HomeMy WebLinkAbout10/1/2003 - STAFF REPORTS (8) DATE: October 1, 2003
TO: City Council
FROM: Director of Public Works/City Engineer
BELARDO ROAD BRIDGE AND ROADWAY PROJECT
RECOMMENDATION:
It is recommended that the City Council approve a contract services agreement with
Dokken Engineering for professional engineering design services in the amount of
$325,000 for the Belardo Road Bridge and Roadway Project, City Project 87-49.
SUMMARY:
Award of this contract will provide the City with engineering design services for the Belardo
Road Bridge and Roadway Project. The City of Palm Springs is the recipient of a federal
grant related to the widening of Belardo Road from Ramon Road to South Palm Canyon
Drive, including intersection improvements at various streets, construction of an access
roadway to the Agua Caliente Band of Cahuilla Indians (Tribe) Tribal Interpretive Center
parking lot, and construction of a new bridge across the Tahquitz Creek. A separate
contract for environmental services was previously awarded by the Tribe for this project, as
the Tribe has oversight and administration of the environmental phase for this project.
BACKGROUND:
On May 18, 2001, the City and Tribe submitted a joint application to the Federal Highway
Administration (FHWA) for Federal Public Lands Highway-Discretionary (PLH-D)funds to
construct the Belardo Road Bridge and Roadway Project. With the strong support of
Congresswoman Mary Bono's office,the City was successful in being awarded$3,000,000
in PLH-D funds for this project.
As the City and Tribe collectively contributed to and are partners in this project, a
Memorandum of Understanding (MOU) between the City and Tribe regarding oversight of
this project was approved June 19, 2002. The MOU outlines the responsibilities of both the
City and Tribe, with the Tribe overseeing environmental services and right-of-way issues,
and the City overseeing all coordination with Caltrans (who administers the federal grant
funds to the City), engineering design services, and advertising, bidding and construction
of the project.
The Tribe previously performed a solicitation for environmental services in July 2002, and
selected Jones&Stokes of Irvine, California,to provide the required environmental services
for this project. A contract between the Tribe and Jones and Stokes was awarded by the
Tribe on January 26, 2003. Since that time, preliminary environmental analysis and review
for this project has occurred. A public scoping meeting was sponsored by the Tribe and
held on June 26, 2003, to allow the public to learn of the details of this project and for the
environmental team to receive input and comments regarding potential impacts this project
may have on the environment and surrounding area. Several members of the public from
surrounding neighborhoods attended the meeting, and voiced their concerns with the
impacts the new road segment will have to the adjacent neighborhoods, specifibally with
increased traffic that may be expected. 019
To complement the work being performed by Jones and Stokes, City staff solicited
proposals for professional engineering design services. A request for proposals(RFP)was it
Belardo Road Bridge and Roadway Project
October 1, 2003
Page 2
prepared and distributed on April 10, 2003, throughout southern California. On May 16,
2003, technical proposals from the following firms were received:
• APA Engineering, Inc.; Laguna Hills, CA
• Boyle Engineering Corporation; Ontario, CA
• Dokken Engineering; San Diego, CA
• Engineering Resources of Southern California; Hemet, CA
• HDR Engineering, Inc.; Orange, CA
• Huitt-Zollars, Inc.; Irvine, CA
• LAN Engineering Corporation; San Bernardino, CA
• Moffat & Nichol Engineers; Irvine, CA
• Parsons Brinckerhoff Quade & Douglas, Inc.; San Bernardino, CA
• Psomas; Palm Desert, CA
• RBF Consulting; Palm Desert, CA
• Willdan; Foothill Ranch, CA
Following review of the proposals by a Selection Committee,the firms Dokken Engineering,
HDR Engineering, Inc., and Parsons Brinckerhoff Quade&Douglas, Inc. were selected for
further evaluation. On June 13, 2003, interviews were conducted with the selected firms,
and after careful consideration by an Interview Panel, Dokken Engineering was selected.
This selection was based on their outstanding presentation and preliminary research into
project related issues, and more specifically, with their understanding and coordination of
environmental issues in conjunction with engineering design on federally-funded projects
— gained most recently through their current work with the City of Palm Springs on the
Indian Canyon Drive widening project and Interstate 10 - Indian Avenue Interchange
project.
Federal rules require that when contract services agreements exceed $250,000, a pre-
award audit of the selected consultant must be performed. Following contract negotiations,
staff prepared a contract services agreement for professional engineering design services
with Dokken Engineering in an amount not to exceed $325,000. The federally funded
contract was submitted to the Caltrans Department of Audits and Investigations for review
on June 23, 2003. Unfortunately, Caltrans determined a formal audit of this contract would
be required (which would also serve as an audit for all of Dokken Engineering's contracts
state-wide), and the audit was not completed until September 18, 2003. Caltrans has now
authorized staff to proceed with award of the proposed contract. Chris Johnson, a Principal
of the firm, will be the Project Manager and coordinate all professional services for the City.
All costs associated with the contract are covered by the PLH-D federal grant. No local
funds are required. Sufficient funding is available in Caltrans federal reimbursable account
261-4491-501 69 (Belardo Road Bridge).
SUBMITTED: ------
DAVID J. BARAKIAN
Director of Public Works, City Engineer
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ATTACHMENTS: 1. Minute Order, 2. Agreement
CITY OF PALM SPRINGS
Public Works and Engineering Department
CONTRACT SERVICE AGREEMENT
BELARDO ROAD BRIDGE &ROADWAY WIDENING
CITY PROJECT NO. 87-49
THIS CONTRACT SERVICES AGREEMENT(herein"Agreement"), is made and entered into tlris_
day of , 20_,by and between the CITY OF PALM SPRINGS, a municipal corporation, (herein
"City") and Dokken Engineering, (herein "Contractor"). The term Contractor includes professionals performing
in a consulting capacity. The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, the
Contractor shall provide those services specified fit the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference,which services maybe referred to herein as the"services"or"work"hereunder.
As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor
is a provider of first class work and services and Contractor is experienced in performing the work and services
contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest
professional standards in performing the work and services required hereunder and that all materials will be of good
quality,fit for the purpose intended. For purposes of this Agreement,the phrase"highest professional standards"shall
mean those standards of practice recognized by one or more first-class firms performing similar work under similar
circumstances.
1.2 Contractor's Proposal. The Scope of Service shall include the Contractor's proposal or
bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance
with all ordinances, resolutions, statutes, rules and regulations of the City and any Federal, State or local
governmental agency having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits. Fees and Assessments. Contractor shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of the services required
by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's
performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against
any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor
(a)has thoroughly investigated and considered the scope of services to be performed, (b)has carefully considered how
the services should be performed and,(c) fully understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants
that Contractor has, or will, investigate the site and is or will be fully acquainted with the conditions there existing,
prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions,
which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City
of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract
Officer.
1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the
Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans,
studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages,
to persons or property, until acceptance of dte work by City, except such losses or damages as may be caused by
City's own negligence.
