HomeMy WebLinkAbout11/5/2003 - STAFF REPORTS (5) DATE: November 5_, 2003
TO: City Council
FROM: Executive Director - Airports
RESIDENTIAL SOUND INSULATION PROGRAM (RSIP) PHASE IV-APPROVAL OF PLANS
RECOMMENDATION:
It is recommended that the City Council approve and adopt the plans, specifications and
working details,and authorize advertisement for construction bids for City Project#2003-
10, AIP Project No 3-06-0181-29, Residential Sound Insulation Program (RSIP) Phase
IV.
SUMMARY:
Section 7.03.040 of the Procurement and Contracting Code requires that the City
Council approve and adopt plans, specifications and working details, and authorize the
bid request for all public projects in excess of $100,000. Approval of this project will
allow staff to proceed with this public project, with an Architect's estimate of
approximately $1,360,000. This project is funded by an Airport Improvement Program
(AIP) grant from the Federal Aviation Administration (FAA).
BACKGROUND:
The purpose of the Residential Sound Insulation Program (RSIP) is to mitigate aircraft
noise impacts to residential homes that lie within the 65 CNEL (Community Noise
Equivalency Level) noise insulation boundary. The program is now entering its fourth
and final phase, which currently includes 68 homes. All of the homes are within the City
of Palm Springs.
This fourth and final phase of RSIP followed the methodology of the previous phases
and a two step bidding process for a general construction contractor is being
conducted. Those contractors who met the requirements outlined in the first step will be
eligible to participate in Step II - Invitation for Bid to provide construction services.
Only those Offerors submitting Step I proposals and found qualified by the City are
eligible to submit bids in Step Il. Step II bids will be evaluated on a standard competitive
sealed bid basis. All Step II submittals will be reviewed and analyzed by City staff and
project consultants forcompliance with the Invitation for Proposal/Bid Specifications and
acceptable engineering standards. Final award of the contract (if any) will be made by
the Palm Springs City Council based on the lowest responsive and responsible bid.
Section 7.03.040 of the newly enacted Procurement and Contracting Code requires that
for public projects in excess of$100,000, the City Council approve and adopt the plans,
specifications and working details, and authorize staff to advertise for construction bids.
The bidding process is scheduled to be complete on November 25, 2003 and will be
brought before the City Council in December.
�A
Residential Sound Insulation Program - Phase IV
October 29, 2003
Page 2
Copies of the plans and specifications are available in the City Clerk's office for review.
MIKE N WILLIAMS, A.A.E. Al, EN F SMOOT, A.A.E
Deputy Director - Operations Executive Director - Airports
APPROVEDD.-�� ,—
City Manager
Attachments: 1. Minute Order
REVIEWED BY DEPT, OF FINANCE
N:\WordPerfect\City_CounciikEngineering_Construction\RSIP_Phase IV Adoption 10-29-2003.wpd
V A
No.607s
IN^9 WAGE REQUIREMENTS: CITY OFPALM SPRINGS Tahquilz Canyon Way,Palm
V NOTICE INVITING BIDS Springs,CA and of the offices of Harrison Wick Can
(a)Slate-In accordance with the provisions of California � FROM PPE-OUALIFIED GENERAL 2999 E.Via Vaquero Road,Palm Springs,CA 9226:
Leber Cotle Seolion 1770,1773,1773.1,17736 and 17737, CONTRACTORS 880-0481
VWv as amended, the Director of the Department of Indus{nil Residential Sound Insulation
Relations has determined the general prevailing rate of per Program(RSIP},Phase IV To be eligible for award,each bidder rt ill comply w
diem wages In accordance with the standard set forth in hafthis motive action requirements vAvioh will be contain
t` Section 1773 for the locality in which the work is to be per CITY PROJECT/f -01810 fhe specifications
