HomeMy WebLinkAbout9/3/2003 - STAFF REPORTS (6) a-'
DATE: September 3, 2003
TO: City Council
FROM: Executive Director -Airports
CONVENTION CENTER DESIGN CONTRACT AMENDMENT#1
RECOMMENDATION:
It is recommended that City Council approve Amendment #1 to Agreement No.
4615 with Fentrees Bradburn Architects to reflect additional fees for scope changes
to the Convention Center expansion project.
SUMMARY:
This action would approve an amendment to the Convention Center
architect's contract to reflect scope changes up and through schematic design
documents.
BACKGROUND:
The design contract with Fentress Bradburn Architects originally contemplated a
$20 million dollar construction project over a twelve(12) month construction period.
With the completion of the schematic design (SD), the SD estimate, and a value
engineering exercise, the project met the overall Convention Center minimum
needs, however, at an increased project cost of$25,524,753. In addition, due to
the complexities of the project it will require fifteen (15) months of construction to
complete.
The original architectural base fee was set at 12.6%of estimated construction cost.
Utilizing that percentage, the $5.5 million increase in estimated project cost would
result in an increased architectural fee of$696,118. Staff has negotiated a fee of
$408,040 as follows:
• SD Revisions $ 13,320
- corridor north of ballroom
- reduced S/E registration area
- open Mesquite corridor
• Construction Cost Adjustments
- extension of two (2) weeks design period $ 48,000
- 12 month construction administration to 15 months $ 120,000
- increased scope (including landscaped design
north parking lot) $ 194,360
- 9% reimbursables 32,000
Subtotal $394,720
Total Amendment#1 $408,040
It should be noted that the current contract has over $460,000 in speciality
consultant options. At the current time staff is planning on over$300,000 of those
funds to go un-utilized.
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Convention Center Design Contract Amendment#1
September 3, 2003
Page 2
Amendment#1 to the design contract is attached for City Council review along with
a Minute Order to approve the amendment. Funds are available from the
Convention Center Expansion Account No. 26 1-42 82-5 0003.
APPROVED:
Allen F. Smoot, A. A. E. City Manager-
Executive Director - Airports
Attachments: 1, Minute Order
2. Amendment #1
REVIEWED BY DEPt OF FINANCE
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AMENDMENT #1
Agreement No. 4615 - Convention Center Design Services
THIS FIRST AMENDMENT to Agreement No. 4615 for Contract Services, (herein
"Agreement") made and entered into on the day of 2003, by and
between CITY OF PALM SPRINGS (herein "City") and Fentress Bradburn Architect, Ltd.
(herein"Architect') is hereby amended effective , , 2003, as follows:
1. Exhibit."A" Scope of Services is hereby amended by adding the following to
"Program Confirmation:"
"At completion of Schematic Design the City and Architect mutually agree that the
Program has been modified to include:
1) Addition of a corridor north of the ballroom; and
2) Reduction of area in the southeast registration area; and
3) Opening of a portion of Mesquite corridor and relocation of HVAC unit; and
4) Landscape design for the north parking lot."
2. Exhibit "B" Special Requirements is hereby amended by increasing the
"Construction Budget" from $20,000,000 to "$25,527,753."
3. Exhibit "C" Schedule of Compensation is hereby amended to reflect that the Lump
Sum of $2,564,043, inclusive of reimbursables is increased to "$2,972,083" and
itemized as follows:
Program Confirmation and Master Plan Update 44,043
Schematic Design 342,750
Schematic Design Scope Adjustments 13,320
Design Development 565,000
Contract Documents 1,170,970
Contract Administration 569,000
Reimbursable Expenses 267,000
$2,972,083
4. Exhibit"D" Schedule of Performance is hereby amended by adding two (2) weeks
additional time to each of the milestone dates.
Except as specifically worded herein, all terms and conditions of the Agreement
shall remain in full force and effect and performance of services under the
Agreement shall be governed by the provisions of the Agreement.
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MINUTE ORDER NO. 7360
APPROVING AMENDMENT #1 TO 1
AGREEMENT 4615 WITH FENTRESS
BRADBURN ARCHITECTS INCREASING
DESIGN FEES AND INCREASING
PROJECT BUDGET TO $25,524,753 FOR
THE PHASE II CONVENTION CENTER
EXPANSION PROJECT. A04615
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I HEREBY CERTIFY that this Minute Order, approving Amendment #1 to
Agreement 4615 with Fentress Bradburn Architects increasing design fees and
increasing project budget to $25,524,753 for the Phase II Convention Center
Expansion Project, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 3rd day of September, 2003.
C I--.
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PATRICIA A, SANDERS
City Clerk
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