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HomeMy WebLinkAbout3/3/2004 - STAFF REPORTS (6) DATE: March 3, 2004 TO: City Council FROM: Acting Director of Aviation TRANSPORTATION SECURITY ADMINISTRATION BAGGAGE AREA - CHANGE ORDER#3 RECOMMENDATION: It is recommended that the City Council approve Change Order #3 to agreement #4741 with B.E. McMurray Construction, Inc for additional work items related to the Transportation Security Administration (TSA) Baggage Area (City Project 2003-07), in the amount of$36,765.30, for a revised total agreement amount of $574,596.15. SUMMARY: City Project #2003-07 is the development of a baggage screening area for the federally mandated Explosive Detection System (EDS) equipment, which has been supplied bythe TSA.This Change Order is related to receiving federal reimbursement for the project and modifications to the passenger screening checkpoint. BACKGROUND: In response to the events of September 11`h, and the subsequent security regulations mandated by the federal government, screening of passenger luggage was required to be in place prior to December 31, 2002. The TSA initially placed all of this equipment in the lobby of the Airport's ticketing wing, which created serious congestion, poor customer service and at time, untenable exiting restrictions. In August of last year, the TSA was able to commit to three (3) CTX machines, which were placed into service in early October. This project converted an existing covered, but not enclosed area behind the ticket wing into a fully conditioned space capable of supporting the CTX machines. All of the baggage screening equipment has been removed from the ticket wing lobby. On June 4, 2003, City Council approved an agreement with B.E. McMurray Construction, Inc for this work. When the project was advertised for bid, it was not anticipated that reimbursement would be available. However, staff was recently contacted by the Federal Aviation Administration (FAA)and notified that the projectwould be eligible for reimbursement via a future Airport Improvement Program (AIP) grant. In accordance with federal guidelines, a wage rate determination has been received from the Department of Labor. This determination has been used to determine the amount of the change order so as to be in compliance with Davis-Bacon and/or State of California prevailing wage standards. Due to the requirements for passenger screening as mandated by the Transportation Security Administration (TSA), some minor modifications to the passenger screening checkpoint are needed to ensure adequate security and passenger flow space. Transportation Security Administration Baggage Area - Change Order#3 March 3, 3004 Page 2 Sufficient funds are available in account 415-6400-56057, EDS Facility Expansion. The upcoming Airport Improvement Program (AIP) grant the Airport receives will include funding for the reimbursement of this project. This reimbursement will cover 95% of the cost with the remaining 5% coming from Airport funds. No general fund monies will be used for this project. A Minute Order is attached for City Council consideration. �r 2 4)?V�=-- MIKE N WILLIAMS, A.A.E. (,J.G 9�N B-ARRYGRIFFITH Deputy Director - Operations Acting;D r�cl r of Aviation APPROVED"L City Mana Attachment: Minute Order Change Order N.\WordPerfect\City_Council\Engineering_Construction\TSA_Baggage Area Change Order#3 3-3-2004 wpd REVIEWED BY DEn OF FINANCE CP_2003-07 Change Order 3 CHANGE ORDER NO. 3 PROJECT TITLE: TRANSPORTATION SECURITY ADMINISTRATION BAGGAGE AREA CITY PROJECT NO. CP2003-07, A4741 CONTRACT DATE: July 15, 2003 CONTRACTOR: B.E. McMurray Construction, Inc The following changes are hereby made to the Contract Documents: 1. Addition: Labor rates to be in accordance with federal Davis-Bacon and/or state prevailing wages, which ever is higher. 