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Home My WebLink About5/21/2003 - STAFF REPORTS (8) DATE: May 21, 2003 TO: City Council FROM: Director of Public Works/City Engineer AMENDMENT NO. 1 TO THE INDIAN AVENUE/1-10 INTERCHANGE CONTRACT SERVICES AGREEMENT RECOMMENDATION: It is recommended that the City Council approve Amendment No. 1 to Agreement No.4318 with Dokken Engineering, in the amount of$50,000 for a revised total contract amount of $993,842 for additional design and environmental services for the Indian Avenue/1-10 Interchange, City Project No. 00-14. SUMMARY: Approval of this amendment revises the total contract amount for professional environmental and professional design services to $993,842, an increase of$50,000 for additional design and environmental services required by Caltrans and the Federal Highway Administration (FHWA). BACKGROUND: On December 6,2000 City Council approved Contract Services Agreement No. 4318 with Dokken Engineering for engineering design and environmental services for the Indian Avenue/1-10 Interchange Project, City Project 01-11,in the amount $943,842. Services have been proceeding since that date, but have recently.become stalled due to unforseen environmental issues which affect this and other 1-10 Interchange related projects. On February 7, 2003 Dokken Engineering requested a budget augmentation to provide$50,000 in additional funds due to additional alternative design requirements from Caltrans, and an additional requirement to prepare a Biological Assessment(BA)/Section 7 Consultation, in conjunction with the proposed Mitigation Bank Agreement for interchange projects nearing completion with Caltrans and the Federal Highway Administration. On April 28, 2003 the Executive Committee of CVAG approved the request for additional funding. An offsetting budget adjustment will increase the Indian/1-10 Project Account Number 134-4498-50185 by$50,000 to cover this amendment. There is no cost from the City's general �fund- DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVE �- / ATTACHMENTS: 1. Minute Order REVIEWED BY DEPT. OF FINANCE (� ^ 2. Amendment No. 1 � ! Lf AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 4318 WITH DOKKEN ENGINEERING FOR INDIAN AVENUE/1-10 INTERCHANGE CITY PROJECT NO. 00-14 The following articles of Agreement No. 4318 are hereby amended to read as follows: SECTION 2.1 - Contract Sum. Maximum contract amount is hereby amended to nine hundred ninety three thousand eight hundred forty two dollars ($993,842), an increase of fifty thousand dollars ($50,000). EXHIBIT A - Scope of Services, shall be amended as follows- Task 22 Project Development Team Meetings. Contractor shall attend 11 additional Project Development Team Meetings due to the additional required alternative designs and Biological Assessment/Section 7 Consultation Services, required underAmendmentNo. 1. Task 2.7 Environmental Approval. Contractor shall include Alternative No. 3 in all environmental documents and include a water quality analysis. In addition, a Section 7 Consultation, including the creation of a Biological Assessmentwill be required with United States Fish and Wildlife Service (USFWS). Task 2.7.2 Technical Studies. Contractor shall revise the Natural Environmental Study, Noise Study, and Cultural Resources Study to include Alternative No. 3. Task 2.7.3 Draft IS/EA. Contractor shall revise the IS/EA to include Alternative No. 3, an analysis of water quality, and an analysis in the Biological Resources section to include a discussion on the Caltrans Mitigation Bank. Add the following Tasks: Task 2.7.5 Biological Assessment (BA)/Section 7 Consultation. Contractor shall conduct a literature review to identify existing information regarding the distribution of the subject species and their habitat within the action area. Literature sources to review shall include the California Natural Diversity Data Base, USFWS Records, Caltrans Documents and other relevant information sources. Contractor shall conduct field surveys to identify and map habitat conditions of the action area beyond that already addressed in the project Natural Environmental Study Report. The field survey shall be conducted by a Biologist within the Contractor's or Subcontractor's firm, who is fully familiar with the local species habitat ecosystem. Contractor shall prepare a BA in accordance with local USFWS Guidelines and the standard FHWA format. The BA shall include a description of the action being considered and identification of the action area, a description of any listed species or critical habitat that may be directly or indirectly affected by the action, an evaluation of direct, indirect and cumulative project affects on any listed species or critical habitat, identification of efforts to avoid or minimize project effects, any description of compensatory mitigation measures that have been approved by the Project Development Team Members and FHWA. If such measures have not been approved, a memorandum describing recommended measures shall be attached to the BA. Graphics shall be included on the report which shall show the site location, vegetation, and habitat description and any sensitive species sightings. In addition, relevant reports including any environmental documents biological reports and any other relevant studies or other information available on the action, the effected listed species or critical habitat shall be appended to the report. Contractor shall prepare a screen check version of the BA for _• Amendment No. 1 Dokken Engineering, CP#00-14 Page 2 of 3 review by the Project Development Team, including Caltrans. Upon receipt of comments, the Contractor shall make revisions as needed and prepare a Draft BA for submittal to the FHWA. Upon receipt of comments from the FHWA the Consultant shall prepare a final BA suitable for the FHWA to submit to the USFWS. The Consultant shall await receipt of comments from all participants before completing revisions to any of the report versions. Contractor shall attend meetings and coordinate with the Project Development Team, FHWA, and USFWS as part of the Section 7 Consultation process. Contractor shall coordinate with the Project Development Team, FHWA, and USFWS to track the processing and schedule of the Section 7 Consultation, and to provide any additional information or materials that the agencies may require for completion of the consultation. Task 2.7.5 Support Mitigation Bank Agreement Development. Contractor shall provide indirect/direct impact area exhibits and calculations to aid Caltrans staff in developing the Mitigation Bank Plan, EXHIBIT C - Schedule of Compensation, shall be amended as follows. Task 1.0, Subtask Total Lump Sum shall be increased to $ 46,605, Task 2.2, Subtask Total Lump Sum shall be increased to $ 14,143. Task 2.7, Subtask Total Lump Sum shall be increased to $108,044. Task 2.9, Subtask Total Lump Sum shall be increased to $ 54,205, Task 2.10, Subtask Total Lump Sum shall be increased to $ 49,496. Task 2.0, Task Total Lump Sum shall be increased to $371,075, Total for Project should be increased to $993,842. EXHIBIT D - Schedule of Performance, shall be amended as follows: Contractor shall complete the screencheck BA under Amendment No. 1 within 35 days of receipt of written authorization to proceed. Revisions to each version of the report shall be completed within one week of receipt of comments from all participants. Contractor estimates that the Section 7 Consultation shall be completed within 135 days of submittal of final BA. Except as specifically amended by this Amendment No. 1, all terms and provisions of Agreement No. 4318 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a municipal corporation By: By: City Clerk City Manager MINUTE ORDER NO. APPROVING AMENDMENT NO. 1 TO AGREEMENT NO. 4318 WITH DOKKEN ENGINEERING, INTHEAMOUNTOF $50,000 FOR A REVISED TOTAL CONTRACT AMOUNT OF $993,842 FOR ADDITIONAL DESIGN AND ENVIRONMENTAL SERVICES FOR THE INDIAN AVENUE/1-10INTERCHANGE,CITY PROJECT NO. 00-14. I HEREBY CERTIFY that this Minute Order, approving Amendment No. 1 to Agreement No. 4318 with Dokken Engineering, in the amount of $50,000 for a revised total contract amount of $993,842 for additional design and environmental services for the Indian Avenue/1-10 Interchange, City Project No. 00-14, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21' day of May, 2003. PATRICIA A. SANDERS City Clerk q6