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HomeMy WebLinkAbout6/11/2003 - STAFF REPORTS (2) DATE: June 11, 2003 TO: City Council FROM: Director of Public Works/City Engineer Director of Parks, Recreation & Facilities Palm Springs Swim Center Equipment Replacement RECOMMENDATION: It is recommended that the City Council award a contract to California Commercial Pools, Inc., in the amount of$358,000,00, for Bid Schedules A and B, for the Palm Springs Swim Center Equipment Replacement, City Project 98-21 (rebid). SUMMARY: Award of this contract will provide for replacement of swimming pool equipment for the existing Palm Springs Swim Center and resurfacing of the pool deck. BACKGROUND: Previously,the City included this scope of work as part of the Swim Center, Pool House and Concession Stand Improvements Project that would have provided for construction of a new pool house (locker room and restroom facility) and concession stand (administration building). That project was separately bid and a component to the Palm Springs Skate Park Construction, City Project 02-23. Originally, the City received bids on this project on March 11, 2003, however, those bids when combined with the bids for the Skate Park Project, exceeded the City's budget for the project. At the April 2, 2003, City Council meeting, the bids for City Project 98-21 were rejected, and staff was authorized to re-bid the project without the new Pool House/Concession Stand component. Bid Schedule A includes all work necessary to remove and replace the existing swim center mechanical equipment (pumps, filters, and heating system). Additive Bid Schedule B includes all work necessary in installing a new pool deck coating of the existing swim center pool deck. On May 6 and 13, 2003, the project was advertised for bids, and at 2:00 P.M. on May 27, 2003, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid Sch A Bid Sch B Total California Commercial Pools, Inc. $278,000.00 $80,000.00 $358.000.00 Glendora, CA Condor, Inc. $324,300.00 $70,000.00 $394,300.00 Altadena, CA The previous low bid rejected by City Council from J. Murrey Construction (which also included the pool house/concession stand construction)had a bid of$395,000 and$71,000 � for a total of$466,000 for the pool equipment replacement and pool deck resurfacing. The re-bid of this project with these scopes of work alone resulted in a savings of$108,000. Palm Springs Swim Center Equipment Replacement June 1, 2003 Page 2 The low bidder is California Commercial Pools, Inc., from Glendora, California. The company is a California Corporation and its officers are: E. Lee Jackson, President, and David E. Jackson,Vice-President. Sufficient funds will be available in General Fund Capital Project account number 261-2493-51510 (Pool Filtr/Mech Upgrades). SUBMITTED: AK-1 <- / > DAVID J. BARAKIAN COTT MIKESEL✓L Director of Public Works/City Engineer Director of Parks, Recreation & Facilities APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order REVIEWED BY DEPT.OF FINANCE �w a � � CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing: Palm Springs Swim Center Equipment Replacement City Project 98-21 (Rebid) N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Palm Springs Swim Center Equipment Replacement, City Project 98-21 (Rebid) , will be received at the office of the Director of Procurement and Contracting of the City of Palm Springs, California, until 2: 00 P.M. on May 27, 2003, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the removal and replacement of existing swim center filtration, heating and chemical equipment and systems, complete and in place; and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder on the basis of the total sum of Bid Schedule A and Additive Bid Schedule B, and reject all other bids, as it may best serve the interest of the City. Bidders shall bid on all Bid Schedules. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price of the total sum of Bid Schedule A and Additive Bid Schedule B, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days ' from the date of bid opening. N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class B or C53 Contractor license at the time of submitting bids . N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the Work is with all local funds and, as provided under City Charter, will NOT require compliance with the prevailing wage requirements of the State of California. _ P©PALM SPRINGS SWIM CENTER EQUIPMENT REPLACEMENT CITY PROJECT NO. 98-21 (REBID) 513/03 NOTICE INVITING BIDS (%f�'...� PAGE 1 N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. (b) Complete sets of said Contract Documents may be purchased at $50 . 00 per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $20. 