Grant Agreement DUI Enforcement Amend 2 of A4671 14 State of California MO 7831 03-15-06 _PROJECT NUMBER ,um OFFICE OF TRAFFIC SAFETY AL0331 GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE PALM SPRINGS POLICE DEPARTMENT DUI ENFORCEMENT AND COLLISION REDUCTION PROJECT 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CITE OF PALM SPRINGS Month—Day-Year 3. AGENCY UNIT TO HANDLE PROJECT From: 11/1/2002 PALM SPRINGS POLICE DEPARTMENT To: 3/31/2007 5. PROJECT DESCRIPTION (Provide an overview of the project activities that will address the problem statement,in approximately 100 words. Space is limited to six lines.) The Palm Springs Police Department is dedicated to reducing the number of traffic collisions through proactively conducting DUI patrol saturation and DUI checkpoints. The goals of this program are the following: reducing the number of total fatal and injury collisions, reducing impaired-driving fatal and injury collisions, increasing the number of DUI arrests, and obtaining a reduction of traffic offenses through increased issuance of citations for hazardous violations. This will be accomplished by the use of overtime to deploy Patin Springs Police Department skilled officers and allied agencies' officers on duty during high-risk times to enforce traffic laws. The department will also work with the community and media to promote traffic safety education. The sergeant supervising the Traffic Unit will compile statistical information and oversee the program to ensure that objectives are met. Further, the Department will continue to work collaboratively with 29 other law enforcement agencies in Riverside County as part of the OTS funded "Avoid the 30" campaign. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: S 250,440.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Gary Jeandron PHONE:(760)323-8126 NAME: David Ready PHONE:(760)323-8201 TITLE: Chief of Police FAX: (760)323-8173 TITLE: City Manager FAX: ADDRESS: 200 South Civic ADDRESS: 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs, CA 92262 E-MAIL: garyj@ci.palm-springs.ca.us E-MAIL: davidr@ci.palm-springs.ca.us (S gnature) (Date) (Signature) Date C. FISCAL OR ACCOUNTING OFFICIAL A OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Craig Graves PHONE:(760)323-8221 NAME: Craig Graves APPROED 8Y MY COUNCIL TITLE: Director of Finance FAX: Hn0 I`�2JI �•1 •®b E"ll��a� ADDRESS: 3200 E. Tahquitz Carryon Way ADDRESS: 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs, CA 92262 E-MAIL: ATTEST: �i � � !� '� ✓ , trrt/.G�.�Jet �_A� (Sqw aktre) (Date) CITY CLERK ��IIIJJIII TS-38 (Rev. 5105) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 1 PROBLEM STATEMENT The City of Palm Springs has experienced a growth in population since 2001, and steady increases in traffic and higher levels of congestion on its road system. However, due to competing priorities and manpower limitations the level of traffic and DUI enforcement has remained constant or decreased slightly from levels in the early 1990's. To improve our traffic and DUI enforcement capabilities the Department is looking at ways to enhance traffic officer staffing levels. Currently, the Preliminary Alcohol Sensors (PAS) devices operated by the department are antiquated. Also, the department does not have video recording equipment for sobriety checkpoints to record Field Sobriety Tests of DUI suspects. Videotapes of DUI stops are vital for supporting prosecution that the FSTs were conducted in accordance with requirements. Also, the department lacks in-car video cameras for recording the audio-visual actions of both the department's officers and DUI suspects. In-car video tapes are vital for supporting prosecution that the FSTs were conducted in accordance with requirements. The department needs to augment the number of Evidential Portable Alcohol System (EPAS) devices beyond the allotment it will receive from the State Department of Justice. OTS provided DOJ a grant for 1,000 EPAS devices. The Palm Springs Police Department will receive a few EPAS devices. Due to the value of these devices in promoting efficiency of collecting breath evidence of DUI, and the high alcohol-involved traffic issues occurring in the City of Palm Springs,the department needs more EPAS devices. PROJECT GOALS 1. To reduce the number of total injury and fatal collisions by 20% from the calendar 2001 base year total of 322 to 258 by March 31, 2007. 2. To reduce alcohol involved fatal and injury collisions by 30% from the calendar 2001 base year total of 45 to 32 by March 31, 2007. 3. To reduce speed related fatal and injury collisions by 10% from the calendar 2001 base year total of 70 to 63 by March 31, 2007. PROJECT OBJECTIVES 1. To increase DUI arrests 30% from the calendar year 2001 base year total of 232 to 302 by September 30, 2003, and an additional 10%to 332 by March 31, 2007. 2. To conduct a total of 8 briefing trainings for DUI by March 31, 2007. 3. To conduct 35 special DUI enforcement operations aimed at the drinking drivers, other drug impaired drivers, and drowsy drivers by September 30,2003, and an additional 55 operations by March 31, 2007. 4. To conduct 3 sobriety checkpoints by September 30, 2003, and an additional 3 sobriety checkpoints by March 31, 2007. OTS-38b(Rev. 5105) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 2 Media Obiectives a. To issue a press release announcing the kick-off of the project by April 3, 2006. The press releases and media advisories, alerts, and materials must be forwarded to your OTS Regional Coordinator and the OTS Public Information Officer at piona,ots.ca.gov for approval 5 days prior to the issuance date of the release. b. To submit resulting electronic media articles by 9 a.m. to the OTS Public Information Officer by e-mail at pio a ots.ca.gov and OTS Regional Coordinator, or fax printed clips to (916) 262-2960. Include publication name and date the article was published on all clips. c. To use the following standard language in all press, media, and printed materials: "Fundingfor this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration': d. To e-mail the OTS Public Information Officer at pio cots.ca.gov and OTS Regional Coordinator at least one month in advance, a short description of any new traffic safety event or program. METHOD OF PROCEDURE Phase 1 —Program Preparation (April 1, 2006—August 15, 2006) During this phase of the grant, the City of Palm Springs Police Department will implement a traffic/DUI enforcement program utilizing officers on an overtime basis, These officers will focus on hazardous vehicle code violations and DUI enforcement. Computerized input of citations and arrest data will be recoverable, and provides measurable results. These results will be compared on a monthly basis to determine if grant objectives are being met, and/or if a measurable reduction in traffic violations is noted. Equipment will be procured. The Palm Springs Police Department has an agreement with State DOJ crime labs to service, and calibrate the Evidential Portable Alcohol System (EPAS) devices. A roll-call training program will be provided to assist patrol operations personnel. This training outlines the goals, objectives, and method of operation of this program. Officers selected to participate will be updated on current traffic situations and will be prepared to implement the program. Phase 2—Pro¢ram Operations (April 1, 2006—March 31, 2007) Training will be accomplished, and the DUI Enforcement and the Collision Reduction Program will be accomplished by deploying personnel during peak traffic flow times at locations identified as high collision locations. DUI Checkpoints will be conducted at various locations 3 times during the time frame. Immediately upon deployment,project data will be collected and be evaluated as stated. Community involvement will be employed throughout the program by providing public information through the City's PIO explaining the programs objectives. OTS-38b(Rev.5105) SCHEDULE A PROJECTNO: AL0331 PROJECT DESCRIPTION PAGE 3 Phase 3—Data Gathering& Reporting:—(Throughout Project Period) Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending December 31 will include year to date comparisons of goals and objectives. If required the Quarterly Evaluation Data Form, Schedule C, will be completed each quarter and submitted as part of the QPR. These reports will compare actual project accomplishments with the planned accomplishments. They will include information concerning changes made by the project Director in planning and guiding the project efforts. Reports shall be completed in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications (OTS-33) included within this agreement. METHOD OF EVALUATION Using the data compiled in Phase 3, the project manager will evaluate: (1) how well the stated project goals and objectives were accomplished, (2) if all the activities outlined in the "Method of Procedure" were performed in accordance with the project agreement; and (3) was the project cost effective? ADMINISTRATIVE SUPPORT This program has full support of the Chief of Police, the City Manager, and the City Council. Every effort will be made to continue the activities after the project conclusion. OTS-38b(Rev. 5105) SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 FISCAL YEAR ESTIMATES COST CATEGORY FY-1 FY-2 FY-3 11/01/02 10/01/05 10/01/06 TOTAL COST thru thru thru TO PROJECT A. PERSONNEL COSTS 09/30/05 09/30/06 03/31/07 Positions and Salaries 2 Traffic Officers, 1 CSO 468 hours (67 nights) 60,383.17 $60,383.17 @ $43/hour 2 Traffic Officers, 1 CSO 234 hours (34 nights) 30,146.32 30,146.32 @$43/hour 2 Traffic Officers, 1 CSO 472 hours (67 nights) 60,826.51 60,826.51 @ $43/hour 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Total $90,529.49 $60,826.51 $0.00 $151,356.00 B. TRAVEL EXPENSE PTS Seminar'02, '04, '05 400.00 200.00 $600.00 OTS Conference 2 officers; 6 officers SFST 5,851.39 5,851.39 training 7 officers SFST training 2,388.61 820.00 3,208.61 Category Sub-Total $6,251.39 $2,588.61 $820.001 $9,660.00 C. CONTRACTUAL SERVICES Allied agencies for saturation patrols 1,632.48 16,992,26 16,992.26 $35,617.00 0.00 0.00 Category-Sub-Totall $1,632.481 $16,992.26 $16,992.261 $35,617.00 OTS-38d(Rev. 5105) SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 FISCAL YEAR ESTIMATES COST CATEGORY FY-I FY-2 FY-3 11/01/02 10/01/05 10/01/06 TOTAL COST thru dun thru TO PROJECT D. EQUIPMENT 09/30/05 09/30/06 03/31/07 17,200.00 0.00 0.00 $17,200.00 0.00 0.00 0.00 Category Sub-Totall $17,200.00 $0.00 $0.001 $17,200.00 E. OTHER DIRECT COSTS 3 P.A.S. Devices 2,500.00 $2,500.00 2 P.A.S. "Sniffer" Wands 2,000.00 2,000.00 2 In-car camcordera 15,527.00 14,896.39 30,423.39 1 Hand held camcorder with tripod 1,783.61 1,783.61 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Totall $21,810.61 $14,896.391 $0.001 $36,707.00 F. INDIRECT COSTS $0.00 Category Sub-Totall $0.001 $0.001 $0.00 PROJECT TOTAL $137,423.97 $95,303.77 $17,812.26 S250,540.00 OTS-38e(Rev. 5105) STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER, GOVERNOR BUSINESS,TRANSPORTATION AND HOUSING AGENCY SUNNE WRIGHT McPEAK, SECRETARY OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BOULEVARD,SUITE 440 wg I '_'� CA 9 5 823-1 8 9 9 �'. ",'' :; `s}2��^ � I ww.O 5 ca. J (916)262-0990 (600)735-2929(TUTDD-Referral) CALIFORNIA OFFICE (916)262-2960(FAX) OF TRAFFIC SAFETY July 20, 2005 Project No. AL0331 Revision No. 3 Gary Jeandron Q -I Chief of Police Palm Springs Police Department ,r 200 South Civic Palm Springs, CA 92262 c, Dear Chief Jeandron: "' "0'o Your recent request to transfer $2,200 from Contractual Services to Equipment for the ` DUI Enforcement and Collision Reduction Project is approved. The revision allows for iprocurement of a radar trailer to reduce motorist speeds, hence collisions. Enclosed are the revised and approved project agreement pages. These documents replace the existing corresponding pages in your project agreement file. If you have any questions, please contact Lisa Dixon, Regional Coordinator, at (916) 262-0978 or e-mail at ldixon@ots.ca.gov. Sincerely, CHRISTOPHER J. MURPH� Acting Director APPROVED BY CITY COUNCIL LD:kn mQ 'l o* Enclosure cc: David Ready Fiscal i AwtI Page 2 (Office of Traffic Safety Use Only) I I EFFECTIVE DATE OF AGREEMENT: 10/1/2004 GRANTEE PALM SPRINGS PROJECT No. AL0331 8. Action No. 6 Date: 7/18/2005 10. TYPE OF AGREEMENTI Initial Revision I X Cont. FUND PROGRAM TASK NO. F.Y. Revision No. 3 Date: 7/18/2005 164 I 05-AL 2 2005 9. Action Taken 11. FUNDING DISPOSITION&STATUS Fiscal Year Amount Funds transferred between cost categories. 2002-03 41,877.94 2003-04 49,827.41 Total funds programmed remain unchanged. 2004-05 158,734.65 I Total 250,440.00 Obligated This Action 0.00 Previously Obligated 250,440.00 Total Amount Obligated 250,440.00 Amount Suspended 0.00 State FY 2004-05 2700-101-0890 (208/04) TOTAL FUNDS PROGRAMMED 250,440.00 Federal Catalog No. 20.600 12. BUDGET SUMMARY(From Schedule B Detail)- FISCAL YEAR GRANT PERIOD ENDING: 9/30/2005 ADJ 2002-05 2002-05 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 0.00 151,356.00 151,356.00 151,356.00 B. Travel Expenses 0.00 9,660.00 9,660.00 9,660.00 C. Contractual Services (2,200.00) 37,817.00 35,617.00 35,617.00 D. Equipment 2,200.00 15,000.00 17,200.00 17,200.00 E. Other Direct Costs 0.00 36,607.00 36,607.00 36,607.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 0.00 250,440.00 250,440.00 250,440.00 13. PROJECT APPROVAL&AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT& FUNDING AUTHORIZED BY NAME: LISA DIXON NAME: MARILYN H. SABIN TITLE: Regional Coordinator TITLE: Assistant Director of Operations PHONE: (916) 262-0978 E-MAIL: ldixon@ots.ca.gov Office of Traffic Safety Office of Traffic Safety 7000 Franklin Blvd., Suite 440 7000 Franklin Blvd., Suite 440 Sacramento, CA 95823 Sacramento, CA 95823 Signature Signature �' �1 OTS-38a' (Rev 5/98) i 4 SCHEDULE B A411 Page 1 ` DETAILED BUDGET ESTIMATE I PROJECT No. AL0331 COST CATEGORY FISCAL YEAR ESTIMATES FY-1 FY-2 FY-3 FY-4 11/1/02 10/01/03 10/01/04 1011105 TOTAL COST A. PERSONNEL COSTS 9/30/03 09/30/04 09/30/05 03/31/06 TO PROJECT Positions and Salaries 2 Traffic Officers, 1 CSO $27,871.26 $40,111.47 $69,273.27 $137,256.00 1,064 hours (152 nights) @ $43/ hour 1 Sgt., 7 Officers 1 CSO, 1 14,100 14,100 Dispatcher Checkpoint 33 hours @ 43 per hour 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Total 27,871.26 $40,111.47 $83,373.27 $ 0.00 151,356 B. TRAVEL EXPENSE PTS Seminar'02, '04, `05 200 200 200 600 OTS/Lifesavers Conference 2004 767 1,467.99 2,234.99 In-State—2 officers 6 Officers to attend SFST training 2,325.01 4,500 6,825.01 $820 per officer Category Sub-Total 200 3,092.01 $6,167.99 $200 9660 C. CONTRACTUAL SERVICES Allied agencies for saturation 0 0 35,617.00 35,617.00 patrols. 