HomeMy WebLinkAbout04771 - MOORE MAINTENANCE JANITORIAL SERVICES Pabe 1 of 1
Kathie Hart
From: Marty Davis
Sent: March 05, 2008 1A5 PM
To: Kathie Hart
Subject: Moore Maint
Hi,
Regarding the document tracking; of the Moore Maintenance &Janitorial contract ending
09/01/06 it is OK to close that per Jan Anderson.
Document# A4771
Marty DavN C.
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03/05/08
Moore Maintenance & Janitorial
• Janitorial Services
AGREEMENT #4771
M07377, 9-17-03
CITY OF PALM SPRINGS - -
CONTRACT SERVICES AGREEMENT FOR
JANITORIAL SERVICES FOR VARIOUS CITY OF PALM SPRINGS FACILITIES
THIS CONTRACT S •RVI ES AGREEMENT (herein "Agreement"), is made and entered
into this D -day of ,-, ';,rl. . ; - 2003, by and between the CITY OF PALM
SPRINGS, a municipal corpordtion, (herein "City") and Moore Maintenance & Janitorial Services,
Inc. , (herein"Contractor"). (The term Contractor includes professionals performing in a consulting
capacity.) The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, the Contractor shall provide those services specified in the "Scope of Services"
attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be
referred to herein as the "services" or "work" hereunder. As a material inducement to the City
entering into this Agreement, Contractor represents and warrants that Contractor is a provider of
first class work and services and Contractor is experienced in performing the work and services
contemplated herein and, in light of such status and experience, Contractor covenants that it shall
follow the highest professional standards in performing the work and services required hereunder
and that all materials will be of good quality, fit for the purpose intended. For purposes of this
Agreement, the phrase "highest professional standards" shall mean those standards of practice
recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Contractor's Proposal. The Scope of Service shall include the Contractor's
proposal or bid which shall be incorporated herein by this reference as though fully set forth herein.
In the event of any inconsistency between the terms of such proposal and this Agreement, the
terms of this Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental agency having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits. Fees and Assessments. Contractor shall obtain at its sole
cost and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement. Contractor shall have the sole obligation
to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be
imposed by law and arise from or are necessary for the Contractor's performance of the services
required by this Agreement, and shall indemnify, defend and hold harmless City against any such
fees,assessments,taxes penalties or interest levied,assessed or imposed against City hereunder.
1.5 Familiarity with Work. By executing this Contract, Contractor warrants that
Contractor(a)has thoroughly investigated and considered the scope of services to be performed,
(b) has carefully considered how the services should be performed, and (c) fully understands the
facilities, difficulties and restrictions attending performance of the services under this Agreement.
If the services involve work upon any site, Contractor warrants that Contractor has or will
investigate the site and is or will be fully acquainted with the conditions there existing, prior to
commencement of services hereunder. Should the Contractor discover any latent or unknown
conditions,which will materially affect the performance of the services hereunder, Contractor shall
immediately inform the City of such fact and shall not proceed except at Contractor's risk until
written instructions are received from the Contract Officer.
1.6 Care of Work. The Contractor shall adopt reasonable methods during the
life of the Agreement to furnish continuous protection to the work, and the equipment, materials,
papers,documents, plans,studies and/or other components thereof to prevent losses or damages,
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and shall be responsible for all such damages,to persons or property, until acceptance of the work
by City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both parties agree to use reasonable
care and diligence to perform their respective obligations under this Agreement. Both parties agree
to act in good faith to execute all instruments, prepare all documents and take all actions as may
be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified,
neither party shall be responsible for the service of the other.
1.8 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond that
specified in the Scope of Services or make changes by altering, adding to or deducting from said
work. No such extra work may be undertaken unless a written order is first given by the Contract
Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or(ii)
the time to perform this Agreement, which said adjustments are subject to the written approval of
the Contractor. Any increase in compensation of up to five percent (5%) of the Contract Sum or
$25,000; whichever is less, or in the time to perform of up to one hundred eighty(180) days may
be approved by the Contract Officer. Any greater increases, taken either separately or
cumulatively must be approved by the City Council. It is expressly understood by Contractor that
the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the
risk that the services to be provided pursuant to the Scope of Services may be more costly or time
consuming than Contractor anticipates and that Contractor shall not be entitled to additional
compensation therefore.
1.9 Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto
as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the
provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit"B"
shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, the
Contractor shall be compensated in accordance with the "Schedule of Compensation" attached
hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum
contract amount of six hundred twenty one thousand three hundred fifty six dollars and 4 cents,
($621,356.04) (herein "Contract Sum"), except as provided in Section 1.8. The method of
compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance
with the percentage of completion of the services, (iii) payment for time and materials based upon
the Contractor's rates as specified in the Schedule of Compensation, but not exceeding the
Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.
Compensation may include reimbursement for actual and necessary expenditures forreproduction
costs, telephone expense, transportation expense approved by the Contract Officer in advance,
and no other expenses and only if specified in the Schedule of Compensation. The Contract Sum
shall include the attendance of Contractor at all project meetings reasonably deemed necessary
by the City; Contractor shall not be entitled to any additional compensation for attending said
meetings.
2.2 Method of Payment. Unless some other method of payment is specified in
the Schedule of Compensation, in any month in which Contractor wishes to receive payment, no
later than the first(1st)working day of such month, Contractor shall submit to the City in the form
approved by the City's Director of Finance, an invoice for services rendered prior to the date of the
invoice. Except as provided in Section 7.3, City shall pay Contractor for all expenses stated
thereon which are approved by City pursuant to this Agreement no later than the last working day
of the month.
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3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. Contractor shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s)established in the "Schedule of Performance" attached hereto as Exhibit"D", if
any, and incorporated herein by this reference. When requested by the Contractor, extensions to
the time period(s) specified in the Schedule of Performance may be approved in writing by the
Contract Officer but not exceeding one hundred eighty(180) days cumulatively.
3.3 Force Majeure. The time period(s)specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be extended because
of any delays due to unforeseeable causes beyond the control and without the fault or negligence
of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually
severe weather,fires, earthquakes,floods,epidemics,quarantine restrictions,riots, strikes,freight
embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the
Contractor shall within ten(10)days of the commencement of such delay notify the Contract Officer
in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent
of delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Contractor be entitled to recover damages against the City for any delay in the performance of this
Agreement,however caused, Contractor's sole remedy being extension of the Agreement pursuant
to this Section.
3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one(1)year from the date hereof, except as otherwise provided in the Schedule
of Performance (Exhibit "D").
4.0 COORDINATION OF WORK
4.1 Representative of Contractor. The following principals of Contractor are
hereby designated as being the principals and representatives of Contractor authorized to act in
its behalf with respect to the work specified herein and make all decisions in connection therewith:
John A. Moore
Scott I. Brill
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore,
the foregoing principals shall be responsible during the term of this Agreement for directing all
activities of Contractor and devoting sufficient time to personally supervise the services hereunder.
For purposes of this Agreement, the foregoing principals may not be replaced nor may their
responsibilities be substantially reduced by Contractor without the express written approval of City.
4.2 Contract Officer. The Contract Officer shall be such person as may be
designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the
City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees were a substantial
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inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with
any other entity to perform in whole or in part the services required hereunder without the express
written approval of the City. in addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law,
whether for the benefit of creditors or otherwise, without the prior written approval of City.
Transfers restricted hereunder shall include the transfer to any person or group of persons acting
in concert of more than twenty five percent (25%) of the present ownership and/or control of
Contractor, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder
without the express consent of City.