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. �M? Date V/1 By David J. Barakian, PE Director of Public Works/City Engineer PALM SPRINGS SWIM CENTER EQUIPMENT REPLACEMENT CITY PROJECT NO. 98-21 (REBID) 513103 NOTICE INVITING BIDS PAGE 2 0 ✓ P : `eti PROOF OF PUBLICATION tl (20I5.5.C.C.P) No.4454 CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing: Palm Springgs Swlm Center Equipment Replacement City Project 98-21 (Rebid) N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Palm Springs Swim Center EqGuipment Re- placement, City Project 93-21 (Rebid), will be re- served at the office of the Director of Procure- STATE OF CALIFORNIA ment and Contracting of the Cityy of Palm Spi ings, _California, until 2.00 P.M. on M—ey 27, 2003, at e+ County of Riverside is)-brio they will be opened and'read aloud. - N-2 DESCRIPTION OF THE WORK: The Work comprises the removal and replacement of exist- ing swim center filtration, heating and chemical equipment and systems, complete and in place; and all appurtenant work N-3 AWARD OF CONTRACT: ia) The City reserves the right after opening bids io reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder on the basis of the total sum of Bid Schedule A and Additive Bid Schedule 9,and reject all other bids, as it may best serve the interest of the City. Bid- I am a citizen of the United States and a resident of der. shall bid on all Bid Schedules. the County aforesaid; I am over the age of eighteen (b)As a condition of award,the successful bidder ears,and not a art to or interested in the will be required to submit payment and perfor- Y party manta bonds and insurance. above-entitled matter.I am the principal clerk of a N-4 BID SECURITY: each bid shall be accompa- printer of the,DESERT SUN PUBLISHING nied by a certified or cashier's check or Bid Bond in the amount of 10 ppercent of the total bid price COMPANY a newspaper of general circulation, of the total sum of Bid Schedule A and Additive printed and published in the city of Palm Springs, Bid Schedule B, payable to the Qty of PalmSprings. County of Riverside,and which newspaper has been N-5 BIDS TO REMAIN OPEN: The Fiddler shall adjudged a newspaper of general circulation by the guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. Superior Court Of the County of RlVersid C,State of N-6 CONTRACTOR'S LICENSE CLASSIFICA- California under the date of March 24, 1988.Case TION:The Contractor shall possess a valid Class Number 191236;that the notice of which the B or C53 Contractor license at the time of sW- e muting bids. annexed is a printed copy(set in type not smaller N-7 PREVAILING WAGE RATES NOT APPLICA- than non pariel,has been published in each regular BLE: Funding for the Work is with all local funds and, as provided under City Charter, will NOT re- and entire issue of said newspaper and not in any gains compliance with the prevailing wage re- supplement thereof ou the following dates,to wit: guirements of the State of Celifianla l RETAINAGE FROM PAYMENTS: Ttie-Lbn- tractor may-elect-te recelve tU0-percent of pay May 10r1' 17n' merits due under the Contract Documents from time to time, without retention of any portion of -------------------------------------------------------------- the payment by the City, by depositing securities of eq unvalent value with the C%y in accordance with the provisions of Section 22300 of the Public Contract Code. All in the year 2003 N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: I certify(or declare)under penalty of perjury that the (a)Contract Documents may be inspected without chary. at the office of the City Engineer, 3200 foregoing Is true and correct. East Tahquitz Canyon Way, Palm Springs, CA 1911, 92262. Dated at Palm Springs,California this--------day (b) Complete sets of said Contract Documents may be purchased at$60.00 per set and are ob- May tamable from the office of the City Enynneer, 3200 East Tahquitz Canyon Way, Patin Springs, CA of------------------------------------,2003 92262.No refund will be made of any charges for sets of Contract Documents. (c)An additional fee of$20.00 will be charged for sets of documents sent by mail. N- ADDRESS AND MARKING b BIDS: The Signature envelope enclosing the Bltl shall sealed and addressed to me City of Palm Springs, gs, and shall bentdelivered or mailed to the Director hq ltz Can- you and Contracting s, CA 9 East Tahquitz Can- yon Way, Palm Springs, CA 92262.The envelope shall be plainly marked in the upper left hand cor- ner with the name and address of the Bidder and shall bear the Project an "Bid For..." followed 6y the ling of the Project and the cashier's and hour of open- 'rig Bids. The certified or cashier's checkBid or Bend shall be enclosed In the same envelope lopepe with the Bid. Date By/a/David J.Bi PE P teetor of Public Works/City Engineer MINUTE ORDER NO. AWARDING A CONTRACTTO CALIFORNIA COMMERCIAL POOLS, INC., IN THE AMOUNT OF$358,000,00, FOR BID SCHEDULES A AND B, FOR THE PALM SPRINGS SWIM CENTER EQUIPMENT REPLACEMENT, CITY PROJECT 98-21 (REBID) I HEREBY CERTIFY that this Minute Order, awarding a contract to California Commercial Pools, Inc., in the amount of$358,000.00, for Bid Schedules A and B, for the Palm Springs Swim Center Equipment Replacement, City Project 98-21 (rebid), was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 11" day of June, 2003. PATRICIA A. SANDERS City Clerk