0.00 0.00 Category Sub-Total $0 $0 $35,617.00 $ 0.00 35,617.00 OTS 38d(10/99) Revised:07/15/05 1 SCHEDULE B j Page 2 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 COST CATEGORY FISCAL YEAR ESTIMATES FY-1 FY-2 FY-3 FY-4 11/1/02 10/01/03 10/01/04 1011105 TOTAL COST D. EOUIPMENT 9/30/03 09/30/04 09/30/05 03/31/06 To PROJECT One Radar Trailer $17,200 $17,200 0.00 0.00 0.00 0.00 0.00 Category Sub-Total $ 0.00 $ 0.00 $17,200 $ 0.00 $17,200 E. OTHER DIRECT COSTS 3 P.A.S. Devices and 2 PAS 3,969 3,969 "Sniffer"Wands DUI Checkpoint Barricades 5,000 5,000 2 in-car camcorders 13,606.68 1,105.00 14,711.68 1 Hand held camcorder with tripod 1,160.85 1,160.85 2 EPAS Devices 8,896.39 8,896.39 Printing 0 1,730 1,730 TV Production 200 550 750 DVD RAM Media 85.43 Sales Tax and Video Unit Install 303.65 Category Sub-Total 13,806.68 6,623.93 $16,176.39 $ 0.00 $36,607 F. INDIRECT COSTS 0 0 0 0 $0.00 Category Sub-Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 PROJECT TOTAL I $41,877.94 I $49,827.41 $158,534.65 $200.00 I $250,440 OTS 38e(10/99) Revised:07/15/05 rarU/Uloce of I ramc aafety DUI Enforcement Grant Agr Amendment#1 AGREEMENT#4671 State of California MO 7635, 2-16-05 Business,Transportation &Housing Agency — - —- r .. ., •• PROJECT Nunn;Ea OFFICE OF TRAFFIC SAFETY AL0331 GRANT AGREEMENT PAGE 1 1. PROJECT TITLE PALM SPRINGS POLICE DEPARTMENT DUI ENFORCEMENT AND COLLISION REDUCTION PROJECT 2. NAME OE APPLICANT AGENCY 4. PROJECT PERIOD CITY OF PALM SPRINGS Monde—Day-Year 3. AGENCY UNIT TO HANDLE PROJECT From: 11/1/2002 PALM SPRINGS POLICE DEPARTMENT To. 3/31/2006 5. PROJECT DESCRIPTION The Palm Springs Police Department is reducing traffic collisions through proactively conducting DUI patrol saturation, DUI checkpoints, and deploying a radar trailer. The goals of this program are the following: reducing the number of total fatal and injury collisions; reducing impaired-driving fatal and injury collisions; increasing the number of DUI arrests; deploying the radar trailer; conducting speed enforcement operations; and, obtaining a reduction of traffic offenses through Increased issuance of citations for hazardous violations. This will be accomplished by the use of overtime to deploy Patin Springs Police Department skilled officers and allied agencies' officers on duty during high-risk times to enforce traffic laws. The department will also work with the community and media to promote traffic safety education. To ensure that objectives are met, the sergeant supervising the Traffic Unit will compile statistical information and oversee the program. Further, the Department will continue to work collaboratively with 29 other law enforcement agencies in Riverside County as part of the OTS fimded"Avoid the 30"DUI campaign 6. FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: S 253,000.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Gary Jeandron PRONE:(760) 323-8126 NAME: David Ready PRONE:(760) 323-8201 TITLE: Chief of Police FAX: (760) 323-8173 TITLE: City Manager FAX: ADDRESS: 200 South Civic ADDRESS: 3200 E. Tahquitz Canyon Way Palm Spnngs, CA 92262 Palm Springs, CA 92262 E-MAIL: garyj@ci.palm-springs.ca.us E-MAIL: davidr@ci.palm-springs.ca.us ��(J'+ig/,aature) (Date) (Jigizalure�` %`� z(Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO Pt REC Rq,Y ��COUNCIL NAME: Thomas Kanarr PrIONE:760) 323-8221 NAME: Thomas Kanarr U Trn,r: Director of Finance FAX: ADDREss: 3200 E. Tahquitz Canyon Way ADDRESS: 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs;C.A 92262 E-MAIL: tjom)k*ci.palm-springs.ca.us ATTEST:/y �61 (Signature) (Date) /G Y Clerk OTS-38 (Rev. 11/99) Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2004 GRANTEE PALM SPRINGS PROJECT NO. AL0331 8. Action No. 5 Date: 1/10/2005 10. TYPE OF AGREEMENTI Initial I I Revision I Cont. IX FUND PROGRAM 1 TASK NO. F.Y. Revision No. 2 Date: 1/10/2005 164 05-AL 2 1 2005 9. Action Taken 11. FUNDING DISPOSITION &STATUS Fiscal Year Amount- Project continued in FY 2005. Unexpended 2004 HSP funds of$158,734.65 reobligated for expenditure in 2005. 2002-03 41,877.94 2003-04 49,827.41 2005 HSP grant funds of$0.00 obligated. 2004-05 158,734.65 Total funds programmed remain unchanged. Total 250,440.00 Obligated This Action 158.734.65 Previously Obligated 91,705.35 Total Amount Obligated 250,440.00 Amount Suspended 000 State FY 2004-05 2700-101-0890 (208/04) TOTAL FUNDS PROGRAMMED 250,440.00 Federal Catalog No. 20.600 12. BUDGET SUMMARY(From Schedule B Detail)-FISCAL YEAR GRANT PERIOD ENDING: 9/30/2005 2005 2002-04 2002-05 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 83,373.27 67,982.73 151,356.00 151,356.00 B. Travel Expenses 6,367.99 3,292.01 9.660.00 9,660.00 C. Contractual Services 37,817.00 0.00 37,817.00 37,817.00 D. Equipment 15,000.00 0.00 15,000.00 15,000.00 E. Other Direct Costs 16.176.39 20,430.61 36,607.00 36.607.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 158,734.65 91,705.35 250,440.00 250,440.00 13. PROJECT APPROVAL&AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT&FUNDING AUTHORIZED BY NAME: DENNIS HALL NAME: MARILYN H. SABIN TITLE: Regional Coordinator 'TITLE: Assistant Director of Operations PHONE: (916) 262-0999 E-MAIL: dhall@ots.ca.gov Office of Traffic Safety Office of Traffic Safety 7000 Franklin Blvd., Suite 440 7000 Franklin Blvd., Suite 440 r amento, CA 95823 Sacramento, CA 95823 G' Signature ,r �. �'-"� �` Signature o'" ° cx" ��,;,•- n tiCr"� Z.s^-�� F"� OTS-38a* (Rev 5/98) Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2003 GRANTEE PALM SPRINGS PROJECT NO. AL0331 8. Action No. 4 Date: 1/10/2005 10. TYPE OF AGREEMENTI Initial I Revision I X Cont. I FUND PROGRAM TASK NO. F.Y. Revision No. 2 Date: 1/10/2005 164 04-AL 1 2 I 2004 9. Action Taken 11. FUNDING DISPOSITION &STATUS Fiscal Year Amount 2004 HSP grant funds reduced to agree with costs reported through 9/30/04. 2002-03 41,877.94 2003-04 49,827.41 $158,734.65 reprogrammed for expenditure in 2005. 2004-05 158,734.65 Equipment cost category added. Funds transferred between cost categories. Total 250,440.00 Time extension of 18 months through 3/31/06, Obligated This Action (158,734.65) Previously Obligated 250,440.00 Total funds programmed remain unchanged. Total Amount Obligated 91,705.35 Amount Suspended 158,734.65 State FY 2003-04 2700-101-0890 (157/03) TOTAL FUNDS PROGRAMMED 250,440.00 Federal Catalog No. 20.600 12. BUDGET SUMMARY(From Schedule B Detail)-FISCAL YEAR GRANT PERIOD ENDING: 9/30/2004 ADJ 2002-04 2002-04 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs (83,373.27) 151,356.00 67,982.73 151,356.00 B. Travel Expenses (1,867.99) 5,160.00 3,292.01 9,660.00 C. Contractual Services (62,317.00) 62,317.00 0.00 37,817.00 D. Equipment 0.00 0.00 0.00 15,000.00 E. Other Direct Costs (11,176.39) 31,607.00 20,430.61 36,607.