HomeMy WebLinkAbout04574 - CHP CALIFORNIA HIGHWAY PATROL TRAFFIC CONTROL REIMBURSABLE SERVICES PARADES DOCUMENT TRACKING
Page: 1
Report: One Document Detail October 2, 2007
Condition: Document Number A4574,
Document# Description Approval Date Expiration Date Closed Date
A4574 Reimbursable Services Agreement For Event Staffing 10/31/2003 06/01/2004
Company Name: C H P Callifornia Highway Patrol
Address:
Service: In File
xRet: POLICE DEPARTMENT
Ins. Status: INACTIVE
Document Tracking Items: Due Completed Tracking Amount Amount
Code Item Description bate Date Date Added Paid
10-31-03 3 events A4574 A, B, & C CM Signed
END OF REPORT * * • ' • "
mi V'l4
STATE OF CALIFORNIA CHP
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL Reimbursable Services
REIMBURSABLE SERVICES AGREEMENT AGREEMENT #4574—C
CHP 465(Rev.5-03)OPI 076 CM signed 10-29-03
THIS AGREEMENT, Reimbursable Services Control Log# R-03-630-0118 made and entered into this 6th day
of December 1 2003 , by and between the State of California, acting by and through the Department of California
Highway Patrol, hereinafter called CHP, and the City of Palm Stings hereinafter called
the City of Palm Springs
WITNESSETH: By and In consideration of the covenants and conditions herein contained,
the City of Palm Springs and CHP do hereby agree to the following terms and conditions:
1. When V traffic control or ❑security services for the Festival of Lights Parade
are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the
traffic control
2. The term of this agreement will be 12/06/2003 to 12/06/2003
3. CHP Coordinator shall be Officer Eric Pena , telephone number (760)772-8911
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP.
5. This agreement may be amended in writing by mutual consent of the parties hereto.
6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location.
7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged
uniforms, privately-owned safety equipment, salaries and benefits are governed by collective bargaining agreement
and/or statute. In the event of a rate increase, the Citv of Palm Springs agrees to pay the
increased rates.
8. In consideration for the above services and upon receipt of an itemized invoice,
the City of Palm Springs agrees to reimburse CHP for the actual costs incurred at the time
services are provided. Rates charged to the City of Palm Springs shall in no event exceed
the actual costs to the CHIP to perform the requested services. The following cost information is for estimate purposes
only:
Sergeant, hrs. @ $ $
Officer: 24 hrs. @ $ 54.75 $ 1,314.00
Vehicle mileage: 280 miles @ $ 0.59 $ 165.20
Motorcycle mileage: miles @ $ $
Other expenses: $
TOTAL ESTIMATED COSTS (Estimate exceeding$50,000 shall be forwarded on
a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 1,479.20
9. the City of Patm Springs agrees that additional charges, which are directly related to the
services provided, may be assessed for CHP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced at CHP's expense.
10. Invoices for additional charges will be billed separately from other charges, and will be accompanied by a memorandum
containing a full description of the additional charges.
CHP 465(Rev 5-03)OPI 076(Fmnt) Destroy Previous Editions a c465_503 frp
6;VEE*l �.
11 If the CHP uniformed employee has reported to the assigned location and has worked less than four(4) hours,
the City of Palm Springs agrees to pay every assigned uniform employee a minimum of
four(4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. the City of Palm Springs will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. the City of Palm Springs agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum
of four(4) hours overtime will be charged for each assigned uniformed employee.
14. the City of Palm Springs agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
the City of Palm Springs will only be charged a short notice cancellation fee of$50.00 per
assigned CHP uniformed employee.
15 All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf
or on behalf of the Department, informal squad fund or other local funds.
