HomeMy WebLinkAbout5/7/2003 - STAFF REPORTS (22) DATE: May 7, 2003
TO: City Council
FROM: Chief of Police
APPROVE THE PURCHASE OF A POLICE PATROL VEHICLE FOR THE POLICE
RESERVE OFFICERS UNIT
RECOMMENDATION:
It is recommended that City Council approve the cooperative purchase of one (1) 2003
Ford Crown Victoria police patrol vehicle from Ramsey Street Ford, of Banning, CA
through a County of Riverside contract in the amount of$23,419.46.
SUMMARY:
The Agua Caliente Band of Cahuilla Indians has donated $30,000 to the Police Reserve
Officers Unit of the Palm Springs Police Department for the purchase of a new police
patrol vehicle. This action would authorize the purchase of the vehicle, which will be
used by Reserve Officers in performance of their duties.
BACKGROUND:
The Police Reserve Officers Unit consists of 17 officers who contribute thousands of
non-compensated hours annually towards the Police Department's mission. As the
majority of patrol vehicles are assigned to individual officers and spare vehicles are
generally in use by other on-duty personnel, Reserve Officers often find it difficult to
locate a marked vehicle to drive when performing their duties.
On April 11, 2003 at its annual donation ceremony, the Agua Caliente Band of Cahuilla
Indians generously awarded $30,000 to the Reserve Officers Unit for the purpose of
purchasing a marked patrol vehicle. The funds were deposited in account #001-3014-
52036, Safety Augmentation, Police Reserves Account.
Additional expense for equipping and outfitting the vehicle for patrol activities is
expected to cost about $13,000. Acquisition of this equipment and the services
necessary for preparation of the vehicle is handled by Fleet Operations personnel.
Sufficient funds exist in the Police Reserves account to cover these expenses as well.
Annual maintenance costs for the vehicle will covered in the Police Department's MVR
charges.
The Director of Procurement and Contracting, in accordance with Municipal Code
Section 7.09.010 has researched the comparative costs, values and feasibility of using
our own competitive process versus utilization of a state or other cooperative contract.
The Director finds that sufficient competition has been conducted to protect the public
interest and the costs for vehicles and equipment obtained through the County of
Riverside vehicle contract is less than the City would obtain through conducting
independent processes. A $50 fee will be paid to the County of Riverside for
participation in the program.
Funds are available for this purchase in account #001-3014-52036, Safety
Augmentation, Police Reserves account.
GA /DIRON HAROLD E. GOOD, CPPO
Chief o�'dxe Director of Procurement & Contracting
APPROVED:✓
City Manager
ATTACHMENT: 1 Minute Order
REVIEWED BY DEPI OF FINANCE
MINUTE ORDER NO.
APPROVING THE COOPERATIVE PURCHASE OF
ONE (1) 2003 FORD CROWN VICTORIA POLICE
PATROL VEHICLE FROM RAMSEY STREET
FORD, OF BANNING, CA THROUGH A COUNTY
OF RIVERSIDE CONTRACT IN THE AMOUNT OF
$23,419.46.
I HEREBY CERTIFY that this Minute Order, approving the cooperative purchase of one
(1) 2003 Ford Crown Victoria police patrol vehicle from Ramsey Street Ford, of Banning,
CA through a County of Riverside contract in the amount of $23,419.46, was adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held on the
7th day of May, 2003.
BY: PATRICIA A. SANDERS
City Clerk