HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS (11) DATE: May 21, 2003
TO: City Council
FROM: Gary Jeandron, Chief of Police
APPROVAL OF NEW SURVEILLANCE CAMERA SYSTEM FOR THE CITY JAIL.
RECOMMENDATION
It is recommended that the City Council approve the purchase of a new 32 camera
surveillance system including a 32 channel digital video recorder for the city jail
facility, from Metro Video Systems, Inc in the amount of $131,174,00 for
equipment, $9,462.92 sales tax and $36,213.00 for installation: total purchase
$175,849.92
SUMMARY
The proposal is to replace and modernize the existing jail cameras, add additional
jail cameras and replace and modernize the existing jail camera recording system.
This recommendation has a start up cost of$175,849.92 to be funded entirely from
existing grant funds and an annual service cost (beginning in the second year) of
$21,606.00. The recommended vendor successfully installed and now maintains
the downtown camera system. That system utilizes similar camera and recording
technology. Staff believes it important both from an operational perspective and an
economy of scale to have a single vendor responsible for all video recording
systems monitored at the police department. The terms of a portion of the grant
funding requires project completion and payment of invoice by June 30, 2003.
BACKGROUND
A new camera surveillance system in the jail will assist the department in managing
risk. The surveillance and recording system is expected to reduce liabilities,
frivolous claims against city employees, and improve over all safety and security in
the jail.
The current jail camera system consists of sixteen black and white cameras and a
VCR recorder. There are two jail camera monitors in the booking area, two jail
camera monitors in the watch commander's office and two jail camera monitors in
communications.
The VCR recording system can record only one camera at a time. During normal
operations that VCR records the different cameras in a rotating mode. It has the
capacity to record any individual camera at one time. The taping function can be
controlled from eitherthe booking area or communications. The tapes will record for
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a twenty four period. The tapes are changed once every twenty four hours and
retained for one year. This retention requirement conforms with state law.
The VCR recording system and many of the jail cameras were originally installed
when the police facility was built in 1985.
Due to the size and design of thejail facility the sixteen cameras do not record all of
the critical areas of the jail. There are currently no cameras in the individual single
person cells (male,female and juvenile sections)or the booking cells,which are the
areas where the most critical incidents occur. These incidents can include, but are
not limited to) prisoner suicides, attempted prisoner suicides, physical altercations
between prisoners, use of force cell extractions and other use of force issues.
Since the current VCR recording system can only record one camera at a time, and
is usually on the rotation mode, a majority of the critical incidents in the jail are not
recorded.
This proposal involves the installation of thirty two new high-resolution color
cameras. Sixteen of the new cameras will replace the existing jail cameras and
sixteen cameras will be added in the individual jail cells, the booking area and other
critical locations in the jail facility.
All of these cameras will be located in areas where it will be difficult for prisoners to
damage them. They will be located in high ceilings or in areas that are consistently
monitored by the jail personnel.
A new digital recording system will record all thirtytwo cameras simultaneously.The
digital recorder will retain this information for fourteen days. The recorded
information will then be transferred to videotape and retained for one year. This
retention policy conforms to current state law.
This recommended digital recording equipment is similarto the recording equipment
currently being used for the downtown camera system.
This recording equipment will be installed in the same location within the police
facility as the current downtown camera recording system.
Ten new 27-inch color monitors will be added to the booking area so that the on
duty jail personnel can visually monitor all of the cameras simtaneouly. Eight of
those monitors will use "split screen" technology to display all of the cameras and
the two other monitors can be controlled by the jail personnel to view any individual
jail camera.
There will be four new 15-inch color monitors installed in the dispatch center. These
tag
monitors will use "split screen" technology to display all of the jail camera
simultaneously. Communications personnel will able to improve their monitoring of
• jail activities and this will result in improved employee safety.
Two new 10-inch color monitors will be installed in the watch commander's and
patrol commander's offices. These monitors can be configured in several
combinations to monitors the jail cameras. This will assist the sergeants and
commanders in their monitoring of jail operations.
This new camera system will allow the on duty jail personnel to closely supervise
the in custody prisoners. The new cameras and recording system cannot be used to
reduce the required staffing levels forthe jail. State law mandates thatjail personnel
be on duty and "immediately accessible to prisoners" at all time.
Funding will come from grant account numbers 3201 52042 (Federal LLEBG 01-02
Grant $8,598.53) 3201 52046 (Federal LLEBG Grant 02-03 $45,315.18), 3201
52047 (State Tech. Grant 02-03 $22,397.18), and 3201 52048 (State SLESF Grant
02-03 $99,538,49).
FISCAL IMPACT
The total first year cost for this proposal is $175,849.92. This includes purchase of
all new cameras, monitors, recording equipment and installation.
The first year's service agreement is included in the purchase price. The annual
service agreement cost starting in year two will be $21,606.00.
The funding for the equipment purchase and installation will come from current
department technology grants. Service costs after the first year will be funded to the
extent funds are available from forfeited assets. If sufficient forfeited asset funds
are not available general fund support may be required to maintain the system.
GARY JEANDRON HAROLD E. GOOD, CPPO
Chief of Police Director of Procurement & Contracting
Approved:
REVIEWED By DEPT.OF FINANCE
City Manager
1. Minute Order
2, Diagram of the jail facility with location of the current and new surveillance
cameras.