1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence
to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all
� II �
EXHIBIT "A"
SCOPE OF SERVICES
General Scope. The intent of this contract is to provide the City with civil and structural engineering design services
to accomplish the following improvements: the widening and construction of Belardo Road to its Secondary
Thoroughfare - designated width (64 feet curb width, 80 feet right-of-way width, extending from Ramon Road to
Morongo Road, and to its Collector-designated width(40 feet curb width, 60 feet right-of-way width, extending from
Morongo Road to South Palm Canyon Drive), including associated intersecting street improvements; construction of a
new bridge structure and related improvements across the Talrquitz Creek Wash; widening and construction of Mesquite
Avenue from Belardo Road to its westerly end; and construction of an access road from Belardo Road to the Agua
Caliente Tribe of Cahuilla Indians Tribal Interpretive Center. The Scope of Services as detailed herein shall provide
the City with complete civil and structural engineering services that will result in the preparation of engineering plans,
specifications and estimates (PS&E) with which to facilitate future construction of the desired improvements.
PHASE ONE—PRELIMINARY ENGINEERING AND STUDIES
Task 1.0 Project Management (Services required in Phase I and Phase 2)
Project Management. Contractor shall be responsible for management of the engineering portion of the project
including budgeting, document control and preparation and execution of a Quality Assurance/Quality Control Plan.
Contractor shall schedule and conduct a project kick-off meeting within two weeks of Notice to Proceed (NTP).
Contractor shall coordinate and attend Project Development Team(PDT)meetings with the City's Project Manager and
other required representatives from affected agencies as necessary.The Project Manager, along with any necessary sub-
consultants shall attend the meetings as appropriate. Minutes shall be prepared by the Contractor at each meeting and
distributed to the City's Project Manager and other attendees at each succeeding meeting.
Cost Accounting. Monthly expenditure reports shall be prepared project expenditures by task and milestone. The
expenditure reports shall serve as the basis for monthly invoices.
Scheduling. A project schedule shall be prepared within one month after receiving NTP from the City. The schedule
shall include all tasks,milestones and project activities, deliverables, and shall reflect necessary review time by affected
agencies. Project schedule adjustments shall be accommodated on an as needed basis throughout the duration of the
project, and schedule updates shall be provided at each monthly progress meeting.
Coordination with Environmental Consultant. Contractor shall coordinate with the City and Tribe's Environmental
Consultant,Jones&Stokes, with regard to the preparation of all necessary and required preliminary engineering studies
to be used in the environmental documents and technical studies being prepared for this project.
Permitting. Contractor shall work closely with the City and the Riverside County Flood Control and Water
Conservation District(RCFC). The Contractor shall coordinate required permit applications and permit processing with
the RCFC, including encroachment permit coordination for field surveys and permitting/review of the project within
RCFC right-of-way.
Contractor shall identify additional locations outside of the right-of-way where it shall be necessary to obtain specific
right-of-entry authorization from affected property owners, and shall provide a listing of candidate locations outside of
the right-of-way to the City, with which to allow field staff to conduct geotechnical sampling and surveys within areas
outside of right-of-way (if necessary).
Task 2.0 Design Survey Mapnine
Survey Control. Contractor shall acquire and review survey information and record mapping to locate existing
benchmarks, centerline, right-of-way and property corner monumentation at the County Surveyor's office and the City
of Palm Springs. Contractor shall provide a primary horizontal control network throughout the project area based on
the California State Plane Coordinate System, NAD83, Zone 6, or as agreed upon with the City of Palm Springs. Third
order or better vertical control shall be established for ground surveys in terms of the North American Vertical Datum
of 1988, or as agreed upon with the City of Palm Springs. Contractor shall perform all primary control survey work.
Contractor shall also set twenty (20) aerial targets and perform a GPS control survey to establish coordinates and
elevations on the targets. "UrR 91
Topographic Mapping. Contractor shall coordinate flyover photogrammetry of Belardo Road for the project limits and
of the alternative access road areas. Digital aerial mapping shall be prepared for areas sufficient to complete the project
design. The mapping shall be prepared in Microstation format. The mapping shall be provided in English units with
1-foot contour intervals. Contractor shall use the aerial photogrammetry to produce a complete topographic base map.
Design Surveys. Contractor shall perform design surveys including, but not limited to, cross sections of Tahquitz
Creek, conform locations at the north and south ends of the project, street intersections, driveways, utilities, and
miscellaneous surveys.
Right-of-Way Mapping. Contractor shall conduct record data searches of survey records at the Comity Surveyor's
office, City of Palm Springs record maps, and record deeds. Contractor shall perform a comprehensive right-of-way
survey and prepare base right-of-way mapping for the entire project area using data collected.
Task 3.0 Geotechnical Reports
Geotechnical Design Report. To facilitate preparation of design documents, the geotechnical studies for the roadway
and related earthwork and pavement components of the project shall be documented in a Geotechnical Design Report.
Obtain Available Materials Information. Contractor shall collect existing subsurface information that is available for
the area, including geologic maps published by the California Geological Survey, the United States Geological Survey,
and groundwater well information. The available information shall be reviewed to provide seismic and geologic
information and groundwater data for the project report and environmental documents. Findings,identifying seismic and
geological hazards impacting the design and construction of the project, shall be documented in a preliminary
geotechnical report, if requested by the City.
Pavement Structural Sections. Contractor shall measure existing pavement structural sections using test borings drilled
for the Geotechnical Design Report. Samples of subgrade soil shall be obtained and R-Values shall be measured.
Alternatives for pavement structural sections shall be developed with recommendations for the most suitable pavement
types. It is assumed that the City shall provide Traffic Indices for use in pavement design.
Field Exploration and Laboratory Testing. Contractor shall perform geotechnical field studies to obtain detailed
information required for design. An adequate number of appropriately located borings to provide sufficient design
information for the bridge and roadway are platmed. The proposed boring locations shall be submitted to the City for
review prior to commencement of the work. Contractor shall notify the City at least 48 hours prior to boring operations.
Immediately after obtaining soil samples,boring holes shall be back filled with non-shrink grout, concrete, or cold patch
asphalt, as appropriate.
Eight, five-foot deep test borings shall be drilled for die roadway portion of the project to enable pavement thickness
measurements and subgrade sampling. The borings shall be logged by a geologist or engineer. Subsurface soil samples
shall be obtained during the field investigation program for laboratory testing. Earth materials shall be classified in
accordance with Caltrans'Office of Structural Foundations "Soil&Rock Logging Classification Manual(Field Guide)"
dated August 1996 and the Unified Soil Classification System. Disturbed samples shall be obtained from drill cuttings
and by driving a Standard Penetration Test(SPIT) sampler at frequent intervals. The SPIT sampler shall be driven with
a 140-pound hammer falling 30 inches in accordance with ASTM procedures. Relatively undisturbed samples shall be
obtained with a 2.50-inch inner diameter sampler driven with the 140-pound hammer falling 30 inches. Appropriate
encroachment permits shall be obtained by Contractor before field work within the City of Palm Springs right-of-way
is started. Upon completion of the field work, the borings shall be backfilled and pavements patched with cold patch or
ready-mix concrete, as required by the permits. Contractor shall provide traffic control measures during geotechnical
field work in accordance with the latest edition of the Caltrans Manual of Traffic Controls and the W.A.T.C.H. Manual.
Contractor shall obtain permits and utility mark outs at least 48 hours prior to commencement of geotechnical field work.