formed. A copy of said wage rates is on file at the A Alp PROJECT 7[3.06-0101-29
Disadvantaged Business Enterprises(DBE'.)as or
l Department of Building and Salety,City Hall,Palm Springs,
1 nh
California It shall be mandatory upon the Connector to pay Re NOTICE IS HEREBY GIVEN that sealed bids for the 49 CFR Pail 23 shall have the maximum o rider his
not less than said Specified rates to all workers employed by Residential Sound Insulation Program(RSIP),Phase IV will {icipale in [he performance of contracts under this
�4/1 them in the execution of the Work,and shall post a copy of be received from General Contractors who have successful- ment Consequently,the DBE requirements of 49 C
to wage rates at the project site. ly"metaled the pre-quaddrealron process set torch by the 23 apply to any agreement resullmg from this pmces
City and advertised inthe Desert Sun on September 18,
(b)Feder J-The general prevailing rate of wages,as deter- 2000 and September 25,2003 Said SEALED BIDS will be Women will ba afforded equal opportunity in all area:
mined by the Secretary of Labor,are included heremader as accepted al the office of the Director of Procurement & employment However,the employment of women at
part of the Contract Documents,provided,that if there is any 'r �T Contracting,3200 E.Tahquilz Canyon Way,Palm Springs, diminish the standards o1 requirements for the empk
difference between the State or Federal wage rate for any mTOAT California The work to be performed is described in N-2 of minorities
given craft of mechanic needed 10 execute the work,it shall 11 1� below.The City has chosen 1.select a contractor to petlorm
be mandatory upon the Contractor and any sub contractors the work via a pre-qualification process No bid Will be N-13 AWARD OF CONTRACT
to pay the higher of the two roles accepted from a Coulraolor who has not been pre-Qualified
by the City for this specific project (a)The award of contract will be based on the low,
Ail labor 0.the project Shall be paid no less than the mini- bid, conditioned
doned upon satisfying tirere quiremts en
mum wage cafes established by the U S.Secretary of N-2 PRE-QUALIFICATION OF GENERAL CONTRAC- fished by the Sponsor(Airport)to evaluate efforts of
Labor. TORS:The pre-qualification process closed on October 9, der to meet the Disadvantaged Business Put
2003,at 5 00 p,m PST Far the benefit of sub-eontraotare Pa icipalron correct goals Imindled in the Bid Con
N-10 RETAINAGE FROM PAYMENTS:The Contractor may �', and suppliers,the following contractors have pre-qualified for The City reserves the right to award any or all parts of
receive i00 percent of payments due under the this prote ,ct Great West Contractors, Inc; Jim Webber& Schedule to the Iowa.[responsive,responsible bidd
elec! to re from time to lime,without retention of AssociatesInc and T&M Construction. to relecl all ocher bids,as it may best serve the role
Contract receive 10
any portion of the payment by the Oily,by depositing secun- the City.The City reserves the right to waive any trite
ties of equivalent value with the City In accordance with the N-3 DATE AND TIME OF OPENING BIDS:Sealed bids will in or to reject any or all podron.of the various low bli
be received at thus office of the Director of Procurement& qualified contractor bid items The City further reser
provisions of Section 22300 of the Public Contract Code
Contracting of the City of Palm Spnngs,California until 2 00 right,after opening bids to reject any or all bids or it
N-it TRADE RESTRICTIONS-All sebniIs ono, contracts PM,local time on November 25,2003 At that time,they will any minor informality (non-responsiveness) in a h
end tlTRADEls resulting from project funded under the AIP be opened and read stood Bids shall be submitted in a award of the Contract is subject to the approval
