HomeMy WebLinkAbout2/4/2004 - STAFF REPORTS (2) DATE: February 4, 2004
TO: City Council
FROM: Director of Public Works/City Engineer
APPROVE CONSTRUCTION CHANGE ORDER NO. ONE (1) TO STEINY AND
COMPANY, CITY PROJECT NO. 01-14.
RECOMMENDATION:
That the City Council approve Construction Change Order No. One (1) to Steiny
and Company, for a decrease (credit) of $27,187.20 for the Sunrise Way Traffic
Signal Interconnect Project.
SUMMARY:
Delete the proposed 19 in. Rack-Mounted Shelf and GDI Model 900 DS Radio
Transceiver, eight (8) each and attachments.
BACKGROUND:
On Nov. 26, 2002, City Council of the City of Palm Springs awarded Steiny and
Company the contract for the Sunrise Way Traffic Signal Interconnect project.
Per the recommendation of the City Staff,the 19 inch Rack-Mounted Shelf and GDI
Model 90ODS Radio Transceiver and attachments were deleted from the contract.
The City is going to change the proposed radio transceiver units to Encom model
510OR Rack Mounted Radio Transceiver, including all attachments to match the
system that was installed at Sunrise Way and Sunny Dunes Road, The Encom
radio transceivers will be purchased by the City outside of this contract, eliminating
markups by the Contractor. The eight Encom units will cost a total of $19,610,
including tax and freight.
There is a charge by the Contractor's supplier to re-stock the radio transceiver and
attachments, because the City deleted these units from the contract after the
Contractor purchased these units per Plans and Specifications.
In addition to the above change, eighteen (18) additional working days will be
added due to SCE delays.
Funds to be credited in account numbers: 133-4298-50186 ($ 7,294.05)
261-4491-50186 ($19,893.15)
ZX4—
DAVID J. BARAKIAN
Director of Public Works/City Engineer
APPROVEB:� •C��� �v j%�
City Manager
ATTACHMENTS:
1. Minute Order
2. Construction Change Order No. One (1) REVIEWED BY DEPT. OF FINANCE
-7�
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Stein and Company Date: January 15,2004
12907 East Garvey Ave. Project No.: C.P.01-14
Baldwin Park, CA 91706 Project Name: Sunrise Way Traffic Signal
Interconnect
Change Order No.:One(1))
Attn: Dave Chadbome Contract Purchase No.: 316186
Account Number(s): 133-4298-50186
2614491-50186
Agr.#4594 M.O.#7197 Res.#_
A.CHANGES IN WORK:
Increase to Contract Bid Item (New):
Item Description
A Re-stocking fee for 19 in. Rack-Mounted Shelf and GDI Model 90ODS Radio Transceiver and
attachments
Decrease to Contract Bid:
Item Description
B Credit for 19 in. Rack-Mounted Shelf and GDI Model 90ODS Radio Transceiver and attachments
B.CHANGES IN CONTRACT COST:
Increase to Contract Bid Item (New):
Item Description
A Re-stocking fee for 19 in. Rack-Mounted Shelf and Lump Sum $ 6,796.80
GDI Model 90ODS Radio Transceiver and attachments
Decrease to Contract Bid:
Item Description
B Credit for 19 in. Rack-Mounted Shelf and GDI Model 8 each @$4,248.00 ($ 33,984.00)
90ODS Radio Transceiver and attachments
TOTAL < CREDIT > CHANGE ORDER = ($ 27,187,20)
NOTE: No additional markup will be added to any items in this Contract Change Order. All cost per
each item are final.
C.REASON FOR CHANGE:
Bid Item A:
A charge by the Contractor's supplier to re-stock the 19 in. Rack-Mounted Shelf and GDI Model 90ODS Radio
Transceiver and attachments, 8 each, because the City deleted these units from the contract after the
Contractor purchased these units per Plans and Specifications.
Bid Item B:
Per the recommendation of the City Staff, deleted the 19 in. Rack-Mounted Shelf and GDI Model 90ODS Radio
Transceiver and attachments from the contract.The City is going to change the proposed radio transceiver units
to Encom model 5100R Rack Mounted Radio Transceiver, including all attachments to match the system that
was installed at Sunrise Way @ Sunny Dunes Road. The Encom radio transceivers will be purchased by the
City outside of this contract, eliminating markups by the Contractor.
I
January 15, 2004
City Project 01-14 Sunrise Way Traffic Signal Interconnect
Change Order No. One (1)
Page 2 of 2
C.REASON FOR CHANGE(continued):
Extension of time due to SCE delays= 18 working days
D.SOURCE OF FUNDS: 1334298-50186 ($ 7,294.05)
261-4491-50186 ($ 19,893.15)
Summary of Costs Contract Time
Original Contract Amount: $ 160,663.00 Original Completion Date: Aug. 12,2003
This Change Order:- ($ 27,187.20) Days Added for this C.C.O.: 18
Previous Change Order(s): $ 0.00 Previous Days Added: 0
Revised Contract Amount: $ 133,475.80 Revised Completion Date: Sept. 19,2003
1 have received a copy of this Change Order and the City Approval:
above AGREED PRICES are acceptable to the J
con t Submitted By Date
Street Mainte�Manager
By �`
Approved By i Date f
Tige G��( «%l%i/I��IYL Director of Public Works I City Engineer
Date OSL( d Approved by Date
City Manager
Distribution:
Original Conformed Copies Conformed-File Copy
Engineering (1) Engineering File (1)
Finance (1) Engineering Field Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
a63
MINUTE ORDER NO.
APPROVING CONSTRUCTION CHANGE ORDER NO.
ONE (1) TO STEINY AND COMPANY, FOR A DECREASE
(CREDIT) OF $27,187.20 FOR THE SUNRISE WAY
TRAFFIC SIGNAL INTERCONNECT PROJECT, CITY
PROJECT NO. 01-14
I HEREBY CERTIFY that this Minute Order, approving Construction Change Order No.
One(1)to Steiny and Company,fora decrease(credit)of$27,187.20 forthe Sunrise Way
Traffic Signal Interconnect Project, City Project No. 01-14,was adopted by the City Council
of the City of Palm Springs,California, in a meeting thereof held on the 4"day of February,
2004.
PATRICIA A. SANDERS
City Clerk