HomeMy WebLinkAbout5/21/2003 - STAFF REPORTS (20) DATE: May 2003
TO: City Council
FROM: Director of Public Works/City Engineer
PALM SPRINGS SKATE PARK CONSTRUCTION
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
1. Award contractto Cora Constructors,in the amount of$987,575.00,for Bid Total No.
1 of Bid Schedule C only,for the Palm Springs Skate Park Construction, City Project
02-23, and
2. Approve Contract Change Order No. 1 with Cora Constructors, for a decrease of
$36,438,40, for a total contract amount of$951,136.60,for the Palm Springs Skate
Park Construction, City Project 02-23.
SUMMARY.
Award of this contract will provide for construction of the new Palm Springs Skate Park
facility located within Sunrise Park.
BACKGROUND:
Widespread community support for, as well as previous Council endorsement of
construction of a community skate park facility within the Sunrise Park grounds led to the
award of a design contract with Site Design Group on April 24, 2002. Development of the
conceptual plans forthe skate park facility,designed by Interactive Design Group,following
months of community involvement and review by the Parks & Recreation Commission,
Planning Commission, as well as previous City Council study session reviews,have resulted
in development of plans and specifications for construction bidding of this facility.
The plans and specifications forthis projectwere prepared by the City's project design team,
in cooperation with Public Works and Engineering Department staff, and on December 18,
2002, the City Council approved and adopted the specifications for this project, and
authorized advertisement for construction bids. The project was bid with four Bid Schedules
(A through D),with the only difference between them being the type of lighting system to be
installed in the skate park.
Each Bid Schedule includes the same scope of work regarding the skate park, which
includes: removal of existing concrete sidewalk and concrete masonry block walls;
demolition and removals, and associated hazardous material handling and disposal of the
existing pool house building;clearing,grubbing, removals and grading of the skate park site;
construction of a complete Portland cement concrete skate parkwith various ledges, basins,
pools, bowls, and other elements, including decorative coping, ceramic tile treatment, and
steel edging; construction of new decorative Portland cement concrete walkways, concrete
masonry block walls, and retaining walls, construction of decorative wrought iron fencing
and gates; and installation of landscaping, irrigation, and lighting and electrical systems.
Also, alternatively, as a result of Council direction, a choice regarding the type of wall to be
constructed along the east side of the skate park adjacent to the Palm Springs High School
Palm Springs Skate Park Construction
May 14,2003
Page 2
is provided. The choice is to construct an 8 feet high block wall, or 8 feet high white wrought
iron fence to match the existing high school perimeterfence along Ramon Road. Bid Total
No. 1 of each Bid Schedule includes the costto construct the 8 feet high block wall, while
Bid Total No. 2 of each Bid Schedule includes the cost to construct the 8 feet high wrought
iron fence.
In addition to the base scope of work, Bid Schedule A includes installation of only the
infrastructure (conduit, footings, and basic electrical system) for a traditional 25-feet high
pole and 1000-watt flood light system, but with no poles and lights, implying that the City,
at least initially, would not operate the park at night. In addition to the base scope of work,
Bid Schedule B includes installation of a complete traditional 1000-watt flood light system.
