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HomeMy WebLinkAbout5/7/2003 - STAFF REPORTS (20) DATE: May 7, 2003 TO: City Council FROM: Director, Department of Parks, Recreation and Facilities "PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY RECOMMENDATION: That the City Council approve the establishment of the "Parks Beautification and Tree Program" and adopt the policy for its implementation and operation. SUMMARY: The establishment of the"Parks Beautification and Tree Program"will provide the public with a means to recognize and honor others by planting a tree or placing a plaque in City parks. This program will benefit the parks and increase revenue for the City. A separate revenue account will be established by the Finance Department, with funds to be used by the Parks and Recreation Division for the beautification of City parks. BACKGROUND: The purpose of the "Parks Beautification and Tree Program" is to provide members of the public a means to recognize and honor others with a lasting tribute through the planting of a tree or the placing of a plaque at an existing tree. Contributions made through this program may also benefit the City's parks and the community as a whole by using the funds to maintain our great city. A separate revenue account will be established by the Finance Department, with funds to be used by the Parks and Recreation Division for the beautification of City parks. All requests by persons, clubs, or organizations desiring to commemorate someone through this program must complete an application and submit it to the City's Parks and Recreation Commission for its review prior to approval. The commemorative trees shall be limited to the following City parks: Baristo Park, DeMuth Park, Desert Highland Park, Frances Stevens Park, Palm Springs Dog Park, Ruth Hardy Park, Sunrise Plaza, and Victoria Park. The exact planting location of new trees in the chosen park will be determined by the City's Parks Division staff. Since all tree species are not heat tolerant, commemorative trees shall be limited to species that thrive in the desert climate. The exact species will be determined by location in the chosen park and agreed upon prior to submitting the application to the commission. All new trees will be planted by City's Parks Division staff in accordance with City standards and specifications. The contributor will be responsible for payment of$1,000 in advance, whether for a new or an existing tree. New trees, including a two-year warranty, will be purchased by the City's Parks Division staff. No warranties for existing trees will be made available. I "PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY DATE: May 7, 2003 PAGE: Two The new tree will be planted by the City's Parks Division staff within 100 days after receipt of payment. If the contributor wishes to host a ceremony or event in conjunction with the planting of the tree, staff will consult with the contributor to determine feasibility. If no ceremony or event is planned in conjunction with the planting, the contributor will be notified by City staff once the tree has been planted. The City's Parks Division staff will maintain the tree in the same manner as other parktrees. Replacement of a new commemorative tree afterthe two-year warranty has expired will be at the discretion of the City. One plaque per tree may be purchased at a cost of$250. The plaque shall be no larger than 8" x 6" x Y2" and made of bronze. It will be purchased by the City's Parks Division staff and placed at the base of the new tree at the time of planting or at an existing tree within 100 days after receipt of payment. The text on the plaque shall read as follows: In Memory of/ In Honor of/ In Recognition of Name Date If a plaque must be replaced due to vandalism or theft within the first two years after placement, the City will replace it one time at no additional expense to the contributor. Thereafter, additional replacements will be at the option and cost of the contributor. Once a plaque has been placed at the base of a tree, it shall become the property of the City of Palm Springs. If the contributor wishes to host a ceremony or event in conjunction with the installation of the plaque at an existing tree, staff will consult with the contributor to determine feasibility. If no ceremony or event is planned in conjunction with the installation, the contributor will be notified by City staff once the plaque has been installed. Placement of memorial wreaths, flowers or other items will not be permitted. Once a tree is planted and/or a plaque is in position, it is intended that their location will be permanent; however, if the City determines that the tree and/or plaque must be removed or relocated, the City has the right to do so. This "Parks Beautification and Tree Program" policy supersedes all other similar policies previously established by the Parks and Recreation Commission. All other requests for commemoration purposes, such as plaques on buildings, benches, bricks, flag poles, statues, fountains, and memorial gardens, shall be brought before the City of Palm Springs Parks and Recreation Commission on an individual basis The Parks and Recreation Commission shall then make its recommendation to the City Council for its approval or denial of these projects on an item-by-item basis. "PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY DATE: May 7, 2003 PAGE: Three At its November 13, 2002 meeting, the Parks and Recreation Commission voted unanimously (6/0) to recommend that City Council approve this policy and adopt a resolution for its implementation and operation. SCOTT MIKESELL, Director 11 "Department of Parks, Recreation and Facilities „r City Manager ATTACHMENTS: 1. Resolution with attached "Parks Beautification and Tree Program" Policy REVIEWED BY DEPT. OF FINANCE ,�I ��/"' rr3 CITY OF PALM SPRINGS "PARKS BEAUTIFICATION AND TREE PROGRAM" The purpose of the"Parks Beautification and Tree Program'is to provide members of the public a means to recognize and honor others with a lasting tribute through