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HomeMy WebLinkAbout3/17/2004 - STAFF REPORTS (12) DATE: March 17, 2004 TO: City Council FROM: Director of Public Works/City Engineer CALLE AMIGOS STREET IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council award contract to XXXXX, in the amount of $XXXXX, for the Calle Amigos Street Improvement Project, City Project 03-13. SUMMARY: Award of this contract will construct street improvements consisting of new curb and gutter and street widening along the entire east side of Calle Amigos, including standard driveway approaches to the multiple access points along Calle Amigos into the Ramon Mobile Home Park, as well as intersection improvements at Camino Amapola and Camino Primrose. This project is being funded through the Community Development Block Grant Program. BACKGROUND: On April 2, 2003, the City Council approved the 2003/2004 Community Development Block Grant (CDBG) Program, which included the Public Works and Engineering Department's application for construction of Calle Amigos Street Improvements. Calle Amigos, between Ramon Road and Sunny Dunes Road lacks improvements along the east side, adjacent to the Ramon Mobile Home Park. This street also lacks full improvements on the west side from Camino Amapola to Ramon Road, and is in general disrepair. The proposed improvements will install new curb and gutter and street widening along the entire east side of Calle Amigos, including standard driveway approaches to the multiple access points along Calle Amigos into the Ramon Mobile Home Park. Intersection improvements are also planned for Calle Amigos at Camino Amapola and Camino Primrose. The plans and specifications were prepared by Engineering Division staff. The scope of work is included in one Bid Schedule. The City Council approved the plans and specifications, and authorized construction bidding at its February 4, 2004, meeting. Subsequently, the project was advertised for bids, and at 9:00 A.M. on March 17, 2004, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX qA Calle Amigos Street Improvements March 17,2004 Page 2 The engineer's estimate was $206,645. The low bidder is XXXXX, from XXXXX. The company is a XXXXX whose officers are: XXXXX. Sufficient funds are available in the Community Development Block Grant fund, account number 137-4804-63543 (PSPubWks&Eng-Calle Amigos). SUBMITTED: "DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order , �j¢ pCbV+r REVIEWED BY DEPI OF FINANCE CK DATE: March 17, 2004 TO: City Council FROM: Director of Public Works/City Engineer CALLE AMIGOS STREET IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council award contract to International Pavement Solutions Inc. in the amount of $179,565.00, for the Calle Amigos Street Improvement Project, City Project 03-13. SUMMARY: Award of this contract will construct street improvements consisting of new curb and gutter and street widening along the entire east side of Calle Amigos, including standard driveway approaches to the multiple access points along Calle Amigos into the Ramon Mobile Home Park, as well as intersection improvements at Camino Amapola and Camino Primrose. This project is being funded through the Community Development Block Grant Program. BACKGROUND: On April 2, 2003, the City Council approved the 2003/2004 Community Development Block Grant (CDBG) Program, which included the Public Works and Engineering Department's application for construction of Calle Amigos Street Improvements. Calle Amigos, between Ramon Road and Sunny Dunes Road lacks improvements along the east side, adjacent to the Ramon Mobile Home Park. This street also lacks full improvements on the west side from Camino Amapola to Ramon Road, and is in general disrepair. The proposed improvements will install new curb and gutter and street widening along the entire east side of Calle Amigos, including standard driveway approaches to the multiple access points along Calle Amigos into the Ramon Mobile Home Park. Intersection improvements are also planned for Calle Amigos at Camino Amapola and Camino Primrose. The plans and specifications were prepared by Engineering Division staff. The scope of work is included in one Bid Schedule. The City Council approved the plans and specifications, and authorized construction bidding at its February 4, 