The City's policy is to encourage the awarding of subcontracts to persons or entities with
offices located within the jurisdictional boundaries of the City of Palm Springs and, if none are
available, to persons or entities with offices located in the Coachella Valley ("Local
Subcontractors"), Contractor hereby agrees to use good faith efforts to award subcontracts to
Local Subcontractors, if Local Subcontractors are qualified to perform the work required. In
requesting for the City to consent to a subcontract with a person or entity that is not a Local
Subcontractor, the Contractor shall submit evidence to the City that such good faith efforts have
been made or that no Local Subcontractors are qualified to perform the work. Said good faith
efforts may be evidenced by placing advertisements inviting proposals or by sending requests for
proposals to selected Local Subcontractors. The City may consider Contractor's efforts in
determining whether it will consent to a particular subcontractor. Contractor shall keep evidence
of such good faith efforts and copies of all contracts and subcontracts hereunder for the period
specified in Section 6.2.
4.4 Independent Contractor. Neither the City nor any of its employees shall have
any control over the manner, mode or means by which Contractor, its agents or employees,
perform the services required herein, except as otherwise set forth herein. City shall have no voice
in the selection, discharge, supervision or control of Contractor's employees, servants,
representatives or agents, or in fixing their number, compensation or hours of service. Contractor
shall perform all services required herein as an independent contractor of City and shall remain at
all times as to City a wholly independent contractor with only such obligations as are consistent with
that role. Contractor shall not at any time or in any manner represent that it or any of its agents or
employees are agents or employees of City. City shall not in any way or for any purpose become
or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a
member of any joint enterprise with Contractor.
5.0 INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance. The Contractor shall procure and maintain,at its sole cost and
expense, in a form and content satisfactory to City, during the entire term of this Agreement
including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general
liability insurance written on a per occurrence basis with a combined single limit of a least
$1,000,000 bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and
completed operations.The Commercial General Liability Policy shall name the City of Palm
Springs as an additional insured in accordance with standard ISO additional insured
endorsement form CG2010(1185) or equivalent language. The Commercial General
Liability Insurance shall name the City, its officers, employees and agents as additional
insured.
(b) Worker's Compensation Insurance. A policy of worker's
compensation insurance in an amount which fully complies with the statutory requirements
of the State of California and which includes $1,000,000 employer's liability.
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(c) Business Automobile Insurance. A policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount
of $1,000,000 bodily injury and property damage, Said policy shall include coverage for
owned, non-owned, leased and hired cars.
(d) Additional Insurance. Additional limits and coverages, which may
include professional liability insurance, will be specified in Exhibit B.
All of the above policies of insurance shall be primary insurance. (Reference Section 5.4
regarding sufficiency.) The insurer shall waive all rights of subrogation and contribution it may have
against the City, its officers, employees and agents, and their respective insurers. In the event any
of said policies of insurance are canceled, the Contractor shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No
work or services under this Agreement shall commence until the Contractor has provided the City
with Certificates of Insurance, endorsements or appropriate insurance binders evidencing the
above insurance coverages and said Certificates of Insurance, endorsements, or binders are
approved by the City.
The contractor agrees that the provisions of this Section 5.1 shall not be construed as
limiting in any way the extent to which the Contractor may be held responsible for the payment of
damages to any persons or property resulting from the Contractor's activities or the activities of any
person or person for which the Contractor is otherwise responsible.
In the event the Contractor subcontracts any portion of the work in compliance with Section
4.3 of this Agreement the contract between the Contractor and such subcontractor shall require
the subcontractor to maintain the same polices of insurance that the Contractor is required to
maintain pursuant to this Section.
5.2 Indemnification. Contractor agrees to indemnifythe City, its officers,agents
and employees against, and will hold and save them and each of them harmless from, any and all
actions,suits, claims,damages to persons or property, losses,costs, penalties,obligations, errors,
omissions or liabilities,(herein"claims or liabilities")that may be asserted or claimed by any person,
firm or entity arising out of or in connection with the negligent performance of the work, operations
or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein,
or arising from the negligent acts oromissions of Contractor hereunder,or arising from Contractor's
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement,whether or not there is concurrent passive or active negligence on the part of the City,
its officers, agents or employees but excluding such claims or liabilities arising from the sole
negligence or willful misconduct of the City, its officers, agents or employees, who are directly
responsible to the City, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with
any of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Contractorwill promptly payanyjudgment rendered againstthe City,
its officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Contractor
hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City,its officers,agents oremployees is made a party
to any action or proceeding filed or prosecuted against Contractor for such damages or other
claims arising out of or in connection with the negligent performance of or failure to perform the
work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its
officers, agents or employees, any and all costs and expenses incurred by the City, its officers,
agents or employees in such action or proceeding, including but not limited to, legal costs and
attorneys' fees.
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5.3 Performance Bond. Concurrently with execution of this Agreement,
Contractor shall deliver to City a performance bond in the sum of the amount of this Agreement,
in the form provided by the City Clerk, which secures the faithful performance of this Agreement,
unless such requirement is waived by the Contract Officer. The bond shall contain the original
notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and
current copy of his power of attorney. The bond shall be unconditional and remain in force during
the entire term of the Agreement and shall be null and void only if the Contractor promptly and
faithfully performs all terms and conditions of this Agreement.
5.4 Sufficiency of Insurer or Surety. Insurance or bonds required by this
Agreement shall be satisfactory only if issued by companies qualified to do business in California,
rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the
Federal Register,unless such requirements are waived by the City Manager or designee of the City
("City Manager") due to unique circumstances. In the event the City Manager determines that the
work or services to be performed under this Agreement creates an increased or decreased risk of
loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the
performance bond required by this Section 5 may be changed accordingly upon receipt of written
notice from the City Manager or designee; provided that the Contractor shall have the right to
appeal a determination of increased coverage by the City Manager to the City Council of Citywithin
ten (10) days of receipt of notice from the City Manager.
6.0 REPORTS AND RECORDS
6.1 Reports. Contractor shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement as the
Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned
about the cost of work and services to be performed pursuant to this Agreement. For this reason,
Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or
events that may or will materially increase or decrease the cost of the work or services
contemplated herein or, if Contractor is providing design services, the cost of the project being
designed,Contractor shall promptly notify the Contract Officer of said fact,circumstance,technique
or event and the estimated increased or decreased cost related thereto and, if Contractor is
providing design services,the estimated increased or decreased cost estimate for the project being
designed.
6.2 Records. Contractor shall keep, and require subcontractors to keep, such
books and records as shall be necessary to perform the services required by this Agreement and
enable the Contract Officer to evaluate the performance of such services. The Contract Officer
shall have full and free access to such books and records at all times during normal business hours
of City, including the right to inspect, copy, audit and make records and transcripts from such
records. Such records shall be maintained for a period of three (3) years following completion of
the services hereunder, and the City shall have access to such records in the event any audit is
required.
6.3 Ownership of Documents. All drawings, specifications, reports, records,
documents and other materials prepared by Contractor, its employees, subcontractors and agents
in the performance of this Agreement shall be the property of City and shall be delivered to City
upon request of the Contract Officer or upon the termination of this Agreement, and Contractor
shall have no claim for further employment or additional compensation as a result of the exercise
by City of its full rights of ownership of the documents and materials hereunder. Any use of such
completed documents for other projects and/or use of uncompleted documents without specific
written authorization by the Contractor will be at the City's sole risk and without liability to
Contractor, and the City shall indemnify the Contractor for all damages resulting therefrom.
Contractor may retain copies of such documents for its own use. Contractor shall have an
unrestricted right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Contractor
fails to secure such assignment, Contractor shall indemnify City for all damages resulting
therefrom.
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6.4 Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Contractor in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract Officer.
7.0 ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed and interpreted both as
to validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such county, and Contractor covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor.
The injured party shall continue performing its obligations hereunder so long as the injuring party
commences to cure such default within ten (10)days of service of such notice and completes the
cure of such default within forty-five (45) days after service of the notice, or such longer period as
may be permitted by the injured party; provided that if the default is an immediate danger to the
health, safety and general welfare, such immediate action may be necessary. Compliance with the
provisions of this Section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's right to take legal
action in the event that the dispute is not cured, provided that nothing herein shall limit City's or the
Contractor's right to terminate this Agreement without cause pursuant to Section 7.8.
