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Home My WebLink About7/2/2003 - STAFF REPORTS (20) DATE: July 2, 2003 TO: City Council FROM: Department of Finance & Treasurer CONTINUING APPROPRIATIONS RECOMMENDATION: It is recommended that the City Council authorize the continuation of appropriations from the fiscal year 2002-03 budget for projects not completed. BACKGROUND: Each year during the budget process, the Staff is faced with the difficult problem of trying to determine in advance which projects will be completed by fiscal year-end and which might have to be rebudgeted in the next fiscal year. In order to simplify this process, the policy of the City Council has been to authorize the carrying forward of certain appropriations for projects budgeted and started but not completed from one fiscal year into the next fiscal year. The requests from each department have been reviewed, and the amounts verified, by the Finance Department. The total amount recommended to be continued is $14,988,605. This amount will be revised as expenditures and year-end closing adjustments are posted. Following is a summary of the current amounts recommended to be continued by fund. FUND # ACTIVITY AMOUNT 001 General $2,206,102 112 Community Promotion 522,159 120 Forfeited Assets 320,836 121 Safety Augmentation 247,452 125 Recycling 18,133 132 Parking Capital Programs 611,864 133 Special Gas Tax Improvements 483,335 134 Measure A 1,830,176 135 Drainage 2,414,147 137 Community Development Block Grant 673,911 150 Public Arts 13,851 261 Capital Projects 3,511,915 415 Airport 1,774,443 510 Motor Vehicle Replacement 50,000 520 Facilities Maintenance 245,660 540 Risk Management 64,621 TOTAL $14,988,605 144 Page 2 Budget estimates for fiscal year 2003-04 have taken the requested continuing appropriations into account, and projected fund balances will not be affected by approval of the resolution. 021 Thomas M. Kanarr d G Director of Finance &Treasurer APPROVED ' Cffy Mang ATTACHMENT: 1. Resolution RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-03 TO THE FISCAL YEAR 2003-04 WHEREAS the City Council of the City of Palm Springs has adopted a budget for the 2003-04 fiscal year; and WHEREAS certain projects budgeted in the 2002-03 fiscal year budget have been started but not completed; and WHEREAS the unencumbered balances of those certain appropriations are necessary for completion of the projects; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Palm Springs hereby authorizes the carrying forward to the nearest dollar, as continuing appropriations into the 2003-04 fiscal year, the amount indicated or the final audited unencumbered balances, whichever is the lesser amount, as of June 30, 2003 of the following accounts: ACCOUNT NO: ACCOUNT TITLE AMOUNT 001-1010-43802 Electrical Municipal FD $ 7,949 001-1100-42571 City Beat 580 001-1150-42570 Printing & Publishing 4,000 001-1150-43200 Contractual Services 9,000 001-1150-43860 Elections 15,000 00 1-1 1 60-42560 Commission Expense 4,161 001-1160-43220 Contractual Legal Service 65,849 001-1160-43850 Education Grants 3,433 001-1160-43941 Team Palm Springs 16,557 001-1180-43220 Contractual Legal Service 82,426 001-1220-42691 Unallocated Council Priorities 164,347 001-1220-65110 Economic Development Program 465,000 001-1300-42490 Non Capital Equipment 6,102 001-1300-43240 Other Contractual Services 16,864 001-1300-43250 Auditing 10,170 001-1300-50035 Computer Hardware 1,539 001-1330-42490 Non Capital Equipment 12,482 001-1330-42920 PC Hardware/Software Maint 3,720 001-1330-43200 Contractual Services 12,502 001-1400-65110 Economic Development Program 18,352 001-1400-65114 Regional Partnership 7,000 001-1401-65110 Economic Development Program-FTZ 14,576 001-2451-43200 Contractual Services 60,036 001-2510-42195 Special Department Supplies 9,431 001-2510-42490 Non Capital Equipment 3,617 001-2510-43040 Pump Station Repairs 3,000 q 001-2510-43050 Building Repairs/Maint 950 