mustcontaintheforeign trade,prefer I furequired by G9 OFF seated envelope marked on the outside"RSIP Phase IV"the Federal Aviation Atlmlmsli-don
Part 30, Denial of Public Works Contracts to Suppliers of name of the super,the protect tole and ilia project home
Of
Goods and Services of Countries that Deny Procurement The Sponsor further reserves the right ex negotiate a
Market Access to U S.Contractors. Re DESCRIPTION OF THE WORK.7ho purpose in the With low bidder e the scope of projecte project,
of the m
Residential Sound Insulation Program is to mitigate aircraH to increase of decrease the size of the project,it so c
The Avletion Safety and Capacity Expansion Act at 1990 pre- noise The walk,whalf is divided into phases,consists of all to the best interests of the Cl prior to award
vide.that preference be given fo steel and manufactured insulating single-family residents[homes within file pmxrml- tract Additional irformadon is included in Bid Condir
products produced in The United Slates when hands are resident Of ty of the Palm Springs International AirportThe work to be
expended purvirml to a grant issued under the Airport of eighteen done consists of, but is not limited to, sound insulating (b)As a condition of award,the successful bidder
Improvement Program approximately 70 single family residential homes The work required to submit payment and performance hone
the shall include generally the replacement of windows,exterior insurance prior to execution of the Agreement by ll
N-12 EQUAL EMPLOYMENT OPPORTUNITY AND AFFIR-LI clerk Of a doors,providing attic insulation,gable vent bidder,chimney Failure to meet this requerani shall constitute ad
MATIVE ACTION REQUIREMENTS Each bidder must ifNC dampers and mrscellaneous HVAC acoustic modifications ment of the Bids by the Bidder and forfeiture of the Bic
complete,sign and furnish,prior to award of the contract,the The contract may then be awarded to the next lowest
"Bidder's Statement on Previous Contracts Subject to EEO 11121 The RSIP is funded by an Airport Improvement Program
Clause",a"Cedificauen of Non-segregated Facilities",and' (AlP)grant from the Federal Aviation Administration(FAA) N-14 MANDATORY PRE-BID VISIT TO WORK SITE
the "Assurance n"as of Disadvantaged[lie Bid
Business Enterprise
71 Springs, The intent of the program is to provide additional sound iusu- qualified general contractors eligible to bid this projec
Participation"as contained m the Bid Proposal These items per has been lotion for homes that are within the approved noise contour required 10 attend a MANDATORY pro bidwalk which
r
must be submiled with hrs/herbitl boundary he defined by the FAA and the approximately
of Palm the proposed work site and existing f November
which P
at10n by The Springs The AIRPORT has sound Insulated approximately conducted by the Gtly at 2:00 pm on November 13,2
A contractor having 50 or more employees and his/her sub- Ile,State Of 200+homes within The contour under previous phases of the Failure to participate in the pre-bid walk though will Or
contractors having 60 or more employees and who may be RSIP. Phlodcally these Improvements included the Installs- a bidder as non responsive Meet at the Oily of Palm
awarded a contract of$ o more will be requited
1988.Case titan of acoustically rated windows and door.,additional bills Springs,City Council Chambers,3200 E mahgmtz C
action
maintain an affirmative actionn toproro gram,the standards for IT the chimney t heating antl cooling upgrades,ceiling treatment.,foesa Way,Palm Spnngs,Ca
which are co lamed m the specifications, t Smalley chimney tap dampers, leacher and balk vent battles and
gable vent baffles.The treatments vary according to the mdr N-15 OBTAINING OR INSPECTING CONTRACT D(
ash regular vidual house Historically,the range of costs per house was MENTS:
Any contract resulting from This process is Under and rube g approximately$15,0001.$25,000.