7.3 Retention of Funds. Contractor hereby authorizes City to deduct from any
amount payable to Contractor(whether or not arising out of this Agreement) (i) any amounts the
payment of which may be in dispute hereunder or which are necessary to compensate City for any
losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be
liable to third parties, by reason of Contractor's acts or omissions in performing orfailing to perform
Contractor's obligation under this Agreement. In the event that any claim is made by a third party,
the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which
shall appear to be the basis for a claim of lien, City may withhold from any payment due, without
liability for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect the
obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver. No delay or omission in the exercise of any right or remedy by a
nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.
A party's consent to or approval of any act by the other party requiring the party's consent or
approval shall not be deemed to waive or render unnecessary the other party's consent to or
approval of any subsequent act. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or remedies
for the same default or any other default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may
take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages
for any default, to compel specific performance of this Agreement, to obtain declaratory or
injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
7.7 Liquidated Damages. Since the determination of actual damages for any
delay in performance of this Agreement would be extremely difficult or impractical to determine in
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the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall
pay to the City the sum of NONE ($ ) as liquidated
damages for each working day of delay in the performance of any service required hereunder, as
specified in the Schedule of Performance (Exhibit "D"). The City may withhold from any monies
payable on account of services performed by the Contractor any accrued liquidated damages.
7.8 Termination Prior to Expiration Of Term. This Section shall govern any
termination of this Agreement except as specifically provided in the following Section fortermination
for cause. The City reserves the right to terminate this Agreement at any time, with or without
cause, upon thirty (30) days' written notice to Contractor, except that where termination is due to
the fault of the Contractor, the period of notice may be such shorter time as may be determined
by the Contract Officer. In addition, the Contractor reserves the right to terminate this Agreement
at any time upon, with or without cause, upon ninety (90) days' written notice to City, except that
where termination is due to the fault of the City, the period of notice may be such shorter time as
the Contractor may determine. Upon receipt of any notice of termination, Contractor shall
immediately cease all services hereunder except such as may be specifically approved by the
Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be
entitled to compensation for all services rendered prior to the effective date of the notice of
termination and for any services authorized by the Contract Officer thereafter in accordance with
the Schedule of Compensation or such as may be approved by the Contract Officer, except as
provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall
be entitled to compensation only for the reasonable value of the work product actually produced
hereunder. In the event of termination without cause pursuant to this Section,the terminating party
need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor. If termination is due to the failure of
the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the
provisions of Section 7.2, take over the work and prosecute the same to completion by contract or
otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the
services required hereunder exceeds the compensation herein stipulated (provided that the City
shall use reasonable efforts to mitigate such damages), and City may withhold any payments to
the Contractor for the purpose of set-off or partial payment of the amounts owed the City as
previously stated.
7.10 Attorneys' Fees. If either party to this Agreement is required to initiate or
defend or made a party to any action or proceeding in any way connected with this Agreement, the
prevailing party in such action or proceeding, in addition to any other relief which may be granted,
whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall
include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be
entitled to all other reasonable costs for investigating such action,taking depositions and discovery
and all other necessary costs the court allows which are incurred in such litigation. All such fees
shall be deemed to have accrued on commencement of such action and shall be enforceable
whether or not such action is prosecuted to judgment.
8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Contractor, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become due to the Contractor or to its
successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of the City shall have any
financial interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which effects his financial interest or the
financial interest of any corporation, partnership or association in which he is, directly or indirectly,
interested, in violation of any State statute or regulation. The Contractor warrants that it has not
paid or given and will not pay or give any third party any money or other consideration for obtaining
this Agreement.
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8.3 Covenant Against Discrimination. Contractor covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of race,
color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this
Agreement. Contractor shall take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin, or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City,
to the City Manager and to the attention of the Contract Officer, CITY OF PALM SPRINGS, P.O.
Box 2743, Palm Springs, California 92263, and in the case of the Contractor, to the person at the
address designated on the execution page of this Agreement. Either party may change its address
by notifying the other party of the change of address in writing. Notice shall be deemed
communicated at the time personally delivered or in seventy-two(72)hours from the time of mailing
if mailed as provided in this Section.
9.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of this Agreement or any other rule of construction which might
otherwise apply.
9.3 Integration:Amendment. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements,agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. This Agreement may be amended
at any time by the mutual consent of the parties by an instrument in writing.
9.4 Severability. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or
unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or
unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or
sections of this Agreement which are hereby declared as severable and shall be interpreted to
carry out the intent of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders this Agreement
meaningless.
9.5 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that(i)such party is duly organized and existing, (ii)they are duly authorized
to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) the entering into this
Agreement does not violate any provision of any other Agreement to which said party is bound.
SIGNATURES ON NEXT PAGE
9
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the
date first written above.
CITY OF PALM SPRINGS
ATTEST: p a municipal corporation
City Clerk ���t) �'�' City Manager
Agreement over/t""kii$25,000
APPROVED AS TO FORM: E<evielved and approved by
ProcureMent & COntraetlnb►
By:
Initia�sDate -
City Attorney �, P.O. Number
CONTRACTOR: Check one:_Individual_Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President, or any Vice
President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). �/ ��
By: / �'� 614i-Z By: �— U"' L "
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personally known td me (or roved to me on the basis of personally known - me (or proved to me on the basis of
satisfactory evidence)to be the person(s)whose name(s)is/are satisfactory evidence)to be the person(s)whose name(s)is/are
subscribed to the within instrument and acknowledged to me subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized that he/she/they executed the same in his/her/their authorized
;apacity(ies), and that by his/her/their signature(s) on the capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the instrument the person(s),or the entity upon behalf of which the
person(s)acted,executed the instrument. person(s)acted, executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal.
� � 7
Notary Signature: `e'LC' ,- �C? -;; Notary Signature: �r� 4;fL', C ✓, �� L` X f Z -
Notary Seal: Notary Seal:
ELAINE L.WEDEKIND
CommlWon M 1399015 ELAINE L.WEDEKIND
Notary Public-California 4 Commission N 1399015
Riverside County z c'w Notary Public-Collfomia y�
My Comm.Expires Feb 8,2007 '' Rivenkle County
My Comm.Expires Feb 8,2007
/7/
EXHIBIT "A"
SCOPE OF SERVICES
1. CONTRACT ADMINISTRATION
The Contract Officer for this Agreement is the Facility Maintenance Manager
for the City of Palm Springs, or his designee.
2. GENERAL REQUIREMENT
Contractor is hereby required to provide regularly scheduled janitorial services and
appropriate supplies to effectively, and safely maintain a high level of cleanliness
for specified City facilities in accordance with the best standards of practice. It shall
be the successful Contractor's responsibility to furnish at his/her own expense all
tools, equipment, labor, fuel, materials, supplies, supervision and services
necessary for the satisfactory performance of the work as set forth in the
specifications.
3. INSPECTION BY CITY
The work, materials, and supplies to be provided under this Agreement shall be
subject to inspection by the City, and/or to tests designated by the City. If the
results of such inspections or tests indicate that part of the work, materials, or
supplies are deficient in any respect, the City in its sole discretion may reject all or
any part of the work, materials, or supplies provided under this Agreement.
The Contractor shall provide on-site supervision to assure competent performance
of the work during the scheduled hours. Also, the Contractor or authorized agent
will make sufficient routine inspections to ensure that the work is performed as
required by this Agreement.
4. REJECTION OF WORK
4.1 Contractor agrees that the City has the right to make all final determinations
as to whether the work has been satisfactorily completed. In the event that
the results of the janitorial service are considered unsatisfactory to the City,
the Contractor shall be required to immediately re-clean the unsatisfactory
area at no cost to the City. Said service shall be performed in addition to,
and without interruption in the regular cleaning schedule.
4.2 Subject to the power and authority of the City as provided by law and this
contract, the City shall in all cases determine the quantity, quality, and
acceptability of the work, materials and supplies for which payment is to be
made under this Agreement. The City shall decide the questions which
arise relative to the fulfillment of the contract or the obligations of the
Contractor thereunder.
