HomeMy WebLinkAbout04623 - COUNTY HOUSEHOLD HAZARDOUS WASTE MOBILE COLLECTION PROGRAM Kathie Hart
From: Michele Mician
Sent: August 05, 2010 7:03 PM
To: Kathie Hart `♦
Subject: Fw: A4623 -Riverside County -ABOP Management
FYI
From: Dave Barakian �r •
To: Michele Mician
Sent: Thu Aug 05 18:51:33 2010
Subject: Re: A4623 - Riverside County - ABOP Management
If the agreement refers to the ABOP on Alejo you can close it.
From: Michele Mician
To: Dave Barakian
Sent: Tue Aug 03 11:10:17 2010
Subject: FW: A4623 - Riverside County - ABOP Management
Hi Dave,
Should we keep this agreement open?
Michele Catherine Mician, MS
Manager, Office of Suatainability
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92263-2743
Ph: 760-323-8214
Please consider the environment before printing this email.
From: Kathie Hart
Sent: Tuesday, August 03, 2010 11:10 AM
To: Michele Mician; Jennifer Henning; Gary Calhoun
Cc: Tom Wilson; Jay Thompson
Subject: A4623 - Riverside County -ABOP Management
Michele/Jennifer:
This agreement expired in 2006; however, per former ACM instructions were to keep it
open.
May T request an update on the status of this agreement?
n4moiin
May I close this agreement, or shall it remain open?
Thx!
A4623 A 8 d P MaRagement( 8-27-07-pefTmykeepopen) 6111&2 03 (I g1i2d1
Company Name: Riverside Co.A B 0 P
Address, .
oroup, ADMINISTRATION
Service: In Bile
xRef: TROY BUT2LAPF (76 )323.8202.
/nss.''Sttatus: Certificate and Policies are OK
/tom a
Kathie Hart, CMC
Chief Deputy City Clerk
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs,CA 92262
`- (760) 323-8206 1 4L (760) 322-8332
R Kathie.Hart@PalmSpringsCA.gov
Please note that City Hall is open 8 a.m. to 6 p.m.Monday through Thursday,and closed on Fridays at this time.
nRmAi�n
Riverside County
Hazardous Waste Collection
AGREEMENT #4623
M07241 , 1-15-03
AGREEMENT---
HOUSEHOLD HAZARDOUS WASTE MOBILE
COLLECTION PROGRAM
This Agreement is made and entered into by and between the City of Palm Springs, hereinafter
called"CITY," and the County of Riverside,through the Community Health Agency, Department of
Environmental Health, Hazardous Materials Management Division, hereinafter called"COUNTY," hereby
establishes the responsibilities of each parry concerning COUNTY'S Permanent Household Hazardous
Waste (HHW) Collection Program.
RECITALS
WHEREAS, the City of Palm Springs and the Cormty of Riverside recognize that it is in the public
interest to establish and implement waste diversion and separation programs to prevent disposal of
hazardous waste, including household hazardous waste, in landfills, and;
WHEREAS, the County of Riverside has a well developed and established Mobile Collection
Program, including a permanent Hazardous Household Waste Collection Facility (PHHWCF) for the
purpose of diverting household hazardous waste, and;
WHEREAS, the City of Palm Springs has the availability of a physical site, located on 3000 East
Alejo Road in the City of Palm Springs (designated as Alejo Road Fire Training Center), suitable for
conducting household hazardous waste collection for the benefit of the citizens of the City of Palm Springs,
and surrounding residents, such collection to occur on specified weekends (PHHWCF)throughout the
fiscal year, and;
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WHEREAS,both entities further agree that the location site and collection event, for these waste
collections is in the best interests of the citizens of the City of Palm Springs and vicinity;
NOW THEREFORE, in consideration of the mutual promises, covenants and conditions hereafter
contained, the Parties hereto mutually concur as follows. In conjunction with the Household Hazardous
Waste (HHW) Collection Programs,the County of Palm Springs(COUNTY) through the Department of
Environmental Health, Hazardous Materials Management Division agrees to the following responsibilities:
I. COUNTY'S DUTIES
The County agrees to provide and/or perform the following items related to holding a HHW Collection
event:
1.1 Operate a permanent HHW Collection facility at 3000 East Alejo Road, Palm Springs.
1.2 Obtain and fund the services of a state certified, licensed, bonded, and insured hazardous
waste hauling and disposal company through the competitive bidding process,with all costs
for disposal of waste, staffing, and implementation of the program remaining the
responsibility of the COUNTY;
1.3 Function as an independent contractor and to provide site security, liability coverage and
indemnification to the extent specified in paragraph 1.10 below; with liability coverage
provided through the COUNTY'S self insurance program; and
1.4 Determine that the hazardous waste disposal company contracted for the HHW Collection
Event has obtained appropriate certificates of insurance that meet the criteria as established
in Health and Safety Code, the Federal Transportation Code and for Worker's
Compensation.