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS (158,734.65) 250,440.00 91,705.35 250,440.00 13. PROJECT APPROVAL&AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT&FUNDING AUTHORIZED BY NAME: DENNIS HALL NAME: MARILYN H. SABIN TITLE: Regional Coordinator TITLE: Assistant Director of Operations PHONE: (916) 262-0999 E-MAIL: dhall@ots.ca.gov Office of Traffic Safety Office of Traffic Safety 7000 Franklin Blvd., Suite 440,' 7000 Franklin Blvd., Suite 440 ,_Sacramento, CA 95823 Sacramento, CA 95823 Signature Signature OTS-38a'(Rev 5/98) SCHEDULE B Page 1 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 FISCAL YEAR ESTIMATES COST CATEGORY FY-1 FY-2 FY-3 FY-4 11/1/02 10/01/03 10/01/04 1011105 TOTAL COST A. PERSONNEL COSTS 9/30/03 09/30/04 09/30/05 03/31/06 To PROTECT Positions and Salaries 2 Traffic Officers, 1 CSO $27,871.26 $40,111.47 $69,273.27 $137,256.00 1,064 hours (152 nights) @ $43/ hour 1 Sgt., 7 Officers 1 CSO, 1 14,100 14,100 Dispatcher Checkpoint 33 hours @ 43 per hour 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Total 27,871.26 $40,111.47 $83,373.27 $ 0.00 151,356 B. TRAVEL EXPENSE PTS Seminar'02, '04, `05 200 200 200 600 OTS/Lifesavers Conference 2004 767 1,467.99 2,234.99 In-State—2 officers 6 Officers to attend SFST training 2,325.01 4,500 6,825.01 $820 per officer Category Sub-Total 200 3,092.01 $6,167.99 $200 9660 C. CONTRACTUAL SERVICES Allied agencies for saturation 0 0 37,817.00 37,817.00 patrols. 0.00 0.00 Category Sub-Total $0 $0 $37,817.00 $ 0.00 37,817.00 OTS 38d(10/99) Revised:12/16/04 SCHEDULE B Page 2 DETAILED BUDGET ESTIMATE PROJECT No. A]L0331 COST CATEGORY FISCAL YEAR ESTIMATES FY-I FY-2 FY-3 FY-4 11/1/02 10/01/03 10/01/04 1011105 TOTAL COST D. EQUIPMENT 9/30/03 09/30/04 09/30/05 03/31/06 TO PROJECT One Radar Trailer $15,000 $15,000 0.00 0.00 0.00 0.00 0.00 Category Sub-Total $ 0.00 $ 0.00 $15,000 $ 0.00 $15,000 E. OTHER DIRECT COSTS 3 P.A.S. Devices and 2 PAS 3,969 3,969 "Sniffer"Wands DUI Checkpoint Barricades 5,000 5,000 2 in-car camcorders 13,606.68 1,105.00 14,711.68 1 Hand held camcorder with tripod 1,160.85 1,160.85 2 EPAS Devices 8,896.39 8,896.39 Printing 0 1,730 1,730 TV Production 200 550 750 DVD RAM Media 85.43 Sales Tax and Video Unit Install 303.65 Category Sub-Total 13,806.68 6,623.93 $16,176.39 $ 0.00 $36,607 F. INDIRECT CASTS 0 0 0 0 $0.00 Category Sub-Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 PROJECT TOTAL $41,877.94 $49,827.41 $158,534.65 $200.00 $250,440 OTS 38e(10/99) Revised:12/16/04 SCHEDULE B-1 PROJECT No. AL0331 BUDGET NARRATIVE Page 1 This project will cost$253,000 and involve the following expenditures: PERSONNEL COSTS Utilizing overtime at an average cost of$43 per hour for overtime salaries and wages, the Palm Springs Police Department will deploy trained DUI officers along with a Community Services Officer (CSO) to patrol saturation and DUI checkpoints. The first year will fund 392 hours for 56 nights of DUI patrol and 3 checkpoints. The second year will fund 672 hours for 96 nights of DUI patrol and 3 additional checkpoints. During DUI checkpoints, the project will also be paying overtime hours for a CSO and a dispatcher. TRAVEL EXPENSE One Traffic Division Sergeant attending the 2002, 2004, and 2005 PTS Seminar. Two officers attending the 2005 OTS Summit 2004 Lifesaver Conference, $2,500 (2 officers @ $1,250) DUI Training (registration, travel, lodging, and per diem) CONTRACTUAL SERVICES On designated days/nights, the Palm Springs PD will supplement its DUI saturation patrols through contracted support from allied agencies. The Contractors shall participate in the City's driving under the influence ("DUI") enforcement programs by assigning police officers to conduct DUI patrol saturation and DUI checkpoints in the City during high-risk times to enforce traffic laws. Contractors shall provide said police officers for a period not to exceed eight (8) hours per program. The assignment of police officers shall be coordinated between the City's Traffic Unit sergeant and the Contractor. For each shift that Contractor's police officers will be assisting the City, each of Contractor's police officers shall attend the City's shift briefing. Contractors shall provide, as needed, one supervisor to work up to eight (8) hours per program. For each shift that Contractors are providing police officers to the City, Contractors shall provide all necessary documentation and other information requested by City to City as may be reasonably necessary for City to comply with the terms and conditions of the DUI Grant. EQUIPMENT One Radar-Trailer OTHER DIRECT COSTS Printing and educational materials will be purchased to provide support for the program objectives. The department will purchase 3 Preliminary Alcohol Screening Devices (PAS), 2 "EPAS"Evidential Portable Alcohol System devices, and 2 PAS "Sniffer" wands for use by the grant officers. The department will purchase 2 digital in-car camcorders, and 1 digital handheld camcorder for use by the grant officers and at the DUI checkpoints. OTS-38f(Rev 10/99) SCHEDULE B-1 PROJECT No. AL0331 BUDGET NARRATIVE Page 2 Palm Springs PD has an agreement with Time-Warner Channel 10 for our TV production, "Code 3 -Desert Beat." There's no cost (public service) for broadcasting, but costs are incurred for filming and editing. The department uses a barricade service to provide safe cone patterns and signage for the DUML checkpoints conducted. INDIRECT COSTS None PROGRAM INCOME When a vehicle is impounded or stored by the Palm Springs Police Department the registered owner is required to pay a$75.00 administrative fee prior to the vehicle being released. These funds are deposited to the general fund and help recover the costs associated with the Police Department's enforcement operations. OTS-38f(Rev 10/99) STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER, GOVERNOR BUSINESS, TRANSPORTATION AND HOUSING AGENCY SUNNE WRIGHT MCPEAK, SECRETARV OFFICE OF TRAFFIC SAFETY y� `- 7000 FRANKLIN BOULEVARD,SUITE 440 '(�S'I ,`i ,L r SACRAMENTO,CA 95823-1899 °9 s C 1 ry G L�t .,I"eI III V S. Dy SL L''r• www.ots.ca.gov CITY P (916)262-0990 (800)735-2929(TUTDD-Referral)(916)262-2960(FAX) 2005 2 PM � CALIFORNIA OFFICE OF TRAFFIC SAFETY IAiCITY CLEFO'l d January 13, 2005 Project No. AL0331 Revision No. 2 Gary Jeandron Chief of Police Palm Springs Police Department 200 South Civic Palm Springs, CA 92262 Dear Chief Jeandron: Enclosed are the continuation documents for your traffic safety project. These documents reflect adjustments to prior fiscal year funding based on costs reported through September 30, 2004. The Office of Traffic Safety(OTS) has adjusted current year funding to reflect the approved carryover of unexpended prior year funds. Your request for an I9-month no-cost time extension from September 30, 2004, to March 31, 2006, is approved. The time extension requires a new Page 1 of the Project Agreement reflecting that the project period concludes March 31, 2006. This extension will allow for strategic realignment using contracting of allied agencies. Also, your request to transfer $15,000 from Contractual Services to Equipment is approved. The revision allows for the procurement of a radar trailer to reduce motorists' speeds,hence collisions. Your request to transfer$4,500 from Contractual Services to Travel is approved. The revision allows for in- state travel to the OTS Summit and Specialized Field Sobriety Testing Training. Your request to transfer $5,000 from Contractual Services to Other Direct Costs is approved. The revision allows for procuring a cone pattern set-up for each DUI/DL checkpoint to enhance officers' safety. The time-extension and inclusion of the radar hailer necessitate a revision of the goals and objectives contained in Schedule A. Please consult with your Regional Coordinator on the revision process. Further, the Schedule A-1 Agency Contribution needs to be revised to reflect the extension and expanded operations. If