5. CERTIFICATIONS/REPORTS/INSURANCE
5.1 Reporting Requirement: Contractor shall make available all Worker's
Compensation records to the Contract Officer on a monthly basis. Payment
of Invoices to Contractor by City will be withheld until such report is received
and found acceptable by the Contract Officer.
11
0
5.2 Maintenance Function Report: The Contractor shall maintain and keep
current a daily report form that records all Work performed by the
Contractor's personnel. Said report shall be in a form and content
acceptable to the Contract Officer and shall be submitted to the Contract
Officer concurrent with the monthly invoicing. The monthly payment will not
be made until such report is received and deemed acceptable by the
Contract Officer.
6. EMPLOYEES OF CONTRACTOR
6.1 The Contractor shall provide sufficient personnel to perform all work in
accordance with the specifications set forth herein. Contractor's employees,
whether assigned to anyone facility or as part of a crew serving any number
of facilities, shall include at least one individual who speaks the English
language proficiently.
6.2 The Contract Officer may at any time give Contractor written notice to the
effect that the conduct or action of a designated employee of the Contractor
is, in the reasonable belief of the Contract Officer, detrimental to the interest
of the public patronizing the premises. Upon such occurrence, Contractor
shall meet with the Contract Officer to consider the appropriate course of
action with respect to such matter and Contractor shall take reasonable
measures under the circumstances to assure the Contract Officer that the
conduct and activities of Contractor's employees will not continue to be
detrimental to the interest of the public patronizing the premises.
6.3 Contract Officer may require the Contractor to establish an identification
system for personnel assigned to the facility which clearly indicates to the
public the name of the Contractor responsible for the janitorial services. The
identification system shall be furnished at the Contractor's expense and may
include appropriate attire and/or name badges as specified by the City.
6.4 The Contractor shall require each of his/her employees to adhere to basic
public works standards of working attire. These are basically: Uniforms,
proper shoes and other gear required by State Safety Regulations, and
proper wearing of the clothing. Shirts shall be worn at all times and shall be
buttoned.
7. SAFETY
7.1 Contractor shall perform all work relating to this Agreement in such a
manner as to meet all accepted standards for safe practices during the
maintenance operation and to safely maintain stored equipment, machines,
and materials or other hazards consequential or related to the work; and
agrees to accept the sole responsibility for complying with all local, County,
State or other legal requirements, including but not limited to, full
compliance with the terms of the applicable O.S.H.A. and CAL O.S.H.A.
Safety Orders at all times so as to protect all persons, including Contractor's
employees, agents of the City, vendors, members of the public or others
from foreseeable injury,or damage to their property. Contractor shall inspect
all potential hazards at said facilities and keep a log indicating date
inspected and action taken.
7.2 It shall be the Contractor's responsibility to inspect and identify any
condition(s)that renders any portion of the premises unsafe, as well as any
unsafe practice occurring thereon. The Contract Officer shall be notified
immediately of any unsafe condition that requires major correction. During
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regular business hours Contractor shall obtain emergency medical care for
any member of the public who is in need thereof, because of illness or injury
occurring on the premises because of Contractor's actions or omissions.
Contractor shall cooperate fully with the City in the investigation any
accidental injury or death occurring on the premises, including a complete
written report thereof to the Contract Officer within five (5) calendar days
following the occurrence.
7.3 The Contractor shall comply with the OSHA Standard 29 CFR 1910.1200
Hazardous Communications as it pertains to the training, safety and
equipment needed for all employees engaged in custodial service. The
Contractor shall be responsible for compliance on date of Agreement
acceptance and shall provide proof to the City.
7.4 The Contractor shall furnish to the City copies of Material Safety Data
Sheets (MSDS) for all products used prior to beginning service to any
facility. The Material Safety Data Sheets must be organized and include an
index. The Material Safety Data Sheets must be in compliance to the OSHA
Guidelines, Title 29 of the Code of Federal Regulation, Part 1910.1200,
Paragraph G.
7Z The Contractor shall comply with the OSHA Guidelines, Title 29 of the Code
of Federal Regulation, Part 1910.1200, Paragraph F, concerning the
labeling of all chemical containers. The Contractor shall use"caution signs"
as required by OSHA Guidelines. The Contractor shall furnish these signs
at no additional cost to the City. Caution signs shall be on-site on
Agreement start date.
7.6 The Contractor shall comply with the OSHA Standard 29 CFR 1910.1030
Bloodborne Pathogens as it pertains to the training, safety, and equipment
needed for all employees engaged in custodial service. The Contractor
shall be responsible for compliance as of date of Agreement acceptance
and shall provide proof to the City thereof. The custodian is responsible for
cleaning bodily fluid spills of a two (2) foot square area, or less and shall
immediately notify the Contract Officer of any bodily fluid spills larger than
two (2) feet square.
8. MAINTENANCE SCHEDULES
The Contractor shall submit revised schedules when actual performance differs
substantially from planned performance. Said revisions shall be submitted to the
Contract Officer for his review, and if appropriate, his approval, within five working
days prior to scheduled time for the work.
9. NON-INTERFERENCE
Contractor shall not interfere with the public use of the premises and shall conduct
its operations as to offer the least possible obstruction and inconvenience to the
public or disruption to the peace and quiet of the area within which the services are
performed.
10, BUILDING SECURITY
The Contractor shall be responsible for the safekeeping of all areas in which
janitorial services are performed at all times other than the City's regular business
hours. This responsibility shall include but not be limited to: (1) barring all
unauthorized persons, (2) locking and securing all doors and windows and turning
off lights in all areas when the Contractor leaves the premises, except those lights
13
and equipment designated to be continuously turned on, and (3) City Hall shall be
unlocked at 7:30 a.m., Monday through Friday, and shall be locked Monday
through Friday at 5:00 p.m. The Council Chamber located at City Hall is to be
unlocked Monday through Friday at 5:00 p.m. and locked at 10:00 p.m. However,
on the first and third Wednesday of each month during Council meetings, the
Council Chamber doors are to be locked at 11:30 p.m. The Contractor shall follow
written instructions for building security and any other security requirements.
11. LOCKS AND KEYS REQUIREMENTS
11.1 The Contractor will be issued keys to all areas in which janitorial services
are to be performed. Two keys per area will be issued to the Contractor.
The Contractor shall maintain control over issued keys.
11.2 Key Control:
a. Contractor shall be responsible for the series of keys assigned to
them and will in turn assign these keys to their personnel for use in
maintaining this facility.
b. Contractor will be held responsible for the proper use and safe
keeping of all keys issued by the City to the Contractor.
C. Contractor shall report all lost or stolen keys to the Contract Officer
within twenty-four hours of discovering the loss. Contractor shall
reimburse the City for the cost as determined by the Contract Officer
of rekeying the facility or duplicating additional keys.
d. Upon termination, cancellation or expiration of the Contract, all keys
received by the Contractor shall be returned to the Contract Officer.
e. California law stipulates that it is unlawful for a person to duplicate
any keys without the permission of the owner. The penalty for
violation of law is either six months imprisonment, a five hundred
dollar fine, or both.
12. HOURS OF WORK
All janitorial services shall be performed during hours to be agreed upon by the
Contract Officer and on the days identified in the Detailed Specifications, including
City recognized holidays for those areas operating seven days per week. Such
performance shall not disrupt any City functions or business during the times set
forth above. In any event, all required janitorial services shall be completed before
the next scheduled work day.