jet(to Executive Ostler Equal
E as amended,Op on September lot In an
24,1965,Federal
and to the Equal Employment Opportunity(EEO) y (a)Conrad Documents may be inspected without the
and Federal Labor Provisions :S,f0 wit: Phase IV of the RSIP will include approximately 70 homes the Cry of Palm Springs,Department of Building&
The anticipated construction conlracl lime is 100 calendar (see below)
The EEO requirements,labor provisions,and days from the date stated in the Notice To Proceed Ni
Wage rates are Included in the specification and bid docu- The N UP is anticipated to be issued to the successful gerer- do Complete sets of said contract documents in
ments and will be available for inspection at the `zI construction contractor after award of bid-by the Palm obtained at a cost of$50 per set, by calling or m-
Department of Paulding and Safely,City Hall,3200 E -Springs City Council at early January 2004, m --quce-m -
-___—______
--- ----- -- , In order 10 respond to the technical complexities of this prof city of Palm Spimgs
ect,the AIRPORT has contracted with the following probes- Department of Building&Safety
____________ cional firms 3200 E Tahqulz Canyon Way
Palm Springs,CA 92262
All in the year 2003 Program Manager (760)322-8364
1 certify(or declare)under penalty of perjury that the C.Kell-Smith&Associate.,rota FAX 760-322-8360
1200 Boyhill Drive,Suite 224
foregoing is true and correct. San Brune,CA 94066 An additional charge of$20 00 per set will be impose
4th ATTN:Carla Kell-Smith or Anna Wlasmk sets of plans marled to the General Contractor
Dated at Palm.Springs,California this---------day Acoustical Engineer N-16 ADDRESS AND MARKING OF BIDS:The an
Challes M Salter Associates enclosing the Bid shall be cori and addressed Io If
2003 130 Suffer Street,5th Floor of Palm Springs, and shall be delivered to the Direr
Of----------Noveml)er-----------------�------- San Francisco,CA 94101 Proeuiemeny&COnbacling of 3200 Eea[Tahquilz C
/ ATTN.Jack Constroylog Way,Palm Spimgs,The
92262 el pe 2 00 p m local In
_1C-1/�•{�J"(� Plan ATTN.p Jack
Fronsiruction November 25,2003 The envelope shall be plainly mar
Harrison Wick Consulting the upper left hand corner will the name and address
/ �LL � ---C7 L"_- PP
_ East
Via unit Bidder and shall bear the opening
Bids
"Bitl for RSIP-PHAE
2999 East Via Vaquero Road the check
o and hour of opening enclosed
The carried Same
e ca.
Signature palm Spnngs,CA 92262 check or Bid Bond shall be enclosed in the same our,
ATTN:Hany Wick with the Bid.
N-5 LOCATION OF WORK:The Work to be performed here- N-17 COMPLETION OF WORK:Time is of the essenm
under is located within the City of Palm Springs Speeiheally, work must be completed within the time(.) slated
the work is located in an area generally sounded by Racquet Notice to Proceed and liquidated damages will be ass
Club Head,Sunnite Way,Vista China,Vio l Read and San for failure 10 complete on lime as set forth in the agree
June Read__ --
N-IB PROJECT ADMINISTRATION-All communhoun
I BID SECURITY:Each bid shall be accompanied by a alive to this project shall be directed in writing to
carried or cashier's check or Bid Bond In the amount of 10
percent of the total bid price, payable to the City of Palm C Kell-Smith&Associates
Springs as a guarantee that the Bidder,if its Bid is accepted, ATTN:Carla Kell-Smith
will promptly obtain the required bonds and insurance and 1200 Bothell Drive,Suite 224
will prepare the required submittal documents and execute San Bruno,CA 94066
.the Agreement. Bid bonds-will be requrretl oP_ail uLionfled -_ _ ___-800/807-6200 — -
Offershe submitting Bids. FAX 650/627-3909
cadas®kell-smith in
N-7 BIDS TO REMAIN OPEN:The Bidder shall guarantee
the Total Bid Price for a period of ninety(90)calendar days All communication shall be submitted ten(10)days pr
from the date of bid opening. the opening of bids to allow Sufficient here for the C
respond All questions relating to interpretation r
Wil CONTRACTOR'S LICENSE CLASSIFICATION: In Contract Documents or products must be in wilting
.concluded with the provisions of California Public Contract responses will be in the form of Addenda to the DOcurt
Code Seaton 3300, the City has determined that the
Contractor shall possess a valued Class 8 1 Contraclm's BY ORDER OF THE CITY OF PALM SPRINGS
License at the time that the Contract is awarded Failure to CITY OF PALM SPRINGS
possess the .,,tick license shall render the bid as non- By Harold E Good,CPPO
responsive and shall act as a bar to award of the Contract to Director of Procurement&Contracting
any bidder not possessing said license at the time of award. PUB&October 18,November 3,2003
The On...calif General Contractor most be licensed to do
business In the City of Palm Springs in accordance with the
provisions of Chapter 9, Division 3, of the Business and I
Professions Code, and will be required to obtain a City
Construction Per' (No Fee) from the Pi , Works
Al ( U9
Contractor must be focused to do
The successful General Can No.6971
business in the City of Palm Springs In accartlnnro"Rh malty(nun-responsiveness) ran a brad.The award of the
CITY OF PALM SPRINGS NOTICE INVITING BIDS
the provisions of Chapter 9, ill her 3,it the Business Administration.
