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Home My WebLink About6/18/2003 - STAFF REPORTS (12) DATE: June 18, 2003 TO: City Council FROM: Director of Public Works/City Engineer Director of Parks, Recreation & Facilities DEMUTH PARK PLAYGROUND RENOVATION RECOMMENDATION: It is recommended that the City Council approve and adopt the plans, specifications and working details, and authorize advertisement for construction bids for the DeMuth Park Playground Renovation, City Project 02-15. SUMMARY: Section 7,03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with a total estimated cost of $124,000. BACKGROUND: In previous fiscal years, the City has budgeted for playground equipment replacement at several locations and appropriated funds to facilitate the systematic replacement of play structures in parks throughout the City. Of top priority was replacement of equipment that was least compliant with playground safety standards. In previous years, the City has successfully replaced park playground equipment at Ruth Hardy Park, Sunrise Park, Victoria Park, DeMuth Park, and Baristo Park funded through "Utility Users Tax - Measure Y" funds. This latest playground equipment replacement project will continue replacement of playground equipment within DeMuth Park. Previously, the City Council authorized purchase of the playground equipment for this project from Miracle Recreation Equipment at its May 21, 2003, meeting. The plans and specifications for this project were prepared by Engineering Division staff, and will accomplish installation of the purchased playground equipment from Miracle Recreation Equipment, installation of rubberized playground surfacing and associated improvements. The project consists of two Bid Schedules: Bid Schedule A includes installation of the new play equipment and rubberized playground surfacing at two locations within DeMuth Park, and Additive Bid Schedule B includes removal of the existing play sand and installation of new clean sand. 10h DeMuth Park Playground Renovation June 18,2003 Page 2 The total estimate for the project is approximately $124,000. Funding for this project has been budgeted from general fund "Measure Y" funds, account number 241-2494-51517 (Park Play Equipment). Additional funding will be allocated as part of the Fiscal Year 2003/2004 Measure Y Program for construction of this project, with award to occur after July 1, 2003. This action is being brought before Council to be in compliance with the Procurement and Contracting Code. Upon Council's approval with this action, staff will schedule bid advertisements, with a bid opening date of July 15, 2003, SUBMITTED: DAVID J. BARAKIAN OTT MIKESELL Director of Public Works/City Engineer Director of Parks, Recreation & Facilities APPROVED: DAVID H. READY City Manager G— ATTACHMENTS: REVIEWED BY DEPT.OF FINANCE 1. Minute Order Proof of Publication P �� In Newspaper ) STATE OF CALIFORNIA County of Riverside Jacquelin K. Welch says: 1. 1 am a citizen of the United States, a resident of the City of Desert Hot Springs, CITY OF PALM SPRINGS County of Riverside, State of California, and NOTICE INVITING BIDS For constructing Demuth Park Playground Renovation over the age of 18 years. City Project No.02-15 2. 1 am the Research & Production Assistant N-1 NOTICE IS HEREBY GIVEN that sealed bids for the of The Public Record, a newspaper of DEMUTH PARK PLAYGROUND RENOVATION will be received at the office of the Director of Procurement and general circulation printed and published in the Contracting of the Guy of Palm Springs,California,until 200 City of Palm Springs, County of Riverside, PM,on July 15,2003,at which time[hey will be opened and read aloud. State of California. Said The Public Record N-2 DESCRIPTION OF THE WORK:The Work comprises the removal and disposal of existing play structures;installation is a newspaper of general circulation as that of new play equipment(to be furnished by City);Installation of term is defined in Government Code section new rubber play surface,excavation and disposal of existing sand; Installation of new play sand,construction of concrete 6000, its status as such having been pads and relocation of benches, and all appurtenant work, complete,in place,all in accordance with the requirements of established by judicial decree of the Superior the Contract Documents Court of the State of California in and for the N-3 AWARD OF CONTRACT: (a)The City reserves the right after opening bids to County of Riverside in Proceeding No. Indio reject any or all bids,to waive any informality(non-respon- s veness)in a bid,or to make award to the lowest respon- 49271, dated March 31, 1987, entered in sive,responsible bidder on the basis of the total sum of Bid Judgment Book No. 129, page 355, on Schedules A and B,and reject all other bids,as it may best serve the interest of the City March 31,1 987. (b)As a condition of award,the successful bidder will be required to submit payment and performance bonds and 3. The Public Record is a newspaper luminance. of general circulation ascertained and N-4 BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid Fonda[he amount of 10 per- established in the City of Palm cent of the total bid price on the basis of the total sum of Bid Schedules A and B,payable to the City of Palm Springs Springs in the County of Riverside, N-5 BIDS TO REMAIN OPEN:The Bidder shall guarantee State of California, Case No. RIC the Total Bid Price for a period of 60 calendar days from[lie date of bid opening 358286, Filed June 8, 2001. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A. or Class C27, or 4. The notice, of which the annexed is Class C61034 Contractor License at the time of submitting a true copy, was printed co published in bids p 14-7 CALIFORNIA WAGE RATE REQUIREMENTS: The the newspaper on the following Contractor shall pay the general prevailing rate of per tier" wages as determined by Ilse Director of the Department of publication dates to wit: Industrial Relations of the Slate of California far the locality where the work is to be performed A copy of said wage rates is on file at the office of the City Engineer The Contractor and June 24, 2003 any subcontractors shall pay not less than said specified races and shall past a copy of said wage rates at the project site July 1, 2003 N41 RETAINAGE FROM PAYMENTS:The Contractor may .led[ to receive 100 percent of payments due under the Contract Documents from time to lime,without retention of any I certify under penalty of perjury that the proban of the payment by the City,by depositing securities of equivalent value with the City in accordance with the provisions above is true and correct. of Section 22300 of the Public Contract Code Dated at Palm Springs, California, this 1s' day N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: q (a) Contract Documents may be inspected without of July, 2003. ' V — I� A charge b) the office se the City ai Engineer,Documents East Taay be Canyon Way,Palm Springs,CA 92262. se Complete secs of said Contract Documents may be purchased at$30 00 par of antl are obtainable from the office i of the City Engineer,3200 East Tahguic,Canyon Way,Palm Springs,CA 92262.No refund will be made of any charges for sets of Contract Documents. (c)An additional fee of$20 00 will be charged for sets of Jacquelin K. Welch documents sent by mail. `I N-10 ADDRESS AND MARKING OF BIDS: The envelope Research & Production Assistant enclosing the Bid shall be sealed and addressed to the City of Palm Springs,and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquit Canyon Way,Palm Springs,CA 92262 The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words 'Bid For."fol- lowed by the title of the Project and the date and hour of open- ing of The certified ar cashier's check or Bid Bond shall be enriched in the same envelope with the Bitl. BY ORDER OF THE CITY OF PALM SPRINGS DATE June 16,2003 /s/ David J.Samsung,P E Director of Public Works/City Engineer June 24,July 1,2003 MINUTE ORDER NO. APPROVING AND ADOPTING THE PLANS, SPECIFICATIONS AND WORKING DETAILS, AND AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION BIDS FOR THE DEMUTH PARK PLAYGROUND RENOVATION, CITY PROJECT 02-15 I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and working details, and authorizing advertisement for construction bids for the DeMuth Park Playground Renovation, City Project 02-15, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 18ih day of June, 2003. PATRICIA A. SANDERS City Clerk ID