2. Addition: Passenger screening checkpoint modifications. Justification: 1. Subsequent to the project being advertised for bid, the Federal Aviation Administartion (FAA) advised that the project could be reimbursed by a future Airport Improvement Program (AIP) grant, which would cover 95% of the cost(see Attachment 1,$23,000). 2. Due to the requirements of the Transportation Security Administration(TSA) for passenger screening, additional space is needed to provide for adequate screening(see Attachment 2,$13,765.30). CHANGE TO CONTRACT PRICE Original Conhact Price: $466,000.00 Current Contract Price, as adjusted by previous change orders: $537,830.85 The Contract Price due to this Change Order will be increased by $36,765.30 The new Contract Price due to this Change Order will be: $574,59615 CHANGE TO CONTRACT TIME The Contract Time will be increased by 45 calendar days.End of Contract date is January 6,2004. Approvals Required: To be effective, this order must be approved by the City of Palm Springs if it changes the scope of the objective of the project,or as may otherwise be required under the terms of the Contract Documents. Requested by date Mike N Williams,A.A.E.,Deputy Director-Operations Requested by date John Barry Griffith,Acting Director of Aviation *J13 02/15/2004 00: 24 9099236854 BE h1CMURRAV PAGE 02 B. E. McMURRAY CONSTRUCTION, INC VATE¢ 2/13/2004 Palm Springs International Airport CHANGE REQUEST# 09T Baggage Area Modify existing facilities for proposed Lane# 3 configuration per attached sketch dated 4-9-04. SPEC. DESCRIPTION QUANTITY UNIT COST B.E. McMurray Construction Modify existing casework and provide demo and modifications for installation of new qlass systems $ 5,500.00 DRYDEN GLASS $ 6,312.00 Mod exlsfin2 glass system and provide additional glass system NOTE: Added glass systems shall match existing lass systems as close as Possible. Unable to Make exact match of existin lass systems Change In contract time to facilitate additional scope of work Subtotal $ 11,812.00 Oki/P 15% $ 1,771.80 Bond 2% $ 181.60 TOTAL $ 13,765.30 q n m y 3/ I u 3� New g/Gu �uc(eJur-e_ A St" t0l' � . `(r la •�' A/ 4. R�»mvegtttee �sa.,el m to yZyYo S gx, aw araw4t"% 44 dons �1- I• SN��°'II 5�{�' r o' Jr, 32"x zgzy eLccf Dafw crcv4s A 8t ��SS�fP <fa GvvW - Ex!s Stt.,6w�di 3 N+FF R+ n 3 C 9J �' n rip { loss&:oO r _ - - - Gl.ss s i�,e, Mf--M rvak} CoNsf . n P.I( . 9376 SIST m > m w 02/02/2004 13:13 9099236354 BE MCMURRAV PAGE 02 01/30/04 16c11 FAX SUPERIOR ELECTRIC I�j04I toga W.nrt*s stint Gmub,c. 96G 1420 Fax WS-9B84260 OAK fax Gmq mw BE"may Frong K4 ke Cwopinc M" Dennis Kuykendall Pages; I T Fmc WO-spa-ea% >oaing 1?JG20a4 Rea Pakn Spdnp8 A-vPW cGa Cl llrpeaft © Frir Review ❑Please Caammlt Q Pleas Raply ❑Please Rvoyiere •400wnmtsa Dennis, per your reaqutg�if the Palm Springs Atrptart project were to be changed to cerMed 7'!(' payroll the additional cost to the client would be$23,00D.00. Our original bld had an estimatod Wmr cost of S82,700.00 and material of$2$,700.00 Thank you, M.Carvpino MINUTE ORDER NO. APPROVING CHANGE ORDER #3 TO AGREEMENT #4741 WITH B.E. MCMURRAY CONSTRUCTION, INC FOR ADDITIONAL WORK ITEMS RELATED TO THE TRANSPORTATION SECURITY ADMINISTRATION BAGGAGE AREA (CITY PROJECT 2003-07), IN THE AMOUNT OF $36,765.30, FOR A REVISED TOTAL AGREEMENT AMOUNT OF $574,596.15. I HEREBY CERTIFY that this Minute Order approving Change Order#3 to agreement#4741 with B.E. McMurray Construction, Inc for additional work items related to the Transportation Security Administration Baggage Area (City Project 2003-07), in the amount of $36,765.30, for a revised total agreement amount of$574,596.15, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 3rd day of March, 2004. PATRICIA A. SANDERS City Clerk