It is assumed that the City permit shall be provided at no fee, and no allowance has been included in the cost estimate
for a City permit fee. The laboratory program shall consist of moisture content determinations; classification tests; and
R-value determinations.
Engineering Analysis/Report Preparation. Contractor shall prepare and submit a geotechnical investigation report
containing project description,table of existing structural sections at boring locations(identifying thickness and material
types for pavement, base, and subgrade), laboratory test results, proposed structural sections using laboratory R-value
data and Traffic Indices provided by the City, proposed subgrade preparation procedures, and other recommendations
for earthwork related to roadway construction. A slope stability analysis of existing and proposed embankments for cutIK
and fill slopes shall be performed and results included in the Geotechnical Design Report. The magnitude and time rate
of settlement of underlying soils due to the weight of the proposed embankments shall be determined. The report shall
include a drilling/boring log for the determination of subsurface soils, and provide laboratory testing results, including
recommendations for design.
Structure Foundation Report. A Structure Foundation Report shall prepared. The Structure Foundation Report shall
focus on structural foundation issues related to the bridge over Tahquitz Creek Wash.
Field Exploration/Laboratory Testing. Contractor shall perform geotechnical field studies to obtain detailed
information required for final design of the bridge. An adequate number of borings, located appropriately to provide
information sufficient for design of the bridge, are planned.The proposed boring locations shall be submitted to the City
to review prior to commencement of the work. Contractor shall notify the City at least 48 hours prior to boring
operations. Irmnediately after obtaining soil samples,boring holes shall be backfilled with non-shrink grout. Contractor
shall obtain all required permits and utility mark outs at least 48 hours prior to commencement of any geotechnical field
work, including a no-fee City encroachment permit.
One test boring and 2 test pits were located near the bridge as part of the 1990 investigation by M&T. The boring and
one test pit were located near the center of the Tahquitz Creek channel. One test pit was located near the north abutment.
Contractor proposes to explore subsurface conditions by drilling one test boring approximately 50 feet deep near the
south abutment. The location shall be selected in consultation with City of Palm Springs personnel to minimize impacts
on existing maintenance access roads. Permits shall be acquired as necessary from the City.
The purpose of the boring is to confirm reasonable uniformity of subsurface conditions along the bridge alignment. The
borings shall be logged by a Contractor geologist or engineer. Subsurface soil samples shall be obtained during the field
investigation program for laboratory testing. Earth materials shall be classified in accordance with Caltrans' Office of
Structural Foundations "Soil&Rock Logging Classification Manual(Field Guide)" dated August 1996 and the Unified
Soil Classification System. Disturbed samples shall be obtained from drill cuttings and by driving a SPIT sampler at
frequent intervals. The SPIT sampler shall be driven with a 140-pound hammer falling 30 inches in accordance with
ASTM procedures.Relatively undisturbed samples shall be obtained with a 2.50-inch inner diameter sampler driven with
the 140-pound hammer falling 30 inches. Appropriate encroachment permits shall be obtained before field work within
the City of Palm Springs right of way is started. Upon completion of the fieldwork, the borings shall be backfilled with
non-shrink grout. The laboratory program shall consist of moisture content determinations, classification tests and shear
strength tests.
Engineering Analysis/Report Preparation. Results of the field exploration and laboratory test programs shall be
analyzed to develop idealized subsurface profiles and geotechnical design parameters for bridge foundations. The most
appropriate foundation type and related capacity shall be recommended. Seismic parameters such as peak bedrock
acceleration and depth to rock-like materials shall be provided. Other seismic hazards,if encountered,shall be addressed
and recommendations shall be provided to mitigate these hazards. The results obtained from the field and laboratory
programs, and the engineering analyses, shall be incorporated into a Structure Foundation Report, which shall include
a Log of Test Borings (LOTB) sheet. The report shall describe the slope stability analysis for bridge abutment
embankments, as well as design criteria for foundations for the proposed bridge, including foundation type, bearing
capacity, anticipated settlement and lateral resistance. The magnitude and time rate of settlement of soils underlying the
abutments due to the weight of the proposed embankments shall be estimated.
Task 4.0 Preliminary Engineering
Task 4.1 Draft Prelinainmy Engineering Report.
Draft Hydraulics/Drainage Report. Contractor shall provide hydraulics analysis closely coordinated with the affected
agencies, including the Riverside County Flood Control and Water Conservation District (RCFC). Peak design
discharges and the HEC-RAS hydraulic model for Tahquitz Creek will be obtained from RCFC and/or FEMA. No
detailed hydrologic analysis is expected. The report shall quantify the magnitude and frequency of the design flows from
adjacent areas to the project area and the volumes attributable to the proposed improvements. Contractor shall prepare
an appropriate technical study to analyze the existing stormwater runoff through the Tahquitz Creek, and to determine
the appropriate 100-year flood water surface elevation and resulting freeboard required to establish the related bridge
structure elevations. The Contractor shall prepare a study in coordination with RCFC, which shall be subject to their
final review and approval. 5MO
The Hydraulics Report shall also analyze and provide the amounts of and methods to control street surface stormwater
runoff for the roadway improvements, including required drainage system solutions and detention/retention basin sizes
and locations, if any, within the project area.
Draft Scour Analysis Report. The purpose of this study is to determine the potential stream channel changes during
future floods. The information generated by this study is needed for channel and bridge design to ensure structural
stability. The general scour, contraction scour and local scour predicted at the bridge crossing shall be used in the
design of the bridge and its footings. The study shall also provide the information for the toe entrenchment of the bank
protection. The methods in accordance with the principles outlined in FHWA HEC Nos. 18 and 20 shall be employed.
Draft Bridge Advanced Planning Studies(APS). An APS shall be prepared for each alternative according to Caltrans
guidelines, developing the optimal structure configuration and estimated construction costs.
Draft Geometric Approval Drawings (GAD). Upon determination of the preferred alternative, geometric drawings
shall be prepared for approval. These drawings shall cover the roadway and bridge improvements, and the area affected
by them. The geometry of the project shall be defined and impacts to right-of-way and utilities shall be identified.
Draft Access Roadway Alignment Study. Contractor shall analyze the proposed alignment of the access roadway from
Belardo Road to the Tribal Interpretive Center, and determine physical constraints or other limitations of construction
of an access roadway as proposed. Contractor shall review and propose alternative alignments, if any, in coordination
with the Tribal Archaeologist and the City and Tribe's Environmental Consultant, Jones & Stokes, that may result in
minimized environmental impacts, lower construction costs, or other factors considered during review of the roadway
alignments.
Draft Preliminary Engineering Report. Contractor shall prepare a Preliminary Engineering Report which summarizes
the data and analyses, designs and details, and conclusions and recommendations regarding the project for review and
approval by the City of Palm Springs. A preliminary engineer's estimate shall be completed to determine the project
cost.
Task 4.2 Final Prelirinary Engineering Report. Contractor shall revise the Hydraulics/Drainage Report, Scour
Analysis Report, TMP, Bridge APS, GAD, Access Roadway Alignment Study, and Preliminary Engineering Report
to incorporate all City and Caltrans review comments. The following final studies and reports shall be prepared: Final
Hydraulics/Drainage Report; Final Scour Analysis Report; Final Bridge Advanced Planting Studies (APS); Final
Geometric Approval Drawings(GAD); Final Access Roadway Alignment Study; and a Final Preliminary Engineering
Report.