18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
STATE OF CALIFORNIA REQUESTOR'S NAME
Department of Ca ifornia Highway Patrol
Signature Signature
S.HOUSTON, Captain David Ready
Printed Name Printed Name
Commander City Manager
Title Title
630 Indio 3200 East Taliquitz Way
Location Code Address
Palm Springs CA 92262
City State Zip Code
Atte (760)322-8201
QCity Cie /Q/344D Telephone Number
':. . , ,: i...Koruse!bj:.�itylGaui?ry.:Clerit....':.!•,:.....'
Approved as to form b Date PP Y
This agreement under$50,000 is exempt from Department of en ere l Services'approval in accordance with the State Administrative Manual.
cHP 465(Rev.s-os)OR 076(6ack) Destroy Previous Editions "65_503 rrp
STATE OF CALIFORNIA
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
TRAFFIC CONTROL COST ESTIMATE -Advance Deposit DIVISION REIMBURSABLE LOG NUMBER(REQUIRED)
CLIP 464(Rev. 11-01)OPI 071 �R-03-630-0118
PERMIT NUMBER ISSUED(REQUIRED FOR MOVIEDETAIL) NUMBER OF OFFICERS NUMBER OF VEHICLES
STATE LOCAL
3 3
START FINISH
DATE NAME(S) TIME TIME MEET AT
12/06/2003 Pending 13 00 2000 Pahn Springs, CA
12/06/2003 Pending 1300 2000 Pahn Springs, CA
12/06/2003 Pending 13 00 2000 Pahn Springs, CA
NAME OF COMPANY ADDRESS OF COMPANY
City of Palm Springs 3200 Tahquitz Way,Palm Springs,CA 92262
NAME FOR BILLING PURPOSES NATURE OF DETAIL(MOVIE,STILL SHOTS,COMMERCIAL,VARIANCELOAD OR SPECIAL EVENT)
David Ready Special Event
LOCATION OF DETAIL INDIVIDUAL SIGNING CONTRACT
City of Palm Springs David Ready or Sgt.Mitch Spike
WORK NUMBER FAX NUMBER VOICE MAIL NUMBER HOTEL PHONE NUMBER MOBILE PHONE NUMBER
(760)322-8201
PERSONNEL CURRENT HOURLY RATE VEHICLE CURRENT MILEAGE RATE
Officer 54.75 Automobile 0.59
Motorcycle Officer Motorcycle
Sergeant
Motorcycle Sergeant
HOURS PER OFFICER(DETAIL AND TRAVEL)
DETAIL TRAVEL DETAIL TRAVEL LINE TOTAL
23.00 23.00
ROUND TRIP MILEAGE FOR VEHICLES
DETAIL TRAVEL DETAIL TRAVEL LINE TOTAL
280.00 280.00
CALCULATED TOTALS
HOURS HOURS COST AMOUNT COST ESTIMATE
23.00 1,314.00 1,479.20
MILES MILES COST AMOUNT DEPOSIT COLLECTED
280.00 165.20 1,419.20
AGREEMENT INFORMATION
DATE COMPANY CALLED TO SET UP AGREEMENT WILL BE IN TO SIGN CONTRACT(DATE)
10/17/2003
CONTRACT FAXED AND SIGNED(DATE) SENT CONTRACT WITH OFFICER(DATE)
PREPARED BY In NUMBER DATE
E.Pena 15339 10/17/2003
Destroy Previous Editions r 64_303 fr,
STATE OF CALIFORNIA CHP
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Reimbursable Services
REIMBURSABLE SERVICES AGREEMENT AGREEMENT #4574—B
CHP 465(Rev 5-03)OPI 076 CM signed 70-29-03
THIS AGREEMENT, Reimbursable Services Control Log # R-03-630-0117 made and entered into this I Ith day
of November , 2003 , by and between the State of California, acting by and through the Department of California
Highway Patrol, hereinafter called CHP, and the City of Palm Springs hereinafter called
the City of Palm Springs
WITNESSETH: By and in consideration of the covenants and conditions herein contained,
the City of Palm Springs and CHP do hereby agree to the following terms and conditions-
1. When &n traffic control or ❑security services for the Veteran's Day Parade
are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the
traffic control
2. The term of this agreement will be 11/11/2003 to 11/11/2003
3. CHP Coordinator shall be Officer Eric Pena telephone number (760)772-8911
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP.