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13. LOCATION AND TOTAL AREA TO BE SERVICED
The total area to be serviced is estimated at 171,438 square feet with the
following breakdown per facility:
Building/Area/Location Sq.Footage Sq.Ft of Wood Sq.Ft
of Carpet or Rubber of Tile
CITY HALL, 3200 East Tahquitz Canyon Way(80) 33,658 2,878
CITY YARD, 425 N. Civic Drive(40) 2,300 3,100
FLEET OPERATIONS BLDG., 425 N. Civic Drive(16) 3,150 2,700
POLICE DEPARTMENT, 200 S. Civic Drive(130) 26,630 15,793
POLICE DOWNTOWN SUB-STATION, 105 S. Indian 1,620 191
POLICE SOUTH SUB-STATION,559 S.Palm Canyon,Ste.13105 -0- 782
MAIN LIBRARY, 300 S.Sunrise Way(20) 31,564 936
FIRE STATION #2, 300 N. El Cielo(10)(Admin only) 3,715 25
PAVILION, 401 S. Pavilion Way(1) 4,490 10,126(w) 4,120
LEISURE CENTER, 401 S.Pavilion Way(13) 1,602 2,648(w) 4,251
SWIM CENTER, 401 S. Pavilion Way(5 ) -0- 1320
J. C. FREY BLDG.,Baristo Road -0- 3,504
DESERT HIGHLAND CENTER, 480 Tramview Rd,(3) 2289 6782(r) 1144
TRAIN STATION, 6001 PS Train Stn. Road !0- 120
TOTALS: 111,018 19,556 40,864
NOTE: The approximate number of employees based in each facility is indicated in
parentheses.
14. SUPPLIES TO BE PROVIDED BY CONTRACTOR
Contractor's base price shall include rest room supplies to be supplied in sufficient
quantities as to be continuously available in all rest rooms included in this Agreement. Quality shall
not be less than that generally available in a first class American hotel and shall be subject to the
approval of the City's Facilities Maintenance Manager. Supplies shall include the following:
Rest Room Supplies:
Toilet Tissue, two ply
Hand Towels, as appropriate
Feminine sanitary supplies (napkins & tampons)
(vendor may recover ten cents per item via dispenser charge)
Commode seat covers
Commode and urinal deodorant bars
Hand soap, lotion
15
Hand soap, powdered
Air Fresheners
Other Supplies:
Plastic Trash Liners (for ALL waste receptacles)
Cleaners
Disinfectants
Strippers
Waxes
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EXHIBIT "B"
SPECIAL REQUIREMENTS
1. Add to Section 1.8 Additional Services the following:
1.8 (a) Notwithstanding the above, when a condition exists in which there is imminent
danger of injury to the public or damage to property, the Contract Officer may
verbally authorize additional services upon receiving a verbal estimate from the
Contractor. Within one (1) working day after receiving a verbal authorization, the
Contractor shall submit a written estimate to the Contract Officer for approval. All
additional services,whether authorized verbally or in writing,shall commence on the
date specified and be completed within the time allotted.
2. Section 5.3 Performance Bond:
The requirements of Section 5.3 for a Performance Bond are hereby waived.
3. Add Section 7.11
7.11 Deducts Adjustments and Damages The City shall have the right to assess damages
for breach of the Contractor's obligations. The exercise this right shall not preclude the City's right
to terminate or revoke this Agreement. Deductions and adjustments (which shall be applied as
a credit to the Contractor's invoice) are a valid right of the City.
Typical scenarios in which deductions may be taken and the method of their application include,
but are not limited to:
A. For Contractor's failure to perform the work required to achieve the quality
specifications set forth herein, the following schedule of deductions will apply:
0-3 deficiencies in a building in a month No deduction
4-6 deficiencies in a building in a month 10% of monthly building cost
7-9 deficiencies in a building in a month 20% of monthly building cost
10 or more deficiencies in a building in a month 40% of monthly building cost
B. For costs expended by the City to achieve the specifications, the deduction will be
100% of such cost to City;
C. For damages caused by the Contractor, its employees, or others under its
supervision to City facilities, fixtures, furnishings, equipment or grounds, or
personal injury to City employees, visitors, or licensees, the deduction will be 100%
of said damages.
In addition to the above, the City shall have the right to deduct from the monies otherwise owed to
Contractor in any month that amount which is deemed reasonably necessary by the Contract
OfficerAdministrator to protect the City against any failures by the Contractor to perform
Contractor's obligations, without revoking or terminating this Agreement.
The City is not restricted to any certain type of inspection to determine if specifications have been
achieved. The City may adopt or change inspection method(s), quality assurance procedures, and
increase or decrease the degree of inspection based upon contract modifications, lessons learned,
technological changes, inspection documentation and changes to Contractor's quality control
system.
17
i •
EXHIBIT "C"
SCHEDULE OF COMPENSATION
1. TOTAL COMPENSATION:
Total compensation for the initial 3-year term of this Agreement shall not exceed
$621,356.04.
2. METHOD OF PAYMENT:
Payments will be made by City to the Contractor upon receipt of properly executed invoices
and in accordance with the provisions of this Agreement.
For all services which the Contractor is obligated to perform under the terms of this
Agreement, the City shall pay to the Contractor a monthly price per facility as set in the
Agreement.
Payments shall be made upon submittal of a detailed monthly statement to the Facilities
Maintenance Manager of the City of Palm Springs. Said statement shall be submitted
within two weeks following the end of the billing period defined as a calendar month.
Prior to City payment of the monthly statement the Facilities Maintenance Manager shall
review and approve payment based on the satisfactory completion of service. Payment
shall be issued within thirty (30) days of receipt of the monthly statement.
Monthly price shall be the same for each month of the year regardless of the number of
work days in the month.
3. PRICING SCHEDULES:
SCHEDULE I - BASE BID
Base Bid: Firm fixed price per square foot, per month for providing Janitorial Services, as
specified, for the following buildings for the first two (2) years of a three (3) year Agreement.
LOCATION
CITY HALL S.091 Per Sq.Ft X 36,536 Sq.Ft $ 3,358.00
CITY YARD .064 Per Sq.Ft. X 5,400 Sq.Ft. $ 350.00
FLEET OPERATIONS .092 Per Sq.Ft. X 5,850 Sq.Ft. $ 541.00
POLICE DEPARTMENT .079 Per Sq.Ft. X 42,423 Sq.Ft. $ 3 389.00
POLICE DOWNTOWN STN .011 Per Sq. Ft. X 1,811 Sq.Ft. $ 200.00
POLICE SOUTH SUB-STN .025 Per Sq. Ft. X 782 Sq.Ft. $ 200.00
MAIN LIBRARY .083 Per Sq.Ft. X 32,500 Sq.Ft. $ 2,717.00
FIRE STATION #2 (Admin) .085 Per Sq.Ft. X 3,740 Sq.Ft. $ 320.00
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0
PAVILION .085 Per Sq. Ft. X 18,736 Sq.Ft. $ 1 610.00
LEISURE CENTER .078 Per Sq.Ft, X 8,501 Sq.Ft. $ 664.00
SWIM CENTER .016 Per Sq. Ft. x 1,320 Sq.Ft. $ 220.00
J. C. FREY BLDG. .109 Per Sq. Ft. X 3,504 Sq.Ft. $ 295.00
DESERT HIGHLAND CTR .073 Per Sq. Ft. X 10,215 Sq.Ft. $ 700.00
TRAIN STATION $1.66 Per Sq. Ft. X 120 Sq.Ft. $ 200.00
Worker available for unscheduled assignment: "Floater"
$ 13.41 /hr X 8 hrs. per day X 21.75 average work days per month = $ 2,325.00 /MO.
TOTAL BASE BID PER MONTH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 17.089.00
TOTAL BASE BID PER YEAR (BID PER MONTH X 12MONTHS) . . . . . . . . . . $ 205,068.00
4. PRICING ADJUSTMENTS:
For the initial two years (24 months)of the Agreement term, the monthly amount shall not
exceed $17,089.00 for routine service ($205,068 per year). For the last year(12 months)
of the initial term, and for optional years 4 and 5, Contractor may request a price
adjustment not to exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) for
the LA/Riverside/Anaheim region for the prior calendar year or 3%,whichever is less, to be
effective on the anniversary date starting October 1, 2005. Request for a price adjustment
for the third year of the Agreement, or for the two (2) one year renewal options if renewed
by mutual consent of the City and the Contractor, must be received by the Department of
Procurement and Contracting prior to July I'of each year.