In addition to the base scope of work, Bid Schedule C includes installation of steel light poles
and cables to support hanging direct cut-off flood lights, but without a canopy shade
structure system. In addition to the base scope of work, Bid Schedule D includes installation
of steel light poles and cables with hanging direct cut-off flood lights and a canopy shade
structure system. On January 25 and February 1, 2003, the project was advertised forbids,
and at 2:00 P.M. on February 25, 2003, the Department of Procurement and Contracting
received bids from the following contractors:
Contractor Bid Sch A Bid Sch B Bid Sch C Bid Sch D
Cora Constructors; Tat. No. 1 $773,026.00 $802,888.00 $987,575.00 $1,088,852.00
Palm Desert, CA Tot. No. 2 $772,006.00 $801,868.00 $986,555.00 $1,087,832,00
H&H Gen.Contractors Tot. No 1 $986,054 00 $1,158,554 00$1,258,554.00 Non Responsive
San Bernardino,CA Tot. No. 2 $982,054.00 $1,154,554.00$1,254,554.00 Non Responsive
Malibu Pacific Tennis Tot. No. 1 S998,950.00 $1,038,950.00$1,198,950.00 $1,298,950.00
Westlake Village, CA Tot. No. 2 $988,950.00 $1,028,950.00$1,188,950.00 $1,288,950,00
4-Con Engineering Tot, No. 1 $1,037,905,00 $1,073,405.00$1,274,205.00 $1,378,405 00
Fontana, CA Tot, No 2 $1,037,905.00 $1,073,405.00$1,274,205.00 $1,378,405.00
At the March 20, 2003, City Council study session an update on the status of the Swim
Center, Pool House&Concession Stand Improvements,(City Project 98-21), and the Palm
Springs Skate Park Construction, (City Project 02-23) was given. Staff had previously
provided Council with a final budget estimate of approximately $1,600,000 for the total
project (Swim Center and Skate Park) which was determined by estimates given by the
City's consultant, Site Design Group. The combined construction bids that were received,
however, resulted in cost overruns of at least $1,000,000.
In light of the cost overruns, City Council directed staff to proceed with the redesign of the
skate park project by relocating it easterly to clear the existing pool house building, and to
postpone construction of the new pool house building as bid with the swim center project.
However,the critical element of the swim center project that requires implementation is the
replacement of the swim center equipment, and with Council's concurrence, staff was
directed to re-bid the swim center project without the new building scope of work. That
project is now being re-bid with a bid opening date of May 27, 2003,
Staff has coordinated with Dudek & Associates, Inc., who initially prepared the civil
engineering component of the skate park plans, to prepare a revised grading plan. A
revised plan was necessary to reflect the relocation of the skate park and to identify ;2—, A ,�
Palm Springs Skate Park Construction
May 14. 2003
Page 3
changes, additions and deletions to the original scope of work included in the original bid.
Changes tothe original scope of work include:elimination of the existing pool house building
demolition and removals; modification of various drainage improvements;elimination of the
concrete cast-in-place seatwall and landscaped planter area between the swim center and
skate park; and elimination of the landscaping and irrigation improvements originally
proposed. The revised layout of the skate park minimized opportunities for landscaped
areas with the elimination of the seating area along the east side of the skate park. The
areas available for minor landscaping will be coordinated with Parks Department staff.
Staff has metwith Cora Constructors to negotiate prices related to the changes to the scope
of work bid with the original skate park plans. That negotiation has resulted in a decrease
of$36,438.40to the original contract amount of$951,136.60. A Contract Change Order has
been prepared that will facilitate the requested revision of the skate park layout.
The low bidder is Cora Constructors,from Palm Desert, California. The company is a sole
proprietorship (individual owner) operated by Dennis Stockton. Sufficient funds will be
available in General Fund Capital Project fund account number 26 1-2493-51 51 6 (Palm
Springs Skatepark), of which $395,000 will be made available from a State Proposition 12
grant and $126,256 from a Roberta Z'Berg Harris grant.
SUBMITTED: r
_7
DAVID J. BARAKIAN 19COTT MIKESELC -
Director of Public Works/City Engineer Director of Parks, Recreation & Facilities
APPROVED:
DAVID H. READY
City Manager
ATTACHMENTS.
