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HomeMy WebLinkAbout7/30/2003 - STAFF REPORTS (16) DATE: July 30, 2003 TO: City Council FROM: Director of Public Works/City Engineer DESERT FASHION PLAZA STREET IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council award contract to XXXX, in the amount of XXXX, for the Desert Fashion Plaza Street Improvements, City Project 03-05. SUMMARY: Award of this contract will allow for renovation of the existing steet scape along Desert Fashion Plaza, consisting of widening of the sidewalk with new sidewalk pavers, new irrigation and landscaping improvements, and a new pedestrian walkway lighting system. BACKGROUND: In an effort to improve and enhance the Downtown Business District, as well as create additional on-street parking within the area, the Council recognized the need for street improvements along Palm Canyon Drive from Tahquitz Canyon Way north to the entrance to the Hyatt Hotel, and along Tahquitz Canyon Way from approximately Belardo Road to Palm Canyon Drive. Included in the scope of the project is: removal of existing improvements along the Palm Canyon Drive frontage, to be coordinated with the removal of the existing facade of the Desert Fashion Plaza to be completed by the developer of that property (under separate private contract) for future facade improvements by that developer; construction of new curb and gutter; widening of the public walkway with decorative concrete pavers; relocation and installation of new palm trees and landscaping; new irrigation system; and a new decorative pedestrian and walkway lighting system on a separate electrical system to be operated and maintained by the City. This electrical system will also be designed to provide additional service to Villagefest concessionaires who have had limited electrical service from the over-loaded and old electrical system that currently feeds service to the palm tree uplights. The landscaping and irrigation system will continue to be maintained by the adjacent owner of the Desert Fashion Plaza. The plans were prepared by Sanborn A/E, with specifications prepared by Engineering Division staff. The project included two Bid Schedules, Bid Schedule A includes all of the scope of work along the Desert Fashion Plaza, while Bid Schedule B includes a small scope of work to construct a new curb "pop-out' at the northeast corner of Palm Canyon Drive and Tahquitz Canyon Way. 17h Desert Fashion Plaza Street Improvements July 30, 2003 Page 2 The City Council approved the plans and specifications, and authorized construction bidding at its July 2, 2003, meeting. On July 8 and 15, 2003, the project was advertised for bids, and at 3:00 P.M. on July 29, 2003, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid Sch A Bid Sch B Total XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX The engineer's estimate was $600,000. The low bidder is XXXX, from XXXX. The company is a XXXX whose officers are: XXXX. Sufficient funds are available in general fund parking fund account number 132-4462-50222 (DFP Parking Improvements). SUBMITTED: DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: REVIEWED BY DEPT. OF FINANCE DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order DATE: July 30, 2003 TO: City Council FROM: Director of Public Works/City Engineer DESERT FASHION PLAZA STREET IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council award contract to G&M Construction, in the amount of $331,512.00 for Bid Schedule A and Additive Bid Schedule B, for the Desert Fashion Plaza Street Improvements, City Project 03-05. SUMMARY: Award of this contract will allow for renovation of the existing steet scape along Desert Fashion Plaza, consisting of widening of the sidewalk with new sidewalk pavers, new irrigation and landscaping improvements, and a new pedestrian walkway lighting system. BACKGROUND: In an effort to improve and enhance the Downtown Business District, as well as create additional on-street parking within the area, the Council recognized the need for street improvements along Palm Canyon Drive from Tahquitz Canyon Way north to the entrance to the Hyatt Hotel, and along Tahquitz Canyon Way from approximately Belardo Road to Palm Canyon Drive. Included in the scope of the project is: removal of existing improvements along the Palm Canyon Drive frontage, to be coordinated with the removal of the existing facade of the Desert Fashion Plaza to be completed by the developer of that property (under separate private contract) for future facade improvements by that developer; construction of new curb and gutter; widening of the public walkway with decorative concrete pavers; relocation and installation of new palm trees and landscaping; new irrigation system; and a new decorative pedestrian and walkway lighting system on a separate electrical system to be operated and maintained by the City. This electrical system will also be designed to provide additional service to Villagefest concessionaires who have had limited electrical service from the over-loaded and old electrical system that currently feeds service to the palm tree uplights. The landscaping and irrigation system will continue to be maintained by the adjacent owner of the Desert Fashion Plaza. The plans were prepared by Sanborn A/E, with specifications prepared by Engineering Division staff. The project included two Bid Schedules, Bid Schedule A includes all of the scope of work along the Desert Fashion