2004, meeting. Subsequently, the project was advertised for bids, and at 9:00 A.M. on March 17, 2004, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid 1. International Pavement Solutions Inc.; San Bernardino, CA $179,565.00 2. Tyner Paving Company; Los Angeles, CA $184,491.00 3. Contreras Construction Co.; Indio, CA $185,781.75 4. NPG Corporation; Perris, CA $187,777.00 5. Sol Construction, Inc.; Riverside, CA $189,810.00 6. DBX, Inc.; Temecula, CA $196,852.50 7. Yeager Skanska Inc.; Riverside, CA $204,425.00 (� 8. Mocon Corp.; Indio, CA $229,309.50 ,r 4 Calle Amigos Street Improvements March 17, 2004 Page 2 The Engineer's Estimate was $206,645. The low bidder is International Pavement Solutions Inc., from San Bernardino, CA. The company is a Nevada corporation whose officers are: Dennis C. Rieger, President/Treasurer and Brent C. Rieger, Vice- President/Secretary. Sufficient funds are available in the Community Development Block Grant fund, account number 137-4804-63543 (PSPubWks&Eng-Calle Amigos). SUBMITTED: �RC DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order P ' CITY OF PALM SPRINGS NOTICE INVITING BIDS For the construction of Calle Amigos Street Improvements, City Project No. 03-13 N-1. NOTICE IS HEREBY GIVEN that sealed bids for the Calle Amigos Street Improvements will be received at the office of the Director of Procurement and Contracting of the City of Palm Springs, California, until 9 A.M. on March 17, 2004 at which time they will be opened and read aloud. N-2 . DESCRIPTION OF THE WORK: The Work comprises the construction of asphalt concrete pavement; crushed miscellaneous base; Portland cement concrete curb and gutter, spandrel, cross-gutter and driveway approaches; removal of existing asphalt concrete pavement and Portland cement concrete improvements; adjustment of sewer manholes, water meter boxes and water valves to grade; traffic striping, signage and markings; and all appurtenant work on Calle Amigos from Sunny Dunes to Ramon Road in Palm Springs . N-3. AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4. BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of 10 percent of the total bid price, payable. to the City of Palm Springs. N-5. BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6. CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A Contractor license at the time of award. N-7. CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. N-8. FEDERAL WAGE RATES: The general prevailing rate of wages by the Secretary of Labor are included in the Contract. If there is any difference between the State or Federal wages rates, the Contractor must pay the higher of the two rates. N-9. RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-10. FEDERAL NON-DISCRIMINATION PROVISION: Bidders shall comply with the President's Executive Order No. 11246. CALLE AMIGOS STREET IMPROVEMENTS NOTICE INVITING BIDS CITY PROJECT NO,03-13 PAGE 1 i 2123/04 - i , N-11. FEDERAL INTEREST EXCLUSION: Any contract or contracts awarded under this Notice Inviting Bids are expected to be funded in part by a grant from the United States Government. Neither the United States nor any of its departments, agencies, or employees is or will be a party to this Notice Inviting Bids or any resulting Agreement. This procurement will be subject to regulations contained in 40 CFR Part 33 and 35. N-12. OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. (b) Complete sets of said Contract Documents may be purchased at $30.00 per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. No refund will be made of any charges for sets of Contract Documents. (c) An additional fee of $20.00 will be charged for sets of documents sent by mail. N-13. ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF7 THE CITY OF PALM SPRINGS Date `� O By David J. Barakian, P.E. Director of Public Works/City Engineer CALLE AMIGOS STREET IMPROVEMENTS NOTICE INVITING BIDS CITY PROJECT NO.03-13 PAGE2 2/23/04 No 7288 CITY OF PALM SPRINCS • w E INViTHI G BIDS For the conselon of Calls Amigos Street Im-provements, City Project No 03-13 n N-i. NOTICE IS tIEREBY GIVEN that sealed Qe �' vt0 bids for the Celle Amigas Street Improvements A; will he ecarved at the etuce of The Deector of o� Procurement and Contracting of the City of Palm �® Spprings, Colrfornia, until 9 A.M, on March 17, �ppl 2004 at which time they will be opened and read NII-l9tl 4'i lQ aloud N-2. DESCRIPIION OF THE WORK: The Work comprises the construction of asphalt concrete R,4 4y, pavement, crushed miscellaneous base; Portland va; cement concrete curb and gutter, spandrel, cross-gutter and driveway approaches; removal of existing asphalt concrete pavement and Portland cement concrete improvements; adjustment of sewer manholes, water meter boxes and water valves to grade; traffic sniping, signagqe and markings; and all appurtenant walk on Carle Ami- gos from Sunny Ounce to Ramon Road in Palm PROOF OF PUBLICATION Sphngs. 