001-2510-44306 Desert Healthcare Grant 235 a 001-3010-50015 Specialized Equipment 30,000 001-3011-42515 Correction Training 47,632 001-3021-ALL DUI Grant 135,805 001-3304-42490 Non Capital Equipment 12,000 001-3400-42490 Non Capital Equipment 1,600 001-3520-42015 Communications 2,772 001-3520-42195 Special Dept Supplies 20,394 001-3520-42490 Non Capital Equipment 61,276 001-3520-42500 Travel & Training 11,781 001-3520-42520 Conferences 2,859 001-3520-42570 Printing & Publishing 7,867 001-3520-42900 Office Equip. Ops & Maint 4,063 001-3520-42920 PC/Hardware/Software 11,732 001-3520-43010 Spec Parts & Repairs 21,510 001-3520-430,50 Building Repairs/Maint 11,451 001-3520-43060 Grounds Maintenance 10,949 001-3520-43240 Other Contractual Services 156,051 001-3520-43810 Medical Exams & Sery 10,835 001-3520-43850 Education/Grants 50,000 001-3520-50010 Office Furniture / Equipment 32,000 001-3520-50015 Specialized Equipment 11,349 001-3520-50030 Computer Software 8,393 001-3522-42195 Special Dept Supplies 9,787 001-3522-42570 Printing / Publishing 230 001-3522-43010 Special Parts / Repairs 5,521 001-3522-43200 Contractual Services 5,710 001-4151-40900 Contract Overtime 664 001-4151-42490 Non Capital Equipment 4,845 001-4151-43200 Contractual Services 141,427 001-4151-43244 ONIPP Support 19,957 001-4151-43246 General Plan Update 208,853 001-4151-43840 Historic Preservation 82,539 001-4151-50003 Building & Equipment 12,000 001-4161-42490 Non Capital Equipment 9,821 001-4161-42500 Travel & Training 1,542 001-4161-42900 Office Furniture / Equipment 1,459 001-4161-42920 PC/Hardware/Software 3,550 001-4161-54022 Document Imaging 5,000 001-4260-43200 Contractual Services 12,000 2,206,102 112-2016-50003 Building & Equipment 3,788 112-2018-45626 Veterans Day Parade 17,000 112-2018-45634 Community Concerts 4,371 112-2080-45520 Advertising 97,000 112-2080-50000 Unscheduled Capital Projects 400,000 522,159 120-3012-43921 Federal PSNTF 108,075 120-3012-43929 PSPD Local Seizure - City 190,384 120-3012-50030 Computer Software 593 120-3012-52041 Downtown Cameras 8,770 120-3012-52046 Fed LLEBG 02-03 13,014 320,836 121-3014-ALL Police Special Contribution 141,339 � � a 1 21-3523-42 1 95 Special Dept Supplies 10,210 121-3523-42490 Non Capital Equipment 37,721 121-3523-42500 Travel & Training 4,431 121-3523-42520 Conferences 4,600 121-3523-43010 Special Parts / Repairs 2,861 121-3523-43200 Contractual Services 15,004 121-3523-43240 Other Contract Services 18,629 121-3523-50015 Specialized Equipment 768 121-3523-52030 K-9 Donations 11,890 247,452 125-1280-51506 Plastic Recycle Program 7,313 125-1280-54033 Computer Recycling Program 2,494 125-1280-58003 Beverage Container Grant 3,326 125-1280-58007 ABOP Expansion 5,000 18,133 132-4463-49685 Capitalized Interest 270,913 132-4463-50001 Land 12,534 132-4463-50201 Const Parking Structure 45,717 132-4463-50202 Construction Surface Lots 282,700 611,864 133-4298-50100 Slurry Seal 17,449 133-4298-50101 Safety Lighting 17,830 133-4298-50105 Equipment Replacement 3,385 133-4298-50108 Traffic Signal Cab/Poles 15,974 133-4298-50145 Upgrade Pedestrian Signals 40,813 133-4298-50165 Hermosa Drive - Improvements 2,000 133-4298-50173 Tahquitz Canyon Signal Inter 14,197 133-4298-50177 Mesquite/Desert Way 143,831 1 33-42 98-501 86 Sunrise Way Interconnect 22,507 133-4298-50190 Residential Traffic Speed Reduction 63,599 133-4298-50194 Mesquite Ave Widening 55,250 133-4298-50204 Traffic Signal Flow Improve 10,932 133-4298-50213 Traffic Congestion Relief 03 75,568 483,335 134-4497-50214 Gene Autry RR Bridge 30,119 134-4497-50216 Ind Cyn Widen @ WW Wash 43,817 134-4497-50217 Gene Autry Widen @ WW Wash 27,556 134-4498-50100 Slurry Seal Program 769 134-4498-50120 Bridge Repairs 5,642 134-4498-50134 Traffic Safety Project 7,008 134-4498-50169 Belardo Bridge 318,734 134-4498-50170 Indian Canyon Drive Widening 23,701 134-4498-50173 Tahquitz Cyn Signal Interconnect 4,870 134-4498-50177 Mesquite/Desert Way 