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
1. TERM OF AGREEMENT: The term of this Agreement is for three (3)years, with two (2)
additional one year renewal options, renewable upon mutual consent of the City and the
Contractor. The Agreement will commence on October 1, 2003.
2. EMPLOYEE BACKGROUND CHECKS
All contractor employees shall be subjected to a background check prior to the
commencement of work under this Agreement. Prior to the commencement of work under
this Agreement, the Contractor shall provide the City with a list of all employees assigned
to perform work pursuant to this Agreement along with their corresponding social security
numbers. Any employee shown to have a felony conviction or whom the City finds to be
otherwise unacceptable will not be allowed to work underthis Agreement. If during the term
of this Agreement the Contractor desires to add new employees, Contractor shall provide
the City with a list of the new employees and their corresponding social security numbers.
Any and all employees of Contractor not satisfactory to the City of Palm Springs will be
replaced upon request as soon as possible by another who will be satisfactory. The
question as to whether any employee proves satisfactory to the City of Palm Springs is one
which is to be determined solely by the City of Palm Springs with or without cause, and
without regard to the basis upon which such decision shall be made.
3. EMPLOYMENT STATUS: Contractor shall act hereunder as an independent contractor
and not as an employee. Contractor shall select its own employees, agents or servants and
such employees, agents and servants shall be and act under the exclusive and complete
supervision and control of Contractor. Contractor hereby acknowledges its responsibility
for all withholding taxes, payroll taxes and all other compensation for all employees, agents
or servants engaged by Contractor in the performance of the terms of this Agreement.
Contractor recognizes that as an independent contractor, Contractor's employees shall not
be eligible to participate in any of the City of Palm Springs employee benefits programs
rendered hereunder.
4. CONTRACTOR'S PERSONNEL
An adequate number of trained and bonded personnel shall be assigned by the Contractor
to perform the work described in these specifications. All Contractor's employees shall be
subject to review and approval by the Contract Officer. The City reserves the right to
request the removal of an employee who is deemed unacceptable for any reason.
The Contractor shall be required to provide on-site supervisory personnel of a high
professional caliber, including bilingual communication ability if any contract crew member
does not have a working knowledge of English. The supervisory personnel shall conduct
regular inspections to determine that work is being performed in accordance with
professional cleaning standards and established work schedules. Said personnel must
have the authority to respond immediately to situations upon request by the Contract
Officer.
The Contractor shall meet special personnel standards for the Public Safety facilities. All
Contractor employees assigned to these areas must pass a police background investigation
20
prior to entering said facilities. At no time shall the Contractor schedule personnel to work
within the police facilities that have not passed the background check. This provision shall
apply even during times of short staffing due to holidays, illness, vacations, etc.
It shall be the responsibility of the Contractor to see that all his/her supervisory and crew
personnel abide by the City building security regulations and safety standards. The
Contractor shall conduct his work operations in such a way as to safeguard the City's
personnel, equipment, and property.
All personnel assigned by the Contractor to perform work for the City shall not have an
arrest record other than minor traffic violations, must be physically capable of performing
all duties assigned, and must present a physical appearance acceptable to the City. The
final decision as to the acceptability of any individual performing work under this
Agreement shall rest with the City.
All work by Contractor personnel shall be performed in a professional, courteous manner.
Discourtesy, rudeness, or the use of profanity will not be tolerated and shall be grounds for
immediate removal of the offending employee from performing the work under this
Agreement.
The Contractor shall provide supervisory personnel of a high professional caliber. The
assigned supervisor shall contact the Contract Officer or his designee to discuss and clarify
any operational problems and to receive instructions. In addition, the assigned supervisor
shall physically contact each assigned individual at not less than one (1) time per shift.
Contractor shall submit a supervisory chain of command document identifying personnel
names and telephone numbers, providing updates as necessary. Said document must be
submitted to the Contract Officer on or prior to the first day of work.
Contractor shall submit detailed description of all hiring, training, testing and disciplinary
policies and procedures used by his/her firm.
It shall be the responsibility of the Contractor to provide consistent, reliable transportation
for equipment and staff to service identified facilities. All costs related to the maintenance
and operation of said transportation vehicle(s)shall be the responsibility of the Contractor.
The Contractor shall provide, at his/her expense, all necessary cleaning supplies and
equipment as may be required to perform the janitorial tasks outlined in this specification,
i.e., cleaning supplies,floor wax,furniture polish, custodial tools, and laundry materials. All
such supplies and materials shall be of the highest quality. The City reserves the right to
review and approve all items which may be used in performance of the work performed
under this Agreement. No additional compensation shall be allowed for such items.
One of Contractor's employees shall be made available for unscheduled assignments from
7:30 A.M. to 4:30 P.M., Monday through Friday. Such work shall be in addition to that
outlined in the specifications. This individual must be supplied with a pager unit (or cell
phone) and a vehicle for transportation, which vehicle and communication device are
provided by the Contractor. The phone number for the pager (or cell phone) must be
provided to the Contract Officer.
21
5. STANDARDS AND FREQUENCY OF JANITORIAL SERVICES FOR SPECIFIC AREAS:
The following standards shall be used by the Contract Officer in evaluating custodial
service:
A. Dusting - A properly dusted surface is free of all dirt and dust, streaks, lint and
cobwebs. Dusting will be accomplished with properly treated cloths.
B. Plumbing Fixtures and Dispenser Cleaning- Plumbing fixtures and dispensers are
clean when free of all deposits and stains so that the item is left without dust,
streaks, film, odor or stains.
C. Sweeping/Vacuuming-A properly swept floor is free of all dirt, grit, lint and debris,
except embedded dirt and grit.
D. Spot Cleaning - A surface adequately spot cleaned is free of all stains, deposits,
and is substantially free of cleaning marks.
E. Damp Mopping - A satisfactorily damp mopped floor is without dirt, dust, marks,
film, streaks, debris or standing water.
F. Metal Cleaning-All cleaned metal surfaces are without deposits or tarnish and with
a uniformly bright appearance. The cleaner used is to be removed from adjacent
surfaces.
G. Glass Cleaning - Glass is clean when all glass surfaces are without streaks, film,
deposits and stains, and have a uniformly bright appearance and adjacent surfaces
have been wiped clean.
H. Floor Finish Removal (Stripping) - Removal is accomplished when surfaces have
all finished removed down to the flooring materials, are free of dirt, stains, deposits,
debris, cleaning solution and standing water, and the floor has a uniform
appearance when dry. Plain water rinse and pick-up must follow finish removal
operation immediately.
I. Finished Floor(Applicationj-A floor is satisfactorily finished when all old wax/polish
has been completely removed, including in corners and along edges and sufficient
coats of sealer and wax/polish have been properly applied with enough drying time
between each coat to assure no streaking, bubbling, or yellowing.
I Scrubbing - Scrubbing is satisfactorily performed when all surfaces are without
embedded dirt, cleaning solution, film, debris, stains and marks, or standing water
and the floor has a uniformly clean appearance. A plain water rinse must follow the
scrubbing process immediately.
K. Buffing of Finished Floor Surfaces - All finished floor areas will be spray buffed
sufficiently for maximum gloss, removal of surface dirt and have a uniform
appearance. Only non-skid and City approved spray-buff products shall be used.
L. Wall Washing-After cleaning,the surfaces of all walls, ceilings, exposed pipes and
equipment will have a uniformly clean appearance, free from dirt, stains, streaks,
lint and cleaning marks. Painted surfaces must not be unduly damaged. Hard
finish wainscot or glazed ceramic tile surfaces must be bright, free of film streaks
and deposits.
22
0 0
M. Spot Cleaning Car-ets - A carpet adequately spot cleaned is free of all stains,
deposits, gum, and spills. Care will be taken to use a product that will not harm the
carpet fibers.