3. Photo of proposed jail camera.
4. Cost statement
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http://www.silentwitness.com/gif/large_v28g.jpg 3/18/2003
Page 1
5/5/2003
TO: Palm Springs Police MQtro f0�fi Video S /5@ri"1S, inc.200 South Civic Drive �A��
Palm Springs, CA 92263 'rest' co ye-0 Video Telecommunications & Security
1220 E. Imperial Avenue, El Segundo, CA 90246
ATTN: Commander McCabe PHONE (310) 640-9250 - FAX(310) 640-9347
FOB. JOB SITE CCTV QUOTATION (RI)
ITEM 9 MANUFACTURER MODEL# DESCRIPTION YOUR UNIT$ EXTENSION UNITS
1 CELL CAMERA SETUP $ 230.55 $ 3,688.80 16
2 Silent Witness IQLAV2
V280C Gripless Camara Housing $ 323.00 $ 5,168.00 16
3 Silent Witness MGD600 DaylNight High Resolution CCD Camera $ 117.45 $ 1,879.20 16
4 Silent Witness 2.6 to 5.6 Vari-focal, Auto Iris Lens, 16' $ - $ -
5 PASSAGEWAY CAMERA SETUP $ $ -
6 Silent Witness V28S Square Housing $ 230.55 $ 3,688.80 16
7 Silent Witness PAG0600 DaylNight Hlgh Resolution Color CCD Camera $ 323.00 $ 5,168.00 16
B Silent Witness QLAV2 2.6 to 5.6 Val-focal, auto iris lens, 113" $ 117.45 $ 1,879.20 16
9 Dlaltal Recorder $ $ -
10 Pelco DX9000-30x15 32 Ch.DVR 30FP5,15 Days $ 78,943.00 $ 1
11 Pelco DX9000.15xl5 32 Ch.DVR 15 PPS 15 Days $ 55,789,00 $ 55,789A0 1
12 Monitors $ $ -
13 Tatung 1502HNB 16'We][&Desk Mounted LCD Monitor $ 935.00 $ 14,960.00 16
14 Tatung TCM0902 9' Color CCTV Monitor $ 430.00 $ 2,580.00 6
15 POWER SUPPLY $ $
16 Allronlx ATV-1620 UL Listed 10 AMP, Fused Power Supply $ 156.00 $ 312.00 2
17 Cable $ - $ -
18 Belden 1300UE Stranded, Twisted Pair $ 65.00 $ 455.00 7
19 Belden 4356 RG59 Coax $ 160,00 $ 1,600.00 10
20 Middle Atlanile 140RU 140RUV49aRBrk 1 $ 6,543.00 $ 6,543.00 11
SUBTOTAL 103,711.00
This quotation is subject to change wilhout notice,
Unit prices govern on all items listed.
This quotation is subject to state and local taxes when applicable.
TERMS: COD CREDIT CARD NET20
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TO; Palm Springs Police { � 5/5/2003
200 South Civic Drive Metro f n Y ideo SyStGMS, Inc.
Palm springs, CA 92263 esY yeg°' Video Telecommunications & Security
1220 E. Imperial Avenue, El Segundo, CA 90245
AT-TN: Commander McCabe PHONE(310) 640-9250 - FAX(310) 640-9347
FOB: JOB SITE CCTV QUOTATION (RI)
ODEXTENSION
1 Matrix Switch Upgrade $ $ - 0
2 CM9760-MOU Master Distribution $ 1,456.00 $ 2,912.DD 2
3 CM9764-VCC Video Capture Card $ 1,134.00 $ 6,804.00 6
4 CM9760-RPC Rear Panel BNC Card $ 211,00 $ 633.00 3
5 CM9760-CFC Down Frame Card $ 211,00 $ 833.00 3
6 MS504DTIRKSID Manuel8witch $ 183.00 $ 183,00 1
7 MX4016CD 16 Ch.Multiplexer $ 1,821.00 $ 3,642.00 2
8 TLR3040 Time lapse VCR $ 555.00 $ 1,110.00 2
9 RM2001 Rack Mount for VCR `b 79,00 $ 158.00 2
10 CM9760-KBD XtbmrdCoArder $ 1,654.00 $ 6,616.00 4
11 QUAD DISPLAY $ - $ 0
12 Robot MV47 Color Quad $ 415,00 $ 3,320.00 8
13 Robot RM07 Duel Rack Kit $ 38.00 $ 304.00 8
14 LCD MOUNTS $ $ - 0
15 Tatung TWPITWM Artiulated Wall Mount for 15"LC $ 68,00 $ 272.00 4
16 Ergotmn 200 Seres Duel 15"t.00 An Mount $ 438.00 $ 876.00 2
17 $ - $ 0
18 $ $ 0
19 $ $ 0
20 1 $ 10
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Symbol Description N DmNn By.AN
C,—► New Cameras - 16 WAI� E
j—► Existing Cameras (to be replaced) - 16
s
MINUTE ORDER NO
APPROVING THE PURCHASE OF A NEW
32 CAMERA SURVEILLANCE SYSTEM
INCLUDING A 32 CHANNEL DIGITAL VIDEO
RECORDER FOR THE CITYJAIL FACILITY,
FROM METRO VIDEO SYSTEMS, INC IN
THE AMOUNT OF $131,174.00 FOR
EQUIPMENT, $9,462.92 SALES TAX AND
$35,213.00 FOR INSTALLATION. TOTAL
PURCHASE $175,849.92
I HEREBY CERTIFY thatthis minute order,approving the purchase of a new
32 camera surveillance system including a 32 channel digital video recorder
for the city jail facility, from metro video systems, inc in the amount of
$131,174.00 for equipment, $9,462,92 sales tax and $35,213.00 for
installation:total purchase$175,849,92, was adopted by the City Council of
the City of Palm Springs, California, in a meeting thereof held on the 21"day
of May 2003.
PATRICIA A. SANDERS
City Clerk
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