HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS DATE: May 21, 2003
TO: City Council
FROM: Director of Public Works/City Engineer
Director of Procurement & Contracting
STREET SWEEPING CONTRACT SERVICES AGREEMENT.
RECOMMENDATION:
That City Council approve a contract services agreement with California Street
Maintenance in the amount of$198,580 per year for three years beginning June 1, 2003,
with a maximum of two 1-year extensions at staff's discretion with rate adjustments for
each year equal to the Consumer Price Index.
SUMMARY:
Approval of this agreement will convert street sweeping from an "in-house" City provided
service,to a service provided under this agreement by California Street Maintenance. The
service will include street sweeping, parking lot sweeping and cleaning of the City parking
structure.
BACKGROUND.
On April 2, 2003 City Council authorized staff to negotiate a contract services agreement
with California Street Maintenance for street sweeping services. Staff has negotiated the
attached agreement which will provide street sweeping services for all public streets,
sweeping of all City owned parking lots and sweeping, emptying of trash receptacles, and
cleaning of elevators in the City parking structure. Downtown will be swept 4 times per
week, arterials once per week, residential streets once per month (50% more often than
we currently sweep), parking lots once per week and the parking structure 3 times per
week.
Total amount of the agreement is $198,580 per year. California Street Maintenance has
agreed to hold this price for a three year period. For subsequent years after the three year
period, annual fee shall be adjusted by a percentage equal to the Consumer Price All
Items Index (All Urban Consumers) for Los Angeles, Riverside and Orange Counties, in
the event this contract is extended beyond the initial three year period.
Funds are available in CSA152 Account 124-4242 (Street Cleaning). As previously
reported to Council, the cost analysis indicates that contracting with California Street
Maintenance will provide increased service, at considerably less cost than the City
currently spends. This will allow for the roadside cleanup contract, which is currently
funded from the General Fund, to be transferred to CSA152, thereby saving the General
Fund approximately $55,000 annually.
As we previously indicated to Council, converting street sweeping from an "in-house" City
provided service to a contracted service will result in the elimination of the existing motor
sweeper operator positions. Although there are two positions authorized at this time, only
one of these positions is currently filled.
California Street Maintenance
May 21, 2003
Page 2
Under the Meyers-Milias-Brown Act (MMBA) the City is required to meet-and-confer in
good faith with the affected bargaining unit prior to contracting out work currently
performed by bargaining unit members.
Pursuant to Council direction, staff has met with the General Unit in order to discuss the
impacts of contracting out street sweeping services on bargaining unit work. In addition,
staff has notified the affected employee about the potential service change and he has
elected to accept a voluntary demotion to the airport to avoid being laid off. Now that this
process has been completed, the City has fulfilled its legal obligation and the City Council
is in a position to award the contract to the vendor.
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DAVID J. BARAKIAN HAROLD GOOD
Director of Public Works/City Engineer Director fo Procurement & Contracting
APPROVED---
ATTACHMENTS:
1. Minute Order
REVIEWED BY DEPT. OF FINANCE
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MINUTE ORDER NO.
• AWARDING CONTRACT SERVICES AGREEMENT WITH
CALIFORNIA STREET MAINTENANCE IN THE AMOUNT
OF$198,580 PER YEAR FOR THREEYEARS BEGINNING
JUNE 1, 2003, WITH A MAXIMUM OF TWO 1-YEAR
EXTENSIONS AT STAFF'S DISCRETION WITH RATE
ADJUSTMENTS FOR EACH YEAR EQUAL TO THE
CONSUMER PRICE INDEX.
I HEREBY CERTIFY that this Minute Order, awarding contract services agreement to
California Street Maintenance in the amount of $198,580 per year for three years
beginning June 1, 2003,with a maximum of two 1-year extensions at staff's discretion with
rate adjustments for each year equal to the Consumer Price Index, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on the 21"
day of May, 2003,
PATRICIA A. SANDERS
City Clerk