The URL can be used to link to this page

Home My WebLink About5/21/2003 - STAFF REPORTS (5) DATE. May 21, 2003 TO: City Council FROM: Public Works Director/City Engineer APPROVE CALTRANS AGREEMENT FOR A STATE GRANT TO DESIGN THE INDIAN CANYON DRIVE RAILROAD BRIDGE OVERCROSSING SOUTH OF INTERSTATE 10 RECOMMENDATION: It is recommended that the City Council approve Caltrans Program Supplement Agreement No. 014-M in the amount of$190,000 for the environmental&design phases of the proposed widening of the existing Union Pacific Railroad Bridge on Indian Canyon Drive, south of Interstate 10; State Project No. BRLO-5282 (017) per City/State Master Agreement No. 08- 5282 (for federal grant projects) (City Agreement No A4216); City Project No.2001-11, SUMMARY: The most recent City/State Master Agreement No. 08-5282 for "Federal Grant Funded Projects"was approved by City Council on March 18, 1998(City Agreement No.A1459), and Program Supplement Agreement No.014-M to that MasterAgreement authorizes the Federal HBRR grant reimbursement from Caltrans upon completion of the environmental and design phases of the Indian Canyon Drive Railroad Bridge widening project. BACKGROUND: In 2001 the City received approval from Caltrans for a $1,955,000 federal Highway Bridge Replacement & Rehabilitation (HBRR) grant to replace the existing 2-lane Union Pacific Railroad bridge on Indian Canyon Drive with a 6-lane bridge. The City hired Dokken Engineering to provide consulting services for the Environmental & Design phases for the project at a cost of$237,500, of which $190,000 is covered by the federal HBRR grant and the $47,500 balance is covered a CVAG Regional Measure A grant. This grant project is combined with a federal STP grant to widen the remaining Indian Canyon Drive segment from the RR bridge to Garnet Avenue.All costs are covered by the above outside grant fund sources and no local general funds are required for this work. The referenced federal grant portion is covered by Account 261-4491-501 96 and the CVAG funded match is in Measure "A" Account 134-4498-50196. ROBERT L. MOHLER DAVID J. BARAKIAN Grants" and`Government Affairs Manager Public Works Director/City Engineer APPROVED City Manager ATTACHMENTS- 1. Minute Order REVIEWED BY DEPT. OF FINANCE 2. Caltrans Program Supplemental Agreement No. 014-M (6 �A PROGRAM SUPPLEMENT NO. M014 nate:March 05,2003 to Location:08-R1V-0-13Sp ADMINISTERING AGENCX-STATE AGREEMENT Project Number:BRLO-5282(017) FOR FEDERAL-AID PROJECTS NO. 08-5282 E-A- Number.08-924634 This program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 03/18/98 and is subject to all the terms and conditions thereof.This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setForth on the following pages. PROJECT LOCATION: Indian Canyon Drive at U.p_R.R.Overhead(Br.No.56C-0025) TYPE OF WORK:Bridge replacement LENGTH; 0 (MILES) Estimated Cost Federal Funds Matching Funds Q110 $190,000.00 LOCAL OAR $237,500.00 $47,500.00 $0.00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of. Transportation ny By Chiefs Office of Project Implementatic Date Division of Local Assistance Attest Date Title I herehy certify upon my personal, knowlcdga that budgeted funds are available for this encumbrance: Accounting O£fictI Date 3 _G , 0 $190,000.00 Chapter I Statutes Tt: m Y ar ogr Be Category Fund Source AMOUNT 379 2002 2660-102-890 200 - 3 20.3 . D.300 C 224060 892-F 190,000.00 � ho- Program Supplement 08-5282-M014- ISTEA Page 1 of 3 08-RIV•0-PSI' 03/05/2003 BRLO-5282(017) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2 . The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual . 3 . All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4 . The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300, 000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133 . 5 . Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY' s first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15 .7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06 . Program SUPPIement08-5282-M014- ISTEA Page 2 of 3 x f 08-RI�/•0=Y51'' 03/05/2003 BRLO-5282(017) SPECIAL COVENANTS OR REMARKS 6 . STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 7 . ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase (s) with an "Authorization to Proceed" and will not proceed with future phase (s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase (s) unless no further State or Federal funds are needed for those future phase (s) _ 8 . The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. Program Supplement08-5282-mO14- ISTEA Page 3 of 3 MINUTE ORDER NO. APPROVING CALTRANS PROGRAM SUPPLEMENT AGREEMENT NO. 014-M IN THE AMOUNT OF $190,000 FOR THE ENVIRONMENTAL & DESIGN PHASES OF THE PROPOSED WIDENING OF THE EXISTING UNION PACIFIC RAILROAD BRIDGE ON INDIAN CANYON DRIVE, SOUTH OF INTERSTATE 10; STATE PROJECT NO. BRLO-5282 (017)PER CITY/STATE MASTER AGREEMENT NO.08-5282 (FOR FEDERAL GRANT PROJECTS) (CITY AGREEMENT NO. A4216); CITY PROJECT NO. 2001-11. I HEREBY CERTIFY that this Minute Order approving Caltrans Program Supplement Agreement No. 014-M, in the amount of$190,000 for the environmental &design phases of the proposed widening of the existing Union Pacific Railroad bridge on Indian Canyon Drive, south of Interstate 10; State Project No. BRLO-5282 (021) per State Master Agreement No. 08-5282 (City Agreement No. A4216); City Project No.2001-11, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21st day of May, 2003. PATRICIA A- SANDERS City Clerk