you have any questions, please contact Dennis Hall, Regional Coordinator, at(916) 262-0999 or e-mail at dhall@ots.ca.gov. Sincerely, CHRISTOPHER J. MURPH� Interim Director DH:kn Enclosure cc: Fiscal MINUTE ORDER NO. 7635 APPROVING AMENDMENT 1 TO AGREEMENT 4671 EXTENDING THE AGREEMENT TO MARCH 31, 2006 FOR THE DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT GRANT FROM THE OFFICE OF TRAFFIC SAFETY IN THE AMOUNT OF $253,000 TO INCREASE ENFORCEMENT OF LAWS RELATING TO DUI AND COLLISION REDUCTION. A04671 I HEREBY CERTIFY that this Minute Order, approving Amendment 1 to Agreement 4671 extending the agreement to March 31, 2006 for the Driving Under the Influence (DUE) Enforcement grant from the Office of Traffic Safety, in the amount of $253,000, to increase enforcement of laws relating to DUI and collision reduction, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16{h day of February, 2005. .....r„ i a'` JL - JAMESTHOMPSON City Clerk State of California A Business,Transportation&Housing Agency PROJECT NUMBER OFFICE OF TRAFFIC SAFETY AL0331 GRANT AGREEMENT PSPD/Office of Traffic Safety PAGE Grant Agreement AGREEMENT #4671 1. PROJECT TITLE M07261 , 2-19-03 PALM SPRINGS POLICE DEPARTMENT DUI ENFORCEMENT AND COLL,v__.. 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CITY OF PALM SPRINGS Month—Day-Year 3. AGENCY UNIT TO HANDLE PROJECT From: 11/1/2002 PALM SPRINGS POLICE DEPARTMENT To: 9/30/2004 5. PROJECT DESCRIPTION The Palm Springs Police Department is dedicated to reducing the number of traffic collisions through proactively conducting DUI patrol saturation and DUI checkpoints. The goals of this program are the following: reducing the number of total fatal and injury collisions, reducing impaired-driving fatal and injury collisions, increasing the number of DUI arrests, and obtaining a reduction of traffic offenses through increased issuance of citations for hazardous violations. This will be accomplished by the use of overtime to deploy Palm Springs Police Department skilled officers and allied agencies' officers on duty during high-risk times to enforce traffic laws. The department will also work with the community and media to promote traffic safety education. The sergeant supervising the Traffic Unit will compile statistical information and oversee the program to ensure that objectives are met. Further,the Department will continue to work collaboratively with 29 other law enforcement agencies in Riverside Comity as part of the OTS funded"Avoid the 30" campaign. 6. FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 253,00 17oo/--) 7. APPROVAL SIGNATURES /{ttti�� iJ/ 7�r� Clty Clerk A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Gary Jeandron PHONE:(760)323-8126 NAME: David Ready PHONE:(760)323-8201 TITLE: Chief of Police FAX: (760) 323-8173 TITLE: City Manager FAX: ADDRESS: 200 South Civic ADDRESS: 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs, CA 92262 a> E-MAIL: garyl i.palm-springs.ca.us E-MAIL: davidr9ei.palm-springs.ea.us t I'(f gnature) (Date) (Signature) � � (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Thomas Kanarr PHONE:760)323-8221 NAME: Thomas Kanarr TITLE: Director of Finance FAX: ADDRESS: 3200 E. Tahquitz Canyon Way ADDRESS: 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs, CA 92262 E-mIAIL: tomk@ci.palm-springs.ca.us i �p�✓ ,u.//6 ,37V'tlt%n (Signature) (De(te) OTS-38 (Rev. 11/99) STATE OF CALIFORNIA 0 OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS-33 (Rev. 5/21/01) Terms, Conditions, and Certifications Specific to the Agreement Between the Office of Traffic Safety and the Applicant Agency APPLICANT AGENCY OTS PROJECT NUMBER Palm Springs Police Department AL0331 The following are included herein and constitute a part of this Agreement: OTS-38—Page I Schedule B-1 —Budget Narrative Schedule A—Project Description Schedule C—Quarterly Evaluation Data(when required) Schedule A-1 —Administrative Support OTS-33 —Terms, Conditions, and Statement Certifications Specific to the Agreement Between OTS and the Applicant Agency Schedule B—Detailed Budget Estimate General Terms, Conditions, and Certifications (Rev. 4/01)* *See OTS Grant Program Manual,Volume II, Chapter 6. Volume 11 is available on-line at www.ots.ca.gov. TERMS AND CONDITIONS It is imderstood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: I. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation. 2. OTS will withhold or disallow grant payments, reduce or terminate grant fiords, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or prograin guidelines (Volume II, Chapter 3.9). This may include, but is not limited to, the following: • Failure to submit acceptable and timely reimbursement claims. • Failure to submit acceptable and timely quarterly performance reports; and • Failure to submit an acceptable and timely Schedule C (Quarterly Evaluation Data OTS-38g). (Applies only when a Schedule C has been required.) 3. If, during the term of the grant award, federal fiords become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. 4. By October 31, "continuing"projects must submit a September 30 claim and a written justification to support carrying forward prior year unexpended fiords. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended fiords, submitted after November 30, will not be processed. The prior claim(i.e., June 30)will be considered the year-end claim in order to close out the federal fiscal year ending September 30. In addition, prior year unexpended finds will be deobligated and allocated to new projects. 5. All documentation required to request a project revision(i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension Unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II, Chapter 3.8). 6. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 7. Additional terms and conditions identified in the OTS Grant Program Manual,Volume II, Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6-B), are incorporated herein by reference and made a part of this document. We, the officials named below, hereby swear that we are duly authorized legally,to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME Dennis Graham DATE EXECUTED EXECUTED IN THE COUNTY OF 3 I t-3 103 Riverside PROJECT DIRECTOR'S G ATURE I,J-R.•-�� t TITLE Sergeant AUTHORIZING OFFICIAL'S NAME Gary Jeandron DATE EXECUTED EXECUTED IN THE COUNTY OF )�I/-" Riverside AUTFIORIZINjG/OFFIIFCIAG'S SIGNATURE TITLE Chief of Police( -2- SCHEDULE A PROJECTNo: AL0331 PROJECT DESCRIPTION PAGE 1 BACKGROUND: A. GENERAL CHARACTERISTICS The City of Palm Springs, California is a resort city located in the Coachella Valley approximately 100 miles Southeast of Los Angeles. The population of Palm Springs fluctuates greatly during the year. The City has 43,000 full time residents and that number will top 100,000 on busy weekends or during winter vacation due to weather and tourism. Palm Springs is the gateway community on the northern end of Coachella Valley off of Highway I I I through its access to the Interstate 10 East and West. Therefore, Palm Springs is impacted by traffic whether or not motorists intend to be in Palm Springs. Palm Springs, and the cities adjacent to Palm Springs are popular for recreation all year around, as there are gold tournaments, and other entertainment venues. Further, it is a popular entertainment venue for Marine Corps persomiel from Twenty-nine Palms Marine