5. This agreement may be amended in writing by mutual consent of the parties hereto.
6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location.
7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged
uniforms, privately-awned safety equipment, salaries and benefits are governed by collective bargaining agreement
and/or statute. In the event of a rate Increase, the City of Palm Springs agrees to pay the
increased rates.
8. In consideration for the above services and upon receipt of an itemized invoice,
the Citv of Palm Springs agrees to reimburse CHP for the actual costs incurred at the time
services are provided. Rates charged to the City of Palm Springs shall in no event exceed
the actual costs to the CHP to perform the requested services. The following cost information is for estimate purposes
only:
Sergeant: hrs. @ $ $
Officer: 23 hrs. @ $ 54.75 $ 1,259.25
Vehicle mileage: 280 miles @ $ 0.59 $ 165.20
Motorcycle mileage: miles @ $ $
Other expenses: $
TOTAL ESTIMATED COSTS (Estimate exceeding$50,000 shall be forwarded on
a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 1,424.45
9. the City of Palm Springs agrees that additional charges, which are directly related to the
services provided, may be assessed for CHP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced at CHP's expense
10. Invoices for additional charges will be billed separately from other charges, and will be accompanied by a memorandum
containing a full description of the additional charges.
CHP 465(Rev 5-63)OPI 075(Fmt) Destroy Previous Editions ,'3Yd'(aVid �a55_503 rrP
vr�roR sarr�r_Ea4€��
11. If the CHP uniformed employee has reported to the assigned location and has worked less than four(4) hours,
the City of Palm Sprines agrees to pay every assigned uniform employee a minimum of
four(4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. the City of Palm Springs will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. the City of Palm Springs agrees that If cancellation is made within 24 hours prior to the
scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum
of four(4) hours overtime will be charged for each assigned uniformed employee.
14. the City of Palm Springs agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
the City of Palm Springs will only be charged a short notice cancellation fee of$50.00 per
assigned CHP uniformed employee.
15. All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf
or on behalf of the Department, informal squad fund or other local funds
18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
STATE OF CALIFORNIA REQUESTOR'S NAME
Department of balifornia Highway Patrol
Signature ,/'� Signature
S.HOUSTON, Captain David Ready
Printed Name Printed Name
Commander City Manager
Title Tills
6301ndio 3200East Tahquitz Way
Location Cod Address
Palm Springs CA 92262
Att t: city state Zip code
City Clerk /p/3103 (760)322-8201
7 Telephone Number
rr r n t3:,xi
F(p. Approved as to form b Date
u���fili.,s�,a,�r:�Uic.i�' �_� ���„ C:,y � �s2s��7'�+5� PP Y
This agreement under$50,000 is exempt from Department of G nefal'Servic es'approval in accordance with the State Administrative Manual.
