HomeMy WebLinkAbout6/18/2003 - STAFF REPORTS (9) DATE: June 18, 2003
TO: City Council
FROM: Director, Procurement & Contracting and Director, Parks, Recreation & Facilities
AWARD OF BID IFB 03-11 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN THE
CITY OF PALM SPRINGS
RECOMMENDATION:
It is recommended that the City Council award Bid (IFB) 03-11 for Palm Tree Trimming at various
locations in the City of Palm Springs to TruGreen Landcare of Monrovia, CA on a unit price basis
of $12.55 per tree for removal of seed pods and $18.25 per tree for removal of seed pods and
fronds, for a projected total cost of$44,636.25.
SUMMARY:
The City annually trims seed pods and fronds from City-owned palm trees in order to maintain the
health and appearance of the trees, to reduce the need for clean-up efforts caused by wind and
to maintain the safety of the areas surrounding the trees. This action would award a bid for the
trimming services necessary to carry out the annual palm tree maintenance program.
BACKGROUND:
IFB No. 03-11 for Palm Tree Trimming was mailed to or picked up by 17 firms. Three bids were
received, opened and read publicly by the Procurement Office at the bid opening time and date of
3:00 P.M., June 4, 2003. Results of this IFB are as follows:
Per Tree Rates
Contractor Pod Removal Pod/Frond Projected Total
TruGreen Landcare $12.55 $ 18.25 $ 44,636.25
Desert View Tree Service $18.50 $ 18.50 $ 54,001.50
West Coast Arborists $30.00 $225.00 $361,350.00
The palm trees to be trimmed are located at various sites throughout the City, including the Palm
Springs International Airport, parkways, Convention Center, parks, Downtown, and surrounding
government buildings.
The Contractor will remove seed pods only from approximately 1,515 trees, and both seed pods
and fronds from approximately 1,404 trees. The request to award on the basis of unit price is
made to facilitate adjustments, which are normally required while work is in progress.
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Award of Bid 03-11 for Palm Tree Trimming
In previous years members of the public have observed that they have palm trees trimmed at home
for as little as ten dollars ($10) per tree, raising the question of why it costs the City more. Only
licensed contractors able to meet the City's insurance requirement for general liability, vehicle and
workers' compensation are eligible for award of contract. The successful contractor is required to
provide traffic control and safety equipment to protect the public and the contractor's employees.
The fronds and seed pods must be removed to a destination acceptable to the City and in keeping
with the City's policies for handling green waste. The contractor is also required to provide bonds
as required by the City and California Public Contract Code.
Funds are available for the work to be performed in the following accounts:
001-2451-43065 - Parks Maintenance, Palm Tree Maintenance
001-2451-43510 - Parks Maintenance, Camelot Villas Landscape
001-2451-43520 - Parks Maintenance, Rancho Park Landscape
001-2451-43530 - Parks Maintenance, Parkway Maint. District#6A
001-2451-43550 - Parks Maintenance, Parkway Maint. District#6C
001-2451-43560 - Parks Maintenance, Lighting Maint. #7
001-2451-43570 - Parks Maintenance, Parkway Maint. District#8
001-2451-43580 - Parks Maintenance, Parkway Maint. District#9
415-6175-43065 - Airport Grounds Maintenance, Palm Trees
001-3520-43060 - Fire Dept. , Grounds Maintenance
HAROLD E. GOOD S/COTT-MIKESELL
Director, Procurement & Contracting (Director, Parks, Recreation & Facilities
APPROVED:
City Manager
Attachment: (1) Minute Order REVIEWED BY DEPT.OF FINANCE
MINUTE ORDER NO.
AWARDING IFB 03-11 FOR PALM TREE
TRIMMING AT VARIOUS LOCATIONS IN THE CITY
OF PALM SPRINGS TO TRUGREEN LANDCARE
OF MONVROVIA, CA ON A UNIT PRICE BASIS OF
$12.55 PERTREE FOR REMOVAL OF SEED PODS
AND $18.25 PER TREE FOR REMOVAL OF SEED
PODS AND FRONDS, FOR A PROJECTED TOTAL
COST OF $44,636.25.
I HEREBY CERTIFY that this Minute Order awarding IFB 03-11 for Palm Tree Trimming atvarious
locations in the City of Palm Springs to TruGreen Landcare of Monrovia, CA on a unit price basis
of $12.55 per tree for removal of seed pods and $18.50 per tree for removal of seed pods and
fronds, for a projected total cost of $44,636.25, was approved by the City Council of the City of
Palm Springs California in a meeting thereof held on the 18th day of June, 2003.
PATRICIA A. SANDERS
City Clerk
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