Corps Center. B. STREET AND HIGHWAYS: The City of Palm Springs has over 260 miles of roadways within its City limits. The roadways vary from a 6- lane interstate highway to small one-way residential streets. C. OPERATING DEPARTMENTS: The traffic division of the Palm Springs Police Department will be the primary unit responsible for implementing this program. The Police Department will fill overtime positions from within the department. D. EXISTING SYSTEMS: The Palm Springs Police Department consists of 88 sworn officers and 46 non-sworn employees. The department has 7 officers assigned to the traffic tmit consisting of a sergeant, one investigator and 5 motor officers. These employees are responsible for traffic enforcement and collision investigation. The department has 35 officers assigned to patrol,who also participate in traffic enforcement efforts. Palm Springs PD is a participant in the OTS funded project"Avoid the 30,"hosted by Perris PD. Palm Springs PD is a grantee under the OTS funded"Seatbelt Mobilization"program. Palm Springs PD has an agreement with State DOJ crime labs to service, and calibrate the EPAS devices. OTS-38A(Rev 5/98) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 2 PROBLEM STATEMENT: The City of Palm Springs has experienced a growth in population of 4 % from 1997-01, AND steady increases in traffic and higher levels of congestion on its 260-mile road system. However, due to competing priorities and manpower limitations the level of traffic and DUI enforcement has remained constant or decreased slightly from levels in the early 1990s. To improve our traffic and DUI enforcement capabilities the Department is looking at ways to enhance traffic officer staffing levels. Currently,the Preliminary Alcohol Sensors (PAS) devices operated by the department are antiquated. Also, the department does not have video recording equipment for sobriety checkpoints to record Field Sobriety Tests of DUI suspects. Videotapes of DUI stops are vital for supporting prosecution that the FSTs were conducted in accordance with requirements. Also, the department lacks in-car video cameras for recording the audio-visual actions of both the department's officers and DUI suspects. In-car video tapes are vital for supporting prosecution that the FSTs were conducted in accordance with requirements. The department needs to augment the number of Evidential Portable Alcohol System (SPAS) devices beyond the allotment it will receive from the State Department of Justice. OTS provided DOJ a grant for 1,000 EPAS devices. Palm Springs Police Department will receive a few EPAS devices. Due to the value of these devices in promoting efficiency of collecting breath evidence of DUI, and the high alcohol-involved traffic issues occurring in the City of Palm Springs, the department needs more EPAS devices. The City of Palm Springs collision experience over the past three years has been: Collision 1998 1999 2000 Type Collisions Victims Collisions Victims Collisions Victims Fatal 8 8 6 6 13 14 Injury 281 466 361 582 387 590 Fatal Injury Fatal Injury Fatal Injury Fatal Injury Fatal Injury Fatal Injury Alcohol Involved 1 30 1 61 2 20 2 36 5 37 5 63 Speed Related 2 48 2 82 2 70 2 137 1 79 1 124 Pedestrians 4 17 4 17 2 23 2 24 5 17 5 20 Pedestrians<15 0 1 0 1 0 5 0 5 0 4 0 4 Bicyclists 0 20 0 20 0 15 0 15 0 12 0 12 Bicyclists<15 0 5 0 5 0 1 0 1 0 2 0 2 Office of Traffic Safety rankings for 2001 indicate: Ranking Category Per Vehicle Miles Traveled Per Population (VMT) 43,500 Collisions Population Group Population Group Total and Fatal Injury Collisions 322 50/95 9/95 OTS-38A(Rev 5/98) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 3 Alcohol-Involved Collisions 45 24/95 2/95 Speed-Related Collisions 70 72/95 22/95 Victims Killed&Injured Pedestrians 25 44/95 13/95 Pedestrians< 15 7 43/95 30/95 Bicyclists 21 56/95 15/95 Bicyclists< 15 2 84/95 65/95 DUI Arrests #Of Arrests 232 %Of Licensed Population .89 The City of Palm Springs commissioned a Traffic Safety Evaluation and Enforcement Analysis from the California Institute of Transportation Safety. The Institute sent a committee to Palm Springs to conduct an engineering and enforcement analysis. This study was completed in June 2001 and identified several areas of concern. Most important, the study demonstrated the need for a dedicated DUI enforcement program. Due to a lack of available resources no such program exists at this time. Presently the City of Palm Springs Police Department consists of 88 sworn officers. The permanent resident population of the City is approximately 43,500. However during the seasonal months of October through May the population swells to over 100,000. Year round, a total of six officers are assigned to traffic enforcement, including five motor officers and one sergeant. Serious staffing shortages in the past have prevented the police department from establishing an effective DUI program. As indicated in the Office of Traffic Safety rankings for 2000,the City of Palm Springs has some very disturbing trends apparent in the data. In the City's population group, Palm Springs ranks 3`d in "Total and Fatal Collisions,"2nd in"Alcohol-Involved Collisions", I lth in"Speed-Related Collisions", and 12d' in "Pedestrians Injured or Killed." Additionally, BAC result averages from DUI arrest have increased from .159 in 1996 to .194 in 2000. DUI arrests increased from 261 in 1999 to 266 in 2000. Also, alcohol related collisions and injuries increased from 1999 to 2000. All of the data points to a dramatic increase in impaired drivers and evidence of a growing problem in Palm Springs. ATTEMPTS TO SOLVE THE PROBLEM: The City in collaboration with the other local police departments has attempted in a variety of ways to positively impact these overwhelming and disturbing traffic safety problems. Both, as individual entities and in concert with one another, we have implemented a variety of enforcement programs. Examples include DUI checkpoints, Red Ribbon Week, and DUI patrols. Attempts to solve the problems, in conjunction with OTS, DMV, and City code enforcement offices and other agencies have met with limited success. Efforts have been ongoing and have included approaches as follows: 1. Routine and regular bar/merchant checks by officers specifically assigned to the targeted area. OTS-38A(Rev 5/99) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 4 2. Decoy personnel ("sting") operations. Working plain clothes at the location of bar/merchants, with the cooperation of the licensee, and citing minors attempting to enter licensees with false identification. 3. Minor decoy ("sting") operations. Using a person wider 21 in attempts to purchase alcohol. 4. Periodic DUI Checkpoints and DUI Saturation Patrols. Interaction with alcohol establishments has been generally positive, however the impact of the young population on these alcohol establishments is significant. It is not uncommon to find inadequately trained staff(of young age) that both inadvertently and intentionally violates the provisions of the ABC code. This specifically includes sales to minors, serving intoxicated customers and accepting false identifications, all impacting traffic safety. PROJECT GOALS: 1. To reduce the nwnber of total injury and fatal collisions by 20% from the calendar 2001 base year total of 322 to 258 by September 30, 2004. 