118,000 134-4498-50179 Gene Autry/ Ramon Median 83,422 134-4498-50180 PM 10 Paving Match 11,150 134-4498-50185 Indian / 1-10 Interchange 161,083 134-4498-50192 Gene Autry/ I-10 Interchange 495,311 134-4498-50194 Mesquite Ave Widening / South 404,750 134-4498-50196 Indian Avenue UPRR Bridge 15,658 134-4498-50204 Traffic Signal Flow Improve 7,453 134-4498-50205 Traf Sig Mod EPC @ Araby 9,123 134-4498-50206 Traf Sig Mod EPS @ SPC @ Ramon 18,183 134-4498-50207 Traf Sig Racquet Club & Cabal 10,000 134-4498-50208 Traf Sig Sunrise @ Sunny Dune 8,978 134-4498-50209 L-Turn Phase Farrell @ Baristo 250 134-4498-50215 SB821 Sidewalk FY02-03 24,599 1,830,176 135-ALL Drainage Fund 2,414,147 2,414,147 137-ALL Community Development Block Grant 673,911 673,911 150-4408-50015 Specialized Equipment 13,851 13,851 261-1395-54019 Painting Plaster Patching 70,329 261-1395-54022 Document Imaging 3,546 261-1395-54029 Motion Sensors-City Hall & Engineering 25,000 261-1395-54030 Light Retrofit-Fleet Ops 15,354 261-1395-54031 Billing Meters - Cogen 39,894 261-1395-54032 Variable Speed Drives - Cogen 20,302 261-1395-54034 Procurement Software 25,468 261-1395-54035 Portable Toilets Villagefest 32,850 261-1395-54036 City Hall Infrastructure 56,428 261-2493-51500 General Park Improvements 41,874 261-2493-51510 Pool Filter/ Mech Upgrades 1,434 261-2493-51512 Demuth Park Conc Std Improvements 15,025 261-2493-51516 Palm Springs Skatepark 17,891 261-2494-51002 Library Circulation System 160,255 261-2494-51500 General Park Improvements 92,650 261-3200-52000 Police Dept Cap Improvements 616 261-3200-52012 Police CAD & Records Mgmt 56,877 261-3200-52020 Animal Shelter Design 111,450 261-3201-52046 Fed LLEBG 02-03 101,375 261-3600-53000 Fire Dept Capital Improvements 4,387 261-3600-53001 Fire Hydrants 7,921 261-3600-53004 Fire Station 1 Remodel 186,477 261-3600-53005 Fire Apparatus 63,070 261-3600-53007 Backflow Devices 2,677 261-3600-53009 FS #2 Apparatus Room Remodel 25,000 261-3600-53010 FS #3 Ext Remodel/Security 20,000 261-3600-53015 Mobile Command Post 100,000 261-3600-53017 State Domestic Preparedness Grant FY01 42,002 261-4282-50003 Building & Equipment 264,537 261-4283-43200 Contractual Services 1,186,786 261-4491-50103 Traffic Volume Counting 4,600 261-4491-50134 Traffic Safety Project 30,000 261-4491-50159 Tahquitz Cyn / Indian St, Improvements 44,585 261-4491-50170 Indian Canyon Dr Widening 146,060 261-4491-50190 Residential Traffic Speed Reduction 3,000 261-4491-50200 Indian Canyon Proj - CVAG 3,500 261-4491-50210 Oleanders & Irrigation 36,286 261-4491-50211 Electric & Irrigation NPC @ EPC 100,000 261-4491-50215 SB821 Sidewalk FY02-03 58,800 261-4491-50216 Indian Canyon Widening @ WW Wash 87,000 261-4491-50218 Racquet Club Sidewalk 113,850 261-4492-43200 Contractual Services 32,165 261-4496-54002 Open Space Program 60,594 3,511,915 415-6075-53002 Station 2 Improvements 3,010 415-6400-56018 AIP 23 88,400 415-6400-56041 AIP 31 7,830 415-6400-56045 AIP 32 8,223 415-6400-56047 AIP 29 222,222 415-6400-56054 TSA Office Remodel 28,287 415-6600-56018 AIP23 106,113 415-6600-56045 AIP 32 2,410 415-6600-56046 AIP 33 19,644 415-6600-56047 AIP 29 1,288,304 1,774,443 510-5470-42920 PC/Hardware/Software 10,000 510-5470-43170 Repair Parts 40,000 50,000 520-5641-43240 Other Contractual Services 200,000 520-5641-43280 Custodial Services 35,000 520-5641-50015 Specialized Equipment 10,660 245,660 540-5904-42490 Non Capital Equipment 2,368 540-5904-42505 Driver Training 20,000 540-5904-48415 Adjusters Services 500 540-5904-48640 Liability Insurance 11,753 540-5905-48620 General Safety Program Supplement 20,000 540-5905-48694 Property Reserve 10,000 64,621 Section 2. All appropriations approved subsequent to passage of this resolution for the 2002-03 fiscal year, and not expended, are authorized to be continued into the 2003-04 fiscal year. ADOPTED this day of 12003 AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS BY REVIEWED &APPROVED la ��