HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS (9) DATE: May 21, 2003
TO: City Council
FROM: Director of Public Works/City Engineer
AMENDMENT NO.4 TO CVAG/CITY REIMBURSEMENTAGREEMENT,ALLOCATING AN
ADDITIONAL $50,000 FOR THE INDIAN AVENUE/1-10 INTERCHANGE
RECOMMENDATION:
It is recommended that City Council approve Amendment No.4 to CVAG/City Agreement
No. A4317 with the Coachella Valley Association of governments (CVAG), allocating an
additional $50,000 in Regional Measure A funds and amending total project costs to
$16,352,843 for the Indian Avenue/Interstate 10 Interchange, City Project No. 2000-14.
SUMMARY.
Approval of this Amendment increases the Total Authorized Regional Measure A amount by
$50,000 to $16,352,843 for Design Engineering, Environmental and Construction of the
Indian Avenue/1-10 Interchange
BACKGROUND:
On December6,2000 City Council approved the initial; master reimbursement agreement
with CVAG forthe Indian/1-101nterchange and CVAG designated Palm Springs as the lead
agency for the project.
On November 14, 2001 City Council approved Amendment No. 1 to CVAG Master
Agreement No.A4317, allocating$9,000 towards City preliminary administrative costs for
the project.
On May 1,2002 City Council approved Amendment No.2 to CVAG Agreement No.A4317,
allocating$15,300,000 in Federal STIP(State Transportation Improvement Plan)grantfunds
towards the construction phase of the Indian/1-10 Interchange Project.
On January 2, 2003 City Council approved Amendment No. 3 to CVAG Agreement No A
4317 allocating $50,000 for Project Administration costs for the project.
Amendment No. 4 for $50,000 provides funds for additional design and environmental
services required by Caltrans and FHWA.
An off-setting budget adjustment will increase the Indian/1-10 project Account#134-4498-
50185 by$50,000 to coverthe Amendment No.4 increase at no costfrom the City general
fund.
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APPROVED APPROVE c ��
DAVID J. BARAKIAN City Manager
Director of Public Works/City Engineer
ATTACHMENTS: REVIEWED BY DEPT, OF FINANCE
1. Minute Order --fix/
2. CVAG Reimbursement Agreement (Amendment No. 4) Ph
CITY OF PALM SPRINGS-COUNTY OF RIVERSIDE-CVAG REIMBURSEMENT
AGREEMENT
"INDIAN AVENUE INTERSTATE 10 INTERCHANGE
DESIGN ENGINEERING , ENVIRONMENTAL AND CONSTRUCTION"
AMENDMENT NUMBER FOUR/ADDITIONAL DESIGN ENGINEERING FUNDS
THIS AMENDMENT NUMBER FOUR is made and entered into this_day of
2003, by and between the City of Palm Springs ("Lead Agency"), the County of Riverside
("Agency"),andthe Coachella Valley Association of Governments,a Califomia jointpowers agency,
("CVAG"), and is made with reference to the .following background facts and circumstances:
This amendment obligates and authorizes for expenditure,funds not previously authorized under
the terms o f the existing reiumbursement agreement for the"Indian Avenue lnterstate 10 Interchange Design
Engineering and Environmental"("the Project"),dated December 6,2000,amendment number one,dated
November 14,2001,amendment number two,dated May 1,2002,and amendment number three. All
other provisions are considered in force.
This amendment number four shall authorize additional design engineering funds in the amount not
to exceed$50,000. The Lead Agency is requesting additional funds for the Design Consultant due to a
change in the scope of work and the revisions required by Caltrans and PHWA related to the project
alternatives. For further detail please see Amendment Number Four-Exhibits "B" .
Summary
Previously obligated and authorized for expenditure (Original Agreement) $ 943,843
Previously obligated under Amendment 41 $ 9,000
Previously obligated under Amendment#2 $ 15,300,000
Previously obligated under Amendment#3 $ 50,000
New obligations under this Amendment 04 50,000
Total amount, after Amendment#4 obligated and authorized for expenditure $ 16,352,843
lo��
Indian Avenue 1-10 Interchange/Amendment number four PS/County of Riverside/CVAG April 2003 Pagc 1
IN WITNESS WIMREOF,the parties hereto have caused this amendment number four agreement to
be executed by their drily authorized representatives on this date:
ATTEST: CITY OF PAINT SPRINGS
By; By
City Manager Mayor
COUNTY OF RIVERSIDE
By: By:
Clerk of the Board of Supervisors Chairman of the Board of Supervisors
CVAG
r
By: By: 4
v2LZZ71
Executive Director Chairman
Indian Avenue I-10 Interchange/Amendment number four PS/County of Riverside/CVAG April 2003 Page 2
EXHIBIT B - AMENDMENT NUMBER FOUR
ESTIMATE OF COST
"INDIAN AVENUE INTERSTATE 10 INTERCRANGE
DESIGN ENGINEERING , ENVIRONMENTAL AND CONSTRUCTION"
AMENDMENT NUMBER FOUR/LEAD AGENCY STAFF ADMINISTRATION TIME,
Existinz Agreement
Phase I: Project Report/Environmental $333,667,71
Phase II: Final Plans, Specs & Estimates $565,683
Phase III: Bid/Award Support $ 10,098.87
Phase IV: Construction Support 34 392.99
Total Design $943,842.57
Amendments,# 1.2.3 & 4
Lead Agency Staff Time (Amendment 91) S 9,000
Construction(Amendment#2) $ 15,300,000
Administration (Amendment#3) $ 50,000
Consultant, Design Engineering (Amendment#4 50 000
Total Cost $ 16,352,843
f\home\aazzu\agree\stip\amend\psindi I0303
�'° Yndim Avenue 1-10 interchange/Amendment number four PS/County of Riverside/CVAG April 2003 Page 3
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 4 TO CVAG/CITY
AGREEMENT No.A4317 WITH THE COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS,ALLOCATION$50,000
• IN REGIONAL MEASUREA FUNDS AND AMENDING TOTAL
PROJECT COSTS TO $16,352,843 FOR THE INDIAN
CANYON DRIVE/INTERSTATE 10 INTERCHANGE; CITY
PROJECT NO 2000-14.
I HEREBY CERTIFY that this Minute Order approving Amendment No. 4 to CVAG/City
Agreement No. A4317 with the Coachella Valley Association of Governments, allocating
$50,000 in Regional Measure Afunds and amending total project costs to$16,352,843 for
the Indian Canyon Drive/Interstate 10 Interchange; City Project No.2000-14,was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof held on the
215'day of May 2003.
PATRICIA A. SANDERS
City Clerk
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