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Home My WebLink About11/5/2003 - STAFF REPORTS (4) DATE: November 5,_ 2003 TO: City Council FROM: Executive Director- Airports SOUTHERLY AIRPORT TERMINAL ACCESS ROADWAY SECURITY RECONFIGURATION - 300' RULE IMPLEMENTATION - CHANGE ORDER #1 RECOMMENDATION: It is recommended that the City Council approve Change Order#1 (subject to FAA approval), to agreement #4674 with Yeager Skanska, Inc for additional equipment related to the Southerly Airport Terminal Access Roadway Security Reconfiguration (AIP 3-06-0181-35, City Project 2002-20), in the amount of$432,837.01. SUMMARY: City Project#2002-20 is the modification to the Mid-Valley Parkway,Airport Extension and the creation of a centralized inspection facility. This change order includes security cameras, barrier control systems and electrical service upgrades. BACKGROUND: In response to the events of September 11`h,and the subsequent security regulations mandated by the federal government,a blast analysis of the main passenger terminal at the Airport was completed. The blast analysis, which, due to the extreme confidentiality of the information contained in the report, was shared with the City Council in Closed Session, identified several mitigation measures which would improve the level of blast protection for the Airport. In response to two specific federal security requirements, the 300 ft rule and inspection of vehicles entering the secured area of the Airport, staff worked with the Transportation Security Administration (TSA)and developed a centralized inspection facility. This inspection facility and associated modifications to the Airport's loop roadway system will allow for inspections of vehicles as they desire to approach the main passenger terminal, as well as those vehicles who have a need to access the secured area of the Airport. In order for the Airport to operate the roadway system and inspection facility efficiently, closed circuit television (CCTV) cameras will be used to monitor the safety and security. Due to some last minute regulatory changes, additional barrier controls are required. Additionally, the recent security improvements have exceeded the capacity of the main electrical transformers and a 50% capacity increase is required. YA Southerly Airport Terminal Access Roadway - Change Order#1 October 29, 2003 Page 2 Sufficient funds are available via Airport Improvement Program (AIP) grant 36 and available in account no. 415-6600-56060. A Minute Order is attached for City Council consideration. MIKE N WILLIAMS, A.A.E. 'ALLEN F SM OT, A.A.E. Deputy Director- Operations Executive Director - Airports APPROVE d`�—'gym City Manager' Attachment: Minute Order Change Order REVIEWED 6Y DE-PI OF FINANCE N:\WordPerfect\City_Council\Engineering_Construction\Southerly_Access Roadway Change Order 1 10-29-2003 wpd CHANGE ORDER NO. 1 SOUTHERLY TERMINAL ACCESS ROADWAY SECURITY RECONFIGURATION AIP No. 3-06-0181-35 CITY PROJECT NO. 2002-20 CONTRACT NO. CONTRACT DATE:April 2, 2003 CONTRACTOR:YEAGER SKANSKA Inc. The following changes are hereby made to the Contract Documents: 1. Add: Closed Circuit Television system at and around Vehicular Inspection Plaza; 2. Add: Security Barrier Safety and Operating Enhancements; 3. Add: Security Barrier Gates for VIP Lot#2; 4. Add:Transformer Upgrade. Justification: 1. The CCTV system will be integral part of the Roadway Terminal Approach Security System and Plaza Inspection Facility in order to both monitor and record security related events; 2. The enhancements will allow the system operator greater control and saferimplementation; 3. Gate(s)installation will satisfy the TSA requirement and allow lot use; 4. Recent security project improvements have caused the main Terminal Transformers to overload;the transformer(s)capacity will be increased 50%. CHANGE TO CONTRACT PRICE Original Contract Price: $7,796,239.00 Current contract price,as adjusted by previous Change Orders: $ 7,796,239.00 The Contract Price due to this Change Order will be[increased][decre"ed]by $432,837.01 The new Contract Price due to this