CHP 465(Rev 5-03)OPI 076(Back) Destroy Previous Editions w65_503 trp
STATE OF CALIFORNIA
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
TRAFFIC CONTROL COST ESTIMATE -Advance Deposit DIVISION REIMBURSABLE LOG NUMBER(REQUIRED)
CHP 464(Rev. 11-01)OPI 071 R-03-630-0117
PERMIT NUMBER ISSUED(REQUIRED FOR MOVIE DETAIL) NUMBER OF OFFICERS NUMBER OF VEHICLES
STATE LOCAL
START 3 3
ISH
DATE NAME(S) TIME FTIIME MEET AT
11/11/2003 Pending It 30 1800 Palm Springs, CA
11/11/2003 Pending 1130 1800 Palm Springs, CA
11/11/2003 Pending 11 30 18 00 Palm Springs, CA
NAME OF COMPANY ADDRESS OF COMPANY
City of Palm Springs 3200 Tahquitz Way,Pahn Springs, CA 92262
NAME FOR BILLING PURPOSES NATURE OF DETAIL(MOVIE,STILL SHOTS,COMMERCIAL,VARIANCELOAD OR SPECIAL EVENT)
David Ready Special Event
LOCATION OF DETAIL INDIVIDUAL SIGNING CONTRACT
City of Palm Springs David Ready or Sgt.Mitch Spike
WORK NUMBER FAX NUMBER VOICE MAIL NUMB ER HOTEL PHONE NUMBER MOBILE PHONE NUMBER
(760)322-8201
PERSONNEL CURRENT HOURLY RATE VEHICLE CURRENT MILEAGE RATE
Officer 54.75 Automobile 0.59
Motorcycle Officer Motorcycle
Sergeant
Motorcycle Sergeant
HOURS PER OFFICER(DETAIL AND TRAVEL)
DETAIL TRAVEL DETAIL TRAVEL LINE TOTAL
23.00 23.00
ROUND TRIP MILEAGE FOR VEHICLES
DETAIL TRAVEL DETAIL TRAVEL LINE TOTAL
280.00 280.00
CALCULATED TOTALS
HOURS HOURS COST AMOUNT COST ESTIMATE
23.00 1,259.25 1,424.45
MILES MILES COST AMOUNT DEPOSIT COLLECTED
280.00 165.20 1,424.45
AGREEMENT INFORMATION
DATE COMPANY CALLED TO SET UP AGREEMENT WILL BE IN TO SIGN CONTRACT(DATE)
10/17/2003
CONTRACT FAXED AND SIGNED(DATE) SENT CONTRACT WITH OFFICER(DATE)
PREPARED BY ID NUMBER DATE
E. Pena 15339 10/17/2003
Destroy Previous Editions =464 Boa irp
STATE OF CALIFORNIA CHP
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL Reimbursable Services
REIMBURSABLE SERVICES AGREEMENT AGREEMENT #4574—A
CHP 465(Rev.5-03)OPI 076 CM signed 10-29-03
THIS AGREEMENT, Reimbursable Services Control Log # R-03-630-0110 made and entered into this 2nd day
of November 1 2003 , by and between the State of California, acting by and through the Department of California
Highway Patrol, hereinafter called CHP, and the City of Palm Springs hereinafter called
the City of Palm Springs
WITNESSETH: By and in consideration of the covenants and conditions herein contained,
the City of Palm Springs and CHP do hereby agree to the following terms and conditions:
1. When V traffic control or ❑security services for the Gay Pride Parade
are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the
traffic control
2. The term of this agreement will be 11/02/2003 to 11/02/2003
3. CHP Coordinator shall be Officer Eric Pena , telephone number (760)772-8911
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP.
5. This agreement may be amended in writing by mutual consent of the parties hereto.
6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location.
7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged
uniforms, privately-owned safety equipment, salaries and benefits are governed by collective bargaining agreement
and/or statute. In the event of a rate increase, the City of Palm Springs agrees to pay the
increased rates.
8. In consideration for the above services and upon receipt of an itemized invoice,
the City of Palm Springs agrees to reimburse CHP for the actual costs Incurred at the time
services are provided. Rates charged to the City of Palm Springs shall in no event exceed
the actual costs to the CHP to perform the requested services. The following cost information is for estimate purposes
only:
Sergeant: hrs. @ $ $
Officer: 21 hrs. @ $ 54.75 $ 1,149.75
Vehicle mileage 280 miles @ $ 0.59 $ 165.20
Motorcycle mileage. miles @ $ $
Other expenses: $
TOTAL ESTIMATED COSTS (Estimate exceeding$50,000 shall be forwarded on
a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 1,314.95
9. the City of Palm Springs agrees that additional charges, which are directly related to the
services provided, may be assessed for CHP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced at CHP's expense
10. Invoices for additional charges will be billed separately from other charges, and will be accompanied by a memorandum
containing a full description of the additional charges.
