HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS (10) DATE: May 21, 2003
TO: City Council
FROM: Director of Parks, Recreation & Facilities
APPROVE PURCHASE OF PORTABLE RESTROOM FOR USE AT VILLAGEFEST AND
SPECIAL EVENTS
RECOMMENDATION:
It is recommended that the City Council approve the purchase of a 14-foot trailer mounted
mobile comfort station (portable restroom) from Waste Management Company in the
amount of$28,411.88 for use at Villagefest and special events.
SUMMARY:
Staff managing Villagefest have been challenged in their attempt to provide a comfortable,
user-friendly atmosphere to attendees of the event due to the lack of existing public
restrooms. Construction-grade portable restrooms are currently being utilized on a rental
basis to fill this need. The purchase of an upgraded portable restroom facility for Villagefest
will greatly enhance the comfort of attendees. The portable unit will also be available for
use at other special events sponsored by the City.
BACKGROUND:
City Council appropriated $35,000 in account number 261-1395-54035, City Facilities
Improvements, for providing portable toilets for special events and Villagefest. Staff has
examined a number of options for satisfying this need.
The approach that would provide the City with the most flexibility would be to purchase two
14-foot comfort stations. For Villagefest this would allow positioning of comfort stations at
both the north and south ends of the event, providing the widest coverage. For a more
focused special event, the units could be co-located thereby providing a greater number
capacity at a single location.
The funds appropriated will not cover the cost for two units. At this time, staff recommends
purchase of a 14-foot trailer mounted mobile comfort station from Waste Management in
the amount of $28,411.88. Should funding come available at some future time for this
purpose, a second unit could be purchased at that time. No discount was available from
the supplier for purchase of a second unit.
The portable restroom will be utilized weekly for Villagefest and as-needed for special
events. Waste Management will clean and service the comfort station on a weekly basis.
The cost of this service plan, which covers 51 weekly services annually is $850 per month
and will be paid from the Villagefest account in place of the rental fees currently incurred
weekly for portable restrooms. Should a second unit be added at a later date, a 20%
discount on the rates charged for servicing would apply.
IL
This unit is not equipped with a handicap stall. Staff has identified a separate unit for
purchase that is ADA compliant to accompany this unit. The cost of this unit is less than
$2,500. It will be purchased from a different source, but will be serviced by Waste
Management at a cost of$30 per service on weekdays and $40 on weekends.
COTT MIKESELL HAROLD E. GOOD
Director of Parks, Recreation &Facilifies Director of Procurement& Contracting
APPROVI=D: -
City Manager
Attachments. 1 Minute Order
REVIEWED BY OEPT, OF FINANCE
MINUTE ORDER NO.
APPROVING THE PURCHASE OF A 14-FOOT TRAILER
MOUNTED MOBILE COMFORT STATION (PORTABLE
RESTROOM) FROM WASTE MANAGEMENT IN THE AMOUNT
OF $28,411.88 FOR USE AT VILLAGEFEST AND SPECIAL
EVENTS_
I HEREBY CERTIFY that this Minute Order, approving the purchase of a 14-foot mobile Comfort
Station (portable restroom) from Waste Management in the amount of $28,411.88 for use at
Villagefest and special events, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 21 st day of May, 2003.
PATRICIA A. SANDERS
City Clerk
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