PHASE TWO —FINAL ENGINEERING DESIGN (PS&E)
Task 5.0 Roadway PS&E
Task 5.1 Roadway PS&E(7001c). Contractor shall complete roadway, drainage, traffic, miscellaneous plans, special
provisions, and an engineer's estimate for review by the City at the 70% completion stage. Contractor shall prepare
the following sheets: Title Sheet, Typical Cross Section Sheets, and Layout/Profile Sheets.
Construction Detail Sheets. Construction detail sheets shall be prepared for driveways, curb transition details and
miscellaneous details required for the project.
Erosion Control Sheets. Contractor shall prepare plans for permanent erosion control facilities for the project. Design
of these facilities shall include current Best Management Practices and shall conform to the City's Grading Ordinance
and Storm Water Ordinance.
Contour Grading and Drainage Sheets. Contractor shall prepare contour grading and drainage sheets. Major drainage
features shall be shown along with cut/fill lines and design contours spaced at a one-foot interval.
Pavement Delineation Sheets. Contractor shall prepare pavement delineation plans and pavement delineation quantity
sheets.
Roadway Special Provisions. Contractor shall prepare project specific roadway Special Provisions in accordance
Caltrans' standards. The roadway Special Provisions shall bear the State of California Registered Professional Engineer
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registration seal with the signature, license number and registration certificate expiration date of the Engineer who
prepared the special provisions or the Engineer under whose direction they were prepared. A list of contract items with
item descriptions, item numbers, and units of pay, and item pay codes, but without quantities or estimated unit costs,
shall be included in the special provisions.
Roadway Engineer's Estimate. Contractor shall prepare an Engineers Estimate of construction costs,based on detailed
quantity take-offs and the latest available Caltrans cost data, City's cost data and actual recent construction costs in the
area. Quantities for all contract items, including cost of lump sum items, shall be substantiated by calculations. Quantity
calculations shall be neat and orderly and shall show all sketches, diagrams and dimensions necessary to allow them to
be independently used by field engineers.
Task 5.2 Roadway PS&E(I0001o). Contractor shall complete roadway, drainage, traffic, miscellaneous plans, special
provisions, and the engineer's estimate for review by the City at the 100% completion stage. The title sheet for
specifications and reports, and each sheet of plans, shall bear the professional seal, signature, certificate number,
registration classification,expiration date of the certificate of the professional engineer responsible for their preparation.
Contractor shall prepare the following plan sheets:Title Sheet, Typical Cross Section Sheets, and Layout/Profile Sheets.
The following other plan sheets shall be prepared: Construction Detail Sheets, Erosion Control Sheets, Contour Grading
and Drainage Sheets, Pavement Delineation Sheets.
Roadway Special Provisions. Contractor shall prepare project specific Roadway Special Provisions in accordance with
Caltrans' standards.
Roadway Engineer's Estimate.Contractor shall prepare an Engineers Estimate of construction costs,based on detailed
quantity take-offs and current unit prices.
Task 5.3 Roadway PS&E(Final).
Revise Roadway PS&E. Contractor shall revise Plans, Special Provisions, and Estimate to incorporate all Agency
review comments.
Combine Structure and Roadway PS&E. Contractor shall combine the Structure and Roadway PS&E into one
cohesive bid package.
Task 6.0 Structures PS&E
Task 6.1 Structures PS&E(7001o).
Structures Type Selection Report and Meeting. A Type Selection Review Meeting shall be held with the City and
Caltrans DOS (if necessary). At this meeting, Contractor shall discuss and provide information on foundation
requirements, hydraulics requirements, falsework requirements, seismic and aesthetic considerations, traffic handling,
construction cost and other pertinent information needed to determine the proper structure type.The meeting proceedings
shall be summarized in writing to the City within two weeks after the meeting. Two weeks prior to the Type Selection
Meeting, Contractor shall submit to the City a General Plan, General Plan Estimate and Type Selection Memo.
Upon approval of the structure type, Contractor shall perform a complete structural design for the bridge. The structure
design shall be coordinated with the development of the Foundation Report,Hydraulic Report and Scour Analysis Report
to ensure the proper selection of foundation type and proper development of foundation capacity. Contractor shall
develop draft details to insure compatibility with the structural calculations.
Plans and calculations shall conform to Caltrans' requirements and be made available for review upon request. Upon
request the calculations shall be submitted on CD-ROM along with a hard copy. The design shall be based upon the
Bridge Design Specifications, California Department of Transportation, and Division of Structures current edition.
Bridge plans shall be prepared in accordance with the Bridge Design Details Manual, Bridge Design Aids Manual and
Bridge Memos to Designers, California Department of Transportation, and Division of Structures current edition. The
following sheets shall be developed: General Plan, Foundation Plan, Abutment Layout, Abutment Details, Typical
Section, Girder Layout, Longitudinal Section,Architectural Details, Miscellaneous Details, Drainage Details, and Log
of Test Borings. 3*8
Structures Quantities and Preliminary Estimate. Contractor shall prepare unchecked quantities and preliminary
estimate based on Caltrans and City cost data, and actual recent construction costs in the project area.
Structures Special Provisions List. Contractor shall prepare a structures special provisions list for future development
of special provisions.
Task 6.2 Stiuctures PS&E(I00%).
Structures Independent Design/Quantities Check. Contractor shall conduct an Independent Check review upon the
completion of the initial bridge design. The Independent Check Review shall consist of preparation of an independent
set of structural design check calculations, quantity check calculations and review of the PS&E, which shall be
performed by senior Structural Engineers who are not part of the design team.
Contractor shall revise the following plan sheets to incorporate all Agency review comments and Independent Design
Check Comments: General Plan, Foundation Plan, Abutment Layout, Abutment Details, Typical Section, Girder
Layout, Longitudinal Section,Architectural Details,Miscellaneous Details, Drainage Details, and Log of Test Borings.
Structures Estimate. Contractor shall provide quantity calculations and prepare the corresponding Structures Estimate
using the latest available Caltrans cost data, City's cost data and actual recent construction costs in the Project area.
Contract items shall be supported by quantity calculations prepared in a neat and orderly fashion and show all sketches,
diagrams and dimensions necessary to allow them to be independently used by field inspectors. All quantity calculations
shall be independently checked.
Structure Special Provisions. Contractor shall prepare Special Provisions for items not covered by the Caltrans
Standard Specifications or Standard Special Provisions (SSP's). The SSP's shall be edited and Structure Special
Provisions specific to this project produced and incorporated into the Final PS&E. The Structure Special Provisions
shall be prepared, signed and stamped by a California registered Professional Engineer.
Task 7.0 Design Support During Construction
Pre-bid Meeting and Inquiry Response. Contractor shall attend a pre-bid meeting, and provide bid interpretations,
bid review and analysis. Contractor shall be available in the event that items requiring interpretation in the drawings
or specifications are discovered during the bidding period, and shall prepare necessary addendum issued by the City
(during bidding) or by change order after award of the construction contract.
RFI and Submittal Assistance. Contractor shall be available in the event that items requiring interpretation in the
drawings or specifications are discovered, and shall prepare necessary addendum issued by the City (during bidding)
or by change order after award of the construction contract. Contractor shall review shop drawings and submittals
including falsework, prestressing, shop drawings, and mix designs.