1.5 Clean up any spills associated with the HHW collection event; and upon completion of the
event, to clean up the site to the condition existing prior to the collection event.
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1.6 Determine if partial containers will remain on-site at the conclusion of the collection event,
and all full household hazardous waste containers left at the site will be promptly removed
upon arrangements by COUNTY or its HHW Contractor; and
1.7 Obtain all of the necessary permits and variances with the State of California,
Environmental Protection Agency, and Department of Toxic Substances Control;
1.8 Ensure that staffing to assist in the acceptance, handling, packaging, and manifesting of the
household hazardous waste received will be provided, either by the COUNTY or the
contracted disposal company, with a representative from the Department supervising the
activities at the HHW collection event.
1.9 Ensure that the contracted hazardous waste disposal company is responsible for the off-site
transportation and ultimate disposal of the hazardous waste, in accordance with State and
Federal hazardous waste and transportation laws; and
1.10 Act as an independent contractor. No relationship of employer-employee shall exist
between the parties hereto. COUNTY assumes exclusively the responsibility for its acts,
and the acts of its employees or agents as they relate to the services to be provided during
the course and scope of the Agreement. County shall not be entitled to any benefits payable
to employees of CITY including CITY Workers Compensation Benefits, and hereby holds
the CITY harmless from any and all claims that may be made against CITY based upon any
contention by any third party that an employer-employee relationship exists by reason of this
Agreement.
1.11 It is further understood and agreed by the parties hereto that COUNTY, in the performance
of its obligations hereunder, is subject to the control or direction of the CITY merely as to
the result to be accomplished by the services hereunder agree to be rendered and performed
and not as to the means and methods for accomplishing the results.
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1.12 Advertising of the household hazardous waste collection event(s)through regional
organizations and agencies like the Coachella Valley Association of Governments (CVAG).
County Flood Control and County Waste Management will assist in the distribution of
advertising of HHW flyers at appropriate locations and events for the site.
1.13 Publish a schedule of HHW events that will provide a minimum of sixty(60) days advance
notice to the incorporated cities and unincorporated areas of the county and advertise in the
local newspaper.
1.14 The Director of Environmental Health Department or his designees and the City of Palm
Springs or their designees shall meet to determine the needed improvements for converting
the existing permanent ABOP facility to a permanent HHW Collection facility.
1.15 When agreement has been reached between the CITY and COUNTY that the improvements
have in fact been completed in a correct and satisfactory manner, the COUNTY shall by
warrant issued in the normal course of County business pay to the CITY a sum not to exceed
five thousand dollars ($5,000) out of funds held in the Household Hazardous Waste
Collection account for reimbursement to the CITY for the cost of the improvements.
1.16 Hours of operation for collection events will be 9:00 a.m. to 2:00 p.m. on the mutually
agreed upon scheduled days:
• HHW Mobile Collection as scheduled and agreed upon days COUNTY or contracted
personnel will remain on-site until all hazardous waste is properly packaged and
stowed in secured roll-off boxes to prevent the potential for spills or releases.
II. CITY'S DUTIES
The CITY agrees to provide a city owned site satisfactory to the COUNTY that meets the following
requirements:
2.1 Safety consideration;
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2.2 Convenience to the public;
2.3 Traffic flow;
2.4 Available work space for handling,packaging, and transportation of hazardous waste;
2.5 Concrete or asphalt covered work area;
2.6 Access to dumpsters, gates,water, electrical, and sanitary facilities for the duration of the
collection event;
2.7 Fenced area to preclude unauthorized entry to the site.
2.8 Provide access to the site through the City of Palm Springs. Access rights will include use
of water, electricity and sanitary facilities, each Saturday from 7:00 a.m. to 4:00 p.m. during
scheduled dates for permanent Household Hazardous Waste Collection events and on
weekdays during normal business hours to prepare recyclable wastes for shipping.
2.9 The CITY will advertise the household hazardous waste collection events through the local
news media, distribution of printed flyers and community service organizations.
2.10 The CITY shall cause certain minor improvements, costing less than five thousand($5,000.)
dollars per Section 1.15 to be completed at the collection site serving the area which site is
located on the property owned by the CITY and used by the COUNTY under the program.
Minor modifications to the existing utility lines (water&electrical) are due to relocation of
the Conmex Storage Unit being used by the COUNTY and the CITY. The improvements
shall be completed by the end of the fiscal year, June 30, 2003.
III. JOINT PROVISIONS
The COUNTY and the CITY shall undertake joint responsibility for the following tasks:
3.1 General advertising of the household hazardous waste collection events may be coordinated
through local media and community organizations as appropriate.
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3.2 Planning and coordination meetings with City Manager's office, Department of
Environmental Health, City Fire Department, Recycling Division, and other department
or agency representative.
3.3 Obtain the use of volunteers who may be utilized for specific tasks such as traffic control,
surveys, etc.
3.4 Have planning and coordination meetings between the City of Palm Springs, Fire
Department, City Managers Office, Recycling Division, and the COUNTY.
