HomeMy WebLinkAbout6/4/2003 - STAFF REPORTS (3) DATE: June 4, 2003
TO: City Council
FROM: EXECUTIVE DIRECTOR--AIRPORTS
RECOMMENDATION:
It is recommended that City Council approved Amendment No. 8 to Agreement No.
A4382 with Gensler, the Airport's Architect, for design services in conjunction with
development of the Airport's Explosive Detection System (EDS) facility.
SUMMARY:
This Amendment will provide for design and construction period services related to
the Airport's new EDS facility project.
BACKGROUND:
As a result of Federal Regulatory changes following the terrorist events of`9111," all
airports have been required to house EDS equipment. At Palm Springs this was
accomplished by placing it in an already overcrowded and undersized lobby. To
ensure better customer convenience,the Airport has pursued and acquired new EDS
equipment with the assistance of the Transportation Security Administration.
This equipment must be in place by early fall or be subject to relocation to another
airport. The staff has begun a fast-track effort to develop a new facility behind the
ticketing wing in the current outbound baggage handling area. To accomplish this,
staff recommends the utilization of the Airport's Architect, Gensler,to quickly develop
a design and pricing package documentation (less than a normal full set of Plans &
Specs).
Attached is an Amendment to the Gensler contract which would provide for the
necessary design work and construction period architectural services to accomplish
the project. The contract amendment calls for work to be accomplished on a time and
materials basis with a not-to-exceed maximum of$46,200.
The funds for this work will be available in the 2003/04 Airport Capital Budget "EDS
Facility Expansion" account 415-6400-56057. (Note. No expenditures will actually
occur until July 1, 2003.) A Minute Order is attached for City Council consideration.
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ALL.EN F. SMOOT, AAE
Executive Director—Airports
APPROVED �'J��
City Manager
REVIEWED BY DEPT. OF FINANCE
ATTACHMENTS:
1. Minute Order P
2. Amendment#8
AMENDMENT NO. 8
AGREEMENT NO, 4382 -ARCHITECTURAL SERVICES
THIS EIGHTH AMENDMENTto Agreement No.4382 for contract services, (herein "Agreement")
made and entered into on the dayof , 2003, by and between the CITY
OF PALM SPRINGS (herein "City") and GENSLER (herein "ARCHITECT') is hereby amended
effective June 4, 2003, as follows:
Section 1
Exhibit"A"Scope of Services, is hereby amended by adding the following Task 9 and associated
sub-task items:
Task 9 - Design Development and Construction Administration for Checked Baggage Screening
Improvements related to aviation security.
Sub-task a: Programming and Concept Design, including a review of the existing area
designated for improvement and verification of existing site conditions.
DELIVERABLES: Based on one (1) site meeting with the City, the initial
concept plan will be reviewed bythe City and revised to incorporate comments.
The layout will be of sufficient detail for the Architect to proceed forward with
Pricing drawings. Conceptual design drawings will be produced in 11" x 17"
format.
Sub-task b: Pricing Documents will be developed based upon the approved Conceptual
design drawings, the Architect will develop a final pricing package.The City will
provide input and direction as to the requirements of the Transportation
SecurityAdministration(TSA)and will be responsible for obtaining all approvals
from TSA. It is also understood that the pricing documents will be used by the
Airport to negotiate a final price working directly with one general contractorand
the project will not be bid.
DELIVERABLES: Preparation of Pricing Documents, coordination of other
disciplines,two(2)project meetings and/orsite visitsto the Airport,coordination
of City and TSA supplied data, preparation and outline of projection
specifications to be included in pricing documents, submission of Pricing
Documents for plan check (as required, plan check submission of mechanical
and/or electrical plan check will be performed by the building contractor) and
incorporation of Plan Check Corrections.
Sub-task c: The issuance of Pricing Drawings will be based upon the approved design and
permit documents. The Architect will assist the City in negotiation with the
General Contractor. No formal bidding will be required.
Gensler Agmement IIIu 4362 Amvndmenr tt8, June 5 20n3
DELIVERABLES: Issuance of Pricing Packages, response to questions from
the General Contractor's, analyzation of Alternates and Substitutions, issue
Addendums clarifying the General Contractor's inquiries, as required.
Sub-task d: Construction administration bythe Architect and associated sub-consultants will
complete four (4) on site visits during construction; necessary responses to
Requests for Information (RFI) and/or clarifications will be issued, necessary
review of project submittals will be performed and project closeout will be
completed.
Section 2
Exhibit "C" Schedule of Compensation, is amended by adding the following:
1. Task 9 shall be developed based on Time and Materials with total costs not to exceed
$46,200. Actual compensation shall be based on hours worked times the hourly rate (see
Attachment 1), but not exceeding the $46,200,00. Architect shall submit invoices for the
actual time worked for reimbursement.
Section 3
Exhibit "I]" Schedule of Performance, is amended by adding the following:
1. Task 9 - Preparation of construction documents shall be completed within 60 days after
issuance of a Notice to Proceed by the City,
N Wgreements\Engineering\Gensler\Gensler Amendment#806-04-2.003 wpd
Gensler Agreement No 4382 Amendment#.3 June 5, 2003
f*3
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 8 TO
AGREEMENT NO. A4382, WITH GENSLER,
FOR ARCHITECTURAL SERVICES RELATED
TO THE AIRPORT'S EXPLOSIVE
DETECTION FACILITY PROJECT, IN AN
AMOUNT NOT TO EXCEED $46,200.
I HEREBY CERTIFY that this Minute Order, approving Amendment No. 8 to
Agreement No. A4382, with Gensler,for architectural services related to the
Airport's Explosive Detection Facility Project, in an amount not to exceed
$46,200, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 4th day of June 2003.
PATRICIA A. SANDERS
City Clerk
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