2. To reduce alcohol involved fatal and injury collisions by 30% from the calendar 2001 base year total of 45 to 32 by September 30, 2004. 3. To reduce speed related fatal and injury collisions by 10% from the calendar 2001 base year total of 70 to 63 by September 30, 2004. PROJECT OBJECTIVES: The identified objectives listed below will provide the Palm Springs Police Department with the ability to meet our stated goals. 1. To increase DUI arrests 30% from the calendar year 2001 base year total of 232 to 302 by September 30, 2003, and an additional 10%to 332 by September 30, 2004. 2. To conduct a total of 8 briefing trainings for DUI by September 30, 2004. 3. To conduct 35 special DUI enforcement operations aimed at the drinking drivers, other drug impaired drivers, and drowsy drivers by September 30, 2003, and an additional 55 operations by September 30, 2004. Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Forms, Schedule C." • Field Sobriety Tests • DUI Arrests Made 4. To conduct 3 sobriety checkpoints by September 30, 2003, and an additional 3 sobriety checkpoints by September 30, 2004. OTS-38A(Rev 5/99) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 5 Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Form, Schedule C" • Number of Checkpoints • Vehicles Passing Through the Checkpoints • Vehicles Screened • Field Sobriety Tests • DUI Arrests Made 5. To conduct 4 educational presentations through the Palm Springs Unified School District by September 30, 2004. 6. To explore contracting with allied agencies for DUI interdiction support by September 30, 2003. 7. To issue 12 media releases by September 30, 2004. 8. To encourage local media to highly publicize specific enforcement efforts targeting impaired driving, and report the results of these efforts by June 30, 2003. 9. To begin meeting with editorial boards to promote traffic safety articles by June 30, 2003. 10. To e-mail or fax all press releases or media advisories/alerts to your Regional Coordinator for approval in advance of their release. 11. To ensure that all sworn Police Department personnel conducting DUI enforcement with grant funding have received NHTSA-certified Standardized Field Sobriety Testing (SFST) training by Sept 30, 2003. 12. To use the following standard language in all press materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety." 13. To help publicize the OTS Riverside County grant project"Avoid the 30"before and during routine operations of this grant project when interviewed by the media. Media strategies include but are not limited to news releases, radio announcements, etc. that address this project, but also the "Avoid the 30" project. 14. To submit print clips by 9 a.m. to your Regional Coordinator AND the Public Information Officer, via e-mail at pio(a,ots.ca.gov or fax at (916) 262-2960 (e-mail preferred). All clips should include publication name and date the article was published. 15. To fax OTS (916) 262-2960, at least two weeks in advance, a short description of any new traffic safety event or program. Address the fax to the OTS Public bnformation Officer (PIO) and your Regional Coordinator. 16. To conduct a language assessment of the Project's services area to determine needs for materials in languages other than English by September 30, 2003. 17. To include the participation of community based organizations in project activities by June 30, 2003. Note: Nothing in this project agreement shall be interpreted as a requirement, formal or informal, that a police officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. METHOD OF PROCEDURE OTS-38A(Rev 5/98) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 6 Phase 1 -Program Preparation (November 1,2002—March 15,2003) During this phase of the grant, and beginning on the date awarded,the City of Palm Springs Police Department will implement a traffic/DUI enforcement program-utilizing officers on an overtime basis. These officers will focus on hazardous vehicle code violations, DUI enforcement. Computerized input of citations and arrest data will be recoverable, and provides measurable results. These results will be compared on a monthly basis to determine if grant objectives are being met, and/or if a measurable reduction in traffic violations is noted. Equipment will be procured. Palm Springs Police Department has an agreement with State DOJ crime labs to service, and calibrate the Evidential Portable Alcohol System (EPAS) devices. A roll-call training program will be created to assist patrol operations personnel. This training will outline the goals, objectives, and method of operation of this program. Officers selected to participate will be updated on current traffic situations and will be prepared to implement the program. Phase 2 - Preliminary Training (November 1, 2002—March 15,2003) Training set up in Phase I will be implemented. Any additional project goals or objectives will be identified. Phase 3 -Implement DUI Enforcement and Collision Reduction Program (November 15,2002- September 30, 2004) Implementation of the DUI Enforcement and Collision Reduction Program will be accomplished by deploying personnel during peak traffic flow times at locations identified as high collision locations. DUI Checkpoints will be conducted at various locations 3 times during the time frame. Immediately upon deployment,project data will be collected and be evaluated as stated. During fiscal year 2003, the department will determine if its own personnel alone can support the operations solely for DUI interdiction or if it would be prudent to request an OTS revision. The revision, if approved, would move some finds from Personnel to Contractual Services so that the department can contract with allied agencies to augment the department's sworn officer strength in conducting DUI operations. The department will make this determination by September 30, 2003 so that its decision can be included in the carry forward justification letter it submits to OTS along with the September 30, 2003 progress claim. Phase 4 - Community Involvement (Throughout Program) Provide public information through City PIO explaining programs objectives. Coordinate operations with local community organizations (MADD, Chamber of Commerce, service organizations). OTS-38A(Rev 5/98) SCHEDULE A PROJECT No: AL0331 PROJECT DESCRIPTION PAGE 7 Provide articles on project goals and directives, progress, and traffic safety to local newspapers. Phase 5 -Data Gathering & Analysis (Throughout Program) Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated into quarterly reports. Quarterly reports for the quarter ending December 31 will include year to date comparisons of goals and objectives. The Quarterly Evaluation Data Form, Schedule C, will be completed each quarter and submitted as part of the quarterly progress report. These reports will compare actual project accomplishments with the planned accomplishments. They will include information concerning changes made by the Project Director in planning and guiding his/her project efforts. The following are some of the methods to be used in constant monitoring of the project: A. Computerized Reports Statistical Information concerning data listed in the project goals and objectives will be available oil a timely basis throughout the project. This information will provide an ongoing evaluation to measure project goals and objectives and to aid in proper deployment