Task 8.0 Utility Coordination (Services required in Phase 1 and Phase 2)
Utility Conflict Identification. Contractor shall survey all visible utility features within the proposed area of
improvements. Marnholes, utility boxes and covers shall be uncovered or painted to make them visible in the aerial
photography. Contractor shall identify all critical utility crossings that should be potholed during the design phase to
confirm the location so as to avoid conflicts during construction. Contractor shall coordinate the potholing work to be
performed by affected utilities and obtain the horizontal and vertical location of each utility that is potholed.
Contractor shall prepare a Potholing Report that shall include a Potholing Map containing the following: geometric
layout of the project with the existing utility locations, highlight and label utilities that may conflict with the Project,
existing utility identification including the owner and the disposition of the lines, the Potholing Report shall list each
utility that is in conflict with the project design. Information shall include, but not be limited to, the following: conflict
label and drawing reference number for the utility conflict map on which the utility is highlighted and labeled;
description, owner, and disposition of the utility; description of the potential or actual conflict that will occur due to the
Project.
Utility Coordination. Contractor shall coordinate with all of the effected utility companies and governmental agencies
to obtain horizontal and vertical locations of their existing facilities. Meetings shall be held with utility companies and
the City as required to ensure project coordination. Schedules and progress reports for the utility effort shall be
prepared. Plans and cost estimates provided by the utility companies shall be reviewed and recommendations made.
END OF SCOPE OF SERVICES
END OF EXHIBIT "A"
5�1�
EXHIBIT "B"
SPECIAL REQUIREMENTS
Add the following to Section 2.0, Compensation:
Section 2.3 Cost Principles. The Federal Acquisition Regulations in Title 48, CFR 31 are the
governing factors regarding allowable elements of cost.
As specified in Section 5.1 (d), Additional Insurance, the following insurance policy shall be required:
Professional Errors and Omissions Insurance. A policy of Professional Errors and Omissions Insurance in
an amount not less than One Million Dollars ($1,000,000.00)per claim and in the aggregate with respect to
loss arising from the actions of the Contractor performing professional services hereunder on behalf of the
City.
Section 5.3, Performance Bond, is waived.
Section 6.2, Records, shall be amended to add the words "and State and Federal representatives" after and at the
locations where the word "Contract Officer" appears.
Section 7.7, Liquidated Damages, is waived.
Add the following to Section 7.0, Enforcement of Agreement:
Section 7.11 Subcontracts. Any subcontracts or contractual arrangements ("subcontracts") between the
Contractor and other parties ("subcontractors") entered into in the performance of this Agreement to which
the City is not named shall include all applicable provisions of this Agreement and the Contractor shall require
that its subcontractors thereby comply with all such applicable provisions.
Add the following to Section 9.0, Miscellaneous Provisions:
Section 9.6 Administrative Requirements. This Agreement shall comply with all applicable provisions of the
Uniform Administrative Requirements in Title 49, CFR 18.
Add the following to Section 9.0, Miscellaneous Provisions:
Section 9.7 Covenant Against Contingent Fees. The Contractor warrants that it has not employed or retained
any company or person, other than a bona fide employee working for the consultant, to solicit or secure this
agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee commission,percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or formation of this agreement. For breach or violation of this warranty, the City shall have
the right to annul this agreement without liability, or at its discretion to deduct from the agreement price or
consideration,or otherwise recover,the full amount of such fee,commission,percentage,brokerage fee,gift,
or contingent fee.
Add the Following to Section 9.0, Miscellaneous Provisions:
Section 9.8, Disadvantaged Business Enterprise (DBE) Requirements
A. DBE Participation Requirements and Regulations General oil
The DBE participation for this contract is 6 percent.
The Contractor shall carry out applicable requirements of 49 CFR, Part 26, of the Code of Federal
Regulations, entitled "Participation by Disadvantaged Business Enterprises in Department of Transportation
Financial Assistance Programs," in the award and administration of DOT-assisted contracts. The regulations
in their entirety are incorporated herein by reference. The Contractor shall not discriminate on the basis of
race color, national origin or sex in the performance of this contract.
Noncompliance by the Contractor with the requirements of the regulations is a material breach of this contract
and may result in termination of the contract or other such appropriate remedy as the City of Palm Springs
deems appropriate.
The Contractor shall include the following in each subcontract the Contractor signs with a subcontractor:
1. A subcontractor shall not discriminate on the basis of race, color, national origin, or sex in die
performance of this contract.
2. The subcontractor shall carry out applicable requirements of 49 CFR Part 26 fit the award and
administration of this contract.
3. Contractors shall include in their subcontracts, language providing the use of appropriate alternative
dispute resolution mechanisms to resolve payment disputes.
B. Performance of DBE Contractors, Subcontractors and Suppliers
DBE subcontractors shall perform the work and supply the materials for which they have been listed in the
Contractor's response to the contract award requirements in Exhibit 15-G, "Local Agency - Bidder DBE-
Information" of the Local Assistance Procedures Manual(LAPM), attached(as modified herein), unless the
Contractor has received prior written authorization to perform the work with other forces or to obtain the
materials from other sources as set forth in Paragraph G, "DBE Substitution and Additions", of this Article.
C. Prompt Payment to DBE and Non-DBE Contractors
The Contractor shall not be entitled to any payment for the work or material,unless it is performed or supplied
by the listed subcontractors (DBE or non-DBE), or by the Contractor's own forces, pursuant to prior written
authorization of the Contract Manager. This is the case even if other contract work is not completed and has
not been accepted in conformance with the terms of the contract by the State.
The Contractor shall pay all DBE subcontractors and non-DBE subcontractors for satisfactory performance
of their contracts within ten(10) days from receipt of each payment from the City of Palm Springs made to
the Contractor.
D. Prompt Payment Progress Pay Retention to DBE and Non-DBE Subcontractors
The Contractor shall return all moneys withheld in retention from the subcontractor within 30 days after
receiving payment for work satisfactorily completed, even if other contract work is not completed and has not
been accepted in conformance with the terms of the contract. This requirement shall not be construed to lhnit
or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor or
subcontractor in the event of a dispute involving late payment or nonpayment to the Contractor or deficient
subcontract performance or noncompliance by a subcontractor.
E. DBE and Non-DBE Subcontractor Payment Records
The Contractor in addition to maintaining records showing the name and business address of each first tier
subcontractor, shall also show the name and business address of every DBE subcontractor, DBE vendor of
materials and if applicable, DBE trucking company, regardless of tier. The records shall show the date of
payment and the total dollar figure paid to all DBE firms. DBE prime contractors shall also show the date
of work performed by their own forces along with the corresponding dollar value of work.
Upon completion of the contract, a summary of these records shall be prepared on Exhibit 17-F, "Final Report
Utilization of Disadvantaged Businesses"of die Local Assistance Procedures Manual(LAPM),(to be provided
to the Contractor upon request), and certified correct by the Contractor or the Contractor's authorized
representative, and shall be furnished to the Contract Officer. The Exhibit shall be furnished to the Contract
Officer with the final invoice. Failure to provide the summary of DBE payments with the final invoice will
result in the invoice being in dispute until the report is received.
