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Home My WebLink About04790 - POLICE STATE TRAFFIC SAFETY SEATBELT COMPLIANCE Page: 1 Report: Expired Contracts: Oldest Date = I I and XREF = POLICE DEPARTMENT-Summary January 8, 2004 Contract Number Description Approval Date Expiration Date Closed Date A4450 Police Office 559 S. Palm Canyon 05/01/2002 04/01/2003 GLosA7 IR �1tiJr Contractor :A&J Palmas Limited Partnership Insurance Status: XREF: POLICE DEPARTMENT Service: Lease Agreement A4574 Reimbursable Services Agreement For Event Staffing 10/31/2003 01/01/2004 / E i24t1w f of Contractor :C H P Callifornia Highway Patrol Insurance Status: XREF: POLICE DEPARTMENT Service: In File V A4790 Grant Agreement Re California Seat Belt Compliance Campaign 10/01/2003 01/01/2004 cu>t37 A&caoeM1la..r Contractor :California Office Of Traffic Safety Insurance Status: V Q�C• l[�7"°�3 XREF: POLICE DEPARTMENT Service: In File \ ' * " * * END OF REPORT " � � State of Calif Traffic Safety Seat Belt Compliance AGREEMENT #4790 State of California CM signed 10-2-03 Business,Transportation &Housing Agency rRoaEcr iv oMRER , '-.:;,EL, ;.a OFFICE OF TRAFFIC SAFETY IN43303 GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CITY OF PALM SPRINGS Month—Day-Year 3. AGENCY UNIT TO HANDLE PROJECT From: 10/01/03 PALA1 SrMNGS POLTCG DEPARTA1ENT To: 01/31/04 5. PROJECT DESCRIPTION (Smrnmarize the project plan covering the objectives,method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 11 lines.) The goal of the California Seat Belt Compliance Campaign (CSBCC), is to increase seat belt use statewide to 94% by June 2004. Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a fourteen (14) day period in November in support of the Buckle-Up Arnerica/Operation ABC National Mobilizations. Fluids provided by this mini-grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant reporting requirements. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $10,038 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Gary Jeandron PRONE:760-323-8126 NAME: David Ready PIIONr:760-323-8201 TITLE: Chief of Police FAX: 760-323-9173 TITLE: City Manager FAx: 760-323-8207 ADDRESS: 200 South Civic Dr. ADDRESS: 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs, CA 92262 E-MAIL: Garyj@ci.palrn-springs.ca.us E-MAIL: davidr@ci.palm-springs.ca.us 4 S T ( gn7kture) (Date) (Signature) Date I�, C. FISCAL OR ACCOUNTING OFFICIAL A OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Thomas M. Kanarr PRONE:760-323-8221 NAME: Thomas M.Kanarr TITLE: Director of Finance FAX: 760-323-8320 ADDRESS: 3200 East Tahquitz Canyon Way ADDRESS: 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 Palm Springs,CA 92262 EMAIL: tomk@ci.palm-springs.ca.nsT" r (Signature) (Date) OTS-38 (Rev. 11/99) OTS 33 (Rev'd for CSBCC) Terms, Conditions, and Certifications Specific to the Agreement Between the Office of Traffic Safety and the Applicant Agency APPLICANT AGENCY OTS PROJECT NUMBER Palm Springs Police Department IN43303 The following are included herein and constitute a part of this Agreement: OTS-38 Grant Agreement OTS-38f Schedule B-1 —Budget Narrative OTS-38b Schedule A—Project Description OTS-33 Terms, Conditions, and Certifications OTS-38d Schedule B—Detailed Budget Specific to the Agreement Between OTS and Estimate the Applicant Agency TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Progrann Manuals which include, but are not limited to: 1. Final Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by December 19, 2003 and January 16, 2004. 2. OTS will withhold or disallow grant payments, reduce or terminate grant finds, and/or deny funue grant funding anytime a grantee fails to comply with any tern or condition of the grant contract or program guidelines (Volume I1, Chapter 3.9). This may include, but is not limited to, the following: • Failure to submit acceptable and timely final reports; and • Failure to submit acceptable and timely reimbursement claims. 3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. 4. All docurnentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension tuiless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II, Chapter 3.8). 5. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on airy of the parties hereto. -1- OTS 33 (Rev'd for CSBCC) Project No: IN43303 We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME Gary Jeandron DATE EXECUTED EXECUTED IN THE COUNTY OF ` lM le13 Rwrz:s,o� PROJECT D�CTOR S, Al RE f TITLE Chief of Police AUTHORIZING OFFICIAL'S NAME David Ready DATE EXECUTED // EXECUTED IN THE COUNTY OF AUTHORIZING OFFICIAL'S SIGNATU TITLE City Manager -2- SCHEDULE A PROJECT No: IN43 3 03 PROJECT DESCRIPTION PACE 1 PROJECT GOAL To increase seatbelt use, statewide to 94% by June 30, 2004. PROJECT OBJECTIVES 1. To participate in Occupant Protection roll call training classes for officers and clerical persormel selected to participate in operational phase by November 17, 2003. 