HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS (7) 7L
DATE: May 21, 2003
TO: City Council
FROM: Director of Public Works/City Engineer
AMENDMENT NO. 1 TO THE INDIAN CANYON DRIVE STREET& BRIDGE WIDENING
CONTRACT SERVICES AGREEMENT
RECOMMENDATION:
It is recommended that the City Council approve Amendment No. 1 to Agreement No.4461
with Dokken Engineering, in the amount of$28,300 for a revised total contract amount of
$449,800 for professional environmental and engineering design services for the Indian
Canyon Drive Street & Bridge Widening, City Project 01-11.
SUMMARY:
Approval of this amendment revises the total contract amount for professional
environmental and professional design services to $449,800, an increase of$28,300 for
additional environmental work not covered in the original scope.
BACKGROUND:
On March 27, 2002 City Council approved a contract services agreement with Dokken
Engineering forprofessional environmental and engineering design services forthe Indian
Canyon Drive Street& Bridge Widening, City Project 01-11,in the amount$421,500. On
February 11, 2003 Dokken Engineering requested a budget augmentation from the City
due to a change in the scope of work. Additional work included preparation of a Biological
Assessment conforming to current Caltrans Biological Assessment template, processing
the documents forcomments from numerous agencies including the City,Caltrans, Federal
Highway Administration,and U.S. Fish and Wildlife Service. Additional work in conjunction
with the Section 7 Consultation Process and coordination with the California Department
of Fish and Game is also required to ensure consistency with the Federal and State
Endangered Species Acts, On April 28, 2003, the Executive Committee of CVAG
approved this $28,300 increase and they authorized Regional Measure A funding for this
project.
Sufficient funding for this amendment is budgeted in reimbursable capital project account
261-4491-50200 (CVAG Reimbursable).
AA,
DAVID J. BARAKIAN
Director of Public Works/City Engineer
APPRO �
ATTACHMENTS:
1. Minute Order REVIEWED BY DEPT. OFFINNA E
2. Amendment No. 1 YP ��
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 4461
WITH DOKKEN ENGINEERING FOR
INDIAN CANYON DRIVE STREET & BRIDGE WIDENING
CITY PROJECT NO. 01-11
The following articles of Agreement No. 4461 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to four hundred forty nine thousand
eight hundred dollars (5449,800), an increase of twenty eight thousand three hundred
dollars ($28,300).
EXHIBIT A is amended as follows:
Add the following paragraph (f) to Bridge Scope of Services Task 6.0, "Environmental
Approval", Technical Studies.
f) Contractor shall prepare a Biological Assessment conforming to the current
Caltrans Biological Assessment Template. The Biological Assessment (BA) shall
be based on the results of coordination with the resource agencies and existing
survey data. While it is understood that the methodology for calculating impacts
on mitigation contained in the proposal for a conservation bank and for addressing
the direct/indirect accumulative affects of I-10, Coachella Valley and Banning Pass
Interchange Projects may change as a result of the delisting of the flat tailed
horned lizard, it is proposed that this document shall provide a basis for mitigation
measures contained in the BA. Subsequent to the Contractor's production of a
Draft BA, Contractor shall incorporate one round of comments from the City, two
round of comments from Caltrans, one round of comments from the Federal
Highway Administration (FHWA), and one round of comments from the United
States Fish and Wildlife Service (USFWS). Following the incorporation of FHWA
comments the BA shall be finalized by Contractor for submittal to FHWA and to the
USFWS. Reproduction of 52 copies of the BA shall be included under this Task.
Contractor shall attend meetings with the resource agencies to assist FHWA with
the Federal Endangered Species Act, Section 7 " Consultation Process" and
coordinate with the California Department of Fish and Game (CDFG), to ensure
consistency with the California Endangered Species Act (CESA), under Fish and
Game Code Section 2080.1. Following receipt of the final Biological Opinion (BO)
from the USFWS, the Contractor shall submit to the CDFG a copy of the BO and
a request for a consistency analysis under Section 2080.1. Coordination with
CDFG concurrentwith the Section 7, "Consultation Process", is anticipated to result
in a positive consistency determination such that a separate CESA consultation
under Fish and Game Code 2081 will not be required. Contractor shall attend
three additional project design team meetings concerning Task 6.0,
EXHIBIT C is amended as follows.
Amend the Bridge Scope of Services Task6.0,"Environmental Approval"Task Total Lump
Sum to $74,800. The Total of all Tasks of Bridge Scope of Services shall be amended to
$262,300 and Total of all Tasks of this Contract shall be amended to $449,800.
EXHIBIT D is amended as follows:
Add the following under Bridge Scope of Services underthe line concerning Task 6: Task
6.0 (f) shall be completed within 8 weeks of a receipt of Notice of the Approval of the First
Amendment to this Contract Services Agreement.
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO AGREEMENT NO.
4461 WITH DOKKEN ENGINEERING, IN THEAMOUNTOF
$28,300 FOR A REVISED TOTAL CONTRACT AMOUNT
OF $449,800 FOR PROFESSIONAL ENVIRONMENTAL
AND ENGINEERING DESIGN SERVICES FOR THE
INDIAN CANYON DRIVE STREET& BRIDGE WIDENING,
CITY PROJECT 01-11.
I HEREBY CERTIFY that this Minute Order, approving Amendment No. 1 to Agreement
No. 4461 with Dokken Engineering, in the amount of$28,300 for a revised total contract
amount of$449,800 for professional environmental and engineering design services for
the Indian Canyon Drive Street&Bridge Widening, City Project 01-11,was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on the 21st
day of May, 2003.
PATRICIA A. SANDERS
City Clerk
0 ✓~