F. Penalty Assessed for Failure to Provide Subcontractor Payment Records
Ten Thousand Dollars($10,000)will be withheld from payment if Exhibit 17-F, "Final Report Utilization of
Disadvantaged Businesses" of the LAPM is not submitted. The amount will be paid to the Contractor when
the form is submitted.
G. DBE Substitutions or Additions
The Contractor may not substitute, or terminate for convenience a DBE subcontractor, a supplier or - if
applicable a trucking company, listed in the original bid/proposal without the prior written approval of the
Contract Manager. However, the Contractor may add a firm to perform work originally planted to be done
by the Contractor's own forces.
The Contractor must make an adequate good faith effort to find another certified DBE subcontractor to
substitute for the original DBE. The Contractor will be required to make good faith efforts to replace the
original DBE subcontractor with another DBE subcontractor to the extent needed to meet the contract goal.
The requirement that DBEs must be certified by the bid opening date does not apply to DBE substitutions or
additions after award of the contract. DBEs must be certified at the time of the substitution or addition.
Contractors shall submit requests for substitution in writing to the Contract Officer. Authorization to use other
subcontractors or suppliers may be requested for the following reasons:
1. The listed DBE, after having had a reasonable opportunity to do so, fails or refuses to execute a
written contract, when such written contract, based upon the general terms, conditions for this
contract or on the terms of such subcontractor's or supplier's written bid, is presented by the
Contractor.
2. The listed DBE becomes bankrupt or insolvent.
3. The listed DBE fails or refuses to perform the subcontract or furnish the listed materials.
4. The Contractor stipulated that a bond was a condition of executing a subcontract and the listed DBE
subcontractor failed or refuses to meet the bond requirements of the contract.
5. The listed DBE was the result of an inadvertent clerical error. The Contractor must have asserted
a claim of inadvertent clerical error in listing the subcontractor within two working days after the bid
opening and copies of that notice to both the subcontractor he or she claims to have listed in error
and the intended subcontractor who had submitted a bid to the Contractor prior to bid/proposal
opening.
6. The listed DBE was not licensed as required by the State of California Contractor's Licensing Board
or failed to have the required permits or licenses as required by Federal, State or Local governmental
jurisdictions.
7. The work performed by the listed subcontractor is substantially unsatisfactory and is not in substantial
conformance with the scope of work to be performed, or the subcontractor is substantially delaying
or disrupting the progress of the work.
8. When the listed DBE is ineligible to work on a public works project pursuant to Section 1777.1 or
1777.7 of the Labor Code.
9. When it is in the best interest of the City of Palm Springs.
Prior to approval of the Contractor's request for substitution to the Contract Officer, the Contractor shall give
notice in writing to the listed DBE subcontractor of the Contractor's request to substitute and the reasons for
the request. The notice shall be served by certified or registered mail to the last known address of the
subcontractor. The listed subcontractor who has been so notified, shall have five working days within which
47 Ai �
to submit written objections to the substitution to the Contract Manager. Failure to respond to a written
objection shall constitute the listed subcontractor's consent to the substitution.
H. Termination of a DBE
In conformance with Federal DBE regulation Sections 26.53(f)(1) and 26.53(f)(2), Part 26, 49 CFR, the
Contractor shall not:
1.1 Terminate for convenience a listed DBE subcontractor and then perform that work with its own
forces (personnel), or those of an affiliate, unless the Contractor has received prior written
authorization from the Contract Officer to perform the work with other forces or to obtain materials
from other sources
1.2 If a DBE subcontractor is terminated or fails to complete its work for any reason,the Contractor will
be required to make good faith efforts to replace the original DBE subcontractor with another DBE
subcontractor to the extent needed to meet the contract goal.
I. DBE Certification Status
If a DBE subcontractor is decertified during the life of the contract, the decertified subcontractor shall notify
the Contractor in writing with the date of decertification. If a subcontractor becomes a certified DBE during
the life of the contract, the subcontractor shall notify the Contractor in writing with the date of certification.
Upon completion of the contract, the Contractor shall complete Exhibit 17-F, "Final Report Utilization of
Disadvantaged Businesses" of the LAPM, indicating the DBEs certification status and shall be signed and
certified correct by the Contractor. The certified form shall be furnished to the Contract Manager within 30
days from the date of completion of the contract.
J. DBE Eligibility Toward Goal
The dollar value of work performed by a DBE is credited/counted toward the goal only after the DBE has
been paid.
Credit for Material or Supplies
Credit for materials or supplies purchased from DBEs will be as follows:
If the materials or supplies are obtained from a DBE manufacturer, 100 percent of the cost of the materials
or supplies will count toward the DBE goal.
If the materials or supplies purchased from a DBE regular dealer, 60 percent of the cost of the materials or
supplies will count toward the DBE goal.
Packagers, brokers, manufacturers' representatives, or other persons who arrange or expedite transactions
are not DBE regular dealers within the meaning of this paragraph.
Credit for materials or supplies purchased from a DBE which is neither a manufacturer nor a regular dealer
will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the
materials and supplies, or fees or transportation charges for the delivery of materials or supplies, provided
the fees are reasonable and not excessive as compared with fees charged for similar services.
LOCAL AGENCY BIDDER-DBE INFORMATION
(Exhibit 15-G, modified)
CO. -RTE. -K.P.: 08 -RIV-0 - Pso
CONTRACT NO.: PLHL 5282 (020)
CONTRACT AMOUNT: $325,000.00
CONTRACTOR'S NAME: DOKKEN ENGINEERING
DBE GOAL FROM CONTRACT: 6%
DBE PRIME CONTRACTOR CERTIFICATION: NOT APPLICABLE
Contract Item DBE Cert. Name of DBE's Dollar
No. Amount
DBE
Design Survey Mapping CT-006729 I Aguirre &Associates $39,939.50
Total Claimed Participation 12.29%
END OF EXHIBIT "B"
�f
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to Contractor shall be
made no more frequently than monthly, and shall be based on costs per unit of work as indicated herein. Lump sum
payments shall be made to Contractor based upon completion of tasks, or pro-rata portions thereof noted below, to
a maximum of 75% of the lump sum task item fee until completion of such task item. Each request for payment shall
contain Contractor's statement of the work or tasks completed or portion performed,with supporting documentation.
The determination of payment due shall be made based upon the reasonable judgement of the Contract Officer.
Sub-Task Total Task Total
Lump Smn Lump Sum
PHASE 1 -PRELEVENARY ENGINEERING AND STUDIES
Task 1.0, Project Management $17,300.00
Task 2.0, Design Survey Mapping $44,900.00
Task 3 0 Geotechnical Reports $18,300.00
Task 4.0, Preliminary Engineering Report --- $72,700.00
Task 4.1, Draft Preliminary Engineering Report $59,100.00 ---
Task 4.2, Final Preliminary Engineering Report $13,600.00
Task 8.0, Utility Coordination $1,900.00
Phase 1 Subtotal $155,100.00
PHASE 2 -FINAL ENGINEERING DESIGN(PS&E)
Task 1.0, Project Management --- $17 300.00
Task 5.0, Roadway PS&E --- $59,100.00
Task 5.1, Roadway PS&E(70%) $40,200.00 ---
Task5.2, Roadway,PS&E (100%) $14,400.00 ---
Task 5.3, Roadway PS&E (Final) $4,500.00
Task 6.0, Structures PS&E --- $78,600.00
Task 6.1, Structures PS&E (70%) $50,400.00 ---
Task 6.2, Structures PS&E(100%) $28,200.00
Task 7.0, Design Support During Construction --- $13,000 00
Task 8.0, Utility Coordination $1,900 00
Phase 2 Subtotal $169,900.00
Total of all Tasks of this Contract --- $325,000.00
END OF EXHIBIT "C"
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
Phase 1 shall be completed within a time frame required to obtain FHWA approval of an Environmental Document
for the project (length undetermined).
Phase 1, Tasks 1 and 8 shall be completed as required throughout the duration of Phase 1.
Task 2 shall be completed within 70 working days of receipt of a Notice to Proceed for Phase 1 from City.
Task 3 shall be completed within 60 working days of receipt of a Notice to Proceed for Phase 1 from City.
Task 4 shall be completed within 120 working days of receipt of Notice to Proceed for Phase 1 from City.
Phase 2 shall be initiated upon receipt of a Notice to Proceed from the City following FHWA approval of an
Environmental Document for the project.
Phase 2, Tasks 1, 5 and 8 shall be completed within 130 working days of receipt of Notice to Proceed for Phase 2
from City.
Task 6 shall be completed within 110 working days of receipt of Notice to Proceed for Phase 2 from City.
Task 7 shall be completed as required throughout the duration of construction.
END OF EXHIBIT "D"
Page 1 of 1
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:32 AM
To: Denise Gwaldis;Velma Burnell 0'Qp�Sp, J&
Subject: FW: Belardo Bridge
pG�Ore-
-----
P
Original Message----
From: DEBFINSTEN@aol.com [mailto:DEBFINSTEN@aol.com]
Sent: Wednesday, October 01, 2003 8:48 AM
To: DeynaH@ci.palm-springs.ca.us
Subject: Belardo Bridge
Thanks for the e-mail update. We are going to be out of town and won't be able to attend
the meeting. I sent in the card and would like to be kept up to date (if possible) on the
outcome of the meeting. I can't see why a bridge so close to Palm Canyon would be
necessary. I would think they would put the money into a bridge in the Andres Hills area to
keep those people from being isolated in case of a flood. I'm still trying to figure out who
gave approval for that crazy bump out behind Melvin's. That is an accident waiting to
happen. I think something is wrong in the traffic department or who ever is making these
decisions. Maybe we ought to see what can be done to correct that problem.
Again, Thanks for the update,
Debbie Finsten
552 Fern Canyon Dr.
10/1/2003
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:31 AM
To: Denise Gwaldis; Velma Burnell
Subject: FW: Opposition to Belardo Bridge
-----Original message-----
From; gilrose@att.net [mailto:gilrose@att.net]
Sent: Tuesday, September 30, 2003 3 :34 PM
To: Wi11K@ci.palm-springs.ca.us; DeynaH@ci.palm-springs.ca.us;
ChrisM@ci.palm-springs.ca.us; rono@ci.palm-springs.ca.us;
jeanners@ci.palm-springs.ca.us
Subject: opposition to Belardo Bridge
As a resident of Tahequitz River Estates and a voting Palm Springs
resident I
highly recommend that you vote against the Belardo Bridge Project and
any city
appropriations directed towards that project. It is uneeded and would
represent a misappropriation of resourse for the city which has
underfunded or
eliminated more worthy proposals. I will follow your vote closely.
Thank you.
Gil Rose
Direct: 760 318-9191
email: gilrose@att.net
website: www.gilrose.com
1
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:31 AM
To: Denise Gwald!s; Velma Burnell
Subject: FW: Do not approve $$we don't have for Belarado Bridge!
-----Original Message-----
From: Frentz, Dr. Suzanne [mailto:sfrentz@imu.edu]
Sent: Tuesday, September 30, 2003 5 :52 PM
To: DeynaH@ci.palm-springs.ca.us; Wil1K@ci.palm-springs.ca.us;
ChrisM@ci.palm-springs.ca.us; rono@ci.palm-springs.ca.us;
jeanners@ci.palm-springs.ca.us
Subject: Do not approve $$ we don't have for Belarado Bridge!
Dear Council Members,
Please think carefully about your actions regarding the proposed
high-speed bridge with no walk or bike paths through one of our
"original" Palm Springs neighborhoods !
There are several reasons not to approve these monies at the current
time:
1. The EIR is not finished. Anything could be discovered about this
property that would preclude building a bridge.
2. The Traffic Study is not finished. The original study was outdated,
so a new one is in progress. According to the Planning Department,
there is still some discussion as to whether or not there is enough
traffic to merit a four-lane road.
3 . The primary beneficiary of this road and bridge will be the
beautiful, new Indian Cultural Center at Tahquitz Canyon. There have
been at least two other proposals for bringing traffic to the Indian
Cultural Center, so there should be a study session to hear alternatives
before virgin desert is destroyed and a district of historic properties
is inundated with traffic.
4. We have over two hundred people who have sent in cards and forms
opposing this bridge. More are coming in daily. This project was
planned by a small group of people without citizen input. The public
hearing was held AFTER the project was initiated. At this hearing, no
one spoke in favor of the project.
5. The city of Palm Springs is cash strapped and could use this money
elsewhere. The $3,000, 000 federal grant will not cover all the costs,
specifically not the maintenance ad infinitum.
6. In the three years I've owned my home, traffic speed not density has
increased and moves way too fast in Palm Springs. I know. My car was
totaled while I was waiting at a stop sign.
The cart is ahead of the horse.
Thank you for your consideration,
Suzanne Frentz
233 E. Ocotillo Ave.
Palm Springs, CA 92264
1
Page 1 of 1
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:31 AM
To: Denise Gwaldis; Velma Burnell
Subject: FW: Belardo Bridge, Item 5 Consent Agenda, $325,000
-----Original Message-----
From: SherylHamlin [mailto:sheryl@hamlin.net]
Sent: Tuesday, September 30, 2003 9:21 PM
To: Deyna Hodges; Will Kleindeinst; Chris Mills; Chris S. Mills; Ron Oden; Jeanne Reller Spurgin
Cc: David Ready
Subject: RE: Belardo Bridge, Item 5 Consent Agenda, $325,000
Dear Mayor and Council Members,
RE: Belardo Bridge, Item 5 Consent Agenda, $325,000
While we appreciate our new, low-rise, lushly landscaped Casino and the tastefully designed Indian Interpretive
Cultural Center in Tahquitz Canyon, many residents of Palm Springs have concerns about the proposed
Belardo Bridge and four-lane roadway.
It is our understanding that the EIR is on-going and will not be completed for some time. Also, there is a new
traffic study underway because the population projections made ten years ago did not materialize for this end
of the valley. At this time, it is not even known if there is enough traffic to warrant a four-lane road.
It would seem premature to invest a large sum of the city's money in an engineering study when the
project's parameters are incomplete. This puts the cart before the horse.
We are aware of at least two additional design ideas for increasing attendance at the new Indian Interpretive
Cultural Center which should be considered in lieu of this bridge and four-lane road.
We propose a well-noticed public study session where all affected neighborhoods can participate. There was
a public session this summer, but it was not well-publicized. However, all 40 of the attendees expressed
concerns about this project. No one spoke in favor of it.