2. To conduct pre-operation seat belt compliance survey between November 1 - 16, 2003. 3. To conduct a 14-day (November 17 thru 30, 2003) overtime enforcement operation specifically targeting seatbelt violations. 4. To conduct post-operational seat belt compliance surveys between December 1 - 12, 2003. 5. To mail or FAX to OTS the Mobilization Report, the pre and post survey results and any pertinent local media releases (electronic or print) by December 19, 2003. 6. To mail the Project Claim Invoice (OTS-39) and Project Claim Detail (OTS-39a) by January 16, 2004. Note: Nothing is this agreement shall be interpreted as a requirement,formal or informal, that a particular police officer issue a specified or predetermined number of citation in pursuance of the obligation. METHOD OF PROCEDURE Operational Plan Phase I Personnel Selection and Training (Octoberl, 2003 —November 7, 2003) It is anticipated that one supervisor, selected uniformed officers, and one clerical staff/community service officer person will be required. Grant Reporting and Project Claim Training will be provided by OTS on an as needed basis. Phase II Preoperational Seat Belt Surveys (November 1, 2003-November 16 2003) Preoperational seat belt compliance surveys will be conducted by existing staff, at representative locations throughout the areas selected for enforcement. (OTS 5-a& 5-b) OTS-38b(Rev 5/98) SCHEDULE A PROJECT No: IN43303 PROJECT DESCRIPTION PACE 2 Phase III Overtime Enforcement Operation (November 17, 2003 —November 30, 2003) Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement activities will be focused on seat belt compliance. Phase IV Post Operation Seat Belt Surveys (December 1, 2003 —December 12, 2003) Seat belt compliance surveys will be conducted at the same locations selected in Phase I. (OTS-5a& 5-b)) Phase V Prepare and submit to OTS, Final Report for Operational Period (December 12, 2003 — December 19,2003) (OTS-5c) Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement Operational Period (November 17, 2003 —November 30, 2003) (OTS-39 & OTS 39a) OTS-38b(Rev 5/99) SCHEDULE B PAGE 1 DETAILED ]BUDGET ESTIMATE PROJECT NO: IN43303 FISCAL YEAR ESTIMATES COST CATEGORY FY-1 FY-2 FY-3 TOTAL COST 10/01/03 A. PERSONNEL COSTS 01/31/04 TO PROJECT Positions and Salaries Sergeant Overtime (11/17/03 - 11130/03 ) 56 Hrs @$66.80 3,741.00 3,741.00 Officer Overtime (1 1/17/03 - 1 1/30103 ) 128 Hrs. @ $46.10 5,901.00 5,901.00 Community Service Officer Overtime (11/17/03 - 11/30/03 ) Hrs. @ $ 0.00 Clerical Overtime (11/17/03- 11/30/03 ) 16 Hrs. @$24.75 396.00 396.00 Employee Benefits @ NonSworn 0.00 Employee Benefits @ Sworn 0.00 Category Sub-Total $10,038.001 $0.001 $0.00 $10 038.00 B. TRAVEL EXPENSE Not Applicable Category Sub-Totall $0.001 $0.001 $0.001 $0.00 C. CONTRACTUAL SERVICES Not Applicable Category Sub-Total $0.001 $0.001 $0.001 $0.00 D. NON-EXPENDABLE PROPERTY Not Applicable Category Sub-Total $0.001 $0.001 $0.001 $0.00 E. OTHER DIRECT COSTS Not Applicable Category Sub-Totall $0.001 $0.001 $0.001 $0.00 F. INDIRECT COSTS Not Applicable Category Sub-Total $0.001 $0.001 $0.001 $0.00 PROJECT TOTAL $10,038.00 $0.00 $0.00 $10,038. 01 OTS-38d(Rev 10/99) SCHEDULE B-1 PROJECT No: IN43303 BUDGET NARRATIVE PAGE 1 PERSONNEL COSTS The applicant agency will utilize mini-grant funds provided in this project agreement to conduct a fourteen day seat belt enforcement operation from November 17 through 30, 2003. The operations will be conducted on an overtime basis salary and applicable benefits, utilizing selected supei visors and police officers for enforcement purposes, and clerical/Community Services Officer positions for report preparation and data collection duties. The Personnel Costs, Position and Salaries category represent the estimated cost of overtime salaries and benefits. Benefit Category Sworn Non-Sworn OASDI 0 0 St. Comp. 0 0 Medicare 0 0 TOTAL 0 0 Personnel from the existing complement of officers and staff will be used on the anticipated seat belt enforcement activity and reporting tasks, on an overtime basis only. All personnel assigned to this operation will be over and above the "normal' scheduled assignments. Only personnel costs are budgeted for this project; no travel costs, contractual costs, equipment, other direct costs or indirect costs are allowable. o'fs-38f(Rev 5/98)