of resources. B. Activity Logs The Palm Springs Police Department has in place, a procedure that requires each officer to keep accurate activity logs. Persorel participating in this project will provide activity log documentation. Additionally, a database will be maintained on the number to traffic stops made, violations, disposition, and time expended. This information will be used to evaluate the effectiveness of project personnel. C. Supervision Close supervision of the project and project personnel will be maintained by an existing Sergeant assigned to the Administrative Unit of the Palm Springs Police Department. The Sergeant will deploy project personnel to maintain maximum program effectiveness. Personnel assisting in the project will be expected to provide suggestions for improvement throughout the project. Phase 6 -Final Report and Executive Summary (October 1,2004 -November 30,2004) Complete the Final Report and Executive Summary in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7. Both will be submitted to OTS by November 30, 2004. METHOD OF EVALUATION Using the data compiled, the project manager will evaluate: 1. How well the stated project goals and objectives were accomplished, OTS-38A(Rev 5/98) SCHEDULE A PRoirCTNo: AL0331 PROJECT DESCRIPTION PAGE 8 2. If all the activities outlined in the Method of Procedures were performed in accordance with the project agreement. 3. Was the project cost effective? STATEMENT OF INTENT We have considered the continued operational costs of this project, and it is the intent of this community to continue with this traffic safety program as part of the police departments continued impaired driver operation. OTS-38A(Rev 5/98) SCIIEDULE A-1 PROJECT No.: AL0331 ADMINISTRATIVE SUPPORT STATEMENT—Explain what type of priority this project has in your jurisdiction. The City of Palm Springs is highly committed to the enhancement of Traffic Enforcement. The Chief of Police, the City Manager, and the City Council, have identified traffic enforcement and collision reduction as a top priority. The Chief of Police will commit the resources necessary to meet the projects stated goals and objectives. AGENCY CONTRIBUTION—Explain what services or funds are being contributed by your agency in support of this project. The City of Palm Springs will provide services necessary for the coordination, supervision, administration, and evaluation of this project. Given current financial limitations, the Chief of Police and City Manager have authorized the following expenditures to assist in the successful management and completion of this program. CONTRIBUTED ITEM % FY-1 FY-2 FY-3 Vehicle fuel, maintenance and lubrication 4% $ 3800 $ 6320 $ 10,120 Management Oversight 2% $ 1600 $ 3460 $ 5060 Operation cost 2% $ 1600 $ 3460 $ 5060 Administrative Support 2% $ 1600 $ 3460 $ 5060 Total Agency Contribution $ 8600 $ 16,700 $25, 300 OTS-38c(Rev 10/99) SCHEDULE B-1 PROJECT No. AL0331 BUDGET NARRATIVE Page 1 This project will cost $253,000 and involve the following expenditures: PERSONNEL COSTS Utilizing overtime at an average cost of$43 per hour for overtime salaries and wages, the Palm Springs Police Department will deploy trained DUI officers along with a Community Services Officer (CSO) to patrol saturation and DUI checkpoints. The first year will fund 392 hours for 56 nights of DUI patrol and 3 checkpoints. The second year will fiord 672 hours for 96 nights of DUI patrol and 3 additional checkpoints. During DUI checkpoints, the project will also be paying overtime hours for a CSO and a dispatcher. TRAVEL EXPENSE One Traffic Division Sergeant attending the 2002 PTS Seminar. 2004 Lifesaver Conference, $2,500 (2 officers @ $1,250) DUI Training (3 officers each project year including registration, travel, lodging, and per diem) CONTRACTUAL SERVICES On designated days/nights, the Palm Springs PD will supplement its DUI saturation patrols through contracted support from allied agencies. During fiscal year 2003, the department will determine if its own personnel alone can support the operations solely for DUI interdiction or if it would be prudent to request an OTS revision. The revision, if approved, would move some funds from Personnel to Contractual Services so that the department can contract with allied agencies to augment the department's sworn officer strength in conducting DUI operations. The department will make this determination by September 30, 2003. Its decision will be included in the carry forward-justification letter it submits to OTS along with the September 30, 2003 progress claim. NON-EXPENDABLE PROPERTY None OTHER DIRECT COSTS Printing and educational materials will be purchased to provide support for the program objectives. The department will purchase 3 Preliminary Alcohol Screening Devices (PAS), 2 "BPAS"Evidential Portable Alcohol System devices, and 2 PAS "Sniffer"wands for use by the grant officers. The department will purchase 2 digital in-car camcorders, and 1 digital handheld camcorder for use by the grant officers and at the DUI checkpoints. Palm Springs PD has an agreement with Time-Warner Channel 10 for our TV production, "Code 3 - Desert Beat." There's no cost(public service) for broadcasting, but costs are incurred for filming and editing. OTS-38f(Rev I0/99) SCHEDULE B-I PROJECT No. AL0331 BUDGET NARRATIVE Page 2 INDIRECT COSTS None PROGRAM INCOME When a vehicle is impounded or stored by the Palm Springs Police Department the registered owner is required to pay a$75.00 administrative fee prior to the vehicle being released. These funds are deposited to the general fund and help recover the costs associated with the Police Department's enforcement operations. OTS-38f(Rev 10/99) SCHEDULE B Page 1 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 FISCAL YEAR ESTIMATES COST CATEGORY FY-1 FY-2 FY-3 FY-4 11/1/02 10/01/03 TOTAL COST A. PERSONNEL COSTS 9130103 09/30/04 TO PROJECT Positions and Salaries 2 Traffic Officers, 1 CSO 50,568 50,568 392 hours (56 nights) @$43/hour 2 Traffic Officers, 1 CSO 86,688 86,688 672 hours (96 nights) @$43/hour 1 Sgt., 7Officers 1 CSO, 1 7,050 7,050 14,100 Dispatcher Checkpoint 33 hours @ 43 per hour 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Total 67,618 93,738 $ 0.00 $ 0.00 151,356 B. TRAVEL EXPENSE PTS Seminar 2002 300 300 OTS/Lifesavers Conference 2004 2,500 2,500 In-State—2 officers 6 Officers to attend SFST training 2,460 2,460 4,920 $820 per officer Category Sub-Total 2,760 4,960 $00 $ 0.00 7,720 C. CONTRACTUAL SERVICES Allied agencies for saturation 24,643 37,674 62,317 patrols. 0.00 0.00 Category Sub-Total $ 24,643 37,674 $ 0.00 $ 0.00 62,317 OTS 38d(10/99) Revised:03/13/03 SCHEDULE B Page 2 DETAILED BUDGET ESTIMATE PROJECT No. AL0331 FISCAL YEAR ESTIMATES COST CATEGORY FY-I FY-2 FY-3 FY-4 11/1/02 10/01/03 TOTAL COST D. NON-EXPENDABLE PROPERTY 9/30/03 09/30/04 To PROJECT 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 E. OTHER DIRECT COSTS 3 P.A.S. Devices 2,400 2,400 2 PAS "Sniffer"Wands 2,000 2,000 2 in-car camcorders 15,527 15,527 1 Hand held camcorder with tripod 1,200 1,200 2 EPAS Devices 8,000 8,000 Printing 500 1,230 1,730 TV Production 750 750 Category Sub-Total 30,377 $1230 $ 0.00 $ 0.00 $31,607 F. INDIRECT COSTS $0.00 Category Sub-Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 PROJECT TOTAL $115,398 $137,602 $ 0.00 $0.00 I $253,000 OTS 38e(10/99) Revised:03/13/03