CHP 465(Rev 5-03)OPI 076(Front) Destroy Previous Editions c465_503 frp
11. If the CHP uniformed employee has reported to the assigned location and has worked less than four (4) hours,
the City of Palm Springs agrees to pay every assigned uniform employee a minimum of
four(4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. the City of Palm Springs will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. the City of Palm Springs agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum
of four(4) hours overtime will be charged for each assigned uniformed employee.
14. the Citv of Palm Springs agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
the City of Palm Springs will only be charged a short notice cancellation fee of$50.00 per
assigned CHP uniformed employee.
15. All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf
or on behalf of the Department, informal squad fund or other local funds.
18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
STATE OF CALIFORNIA REQUESTOR'S NAME
Department of California Highway Patrol
Slgnature ,�"'�-^" Signature
S.HOUSTON, Captain David Ready
Printed Name Printed Name
Commander City Manager
Title Title
630 Indio 3200 East Tahquitz Way
Location Code Address
q Palm Springs CA 92262
Atte- City State Zip Code
City4CIertCity tol36103 (760)322-8201
Telephone Number
Alf-HZ
'" t'Aw tkc&,�i. Approved as to form by Date
This agreement under$50,000 is exempt from Department of General Services' approval in accordance with the State Administrative Manual.
cna 466 lRe� s-gal oai ms(eaok) Destroy Previous Editions `✓�no21�� 1 �'" oass_soa frp
STATE OF CALIFORNIA
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
TRAFFIC CONTROL COST ESTIMATE -Advance Deposit DIVISION REIMBURSABLE LOG NUMBER(REQUIRED)
CHP 464(Rev 11-01)OPI 071 R-03-630-0110
PERMIT NUMBER ISSUED(REQUIRED FOR MOVIE DETAIL) NUMBER OF OFFICERS NUMBER OF VEHICLES
STATE LOCAL
3 3
START FINISH
DATE NAMES) TIME TIME MEET AT
11/02/2003 Pending 0700 13 00 Palm Springs, CA
11/02/2003 Pending 0700 13 00 Palm Spruigs, CA
11/02/2003 Pendn.g 0700 13 00 Palm Springs, CA
NAME OF COMPANY ADDRESS OF COMPANY
City of Palm Sprhngs 3200 Tahquitz Way,Palm Springs, CA 92262
NAME FOR BILLING PURPOSES NATURE OF DETAIL(MOVIE,STILL SHOTS,COMMERCIAL,VARIANCE LOAD OR SPECIAL EVENT)
David Ready Special Event
LOCATION OF DETAIL INDIVIDUAL SIGNING CONTRACT
City of Palm Springs David Ready or Sgt.Mitch Spike
WORK NUMBER FAX NUMBER VOICE MAIL NUMBER HOTEL PHONE NUMBER MOBILE PHONE NUMBER
(760)322-8201
PERSONNEL CURRENT HOURLY RATE VEHICLE CURRENT MILEAGE RATE
Officer 54.75 Automobile 0.59
Motorcycle Officer Motorcycle
Sergeant
Motorcycle Sergeant
HOURS PER OFFICER(DETAIL AND TRAVEL)
DETAIL TRAVEL DETAIL TRAVEL LINE TOTAL
21.00 2 L00
ROUND TRIP MILEAGE FOR VEHICLES
DETAIL TRAVEL DETAIL TRAVEL LINETOTAL
280.00 280.00
CALCULATED TOTALS
HOURS HOURS COST AMOUNT COST ESTIMATE
21.00 1,149.75 1,314.95
MILES MILES COSTAMOUNT DEPOSIT COLLECTED
280.00 165.20 1,314.95
AGREEMENT INFORMATION
DATE COMPANY CALLED TO SET UP AGREEMENT WILL BE IN TO SIGN CONTRACT(DATE)
10/17/2003
CONTRACT FAXED AND SIGNED(DATE) SENT CONTRACT WITH OFFICER(DATE)
PREPARED BY ID NUMBER DATE
E.Pena 15339 10/17/2000
Destroy Previous Editions c464_303frp
05 /xu
` ":"'",' California Highway� Patro]
t5LPARmERTor CALIFORNIA HIGHWAY mmo �
��x [�� '[roffic Control
REIMBURSABLE SERVICES AGREEMENT CHP465(ne« \ ' |/
� " AGREEMENT #4574
�'o�)0p|o7o �W���F��L0�P�!�}��
� M07168, 10-2-02
THIS AGREEMENT, Reimbursable Services Control Log# noudeandon(onedintothio -- 3rti�— doy
of November , _2002_` by and between the State of California, acting by and through the Department of California
Highway Patrol, hereinafter called CHP, and City of Palm Springs hereinafter called
