HomeMy WebLinkAbout12/3/2003 - STAFF REPORTS (10) DATE: December 3, 2003
TO: City Council
FROM: Chief of Police and Director of Procurement & Contracting
APPROVE STATE-FUNDED PURCHASE OF EQUIPMENT FOR THE POLICE
DEPARTMENT DISPATCH CENTER
RECOMMENDATION:
It is recommended that the City Council approve the cooperative purchase of adjustable
workstations/consoles for the Police Department dispatch center funded by the State of
California's 9-1-1 Emergency Communications Office in the amount of $40,142.26 from
Corporate Express, participating in discount pricing from LA County Sheriff's bid award.
BACKGROUND:
The State of California's Department of General Services,through its Telecommunications
Division 9-1-1 Emergency Communications Office, collects funds to support 9-1-1
infrastructure throughout the State. The Police Department's dispatch center is allocated
funds based on the call volume processed. Over the past five years,the allocation formula
has resulted in an accumulation of$288,000.00 for the dispatch center.
The funding from the State 9-1-1 Emergency Communications Office is to be used for
items/services directly related to the 9-1-1 system and operators in the dispatch center.
The State requires the primary use of these funds to be used for the purchase/upgrade of
the dispatch center's 9-1-1 Customer Premise Equipment (CPE). Once a new or upgrade
CPE has been purchased, the residual funds may be used to purchase additional
equipment directly related to the 9-1-1 operation. The residual funds must be spent by the
end of the calendar year (December 31, 2003) or the dispatch center will lose the funds.
The cost of the dispatch center's CPE upgrade was $169,969.87. This was paid directly
from the State to Verizon. There is a remaining balance of $118,030.13. The police
department proposes to purchase the following items with the remaining funds:
Adjustable workstations/consoles $ 40,142.26
Wireless headsets 4,237.73
Flat-screen monitors 2,379.12
911 Recorder Upgrade 22,830.62
Anti-static carpet 8,784.81
24-hour heavy-duty dispatch chairs 3,769.70
TOTAL $ 82,144.24
711
There is still an available balance of$35,885.89.
The award for the adjustable work stations is being presented to City Council for award
because the award is over$25,000. The 911 Recorder is a sole source procurement from
the provider of the original equipment.
Funds are available in account#261-3201-52051 via a reimbursement from the 911 grant.
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HAROLD E. GOOD GARY J,- 'JD ON
Director of Procurement & Contracting Chief JPolice
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Attachment: Cost breakdown (3 pages)
Minute Order
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OCT-31-03 FRI 08 Z AM FROM; TO:PSPD ADMINISTRATION PAGE 5
MINUTE ORDER NO.
APPROVING THE COOPERATIVE
PURCHASE OF ADJUSTABLE
WORKSTATIONS/CONSULES FOR THE
POLICE DEPARTMENT DISPATCH
CENTER FUNDED BY THE STATE OF
CALIFORNIA'S 9-1-1 EMERGENCY
COMMUNICATIONS OFFICE IN THE
AMOUNT OF $40,142.26 FROM
CORPORATE EXPRESS PARTICIPATING
IN DISCOUNT PRICING FROM LA COUNTY
SHERIFF'S BID AWARD.
I HEREBY CERTIFY that this Minute Order, approving the cooperative
purchase of adjustable workstations/consules for the police department
dispatch center funded by the State of California's 9-1-1 Emergency
Communications Office in the amount of $40,142.26 from Corporate
Express participating in discount pricing from La County Sheriff's bid award,
was adopted by the City Council of the City of Palm Springs, California, in
a meeting thereof held on the 3rd of December, 2003,
PATRICIA A. SANDERS
City Clerk