the planting of tree or the placing of a plaque at an existing tree.Contributions made through this program may also benefit the City's parks and the community as a whole by using the funds to maintain our great city. All requests by persons, clubs, or organizations desiring to commemorate someone through this program must complete the attached application and submit it to the City's Parks and Recreation Commission for its review prior to approval. Location: Commemorative trees shall be limited to the following City parks:Baristo Park,DeMuth Park,Desert Highland Park, Frances Stevens Park, Palm Springs Dog Park, Ruth Hardy Park, Sunrise Plaza, and Victoria Park. The exact planting location of new trees in the chosen park will be determined by the City's Parks Division staff. Species. Since all tree species are not heat tolerant,commemorative trees shall be limited to species that thrive in the desert climate.The exact species will be determined by location in the chosen park and agreed upon prior to submitting the application to the commission. All new trees will be planted by City's Parks Division staff in accordance with City standards and specifications. Purchase: The contributor will be responsible for payment of$1,000 in advance,whether for a new or an existing tree. New trees,including a two-year warranty,will be purchased by the City's Parks Division staff. No warranties for existing trees will be made available. Planting The new tree will be planted by the City's Parks Division staff within 100 days after receipt of payment. If the contributor wishes to host a ceremony or event in conjunction with the planting of the tree, staff will consult with the contributor to determine feasibility. If no ceremony or event is planned in conjunction with the planting, the contributor will be notified by City staff once the tree has been planted. Placement of memorial wreaths,flowers or other items will not be permitted Maintenance: The City's Parks Division staff will maintain the tree in the same manner as other park trees.Replacement of a new commemorative tree after the two-year warranty has expired will be at the discretion of the City. Plaques. One plaque per tree may be purchased at a cost of$250.The plaque shall be no larger than 8"x 6"x Yi'and made of bronze. It will be purchased by the City's Parks Division staff and placed at the base of the new tree at the time of planting or at an existing tree within 100 days after receipt of payment. The text on the plaque shall read as follows: In Memory of/In Honor of/In Recognition of Name Date If a plaque must be replaced due to vandalism ortheftwithin the firsttwo years after placement,the City will replace it one time at no additional expense to the contributor.Thereafter,additional replacements will be atthe option and cost of the contributor. Once a plaque has been placed at the base of a tree, it shall become the property of the City of Palm Springs. If the contributor wishes to host a ceremony or event in conjunction with the installation of the plaque at an existing tree,staff will consultwith the contributorto determine feasibility.If no ceremony or event is planned in conjunction with the installation,the contributor will be notified by City staff once the plaque has been installed Placement of memorial wreaths, flowers or other items will not be permitted. Once a tree is planted and/or a plaque is in position, it is intended that their location will be permanent; however, if the City determines that the tree and/or plaque must be removed or relocated, the City has the right to do so. THIS "PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY SUPERSEDES ALL OTHER SIMILAR POLICIES PREVIOUSLY ESTABLISHED BY THE PARKS AND RECREATION COMMISSION. ALL OTHER REQUESTS FOR COMMEMORATION PURPOSES, SUCH AS PLAQUES ON BUILDINGS, BENCHES, BRICKS, FLAG POLES, STATUES, FOUNTAINS, AND MEMORIAL GARDENS, SHALL BE BROUGHT BEFORE THE CITY OF PALM SPRINGS PARKS AND RECREATION COMMISSION ON AN INDIVIDUAL BASIS. THE PARKS AND RECREATION COMMISSION SHALL THEN MAKE ITS RECOMMENDATION TO THE CITY COUNCIL FOR ITS APPROVAL OR DENIAL OF THESE PROJECTS ON AN ITEM-BY-ITEM BASIS. CITY OF PALM SPRINGS "PARKS BEAUTIFICATION AND TREE PROGRAM" ig Yes, I want to participate in the 'Parks Beautification and Tree Program." Enclosed is my tax-deductible donation: ❑ $1,000 (New Tree) ❑ $1,000 (Existing Tree) ❑ $250 (Plaque) My gift is (select one) In Memory Of: In Honor Of: In Recognition Of: Date on Plaque: If new tree, specie to be planted: Location of existing tree to where new tree will be planted: Donor Name: Address: City: State: Zip: Telephone: E-Mail: Make checks payable to: City of Palm Springs Mail to: 'Parks Beautification and Tree Program" 401 S. Pavilion Way Palm Springs, CA 92262 RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ESTABLISHING THE "PARKS BEAUTIFICATION AND TREE PROGRAM"AND ADOPTING AN IMPLEMENTATION AND OPERATION POLICY. WHEREAS the Parks and Recreation Commission is interested in having a "Parks Beautification and Tree Program" established in the City of Palm Springs; and WHEREAS the "Parks Beautification and Tree Program" will provide the public with a means to recognize and honor others with a lasting tribute through the planting of a tree or the placing of a plaque at an existing tree, and WHEREAS contributions made through the program will benefit the City's parks and increase revenue for the City; and WHEREAS a policy has been developed forthe implementation and operation of the"Parks Beautification and Tree Program;" and WHEREAS the administration of this program would be under the supervision of the Director of the Department of Parks, Recreation and Facilities; and WHEREAS the "Parks Beautification and Tree Program" would expand the service of the City's Parks Division, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs that the "Parks Beautification and Tree Program" policy attached hereto is hereby adopted. ADOPTED this 7t' day of May, 2003. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED &APPROVED AS TO FORM Z 1►6