IV, HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
The household hazardous waste collection program shall meet the following operational standards:
4.1 Traffic cones will be set up to divert traffic through collection facility;
4.2 All vehicles will have trunks open upon entering the restricted zone and will participate in a
survey to be designed for both CITY and COUNTY use.
4.3 The restricted area will include the following:
a. Vehicle unloading area;
b. Categorization and lab packing area;
c. Unknowns processing for preliminary identification.
4.4 The restricted areas (except the unloading area)will have at a minimum two layers of
visquene to prevent contamination of the pavement or soil. Only authorized personnel will
be allowed in the restricted area.
4.5 Contracted or COUNTY staff will segregate wastes according to hazard classification,
package compatible materials into DOT 17H steel 55 gallon drams containing a six-mil
plastic liner and filled with inert,moisture absorbent, granular, packing material. Each drum
will be labeled in accordance with State and Federal regulations.
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4.6 Record keeping will consist of a written transportation manifest with a supplemental list of
chemicals contained in each drum.
4.7 The COUNTY will retain copies of each manifest for a minimum of three years as
prescribed by law.
4.8 All packaging, labeling, manifesting,transportation, and disposal of hazardous waste will be
done in accordance with all applicable Federal transportation regulations and the California
Vehicle Code.
4.9 The contracted hazardous waste transportation and disposal company will have the final
responsibility concerning the disposition of the hazardous waste collected from the
household hazardous waste community collection program.
4.10 Consideration for recycling rather than disposal will be pursued for material that can be
recycled in a timely and economical manner.
4.11 Treatment methods of detoxification and/or incineration will be considered before Class 1
landfill disposal.
4.12 All final recycling,treatment, and disposal facilities to be considered must be certified and
approved by the appropriate state and/or federal environmental agencies.
4.13 Make every effort to recycle water-based paint so that reformulated paint can be utilized for
graffiti abatement projects or other government sponsored rehabilitation uses.
4.14 Operating hours for the City of Palm Spring's Permanent Household Hazardous Waste
Collection Event will be from 9:00 A.M. to 2:00 P.M. on specific date agreed to by the
COUNTY and the CITY. COUNTY or contracted personnel will remain on-site until all
hazardous waste is properly packaged and stowed in secured roll-off boxes to prevent the
potential for spills or release.
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4.15 During the operation of the Household Hazardous Waste Collection Event,the Comity of
Riverside, Community Health Agency, Department of Environmental Health/Cormty Fire
Department Hazardous Materials Emergency Response Team will be on call, as well as any
local jurisdictional Hazardous Materials Team that wishes to participate.
4.16 The COUNTY is committed to the belief that this program should be open and available to
any citizen of Riverside County.
4.17 The COUNTY will provide a report to the CITY that will quantify the amount and types of
household hazardous waste collected at the planned collection event.
V. HOLD HARMLESS
5.1 The COUNTY shall defend, indemnify, and hold harmless the CITY, its agents, officials,
officers, and elected officials, from any liability from loss, damage, or injury to property or
persons, including wrongful death arising out of or incident to any acts, omissions, or willful
misconduct of the COUNTY, its agents or employees arising out of or in connection with
this Agreement.
5.2 The CITY shall defend, indemnify, and hold harmless the COUNTY, its agents, officers,
and employees, from any liability from loss, damage, or injury to property or persons,
including wrongful death, arising out of or incident to any acts, omissions, or willful
misconduct of the CITY, its agents or employees arising out of or in connection with this
Agreement.
5.3 The Hold Harmless provisions herein shall survive the term of this Agreement.
VI. ADMINISTRATION
6.1 The County Director of the Community Health Agency(or designee) shall administer this
Agreement on behalf of the COUNTY.
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VII. ALTERATION
7.1 No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein, shall be binding on any of the parties hereto. The parties expressly
recognize that county personnel are without authorization to either change or waive any
requirements of this Agreement.
VIII. TERMS OF AGREEMENT
8.1 This Agreement shall be effective as of July 1, 2002 and continue in effect through June 30,
2006, unless terminated by either party,without cause, upon thirty(30) day written notice
served upon the other party.
IX. ENTIRE AGREEMENT
9.1 This Agreement contains the entire agreement between the parties with respect to the
subject matter thereof, and supersedes all prior negotiations,understandings, or agreements
both oral and written. This agreement may be amended in writing with the concurrence of
agreements both oral and written. This agreement may be amended in writing with the
concurrence of both parties.
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on
RECOMMENDED FOR APPROVAL:
Earl Tuntland, Deputy Director
Hazardous Materials Management Division
Dated 4kcs'(E
CITY OF PALM SPRINGS COUNTY OF RIVERSIDE
C Director10c
Environmental Health
Cit Mana erTitle y g as authord by County Resolution
No. 2001-156
Date
Approved as to form by
Street Address COUNTY COUNSEL:
City, State, Zip
Dated 3 - 19 —0.3
Atfe,st
City Clerk a,��63
Appr ved s Form:
1
ity Attorney
1-6-03
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