LOCATIONS: CITY HALL, CITY YARD, FLEET OPERATIONS BLDG.,MAIN
LIBRARY, PAVILION,J.C.FREY BLDG., LEISURE CENTER,SWIM
CENTER, FIRE STATION #2 ADMIN., AND TRAIN STATION.
GENERAL, EXECUTIVE AND LOBBY AREAS
TO BE CLEANED FIVE (5) DAYS PER WEEK - MONDAY THROUGH FRIDAY
TO BE CLEANED SIX (6) DAYS PER WEEK - MONDAY THROUGH SATURDAY AT MAIN
LIBRARY AND LEISURE CENTER
TO BE CLEANED SEVEN (7) DAYS PER WEEK - INCLUDING HOLIDAYS - SWIM CENTER
PAVILION
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area. Empty all Recycled paper receptacles into large collection bins provided at each
location by the City.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Spot vacuum carpeting (prior to 8 a.m. or after 5 p.m.); including under and around all
furniture; spot clean baseboard and carpet for drink spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Spot mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc..
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1. Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Spot clean and mop all hard surface floors; insure high gloss shine.
3. Spot clean and damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and
arms.
23
4. Dust doors and door frames.
5. Clean entry door metal, receptacles and thresholds.
6. Spot clean and vacuum carpeting (prior to 8 a.m. or after 5 p.m.).
7. Damp wipe tables, table tops and chairs and chair legs.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
TO BE CLEANED FIVE (5) DAYS PER WEEK- MONDAY THROUGH FRIDAY
TO BE CLEANED SIX (6) DAYS PER WEEK - MONDAY THROUGH SATURDAY AT MAIN
LIBRARY AND LEISURE CENTER
TO BE CLEANED SEVEN(7)DAYS PER WEEK-INCLUDING HOLIDAYS-SWIM CENTERAND
PAVILION
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Spot vacuum carpeting (prior to 8 a.m. or after 5 p.m.); including under and around all
furniture; spot clean baseboard and carpet for drink spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Spot mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
WEEKLY-TO BE DONE ON TUESDAYS(OR OTHER DAY MUTUALLY AGREEABLE WITH THE
CONTRACTOR AND THE CITY):
1. Wipe clean sinks, drain boards and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors.
4. Vacuum carpeting.
5. Damp wipe and clean tops, sides and fronts of appliances(stove, refrigerator, dishwasher,
microwave oven).
24
! !
6. Dust weight room equipment.
REST ROOMS
TO BE CLEANED FIVE (5) DAYS PER WEEK - MONDAY THROUGH FRIDAY
TO BE CLEANED SIX (6) DAYS PER WEEK - MONDAY THROUGH SATURDAY AT MAIN
LIBRARY AND LEISURE CENTER
TO BE CLEANED SEVEN (7) DAYS PER WEEK- INCLUDING HOLIDAYS - SWIM CENTER &
PAVILION
1, Empty and wipe clean(inside and out)all waste containers and remove trash to main waste
receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: Wash basins, counter tops, toilet bowls (including underside and tops
of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet cover dispensers.
8. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
WEEKLY - TO BE DONE ON TUESDAY (OR OTHER DAY MUTUALLY AGREEABLE WITH
CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2. High dust rest room walls.
3. Pour water down floor drains.
4. Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Dust mop spot clean and vacuum entire floor area.
2. High dust wall and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5. Dust sides and tops of all lockers,file and storage cabinets; dust window sills, shelves, and
other ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass inside and outside.
25
TO BE CLEANED THREE(3)TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,JUNE
AND OCTOBER:
1. Strip, scrub and re-wax vinyl, tile and terrazzo floors.
2. Scrub, mop and re-seal wood floors.
3. Dust with a treated cloth wall paneling.
4. Vacuum all fabric 1)walls, 2) furniture and 3) drapes.
5. Clean and polish all metal furniture.
6. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
7. Damp wipe exterior surface of light fixtures.
8. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
9. Clean all windows and glass, inside and outside.
10. Clean all vertical blinds.
LOCATIONS: POLICE DEPARTMENT (includes both Sub-Stations and the
Coachella Valley Narcotics Taskforce office area).
GENERAL, EXECUTIVE AND LOBBY AREAS
TO BE CLEANED FIVE (5) DAYS PER WEEK - MONDAY THROUGH FRIDAY: Special Note:
The Coachella Valley Narcotices Taskforce (CVNT) offices located in the basement of the Police
Department may ONLY be cleaned during NORMAL business hours:
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area. Empty all Recycled paper receptacles into large collection bins provided at each
location by the City.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean with damp cloth, counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors; door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean partition glass.
6. Spot vacuum carpeting (prior to 8 a.m. and after 5 p.m.).
7. Dust mop hard surfaces floors; spot mop where needed for drink spills, mud, etc.
8. Clean and polish drinking fountains and metal housings and trim removing smudges, and
other marks.
9. Clean main entry door glass inside and out; spot clean other entry door glass.
10. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
26
RECORDS, COMMUNICATIONS, AND MAIN LOBBY
TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area. Empty all Recycled paper receptacles into large collection bins provided at each
location by the City.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Spot vacuum carpeting (prior to 8 a.m. or after 5 p.m.); including under and around all
furniture; spot clean baseboard and carpet for drink spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Spot mop hard surface floors where needed for drink spills, mud, remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1. Dust thoroughly desks(except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Damp mop all hard surface floors, including Police Department stairs and stairwell.
3. Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4. Dust door and door frames.
5. Clean entry door metal and thresholds.
6. Vacuum carpeting (prior to 8 a.m. and after 5 p.m.) except Communications area.
7. Clean reception area partition glass, inside and out.
8. Damp wipe elevator car walls and handrails.
9. Vacuum elevator car floor and tracks.
27
10. Damp wipe stairway handrail.
TO BE CLEANED WEEKLY ON WEDNESDAY OR THURSDAY:
1. Vacuum carpeting in Communications section between 1 a.m, and 5 a.m.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4. Spot clean walls,woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Spot vacuum carpeting (prior to 8 a.m. or after 5 p.m.); including under and around all
furniture, spot clean baseboard and carpet for drink spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Spot mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED W EEKLY ON TUESDAYS(OR OTHER DAY MUTUALLY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
1. Wipe clean sinks, drain boards and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors, including weight room.
4. Vacuum carpeting, including Police Department locker room.
5. Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator, dishwasher,
microwave oven).
6. Dust weight room equipment.
28
REST ROOMS
TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS
1. Empty and wipe clean(inside and out)all waste containers and remove trash to main waste
receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops
of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY - TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2. High dust rest room walls.
3. Pour water down floor drains.
4. Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Dust mop, spot clean and vacuum entire floor area.
2. High dust walls and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5. Dust sides &tops of all lockers, file&storage cabinets; dust window sills, shelves,&ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass, inside and outside.
8. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED THREE(3)TIMES PER YEAR DURING THE MONTHS OF FEBRUARY JUNE
AND OCTOBER:
1. Strip, scrub and rewax vinyl, file and terrazzo floors.
2. Dust wall paneling with a treated cloth.
3. Vacuum all fabric 1) walls, 2) furniture, and 3) drapes.
29
0 0
4. Clean and polish all metal furniture.
5. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
6. Damp wipe exterior surface of light fixtures.
7. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
8. Clean all windows and glass, inside and outside.
9. Clean all vertical blinds.
LOCATION: DESERT HIGHLAND UNITY CENTER
GENERAL, ADMINISTRATIVE, AND LOBBY AREA
TO BE CLEANED FIVE(5)DAYS PER WEEK AFTER9PM ORATIME MUTUALLY AGREEABLE
TO CONTRACTOR AND CITY:
1. Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area. Empty all Recycled paper receptacles into large collection bins provided at each
location by the City.
2. Empty and wipe clean ashtrays.
3. Clean sand urns and damp wipe exposed area.
4. Clean with damp cloth, counters, public telephones and glass tops.
5. Spot clean walls, woodwork and doors.
6. Spot clean partition glass.
7. Spot vacuum carpeting
8. Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
9. Clean and polish drinking fountains and metal housings.
10. Clean main entry door glass inside and outside; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1. Dust thoroughly desks(except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Damp mop all hard surface floors.
3. Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4. Dust door and door frames.
5. Clean entry door metal and thresholds.
30
0 0
6. Vacuum carpeting.
KITCHEN
TO BE CLEANED FIVE (5) DAYS PER WEEK:
1. Empty and wipe clean (inside and outside)all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Clean with damp cloth, counters, public telephones and glass tops.
3. Spot clean walls, woodwork and doors.
4. Spot clean partition glass.
5. Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
6. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND CITY):
1. Wipe clean sinks, drain boards and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors.
4. Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator, dishwasher,
microwave oven).
REST ROOMS
TO BE CLEANED FIVE () DAYS PER WEEK:
1. Empty and wipe clean (inside and outside) all waste containers and remove trash to main
waste receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops
of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY-TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
31
0
1. Wash down tile walls and toilet partitions.
2. High dust rest room walls.
3. Pour water down floor drains.
4. Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Spot clean, dust mop and vacuum entire floor area.
2. High dust wall and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5. Dust sides and tops of all lockers,file and storage cabinets; dust window sills, shelves, and
other ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass inside and outside.
TO BE CLEANED THREE(3)TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,JUNE
AND OCTOBER:
1. Dust wall paneling with a treated cloth.
2. Vacuum all fabric 1) walls, 2) furniture, 3) drapes.
3. Clean and polish all metal furniture.
4. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
5. Damp wipe exterior surface of light fixtures.
6. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
7. Clean all windows and glass inside and outside.
8. Clean all vertical blinds.
32
INSURANCE APPROVAL FORM
PROJECT NAME; Janitorial Service
CONTRACTOR NAME: MOORE MAINTENANCE & JANITORIAL SERVICES, INC.
PROJECT NUMBER: 02-04
TYPE OF INSURANCE General Liability
NAME OF INSURANCE Star Insurance Cc
RATING B+
EXPLANATION FOR
WAIVER Rating has been fudged adequate by various other public
agencies. Similar services performed at the City have never
�resulted in a loss. )
A�r,� l//�'a/��,�G?/N2 a�lF ��•.fl� �o-✓/ /,Pn/O
�' /`.+�cz'J a.c � c�?.%gY? �`�/J�GiC /+rGEi✓Ci E�4' �l�✓�''� /J
cw fw Cirr
l�
SUE MILL0,, PHR
Director of Human Resources
I7XVID H. READY
City Manager
ACORDDATE(SIMIDDNY)
CERTIFICAT F LIABILITY INSURANCE 09/11/2003
PRODUCER THIS CERTIFICATE IS SUED AS A MATTER OF INFORMATION
a Andrelnl 11 Cc License 0208825 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
One MacArthur Place, Ste 100 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
South Coast Metro, CA 92707
714-327-1400 FAX 714-327-1499 INSURERS AFFORDING COVERAGE
INSURED INSURER A: STAR INSURANCE COMPANY
MOORE MAINTENANCE S JANITORIAL INSURER B.
SERVICES, INC. INSURER Q
69.730 HIGHWAY 111, #106A INSURER D:
RANCHO MIRAGE CA 92270 INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE MMIDD DATE MMIDD LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A X COMMERCIAL GENERAL LIABILITY CP0160779 04/01/03 04/01/04 FIRE DAMAGE(AnY one fire $ 250000
CLAIMS MADE [j]OCCUR MED EXP(AnV me arson S 10000
PERSONAL 6 ADV INJURY $ 1,000,000
GENERAL AGGREGATE 2,000,000
GC AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG 2,000,000
POLICY PR� LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
A X ANY AUTO CA0161045 04/01/03 04/01/04 (Ea accident) $ 1,000,000
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Par parr°°) S
X HIRED AUTOS BODILY INJURY $
X NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE S
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT
ANY AUTO OTHER THAN EA ACC S
AUTO ONLY: AGG S
EXCESS LIABILITY EACH OCCURRENCE S
OCCUR CLAIMS MADE AGGREGATE $
DEDUCTIBLE
RETENTION S $
WC S OTH-
WORKERS COMPENSATION AND LIMIT TORV LIMITS ER
EMPLOYERS' LIABILITY- _ - - - --- -- -- - - E.L.EACH ACCIDENT
E.L.DISEASE-EA EMPLOYEE
E.L.DISEASE-POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: OPERATIONS OF THE NAMED INSURED.
CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PER THE TERMS AND
CONDITIONS OF THE POLICIES AS THEIR INTEREST MAY APPEAR: SEE ATTACHED.
"EXCEPT 10 DAYS FOR NONPAYMENT OF PREMIUM.
CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL HN/EAVOR"TO MAIL _ 30_DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,IM. """^1
CITY OF PALM SPRINGS Imlbs
3200 E. TAHQUITZ CANYON WAY ``ALWAww".
AUTHORIZED REPRESENTATIVEPALM SPRINGS CA 92262
ACORD 25-S (7/97) PbRATION 1988
POLICY NUMBER: CP0160779 COMMERCIAL GENERAL LIABILITY
INSURED: Moore Maintenance &Janitorial Services, Inc.
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person or Organization: The City of Palm Springs and its officers, employees, agents and
volunteers are additional named insureds with respectto liabilities
arising out of the performance of services hereunder.
RE: ALL OPERATIONS OF THE NAMED INSURED.
If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of"your work"for that insured by or for you.
PRIMARY WORDING
It is further agreed that such insurance as is afforded by this policy for the benefit of the additional insureds shown
above shall be rip mart' insurance, but only as respects to any claims, loss or liability arising out of the named
insureds operations, and any insurance maintained by the additional insureds shall be non-contributing.
Should any of the policies-be cancelled before the expiration datethereof,the issuing company will mail -- --
*30 days written notice to the certificate holder. *10 days notice for non-payment does apply.
CG 20 10 11 85 Copyright, Insurance Services Office, Inc. 1984
ACP CERTIFICATES Fax:9p9-386-0p53 Aug 27 2003 11 :49
P. O1
CERTIRATE HOLDER COPY
rs'," ATr=- P.O.BOX 420807,SAN FRANCISCO, CA W42-0807
COMPENSATION ,
IN6URANCE'
' FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
' AIIGLTST 29, 2003 GROUP:
POLICY NUMBER_ iea007s-2a0^, .
P,CERTI ICATE ID: 12
ICERTI R'AFE FKPIRES: 04-01-2o04'
Jw,w. rd� w:3x ol'� ; .,.;1,,. wL,a?A14-U1-2093/04-91-2d 94
CITY OF7'3? Lt3" SPRTw•11bg-""ry',d ,
P120CC1REMEN'P;& i ON` RACT$ DEPT 3` i, '� r �f+
3202 TAHQUI'tZ"CANlON''14AY
PALM SPRINGS C7s. 92262 !
this is to certify that we have issued a valid Worker's Compensation insurance ppolicy in a form approved by the California
Insurance Commissioner to the employer^named,below for the policy,pedpd;indl,cated;r'°;;'•e; -y
This policy rshot subjoat,to c4Ancel0tion bythe Fund except upon:10-bays advance written notice to the employer.
We will alsgrglye y0y,70 days.5dvance notice should tpi policy Be cancelled prjor to its normal expiYat on.
This certificate of Insurance Is nod an Insurancepalfay and dons oot amehd,ektend pr"alter the coverage afforded by the
' policies listed heroin Ndtwdhstan ing any regwrohlentemi nr condition of dny contract ar'bther document with
respaat to which this eer ficate of insurance may be Issued or max pertain,the Insurance afforded by the policies
'desedbad herein Is subject to all the terns,exclusons,and condttlons,of such pagcies.
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EMPLOYPRI S LIABILITY LIMIT INCLUDING DEFENSE COST$; $1,000?000 PBFI OCCr1RRENCE
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EMPLOYER
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