is subject to the approval of the Federal Aviation
and Professions Code,and will he required to ahtain a FROM PRE QUALIFIED GENERAL CONTRACTORS Atlmrnrshahon.
ily Construction Permit(No Fee)from the Public Works Residential Sound Insulation
Inspection Supervisor,City,Hall,Palm Springs. ) Program(RSIP),Phase IV The Sponsor further reserves the right project,
negotiate
CITY PROJECT 8 2003-10 changes,or law budder or the scope of size of extent jof
-
N-9 WAGE REQUIREMENTS: AIP PROJECT N3-06-0181-29 the work,de ro increase or decrease the size of the prop
ec[,if so desired,all to the host interests of the Owner,
(a)State-In accordance with the provisions of California prior to award of contract. Additional information is
Labe, Code Section 1770, 1773, 17731, 1773.6 and N-1 NOTICE IS HEREBY GIVEN that sealed bids for the included m Bid Cornell
1773.7.as amended,the Director of the Department of Residential Sound Insulation Program(RSIP),Phase IV will
Industrial Relations has determined the general prevailing be received[role General Contractors who have success- (b)As a condition of award,the successful bidder will be
rate of per dram wages in accordance with the standard fully completed the pre-qualtiination process set forth by required to submit payment and pertormance bonds and
set forth in Section 1773 for the locality in which the work the City and advertised in the Desert Sun on September insurance pnorto execution of the Agreement by the City
is to be performed A copy of said wage rates is on file at 18,2003 and September 25,2003.Said SEALED BIOS will Failure to meet this requirement shall condurte abandon-
the Department of Binding and Safety, City Hall, Palm be accepted at the office of the Director of Procurement& meet of the Aids by the Bidder and farleiture of the Bid
Springs, California It shall be mandatory upon the Contracting,3200 E.Tahgiutz Canyon Way,Palm Springs, Bond The contrast may then be awarded to the next low-
Contractor 5o pay not less than said specified rates to all Cahforma.The work to be performed is described in I est bidder
workers employed by Them in the execution of the Work, f T!+ below.The City has chosen to develop a contact to per-
and shall post a copy of said wage rates at the project loll. form the work via apre-qualrfca4oh process No hid will N-14 MANDATORY PPE-BID VISIT TO WORK SITE:
be accepted from a General Contractor who has not been Pre-qualified g guar
s[e. q general contractors eligible[e pre this
pl pre-qualified by the City for this.facile project act are required to.Hand o MANDATORY pre-bid walk
de Federal - The general y ofprevailing abo rate of wages, e- J through nl the proposed work site and eat 2:0 Pralines,
m determined as p rt the Secretary of ochoy are included here- N-2 PRE-QUALIFICATION OF GENERAL CONTRACTORS: womb will be conducted by the City tenth pro on
,fetter as part of the Contract Documents;provided,that The pre p.m PST Fa process closes u October 9,a and Novemberthong 1wi tend Failure bidder
as ron-responsive.