Change Order will be: $8,229,076.01 CHANGE TO CONTRACT TRAE3-06-0181-35 The Contract Time will be[increased][deereaeed] by 15* (see Exhibit No. 1)calendar days. The date for completion of work under the Change Order will be October 31,2003* (see Exhibit No. 1) Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope of the objective of the project, or as may otherwise be required under the terms of the Supplementary General Conditions of the Contract. Requested by date Recommended by Rodger Sheraton,VSA AIRPORTS,Inc. date October 16,2003 Ordered by date Accepted by date Yeager Skanska,Inc. Approved by the FAA date PALM SPRINGS INTERNATIONAL AIRPORT AIP 3-06-0181-36 EXHIBIT No. 1 CHANGE ORDER NO. 1 1 CCTV SYSTEM POLE MOUNTED PULL-BOXES 8,732.85 OPTIC FIBER AND TERMINATIONS 30,093.00 CAMERAS, MONITORS, SWITCHES, MISC. 157,500.00 SUB-TOTAL 196,32,5.85 2 SECURITY BARRIER SYSTEM ENHANCEMENTS CONTROLS-CONTROL PANEL, PLC OVDS UPGRADES 17,078.25 BARRIERS - BARRIER LIGHTS AND SWITCHES 6,384.00 CABLES -OPTIC FIBER, COAXIAL, CONTROL 21,000.00 SUB-TOTAL 44,462.25 3 SECURITY GATES FOR VIP LOT#2 ELECTRICAL FOR GATES POWER/DATA CONDUIT 5,531.40 INSTALL GATES AND OPERATORS 11,396.70 SUB-TOTAL 16,928.10 4 TRANSFORMER UPGRADE TRANSFORMERS -2,500 KVA 73,500.00 REMOVE/DISPOSE OF EXISTING TRANSFORMERS 9,723.00 INSTALL AND HOOK-UP NEW TRANSFORMERS 91,897.81 SUB-TOTAL 175,120.81 TOTAL. CHANGE ORDER No. 1 432,837.01 Contract Time Increases: Item 2 "Security Barrier System Enhancements"and item 3 "Security Gates for VIP Lot#2" as a part of the original contract are increased in total by 15 Calendar Days. Item 1 "CCTV System"and item 4'Transformer Upgrade", in terms of contract time separate from the original contract, will commence November 17, 2003 and be completed in 33 Calendar Days, December 19, 2003. Conditions of the Change Order: These changes will be implimented in accordance with the Contract Documents and revisions. qA v � Yeager Yeager Skanska Inc. 1995 A9ua Mansa Road Riverside,CA 92509 �e �eP. Phan. 9OM84-5360 SKANSKA We 909.664.1644 Web pate Reference October 15,2003 Southerly Terminal Access Rodger Sheraton VSA Airports CIO Airport Administration 3400 E. Tahquitz Way, OFC Palm Springs, CA 92262 Additions to Electrical/Security Systems Gentlemen, The following is a breakdown of the requested additions to the electrical and security systems on the above referenced project. CCTV SYSTEM POLE MOUNTED PULL-BOXES $ 8,732.85 OPTIC FIBER AND TERMINATIONS $ 30,093.00 CAMERAS, MONITORS, M1SC. $ 157,500.00 SUBTOTAL $ 196,325.85 SECURITY BARRIER SYSTEM ENHANCEMENTS CONTROLS—CONTROL PANEL,PLC OVDS UPGRADES $ 17,078.25 BARRIERS—BARRIER LIGHTS AND SWITCHES $ 6,384.00 CABLES—OPTIC FIBER, COAXIAL, CONTROL $ 21,000.00 SUBTOTAL $ 44,462.25 SECURITY GATES FOR VIP LOT#2 ELECTRICAL FOR GATES—POWER, DATA, CONDUIT $ 5,531.40 GATES AND OPERATORS $ 11,396.70 SUBTOTAL $ 16,928.10 TRANSFORMER UPGRADE TRANSFORMERS —2,500 KVA $ 73,500.00 REMOVE AND DISPOSE OF EXISTING TRANSFORMERS $ 9,723.00 INSTALL AND HOOK UP NEW $ 91,897.81 SUBTOTAL $ 175,120.81 GRAND TOTAL $ 432,837.01 Y� 5-r 2 October 15, 2003 The above prices include all labor, equipment, and materials for the complete installation of the items listed. This work will not be done within the timeframe of the original project. If you have any questions regarding this request,please contact me. Sincerely, Ron Skinner Superintendent MINUTE ORDER NO. APPROVING CHANGE ORDER#1 (SUBJECT TO FAA APPROVAL), TO AGREEMENT#4674 WITH YEAGER SKANSKA, INC FOR ADDITIONAL EQUIPMENT RELATED TO THE SOUTHERLY AIRPORT TERMINAL ACCESS ROADWAYSECURITY RECONFIGURATION(AIP 3-06-0181-35, CITY PROJECT 2002-20), IN THE AMOUNT OF $432,837.01. I HEREBY CERTIFY that this Minute Order approving Change Order #1 (subject to FAA approval), to agreement #4674 with Yeager Skanska, Inc for additional equipment related to the Southerly Airport Terminal Access Roadway Security Reconfiguration (AIP 3-06-0181-35, City Project 2002- 20), in the amount of$432,837.01, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 29`h day of October, 2003. PATRICIA A. SANDERS City Clerk