1. Minute Order (2)
2. Contract Change Order No. 1
CITY OF PALM SPRINGS
CONTRACT CHANGEORDER
To: Cora Constructors Date: May 14, 2003
74855 Joni Drive, Suite 5 Project No.: 02-23
Palm Desert, CA 92260 Project: Palm Springs Skate Park
Construction
Change Order No.: One (1)
Attn: Dennis Stockton, Owner Contract Purchase No: Pending
Account Numbers: Pending
Agr,# Pending
M.O.# Pending Res. #
A. CHANGES IN WORK:
Decrease to Contract Quantities:
Item Description
3 Remove Existing P.C.C. Curb & Gutter
5 Remove Existing Trees
6 Remove Existing Block Walls (Varying Heights)
8 Building Demolition & Removals (includes hazardous materials handling and disposal)
10 Construct Modified Undersidewalk Drain
11 Construct Undersidewalk Drain
12 Construct 24" Wide P.C.C. Drainage Channel (including Steel Cover)
13 Construct 4" P.C.C. Sidewalk
16A Construct 8' Concrete Masonry Block Wall
17 Construct 6' Wrought Iron Skate Park Perimeter Fence (includes gates)
18 Construct Concrete Cast-in-Place Seatwall
40 Landscaping
41 Irrigation System
42 90-Day Landscape Maintenance Period
Increase to Contract Quantities:
Item Description
14 Construct Exposed Aggregate P.C.C. Sidewalk (Entry Plaza)
16B Construct 8' Wrought Iron Fence with Concrete-Stucco Columns
19 Construct Concrete Header
20 Construct Retaining Wall with 6' Wrought Iron Skate Park Perimeter Fence
New Items:
Item Description
A Construct 24" Square Catch Basin
B Construct 12) 4" PVC Drain Lines
C Construct Drywell
❑ Construct Retaining Wall
E Construct 10-12 feet high Combination Concrete Masonry Wall/Retaining Wall
F Remove Existing 8' Wrought Iron Fence with Concrete-Stucco Columns
G Relocate Existing Pool House Building Sewer Lateral
H Cut and Cap Irrigation
I Storm Drain Revision
J Pool Deck Removal and Replacement
K Selective Clearing
L Remove Small Tree (up to 12" diameter)
M Remove Large Tree (over 12" diameter) 2 a�
B. CHANGES IN COST:
Decrease to Contract Quantities:
Item Description Quantity Unit Unit Price Amount
3 Remove Existing P.C.C. Curb & Gutter (110) LF $6.75 ($742.50)
6 Remove Existing Trees (1) LS $9,660.00 ($9,660.00)
6 Remove Existing Block Walls (300) LF $25.50 ($7,650.00)
(Varying Heights)
B Building Demolition & Removals (1) LS $32,779.00 ($32,779.00)
(includes hazardous materials
handling and disposal)
10 Construct Modified Undersidewalk Drain (1) EA $1,817,00 ($1,817.00)
11 Construct Undersidewalk Drain (1) EA $1,817.00 ($1,817.00)
12 Construct 24" Wide P.C.C. Drainage (220) LF $47.75 ($10,505.00)
Channel (including Steel Cover)
13 Construct 4" P.C.C. Sidewalk (850) SF $3.46 ($2,941.00)
15A Construct 8' Concrete Masonry Block Wall (200) LF $123.60 ($24,720.00)
17 Construct 6' Wrought Iron Skate Park OS6) LF $90,80 ($16,798.00)
Perimeter Fence (includes gates)
18 Construct Concrete Cast-in-Place Seatwall (195) LF $82.80 ($16,146.00)
40 Landscaping (1) LS $23,000.00 ($23,000.00)
41 Irrigation System (1) LS $28,751.00 ($28,751.00)
42 90-Day Landscape Maintenance Period (1) LS $4,140.00 ($4,140.00)
TOTAL DECREASE TO CONTRACT QUANTITIES: ($181,466.50)
Increase to Contract Quantities:
Item Description Quantity Unit Unit Price Amount
6 Remove Existing Block Walls 300* LF $11.70 $3,510.00
(Varying Heights)
13 Construct 4"P.C.C. Sidewalk 200* SF $2.34 $468.00
14 Construct Exposed Aggregate P.C.C. 400 SF $4.02 $1,608.00
Sidewalk (Entry Plaza)
16B Construct 8' Wrought Iron Fence 25 LF $200.00 $5,000.00
with Concrete-Stucco Columns
17 Construct 6' Wrought Iron Skate Park 315* LF $7.60 $2,394.00
Perimeter Fence (includes gates)
19 Construct Concrete Header 100 LF $5.80 $580,00
20 Construct Retaining Wall with 125 LF $130.20 $16,275,00
6' Wrought Iron Skate Park
Perimeter Fence
*This is to rellect a revised unit price only for the remaining total quantity of this bid item.
