HomeMy WebLinkAbout1/7/2004 - STAFF REPORTS (4) DATE: January 7, 2003
TO: City Council
FROM: Executive Director- Airports
TRANSPORTATION SECURITY ADMINISTRATION BAGGAGE AREA- CHANGE
ORDER#2
RECOMMENDATION:
It is recommended that the City Council approve Change Order #2 to agreement
#4741 with B.E. McMurray Construction, Inc for additional work items related to the
Transportation Security Administration (TSA) Baggage Area (City Project 2003-07),
in the amount of$60,824.85, for a revised total agreement amount of $537,830.85.
SUMMARY:
City Project #2003-07 is the development of a baggage screening area for the
federally mandated Explosive Detection System (EDS) equipment, which has been
supplied by the TSA. This is the second and final Change Order related to the
completion of this project and includes project scope changes necessary for the
timely completion of this project.
BACKGROUND:
In response to the events of September 11`", and the subsequent security regulations
mandated by the federal government, screening of passenger luggage was required
to be in place prior to December 31, 2002. The TSA initially placed all of this
equipment in the lobby of the Airport's ticketing wing, which created serious
congestion, poor customer service and at time, untenable exiting restrictions.
In August of this year, the TSA was able to commit to three (3) CTX machines, which
were placed into service in early October. This project converted an existing covered,
but not enclosed area behind the ticket wing into a fully conditioned space capable of
supporting the CTX machines. All of the baggage screening equipment has been
removed from the ticket wing lobby.
On June 4, 2003, City Council approved an agreement with B.E. McMurray
Construction, Inc for this work. This represents the second and final change order for
this project.
Sufficient funds are available in account 415-6400-56057, EDS Facility.Expansion.
Additionally, the Federal Aviation Administration (FAA) has indicated that the
upcoming Airport Improvement Program (AIP) grant the Airport receives will include
funding for the reimbursement of this project. This reimbursement will cover 90% of
the cost with the remaining 10% coming from Airport funds. No general fund monies
will be used for this project.
Transportation Security Administration Baggage Area - Change Order#2
January 7, 2004
Page 2
A Minute Order is attached for City Council consideration.
MIKE N WILLIAMS, A.A.E. " ALLEN F SMOOT, A.A.E.
Deputy Director - Operations Executive Director - Airports
APPROV
City Manager '
Attachment: Minute Order
Change Order
REVIEWED BY DEPI OF FINANCE
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CP_2003-07
Change Order 2
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CHANGE ORDER NO. 2
PROJECT TITLE: TRANSPORTATION SECURITY ADMINISTRATION BAGGAGE AREA
CITY PROJECT NO. CP2003-07, A4741
CONTRACT DATE: July 15, 2003
CONTRACTOR: B.E. McMurray Construction,Inc
The following changes are hereby made to the Contract Documents:
1. Deletion: Removal of concrete pad in baggage area#4.
2. Addition: Provide new 277/480 electrical service for baggage conveyor belts.
3. Addition: Provide and install conduit and wiring for condensate pump.
4. Addition: Additional electrical outlets for baggage screening equipment.
5. Addition: Additional cord drops and electrical service for baggage screening equipment.
6. Addition:Removal of existing overhead door and installation of finished metal stud wall.
7. Addition:Extension of metal stud wall and finish for baggage area#5.
8. Addition:Installation of view portals in metal doors.
9. Addition: Installation of roof mounted exhaust ventilator.
10. Addition: Demolition of existing walls to allow for three (3) framed openings to accommodate
baggage inspection in accordance with TSA requirements.
Justification:
1. The project drawings showed a new concrete pad to be installed in baggage area #4. There is an
existing concrete slab which meets the requirements and does not require removal(see Attachment 1,
($923.16)).
2. Due to the need for motorized baggage belts, additional electrical service was required (see
Attachment 2,$19,941.00).
3. The condensate pump and associated conduit and wiring for Fan Coil Unit(FCU) #2 was note shown
on the plans (see Attachment 3,$484.93).
4. In response to a request from the Transportation Security Administration(TSA),additional outlets for
baggage screening equipment was added (see Attachment 4,$1,169.93).
5. In response to a request from the Transportation Security Administration (TSA), additional electrical
cord drops were added for baggage screening equipment(see Attachment 5,$6,330.31).
6. An existing overhead roll-up door in baggage area #5 required removal and was not shown on the
plans (see Attachment 6,$1,263.32).
7. The soffit and wall finish area for baggage area #5 did not have a detail provided in the project plans
(see Attachment 7,$4,162.97.
8. Due to safety concerns, view portals were added to metal doors. Portals were not shown on project
plans (see Attachment 8,$978.00).
9. Due to heat generated by the HVAC unit in this area, a roof mounted exhaust system is required to
avoid long-term damage to the equipment(see Attachment 9,$18,161.00).
10. In order to allow for timely processing of passenger baggage in accordance with TSA protocols, an
additional opening to an existing baggage belt was required. The necessity for this work occurred
after construction was underway(see Attachment 10,$9,256.55).
CHANGE TO CONTRACT PRICE
Original Contract Price: $466,000.00 Tri 3
CHANGE ORDER NO. 2
Current Contract Price,as adjusted by previous change orders: $477,006.00
The Contract Price due to this Change Order will be increased by $60,824.85
The new Contract Price due to this Change Order will be: $537,830.85
CHANGE TO CONTRACT TIME
The Contract Time will be increased by 30 calendar days. End of Contract date is November 13,2003.
Approvals Required:
To be effective,this order must be approved by the City of Palm Springs if it changes the scope of the objective of the
project,or as may otherwise be required under the terms of the Contract Documents.
Requested by date
Mike N Williams,A.A.E.,Deputy Director-Operations
Requested by date
Allen Smoot,A.A.E.,Executive Director-Airports
Ordered by date
City of Palm Springs
Accepted by date
B.E.McMurray Construction,Inc.
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MINUTE ORDER NO.
APPROVING CHANGE ORDER #2 TO AGREEMENT #4741 WITH B.E.
MCMURRAY CONSTRUCTION, INC FOR ADDITIONAL WORK ITEMS
RELATED TO THE TRANSPORTATION SECURITY ADMINISTRATION
BAGGAGE AREA (CITY PROJECT 2003-07), IN THE AMOUNT OF
$60,824.85, FOR A REVISED TOTAL AGREEMENT AMOUNT OF
$537,830.85.
I HEREBY CERTIFY that this Minute Order approving Change Order#2 to
agreement#4741 with B.E. McMurray Construction, Inc for additional work
items related to the Transportation Security Administration Baggage Area
(City Project 2003-07), in the amount of $60,824.85, for a revised total
agreement amount of$537,830.85, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 7`h day of
January, 2004.
PATRICIA A. SANDERS
City Clerk
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