.the pr Meet
rf there ns any difference between the Slate e Federal at 690 p.m PST Far the benefit of sub-contractors and walk though will render a s,City as non-responsive.Meal
wage rate for any given craft of mebhamc needed tr ezor suppliers,a lisfrom
of a undersigned
General Contractors will at the qCityuit of Palm Springs,City Council Chambers,3200
OBTAIN-
and the wodq it shall or mandatory upon the Contractor be available from the undersigned on October 16,2003. E.Ta OR I Canyon Way,Palm Springs,Ca UM OBTAIN-
antl any sub-contractors to pay the higher of the two N-3 DATE AND TIME OF OPENING BIDS:Sealed bids INGCon OR INSPECTING CONTRACT DOCUMENTS la)
rates. will be received at the office of the Director of Ceoffic Documentsmaybe Consulting
(see chargear
Procurement&Contracting of the Cif of Palm Scuola, the nigh. of Harrison contWick Consulting (see below) er
All labor w the .tooproject shall ballad no less than the 9 Y , complete sets of sorb contract documents and Further
minimum wage rates established by the U S.Secretary of AtthatCalifornia until they
ill local time On a November 25,2Bids information may be obtained,at a cast of 650 per sap by
Labor At that time,they will be opened and read aloud. Bids calling or mailing a request to:
shall he Submitted m a sealed envelope marked on the
N-10 Rct to re GE FROM PAYMENTS: The Contractor outside"RSIP Phase IV"the name of the bitltleq the prop City of Palm Springs
may elect to receive nts percent of payments due under act title and the project name. Department of:BuildingCanyon
&Safely
the Contract Documents from tram y time, y,by d rotor-POzIt- 3200 E m Springs,
z Canyon
lion of any porters of the payment with
the City,by tlepoot- N-4 DESCRIPTION OF THE WORK:The purpose mitigate Die (760)322 Springs,CA 92262
ingdu .. Id,th of equivalent value with jhe Crty in Public Rkalcraft n use Sound Insulation Program tin to hases, air- F fig)322-322-
dance ct C the piovnsrens of Section 22300 of the Public pick of insulating
n The work,which is divided into phases,con- FAX ]60-322-83fi0 -
Contract Code plathe of msulat file Pal Sprimilyngs
resWarintern homes within
the proxrmnty a file Palm Springs International Airport An sets of plans
charge of tS20o
00 per set will tr imposed
N-11 TRADE RESTRICTIONS - All ject lotions, con- The work to be done approximately a of, but is not r sited to, on sets o1 plans marled to the General Contractor.
tracts and st contain heforeig trade eject Lion re under sound...Th workshallma 70 single family replac ential
meet
the AIP must contain the foreign Public
restriction required to homes.The work shall doors,
generally the replacement N-16 ADDRESS AND MARKING OF BIDS:The envelope
by pl ens Part Goods
and nil of Pubic Works Contracts to of windows, exterior doors, providing attic mllane u s enclosing the Bid shall be sealed and addressed re the
Suppliers of Market
and Services of Countries that Deny S OR[( gable vent baffles,chimney dampers and miscellaneous Cily ro Palm Springs,and shall be deliverable the oliquier
Procurement Marko[Access t.U.S.Contractors. [he rag HVAC acoustic modifications, of Procurement & Contracting 22 3200 East T local r
The RSIP is funded b n Airport Improvement Program Canyon Way,Palm Springs,C h 92262 by 2:00 shall
be local
The Aviation Safety and C e give Expansion Act of 1990 C. . Y a P P 9 time on November er eFt li The envelope shall be pram-
lured products
that preference be given to steel and roamsFad- (AP)grant From the Federal Aviation provide
additional
(FAA), ly dress fir the upper left hand corner web the name and
Weed pe produced ran the t issued
States when funds rinClp The intent of the program is to within
the
.approve sound address of the Bidder and shall bear the weals ids for
are expended v ant pursuant to a gran[issued under the Airport msulahon for homes that are y the the approved noise RSIP-PHASE IV",the date and hour of opening ails The
Improvement Program. BLIS contour boundary AI bathed by the FAA and the City Of certified m cashier's check he Bid Bond shall be enclosed
'rRj CI Palm Springs.The AIRPORT has sound insulated appmx- m the same envelope with the Bid.
AN-12FFIRMATIVE
EQUAL EMPLOYMENT OPPORTUNITY AND imoes of tire
homes wrthm the centaur under improvements
AFFIRMATIVE ACTION REQUIREMENTS. Each bidder Of P:1, phases of the RSIP Historically these aced windows N e work must
be c OF WORK:Tice is of the essence
must complete,dde and furnish, poor vi award tr the included the installation of motion,Loathing
rated windows The work must be completed wrthm the times)slated e
contract,[he"Bidder's Statement on"CertificationPreviousNor Contracts IC- and doors,atltling t attic msulahon,healing and cooking the Notice r f Proceed and to on ti d damages will he
Sublet[to EEO Clause" auranceot Non-seyeeged upgrades, ceiling treatments, chimney sent
dampers, assessed for failure to complete on time as set begin mthe
etl Facilities", and the "Assurance of One din the id fiverelf kitchen and bath vent baffles and gable vent baffles.The ayi cement.
Pumas.Enterprises must be submitted
as mitred contained his her Bid River treatments vary accn,.of ea to the use--al house.
Proposal These Items must be submdied with ors/her brtl Hnsely ,S1ly,the range of costs per house was approxi- N-1 61 relative
toPROJECT ADMINISTRATION-All communication
to:
Cjl 24 mafely 515,0g0 to 325,000. relahJe[o this project shall be directed,n wr,ting to:
A contractor having 50 or more employees and ors/her Phase IV of[he RSIP will include approximately
sub-contractors having 5o t more employees and who Of WjlactLueis170 homes. C K TN:Carl&Associates
The anticipated construction contract Lure is 180 calendar
may required e awarded a contract of ive ac0 Pr more will he ATTN:Carla Ke,Suiteh
standarto maintain is affirmative action d in the d i L days From the date stated in the ed to t e Proceed l go� 120E n Bruce,
Drive,Suite 224
standards for which are contained m the C�j6 or icon is anticipated lobe issued lot he successful gee- San Bnino, -60406G
under
am Any contract resulting from this process amended, oral construction contractor ly Januer ary of bid by the Palm 888/0/827-0
underptember 4to Executive Or the11246,as Employnt 1'RR(j' Springs City Council nearly Januaryf this
Irorderhe FAX6G0782Z3909
O September 24,and
F and to the Equal Employment respond to the technical complexities the
of tors project,the carlasOp Kell-sm¢h.com
Opportunity(EEO)and Federal Labor Provisions. did d`o AIRPORT has contracted with the Following pr.fessnonal
tams All co mmunicationshall beallow
eint me days City
The EEO ed i requirements,labor provisions,bid and wage rates to the and All of bids to allow sufficient time for the the
are included m the ninspection
specification and hid documents and Program Manager C.