I am in possession of several hundred names of residents who have signed an ongoing petition opposing this
project. Rather than disenfranchise several hundred households representing residents of many different
neighborhoods, a delay on the consideration of this item to include their concerns would be worthwhile. We
also suggest this item be discussed individually at council meeting Wednesday night.
Please call me at your earliest convience to discuss this. Thank you for your consideration.
Sheryl Hamlin
(760)318-9344
10/1/2003
Page 1 of 1
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:30 AM
To: Denise Gwaldis;Velma Burnell
Subject: FW: Belardo Bridge
----Original Message-----
From: LINCOLNCONNIE@aol.com [mailto:LINCOLNCONNIE@aol.coml
Sent: Wednesday, October 01, 2003 7:49 AM
To: DeynaH@ci.palm-springs.ca.us
Subject: Belardo Bridge
A bridge of such proportions is out of line for that historic, residential area. A 2-lane cobblestone
bridge would be suitable if you must build one there at all. The current plan is ludicrous. Please do
not waste our money and deface what's left of our desert.
Coimje S. Lincoln
Pahn Springs
10/1/2003
Page 1 of 1
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 9:30 AM
To: Denise Gwaldis; Velma Burnell
Subject: FW: Belardo Bridge
-----Original Message-----
From: Janice Kaminsky [mailto:jkaminsky@dc.rr.c:om]
Sent: Wednesday, October 01, 2003 8:14 AM
To: Jeanne Reller Spurgin; Ron Oden; Chris Mills; Deyna Hodges; WII Kleindienst
Subject: Belardo Bridge
To the Mayor and City Council:
Since I may not be able to make the meeting tonight, I am writing to all of you to express my support for The
Historic Tennis Club Neighborhood Association on the issue of the Belardo Bridge. I am copying to you below
a list which you have probably seen from others, outlining the reasons for our position. Please give careful
consideration to the points that we're making.
There are several reasons not to approve these monies at the current time:
1. The EIR is not finished. Anything could be discovered about this property that would preclude building a
bridge.
2. The Traffic Study is not finished. The original study was outdated, so anew one is in progress. According
to the Planning Department, there is still some discussion as to whether or not there is enough traffic to merit a
four-lane road.
3. The primary beneficiary of this road and bridge will be the beautiful, new Indian Cultural Center at Tahquitz
Canyon. There have been at least two other proposals for bringing traffic to the Indian Cultural Center, so
there should be a study session to hear alternatives before virgin desert is destroyed and a district of historic
properties is inundated with traffic.
4. We have over two hundred people who have sent in cards and forms opposing this bridge. More are
coming in daily. This project was planned by a small group of people without citizen input. The public hearing
was held AFTER the project was initiated. At this hearing, no one spoke in favor of the project.
5. The city of Palm Springs is cash strapped and could use this money elsewhere. The $3,000,000 federal
grant will not cover all the costs, specifically not the maintenance ad infinitum.
Thank you. We count on you to reflect the feelings of your constituents in the neighborhood of the project.
Janice Kaminsky
Janice Kaminsky
Your Realtor in the Palm Springs Desert Communities
Prudential California Realty
2905 Tahquitz Canyon Way
Palm Springs, CA 92262
Cell: 760-275-0862
Toll Free: 877-JaniceK(526-4235)
www.lanicekaminsky.com
10/1/2003
Page 1 of 2
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 2:13 PM
To: Velma Burnell; Denise Gwaldis
Subject: FW: Belardo Bridge
-----Original Message-----
From: Raymond Simmons [mailto:rsimmons@siminonslawoffices.com]
Sent: Wednesday, October 01, 2003 1:50 PM
To: DeynaH@ci.palm-springs.ca.us
Subject: Belardo Bridge
Dear Ms. Hodges,
I own the property at 1560 Paseo de Marcia and would like to register my strong objection to any expenditure
by the City with regard to the proposed Belardo Bridge.
There are several reasons not to approve these monies at the current time:
1. The EIR is not finished. Anything could be discovered about this property that would preclude building a
bridge.
2. The Traffic Study is not finished. The original study was outdated, so a new one is in progress. According
to the Planning Department, there is still some discussion as to whether or not there is enough traffic to merit a
four-lane road.
3. The primary beneficiary of this road and bridge will be the beautiful, new Indian Cultural Center at Tahquitz
Canyon. There have been at least two other proposals for bringing traffic to the Indian Cultural Center, so
there should be a study session to hear alternatives before virgin desert is destroyed and a district of historic
properties is inundated with traffic.
4. Over two hundred people have sent in cards and forms opposing this bridge. More are coming in daily.
This project was planned by a small group of people without citizen input. The public hearing was held AFTER
the project was initiated. At this hearing, no one spoke in favor of the project.
5. The city of Palm Springs is cash strapped and could use this money elsewhere. The$3,000,000 federal
grant will not cover all the costs, specifically not the maintenance ad infinitum.
It seems to me that the cart is ahead of the horse.
Sincerely,
Raymond H. Simmons
Raymond H. Simmons, Esq.
Law Offices of Raymond H. Simmons
369 San Miguel Drive, Suite 100
Newport Beach, CA 92660
Tel: (949) 640-3800
Fax: (949) 640-3 810
10/2/2003
Denise Gwaldis
From: Kerrie Stephens
Sent: Wednesday, October 01, 2003 2:13 PM
To: Denise Gwaldis; Velma Burnell
Subject: FW: The Bridge-Tonight's agenda item
-----Original Message-----
From: Lynda Kerney [mailto:lyndajk200l@yahoo.com]
Sent: Wednesday, October 01, 2003 1:43 PM
To: DeynaH@ci.palm-springs.ca.us; willk@ci.palm-springs.ca.us;
rono@ci.palm-springs.ca.us; chrism@ci.palm-springs.ca.us;
jeanners@ci.palm-springs.ca.us
Subject: The Bridge - Tonight's agenda item
Greetings, Honorable Mayor and City Councilmembers :
Please note my opposition to Consent Agenda item 5,
the Belardo Road bridge engineering study.
It may be prudent to wait to expend any funds (even
those Federal dollars) until the new traffic study is
completed. You may find the bridge unnecessary.
Ten years ago, when the original study was done, the
shopping center at Mesquite / South Palm Canyon
contained a fairly well-used Ralphs supermarket. With
the store gone, and replaced by a lesser visited Stein
Mart, it would seem that the additional access will
not be needed.
Thanks for reading . . .
Lynda J. Kerney
1317 S. Calle Palo Fierro
Palm Springs
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1
MINUTE ORDER NO.
APPROVING A CONTRACT SERVICES AGREEMENT
WITH DOKKEN ENGINEERING FOR PROFESSIONAL
ENGINEERING DESIGN SERVICES IN THE AMOUNT OF
$325,000 FOR THE BELARDO ROAD BRIDGE AND
ROADWAY PROJECT, CITY PROJECT 87-49
I HEREBY CERTIFY that this Minute Order approving a contract services agreement with Dokken
Engineering forprofessional engineering design services in the amount of$325,OOOforthe Belardo
Road Bridge and Roadway Project, City Project 87-49, was adopted by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 1s` day of October, 2003.
PATRICIA A. SANDERS
City Clerk