New Items:
Item Description
A Construct 24" Square Catch Basin 1 EA $4,540.00 $4,54.0.00
B Construct 4" PVC Drain Lines 470 LF $16.34 $7,679.80
C Construct Drywell 1 EA $7,965.00 $7,965.00
D Construct Retaining Wall 170 LF $81.78 $13,902.60
E Construct 10-12 feet high Combination 205 LF $256,53 $52,588.65
Concrete Masonry Wall/Retaining Wall
F Remove Existing 8' Wrought Iron Fence 75 LF $18.44 $1,383.00
with Concrete-Stucco Columns
G Relocate Existing Pool House Building 1 LS $6,353.10 $6,353.10
Sewer Lateral
H Cut and Cap Irrigation 1 LS $1,567.80 $1,567,80
1 Storm Drain Revision 1 LS $959.40 $969.40
J Pool Deck Removal and Replacement 300 SF $5,85 $1,755,00 a ��
K Selective Clearing 1 LS $2,722.00 $2,722.00
L Remove Small Tree (up to 12" diameter) 8 EA $263.25 $2,106.00
M Remove Large Tree (over 12" diameter) 21 EA $555.75 $11,670-75
TOTAL INCREASE TO CONTRACT QUANTITIES: $145,028.10
TOTAL NET CHANGE ORDER AMOUNT: (536,438.40)
NOTE: No additional markup will be added to any items in this Contract Change Order. All costs per
each item are final,
C. REASONS FOR CHANGES:
Decreased and Increased Items:
Pursuant to City Council direction, demolition and removal of the existing pool house building and
postponement of the construction of a new pool house building required revisions to the original Skate
Park Project. The existing pool house building is being protected in place and the skate park location is
being relocated 30 feet easterly to clear the pool house building. The revision eliminated several bid
items while requiring decreases and increases to other bid items. New construction items were also
required as part of the revisions to the original Skate Park Project.
D. SOURCE OF FUNDS:
Funds are available in the following account:
Account No.: 261-2493-51516
Summary of Costs Contract Time
Original Contract Amount: $987,576.00 Original Completion Date: To be determined
This Change Order: ($36,438.40) Days Added for this C.C.O.: - 0 -
Previous Change Order(s): $0.00 Previous Days Added: - 0 -
Revised Contract Amount: $951,136.60 Revised Completion Date: To be determined
I have received a copy of this Change Order and City Approval:
the above totals are acceptable to the
contractor,
Submitted by Date
Engineering Field Supervisor
8y
Approved by Date
Director of Public Works/City Engineer
Title
Approved by Date
Date City Manager
Distribution:
Original Conformed Copies Conformed-File CoQy
Engineering (1) Engineering File (1)
Finance (1) Public Works Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
MINUTE ORDER NO.
AWARDING CONTRACT TO CORA CONSTRUCTORS, IN
THE AMOUNTOF$987,575.00, FOR BIDTOTAL NO. 1 OF
BID SCHEDULE C ONLY, FOR THE PALM SPRINGS
SKATE PARK CONSTRUCTION, CITY PROJECT 02-23
I HEREBY CERTIFYthatthis Minute Order,awarding contractto Cora Constructors, in the amount
of $987,575,00, for Bid Total No. 1 of Bid Schedule C only, for the Palm Springs Skate Park
Construction, City Project 02-23, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 14" day of May, 2003.
PATRICIA A. SANDERS
City Clerk
�a �
MINUTE ORDER NO
APPROVING CONTRACT CHANGE ORDER NO. 1 WITH
CORA CONSTRUCTORS, FOR A DECREASE OF
$36,438.40, FOR A TOTAL CONTRACT AMOUNT OF
$951,136.60, FOR THE PALM SPRINGS SKATE PARK
CONSTRUCTION, CITY PROJECT 02-23
I HEREBY CERTIFY that this Minute Order, approving Contract Change Order No. 1 with Cora
Constructors,for a decrease of$36,438.40,for a total contract amount of$951,136.60,for the Palm
Springs Skate Park Construction, City Project 02-23,was adopted by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 141" day of May, 2003.
PATRICIA A. SANDERS
City Clerk
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