respond All enshor relating to must
be III war of the
will be available ton mspectlon at the Department of C.Kell-Smdh&ve,Suns,22 Inc Contract Documents he products must hem wnhng,and
Building and Safety,City Hall,3200 E Tahqu,tz Canyon fan Bane Drive,Suite 224 responses will be m the form of Addenda to the
Way,Palm Springs,CA and at the offices of Harrison Wick San Bruno,CA 99066 Documents
Consulting,2999 E Via Vaquero Road,Palm Springs,CA ""'-- ATTN.Carla Kell-Smith or Anna Wlasluk BY ORDER OF THE CITY OF PALM SPRINGS
92262,(760)880-8481. CITY OF PALM SPRINGSBy Harold E Good,
Acoustical Engineer CPPODirector of Procurement&Conti attracting
To be elignblefor award,each bidder must comply with the ______ Charles M Salter Associates PUB:October 9, 16,2003
affirmative action requirements which will be contained in 130 Sutter Street,5fh Floor
the specifications. San Francisco,CA 94101
ATTN:Jack Fraying
Disadvantaged Business Enterprises(OBE's)as defined in Of '-
49 CFR Part 23 shall have the maximum opportunity tois Plan DevelopmentrConstruction
agreement m the performance E contracts under thus Admen Eases t
Vi n Hamson Wick Consulting
Sig
agreement Consequently, the DBE requirements From
of is 2999 Easl Via Vaquero Road Palm Springs,CA 92262
CFR Pad 23 apply to any agreement resulting from thus
process. I ph15 ATTM Harry Wrack
Women will he attended equal opportunity in all areas of N-5 LOCATION OF WORK:The Work to be performed
employment.However,the employment of women shall _ hereunder is located wHhm the City of Palm Springs.
not diminish the standards of requirements for the Speciocally, the work is located in an area generally
employment of mmonhes. bounded by Racquet Club Road, Sunrise Way, Vista
(/ Como,Vmi Road and San Juan Road
Wig AWARD OF CONTRACT ' N-6 BID SECURITY:Each bid shall be accompanied by a
(a)The award of contract will be based on the lowest total---���- certified or cashmr's check or Bid Bond in the amount of
bid,conditioned upon satisfying[he requirements estab- 10 percent of the total bid price, payable to the City of
rshed by the Sponsor(Airport)to evaluate efforts of the Palm Springs as a guarantee that the Bidder,of its Bid is
bidder to meet the Disadvantaged Business Enterprise I accepted, w ll promptly obtain rho mgo„ed bands and
Participation contract goals included in the Bid insurance and will prepare the required submittal docu-
Cenditions The City reserves the right to award any or.1I menfs and execute the Agreement. Bid bonds will be
parts of [he Bid Schedule to [he lowest responsive, required of all qualified Offerors submitting Bids.
responsible bidder,and to reject all agree bids,as it may
best serve the interests of[he City The City reserves the N-7 BIDS TO REMAIN OPEN:The Bidder shall guaran-
right to waive any Informality in or to reject any or all par- too the Total Bid Price for a period of emery(90)calendar
Laos of the various law bids from qualified contractor brad days from the date of brad opening
Ryms The City further reserves the rip il,after opening' N-8 CONTRACTOR'S LICENSE CLASSIFICATION: In
bids to reject any or all bids or to waive any manor infer- accordance with the provisions of CaoformP Public
Contract Code Section 3300,the City has determined that
the Contractor shall possess a valued Of.. B-1
- - -- -Contract.,'. License at the time that the Contract ,s
awarded Failure to possess the specific Incense shall ren-
der the brad as non-responsive and shall act as a bar to
award of the Contract to any bidder not possessing said
MINUTE ORDER NO:
APPROVING AND ADOPTING THE PLANS, SPECIFICATIONS
AND WORKING DETAILS, AND AUTHORIZE
ADVERTISEMENT FOR CONSTRUCTION BIDS FOR CITY
PROJECT #2003-10, AIP PROJECT NO 3-06-0181-29,
RESIDENTIAL SOUND INSULATION PROGRAM(RSIP)PHASE
IV.
I HEREBY CERTIFY that this Minute Order, approving and adopting the plans,
specifications and working details, and authorizing advertisement for
construction bids for City Project #2003-10, AIP Project No 3-06-0181-29,
Residential Sound Insulation Program (RSIP)Phase IV,was adopted bythe City
Council of the City of Palm Springs, California, in a meeting thereof held on the
29`h day of October, 2003.
PATRICIA A. SANDERS
City Clerk