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Home My WebLink About2/18/2004 - STAFF REPORTS DATE: February 18, 2004 TO: Community Redevelopment Agency FROM: Director of Public Works/City Engineer Director of Community& Economic Development SOUTH PALM CANYON DRIVE AT SUNNY DUNES ROAD MEDIAN CONSTRUCTION RECOMMENDATION: It is recommended that the Community Redevelopment Agency award contract to Sol Construction, Inc., in the amount of $36,583.00 for the South Palm Canyon Drive at Sunny Dunes Road Median Construction, City Project 03-18. SUMMARY: Award of this contract will construct a new median within South Palm Canyon Drive from Sunny Dunes Road south to the existing bridge across the Tahquitz Creek, adjacent to the new Kentucky Fried Chicken/A&W restaurant, a redevelopment project that is currently under construction. BACKGROUND: The Agency programmed a capital project for a new traffic island median within South Palm Canyon Drive at Sunny Dunes Road as part of its 2003/2004 capital project budget. The project was programmed to support the redevelopment of the adjacent project site, which was considered a blighted site due to the restaurant vacated by Sizzler and a vacant dry cleaning facility. Yum Brand Foods, operator of the previous Kentucky Fried Chicken restaurant on that site, proceeded with plans to demolish and redevelop the entire site, including removal of the existing dry cleaning facility and vacant restaurant building. Their proposed project, approved by the Planning Commission at its May 28, 2003, meeting (Major Architectural Approval Case No. 5.0955), required construction of a traffic island median to provide better and safer traffic circulation into and out of the project site. The requirement was necessary in the event the Agency did not proceed with its project. The island is necessary to prevent left-turn vehicles from exiting the project site onto South Palm Canyon Drive, as well as prevent left-turn vehicles from entering the project site from South Palm Canyon Drive. Access into the project site will be made from Sunny Dunes Road, or is limited to right-turn into and out of the project site on South Palm Canyon Drive. This was the case for the developments that previously occupied the site, although a raised median on Palm Canyon Drive did not exist. Turning was previously restricted by signs. Traffic congestion along this segment of South Palm Canyon Drive will be improved as a result of this median island. 6 iN- % South Palm Canyon Drive at Sunny Dunes Road Median Construction February 18,2004 Page 2 In order to expedite the project, the Agency requested that the developer prepare plans on behalf of the Agency. The plans were prepared by Milestone Engineering, for the developer (Yum Brand Foods), with specifications prepared by Engineering Division staff for public bidding purposes. On February 3 at 2:30 P.M., the Department of Procurement and Contracting received bids from the following contractors: Contractor Total Sol Construction, Inc.; Riverside, CA $36,583.00 Contreras Construction Co., Indio, CA $37,685.00 DBX, Inc.; Temecula, CA 1 $39,055.00 The engineer's estimate was $40,225. The low bidder is Sol Construction, Inc., from Riverside, CA. The company is a California corporation whose officers are: Manuel Andrade and Pablo Mendoza. Sufficient funds are available in Merged Project Area #1 account number 811-8191-65162 (Sunny Dunes/SPC Island). SUBMITTED: DAVID J. BARAKIAN JOHNS. RAY ND ir f Director of Public Works/City Engineer Dor of Co unity & Economic Development APPROVED: DAVID H. READY Executive Director ATTACHMENTS: 1. Resolution 2. City Resolution REVIEWED BY DEPT. OF FINANCE CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing: SOUTH PALM CANYON DRIVE AT SUNNY DUNES ROAD MEDIAN CONSTRUCTION City Project No. 03-18 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the SOUTH PALM CANYON DRIVE AT SUNNY DUNES ROAD MEDIAN CONSTRUCTION will be received at the office of the Director of Procurement and Contracting of the City of Palm Springs, California, until 2: 30 P.M. on February 3, 2004, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the removal of existing asphalt concrete pavement; and construction of new Portland cement concrete curb, curb and gutter, curb openings, and decorative colored concrete; replacement of existing traffic signal loop detectors; traffic signage, striping and markings; and all appurtenant work necessary to construct a new traffic median located on South Palm Canyon Drive south of Sunny Dunes Road, as shown on the plans and required in the Special Provisions . N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs. N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A Contractor license at the time of submitting bids . N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the Work is with all local funds and, as provided under City Charter, will NOT require compliance with the prevailing wage requirements of the State of California. S. PALM CANYON DR/SUNNY DUNES RD. MEDIAN CONSTRUCTION CITY PROJECT NO. 03-18 119/04 NOTICE INVITING BIDS PAGE 1 N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code . N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $30. 00 per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. No refund will be made of any charges for sets of Contract Documents. (c) An additional fee of $20 . 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date p David J. , Barakian, PE Director 'of Public Works/City Engineer S. PALM CANYON DR./SUNNY DUNES RD. MEDIAN CONSTRUCTION CITY PROJECT NO. 03-1 B 1/9/04 NOTICE INVITING BIDS PAGE RESOLUTION NO. AWARDING CONTRACT TO SOL CONSTRUCTION, INC., IN THE AMOUNT OF $36,583.00 FOR THE SOUTH PALM CANYON DRIVE AT SUNNY DUNES ROAD MEDIAN CONSTRUCTION, CITY PROJECT 03-18 BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY of the City of Palm Springs, that a contract with Sol Construction, Inc., in the amount of $36,583.00 for the South Palm Canyon Drive at Sunny Dunes Road Median Construction, City Project 03-18 is hereby awarded. ADOPTED this 181h day of February, 2004. AYES: NOES: ABSENT: ATTEST: COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS, CALIFORNIA By: Assistant Secretary Chairman REVIEWED AND APPROVED AS TO FORM: