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Home My WebLink About12/17/2003 - STAFF REPORTS (8) DATE: December 17, 2003 TO: City Council FROM: Chief of Police THE CITY COUNCIL APPROVE AN AGREEMENT WITH THE RIVERSIDE COUNTY'S DEPARTMENT OF TECHNOLOGY TO UPGRADE AN EXISTING COMPUTER TRANSMISSION CONNECTION LINE FOR THE POLICE DEPARTMENT'S "LIVE SCAN" FINGERPRINT COMPUTER SYSTEM. RECOMMENDATION It is recommended that the City Council approve an agreement with the Riverside County's Department of Technology to upgrade an existing computer connection line for the police department's "live scan" fingerprint computer system. SUMMARY Riverside County's Department of Information Technology and Sheriff's Department are the designated regional coordinators for the statewide Cal ID fingerprint computer system. The Sheriff's Department and State of California Department of Justice Cal ID program provide the "Live Scan" fingerprint computer instrument that is located in the "booking area" of the city jail. These agencies also provide and maintain the computer connections between the Palm Springs jail and Riverside office of Cal ID where the "live scan" fingerprint information is transmitted. The fingerprint information is then transmitted from Riverside to the Department of Justice computers in Sacramento. Cal ID is upgrading the current "live scan" fingerprint system so that a suspect's palm prints can be recorded. Due to an increased amount of data that is required to be transmitted by the new computer fingerprint/palm print equipment, an upgraded transmission line is required. BACKGROUND When a suspect is arrested and transported to the city jail they are "booked". A part of the "booking" process is obtaining the suspect's fingerprints. The State of California Department of Justice provides a digital fingerprinting computer system called Cal ID. The City of Palm Springs is in the San Bernardino and Riverside County region for Cal ID. The Riverside County Sheriff's Department administers the Cal ID program for this region. The Riverside County Department of Information Technology provides technical support for the maintenance of the fingerprint computer system. The State of California Cal ID provides a digital computer fingerprint instrument for the Palm Springs jail. The current fingerprint instruments can only record the suspect's ten fingerprints. Cal ID is in the process of installing new computer instruments in jails that will also allow the recording of the entire palm of the � A suspect's hands. These hand palm prints can later be used to identify suspects and solve crimes. Police officers, as part of their investigation examine crime scenes for fingerprints. There are times when a suspect will leave a partial or entire print of their palm but no fingerprints. By collecting palm prints from arrested prisoners this provides an additional source of identification for suspects in crimes. The current computer connection between the jail and the Riverside office of Cal ID can transmit only a limited amount of data. Upon approval of this agreement the Riverside County Department of Information Technology will install a new transmission line. This upgraded line will allow transmission of additional data, necessary for the new digital palm print system. This agreement has been reviewed and approved by James Smith of the city's Information Technology Department. FISCAL IMPACT The estimated cost of the installation of this new connection line is between $1,303.49 (best case estimate) and $2,000.00 (worst case estimate). There will be an increase of $440.00 per month for the use and maintenance of this connection line. These costs will come from the current police department budget. Gary i r dfo- , Chief of Police Approved: David Ready, City Manager Attachments: 1. Minute Order 2. Letter of Authorization 3. Lawnet Estimate REVIEWED BY DEPT. OF FINANCE County of Riverside nt, Department of y u, Information Technology 6147 Rivercrest Dr., Suite A Riverside, CA 92507 TECHNOLOGYMq y'q"»q3 Phone: 909-486-7700 Fax: 909-486-7724 Letter of Authorization to Proceed In order to process your work request in a more expedient manner, Information Technology will issue a Purchase Order to County of Riverside awarded contractors or vendors for services and/or equipment provided to your department. Upon receipt of the invoice for the equipment purchased, Information Technology will pay the contractor or vendor and then issue a single invoice to your department against your provided Purchase Order for work associated with: Agency/ Department: Palm Springs PD Work Order/Service Request Number: SR0012661 Work Location: Palm Springs Purchase Order/Appropriation Code: Information Technology Requisition Number: The estimated cost for time and materials is: $2,000 IT Dept: Communications *NOTE., This estimate is for budgeting purposes. Information Technology will bill only for actual costs. By signing this document, you are agreeing to the terms and conditions of this document. Print Name First MI. Last Agency/Department Signature Date IT Engineering Signature Date Payment is due 30 days from receipt invoice. Any amount unpaid past the 30 day period is subject to a 10% penalty C:\TEMP\Palm Springs work request for T-1.D0C LAWNET ESTIMATE SITE: Upgrade Palm Springs PD To T-1 1. TOTAL ONE-TIME INSTALLATION COST A. HARDWARE DESCRIPTION QUANTITY UNIT COST TOTAL COST Adtran TSU LT CSU/DSU 1 $610.00 $610.00 Subtotal Hardware $610.00 Tax @ 7.75% $47.28 Total Hardware $657.28 B. CIRCUIT INSTALLATION DESCRIPTION QUANTITY UNIT COST TOTAL COST T-1 to Palm Springs CAC 1 $271.21 $271.21 C. DATA NETWORKS LABOR DESCRIPTION HOURS UNIT COST TOTAL COST Data Technician Labor 5 $75 $375 Total Labor Cost $375.00 TOTAL INSTALLATION COST $1,303.49 2. MONTHLY RECURRING COST TOTALPER DESCRIPTION QTY UNIT COST MONTH T-1 to Palm Springs CAC 1 $440.00 $440.00 TOTAL RECURRING MONTHLY COST $440.00 *NOTE: THIS ESTIMATE IS FOR BUDGETING PURPOSES. DATA NETWORKS WILL BILL ONLY FOR ACTUAL COSTS. 1 ��4 A MINUTE ORDER NO. APPROVING A PURCHASE ORDER WITH THE RIVERSIDE COUNTY'S DEPARTMENT OF TECHNOLOGY TO UPGRADE AN EXISTING COMPUTER TRANSMISSION CONNECTION LINE FOR THE POLICE DEPARTMENT'S "LIVE SCAN" FINGERPRINT COMPUTER SYSTEM. ------------------ I HEREBY CERTIFY that this Minute Order, approving a Purchase Order with the Riverside County's Department of Technology to upgrade an existing computer transmission connection line for the Police Department's "Live Scan" Fingerprint Computer System, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 17`hday of December, 2003. PATRICIA A. SANDERS City Clerk