CITY
N8TNESSETH: By and in consideration of the covenants and conditions herein contained,
CITY and CHPdn hereby agree to the following terms and conditions:
1. When 0 traffic control orFl security services for CITY
are required, CHIP agrees to provide uniformed personnel with motorcycles 2nd/or patrol vehicles to assist with the
following three events,Gay Pride Parade 0 1/3/02), Veterans Day Parade(11/11/02),and Festival of Lights Parade(12/7/02)
2. The term nf this agreement will bo to
3. CHP Coordinator shall ho Lieutenant Elaine Wallace ' telephone number
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP.
5. This agreement may be amended in writing by mutual consent of the parties hereto.
0. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location.
T. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged
uniforms, privately-owned safety equipment, salaries and benefits are governed by collective bargaining agreement
and/or statute. |n the event ufu rate increase, CITY agrees to pay the
increased rates.
8. In consideration for the above services and upon receipt of an itemized invoice,
CITY agrees to reimburse CHP for the actual costs incurred at the time
services are provided. Rates charged to CITY shall innu event exceed
the actual costs to the CHP to perform the requested services. The following cost information is for estimate purposes
only:
Sergeant: hrs. KD $ Q
(7ff|oor: 90 hrs. @ $ 49.46 $ 4,451.40
Vehicle mileage: 471 noi|on @ $ 0.52 % 244.92
Motorcycle mileage: noi|eo @ $ $
Other expenses: $
TOTAL ESTIMATED COSTS (Estimate exceeding%5[\000 shag bo forwarded un
eCHP78, Contract Request, /o Business Services Section, Contract Services Unit): @ 4,696.32
0. agrees that additional charges, which are directly related iothe
services provided, may be assessed for CHP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced o( CHP'aexpense.
10. Invoices for additional charges will be billed separately from other charges, and will be accompanied by a memorandum
containing a full description of the additional charges.
Cop*e(°m.5*3)on076(r°m) Destroy Previous Editions w65 5o3»,
r
i
11. If the CHP uniformed employee has reported to the assigned location and has worked less than four(4) hours,
CITY agrees to pay every assigned uniform employee a minimum of
four(4)hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. CITY will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. CITY agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum
of four (4) hours overtime will be charged for each assigned uniformed employee.
14. CITY agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
CITY will only be charged a short notice cancellation fee of$50.00 per
assigned CHP uniformed employee.
15. All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday,excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHIP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHIP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf or
on behalf of the Department, informal squad fund or other local funds.
18. A county,city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
STATE OF CALIFORNIA REQUESTOR'S NAME
Department of California Highway Patrol
Sig ure Signature _�p
Marilyn Wong David Ready
Printed Name Printed Name
Commander,Business Services Section City Manager
Title Title
076 3200 East Tahquitz Way
Location Cade Address
Palm Springs CA 92262
City f to Zi Code
6.� 1tU'v`PdJ I `Y "� k ( 9"f ��f�U�pl! A jest
J m 'City Clerk
r9 �s7�f
Approved as to form by Date
This agreement under$50,000 is exempt from Department of General Services'approval in accordance with the State Administrative Manual.
CHP 465(Rev.5-03)OPI 076(Back) Destroy Previous Editions c46s 5o3.trP