Plaza, while Bid Schedule B includes a small scope of work to construct a new curb "pop-out" at the northeast corner of Palm Canyon Drive and Tahquitz Canyon Way. 17,q Desert Fashion Plaza Street Improvements July 30, 2003 Page 2 The City Council approved the plans and specifications, and authorized construction bidding at its July 2, 2003, meeting. On July 8 and 15, 2003, the project was advertised for bids, and at 3:00 P.M. on July 29, 2003, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid Sch A Bid Sch B Total G&M Construction; Palm Springs, CA $323,950.00 $7,562.00 $331,512.00 The engineer's estimate was $600,000. The low bidder is G&M Construction, from Palm Springs, California. The company is a California corporation whose officers are: George Marantz, President, and Michael Marantz, Vice-President. Sufficient funds are available in general fund parking fund account number 132-4462-50222 (DFP Parking Improvements). SUBMITTED: OV- DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: REVIEWED BY DK QF FINANCE DAVID H. READY City Manager -" ATTACHMENTS: 1. Minute Order Proof of Publication In Newspaper STATE OF CALIFORNIA CITY OF PALM SPRINGS Count of Riverside NOTICE INVITINGBIDS Y For Plaza Street Desert Fashion Plaza Sires[Improvements Jacquelin K. Welch says. City Project03-05 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Desert Fashion Plaza Street Improvements,City Project 03-05, 1. 1 am a citizen of the United States, a will be received al the office of the Director Of Procurement and �I Contracting of the City of Palm Springs,California,until 3 00 resident of the City of Desert Hot PM.on July 29,2003,at which time they will be opened and eadaj°atl Springs, County of Riverside, State of N-2 DESCRIPTION OF THE WORK:The Work comprises California, and over the age of 18 years. the removal of existing curb,gutter,sidewalk,catch basin and concrete 2. 1 am the Research & Production connector pipe, conn pavement, asphalt concrete pave- ment,landscaping, crete panel miscellaneous improvements; Assistant of The Public Record a and construction of new curb, gutter, decorative concrete + pavers,catch basin and connector pipe,concrete pavement, newspaper of general circulation printed asphalt concrete pavement,landscaping,irrigation,lighting and electrical system,and all appurtenant work. The project is gen- and published in the City of Palm erally located adjacent to the Desert Fashion Plaza along Palm Springs t +County of Riverside State of N-3 DADO CONTzCanyon Way Ca AWARnd CONTRACT: California. Said The Public Record is a - --(a).The City-reseNea-l°=fight after opening bil - reject any or all bids,to waive any informality bran-responsive- newspaper of general circulation as that Tess) in a bid, or to make award to the lowest responsive, term is defined in Government Code responsible heduleA bidder on the basis of the total sum of Bid Schedule A and Additive Bid Schedule B,and reject all ether section 6000, its status as such having bids,asit may best..we the interest of the City. Biddersshall bid on all bid schedules been established by judicial decree of the (b) As a condition of award,the successful bidder will be required to submit payment and performance bonds and Superior Court of the State of California in Terrance. and for the County of Riverside n N-q dor SECURITY:each bid shall bee amount p certified ID cashier's check or Bid Bond in the amount of 1 o y a Proceeding No. Indio 49271 dated cent of the total bid force on the basis of the total sum of Bitl Schedule A and Additive Bid Schedule B,payable to the City of March 31, 1987, entered in Judgment Palm Springs. Book No. 129 page 355, on March 31 the BIDS TO REMAIN OPEN:The Bidder shall from the the Total Bid O R fora period OPE of 60 calendar all from the 1987. date of bid opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The 3. The Public Record is a newspaper of Contractor shall possess a valid Class A Contractor license at general circulation ascertained and the PREVAIof LING hills the PREVAILING WAGE PATES NOT APPLICABLE: established in the Cityof Palm Springs n Funding for the Work Is with all local funds and,as provided under City Charter,will NOT require compliance with the pre- the County of Riverside, State of vailing wage requirements of the Slate of California. California, Case No. RIC 358286, Filed elect o receive t FROM PAYMENTS:The Contractor may elect to receive is f percent of payments due retention o the June p 2001, Contract Documents from time to time,without ng agencies of any , G portion or the payment by the City,by depositing secunties of 4. The notice, of which the annexed is a equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Cal true printed copy, was published in the N-9 OBTAINING OR INSPECTING CONTRACT DOCU- MENTS: newspaper on the following publication (a) Contract Documents may be inspected without datesdatesto wit. charge at the office of the City Engineer,3200 East Tahquitz Canyon Way,Palm Sprigs,CA 92262 (b)Complete sets of said Contract Documents may be of at$50mo per set and aramponnable_Imm the office July 8, 2003 of the City Engineer,3200 East Tahquitz Canyon Way, Palm July 15, 2003 Springs,CA 92262. No refund will be made of any charges for sets of Contract Documents. certifyunder penalty of perjury that the (a)An additional fee of$2MOD will be charged for eels of p Y p j rY documents sent by mail. above is true and correct. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed Ie the City of Dated at Palm Springs, California, Palm Springs,and shall be delivered or mailed to the Director th of Procurement and Contracting at 3200 East Teri Canyon this 15 day of July 2003. Way,Palm Springs,CA 92262 The envelope shall be plainly marked it the upper left hand corner twithea the name and dooress of the Bidder and shall bear the words"Bid For:'fol- lowed s.the title of the Project and the date and hour of all be mg Bids.The cetlihed or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date JLIY 3,2003 Isk David J Barakian,PE Jacquelin K. Welch Director of Public Work July Engineer July 6,15,2003 neer Research & Production Assistant --- - - - Proof of Publication rr - In Newspaper STATE OF CALIFORNIA County of Riverside Jacquelin K. Welch says: CITY OF PALM SPRINGS 1. 1 am a citizen of the United States, a NOTICE INVITING BIDS resident of the City of Desert Hot For constructing: Desert Fashion Plaza Street Improvements Springs, County of Riverside, State of City Project 03-05 California, and over the age of 18 years. N-1 NOTICE IS HEREBY GIVEN that sealed bids fo,Me 2. 1 am the Research & Production Desert Fashion Plaza Street improvements,City Prefect 03-05, will be received at the office of the Director of Procurement and Assistant of The Public Record, a Contracting of the City of Perm Springs,California,until a.m0 newspaper of general circulation printed PM on July 20,2003,at which time they will be opened and read aloud. and published in the City of Palm N-2 DESCRIPTION OF THE WORK:The Work comprises Springs, County of Riverside, State of -[be removal°f a mm ca`pa en sidewalk,catch basin and Co connector pipe, concrete pavement, asphalt concrete pave- California. Said The Public Record is a ment,landscaping,irrigation and miscellaneous improvements; and construction of new curb, gutter, decorative concrete newspaper of general circulation as that payers,catch basin and connector pipe,concrete pavement, term is defined in Government Code asphalt concrete pavement,'andreaping,irrigation,lighting and electrical system,and all appurtenant work The project is gen- seetion 6000, its status as such having starry located adjacent to the Desert Fashion Plaza along Palm been established b judicial decree of the °anyonWARDO CONTRACT: Way Y N-3 AWARD OF CONTRACT: Superior Court of the State of California n (a)The City reserves the right after opening bids to and for the County of Riverside n reject anyor all bids,toake waive war informality(nonn-responaive- ness) m abitl, or to make award to [he lowest responsive, Proceeding No. Indio 49271, dated responsible bidder on the basis of the total sum of Bid Schedule A and Additive Bid Schedule B,and reject all other March 31, 1987, entered in Judgment bids,as it may best serve the interest of the City. Bidders shall Book No. 129 page 355 on March 31 bid on all bid schedules. r p g r r (b) As a condition of awartl,(he successful bidder will 1987. be required to submit payment and performance bonds and insurance. 3. The Public Record is a newspaper of N-4 BID SECURITY:each bid shall be accompanied by a general circulation ascertained and certified of cashier's check or Do Land In the amount of l0 pet- cent of the total bid price on the basis of the total sum of Bid established in the City of Palm Springs in Schedule A and Additive Bid Schedule B,payable to the City of the Count of Riverside, State of Palm Springs Y &6 BIDS TO REMAIN OPEN:The Bidder shall guarantee— California, Case No. RIC 358286, Filed the Total Bid Price for a period of 60 calendar days from the bid opening. June 8, 2001. Nat6e of CONTRACTOR'S LICENSE CLASSIFICATION: The 4. The notice, of which the annexed is a Contractor ahall possess a valid Class A Connector license m are time of submitting bids true printed copy, was published In the N-T PREVAILING WAGE RATES NOT APPLICABLE: newspaper on the following publication Funding t the work is with all el`nods antl'as preload y bit under City Charter,will NOT rail e compliance with the provided dates to wit. veiling wage requirements of[he State of California. N-S RETAINAGE FROM PAYMENTS:The Contractor may -- --- elect to reserve too percent of payments due under the a �. July 8, 2003 Tahclultz-Andreas I certify under penalty of perjury that the 4 Redevelopment PfOieCt;�t�y •tt - -- - above is true and correct. 4,- Dated at Palm Springs, California, EII II li this 8`h day of July 2003. t `" o`_ "r I- ll �I i Legendme _ Jacquelin K. Welch Research & Production Assistant July S,2003 MINUTE ORDER NO. AWARDING CONTRACT TO G&M CONSTRUCTION, IN THE AMOUNT OF $331,512.00 FOR BID SCHEDULE A AND ADDITIVE BID SCHEDULE B, FOR THE DESERT FASHION PLAZA STREET IMPROVEMENTS, CITY PROJECT 03-05 I HEREBY CERTIFY that this Minute Order, awarding contract to G&M Construction, in the amount of$331,512.00 for Bid Schedule A and Additive Bid Schedule B, for the Desert Fashion Plaza Street Improvements, City Project 03-05, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 30'h day of July, 2003. PATRICIA A. SANDERS City Clerk b �� MINUTE ORDER NO. AWARDING CONTRACT TO XXXX, IN THE AMOUNT OF XXXX, FOR THE DESERT FASHION PLAZA STREET IMPROVEMENTS, CITY PROJECT 03-05 I HEREBY CERTIFY that this Minute Order, awarding contract to XXXX, in the amount of XXXX, for the Desert Fashion Plaza Street Improvements, City Project 03-05, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 30" day of July, 2003. PATRICIA A. SANDERS City Clerk