14-3.AWARD OF CONTRACTi (2015,5,C,C,P) (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award o the lowest responsive, responsible bidder and reject all other bids, as it may best serve the in- tenet of the City. (b)As a condition of award, the successful bidder will be required to submit payment and perfor- mance bonds and insurance N_n,;35D SECURITY:Each bid shall be accompa- - - - - - nied by a certified or cashier's check or Bid Bond STATE OF CALIFORNIA In the amount of 10 percent of the total bid pi ice, payable to the City of Palm Springs County of Riverside N-5. BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bld opening. N-G. CONTRACTOR'S LICENSE CLASSIFICA- TION:The Contractor shall possess a valid Class - A Contractor license at the time of award. N-7. CALIFORNIA VVoGE RATE RL=OUIRL- PAENTS: The Contractor shall pay the general I am a citizen of the United States and a resident of revatlinq rate of per diem wages as determined the Count aforesaid;I am over the age of eighteen gv the Director of the Department of Industrial Y g g he of the State of California for the locality years,and not a party to or interested in the where the work is To be perfoimad A copy of said wage rates is on file at the office of the City above-entitled matter. I am the principal cleric of a engineer. The Contractor and any subcontractois shall pay not less than said specified rates and printer of the,DESERT SUN PUBLISHING shall post a copy of said wage rates at the pro- COMPANY a newspaper of general circulation, sect art. r inted and published in the nit of Palm Springs, N-S. FEDBRAL WAGE RATES: The general pre- vailing rate of wages by the Secretary of Labor County of Riverside,and which newspaper has been are included rn the Contract. If there is any differ- ence between the Stale or Federal wages rates, adjudged a newspaper of general circulation by the the Contraater must pay the higher or the two Superior Court of the County of Riverside,State of rates. California under the date of March 24,1988.Case N-9. nETAINAGE FROM P.AYN1EN`fS: The Con- tractor may elect to receive 100 percept of pay- Numb¢r 191236;that the notice,of Which the merits due under the Contract Documents from time to time, without retention of any portion of annexed is a printed copy(set in type not smaller the payment by the Cityy, by depositing securities equivalent value wit In accordance th the City than non pan of e el,has been published in each regular with the provisions of Section 22300 of the Public 6 and entire issue of said newspaper and not in any Contract Code. D N-1o.FEDERAL NOId-1i?ISCRIMONA30ON PROIA- supplement thereof on the following dates,to wit: S ION: Bidders shall compply with me President's Executve Order No 11246. I1 N-It. FEDERAL INTEREST EXCLUSION Any ❑� rd contract or contracts awarded under this Notice February 25 ,March 3 "inviting Bids are expected to be funded in part by -------------—----_--------------------------------------- a grant from the United States Government, Nei- ther the Untied Slates nor any of its departments, agencies, or employees is or will be a party to this Notice Invlting Bids or any resulting Agree- --------------------------------------------------_--------- ment.This procurement will be subject to reguia- All in the year 2004 Ilona contained In 40 CFR Part 33 and 35. -12.OBTAINING OR INSPECTING CON',RACT I certify(or declare)under penalty of perjury that the N OOCUMENT5: foregoing is true and correct. (a)Contract Documents may be insppected without charge at the office of the City Englneer, 3200 5"' East Tahquitz Canyon Way, Palm Springs, CA 92262. Dated at Palm Springs,California this---------day (b) Complete sets of said Contract Documents may be purchased at$30.00 per set and are ob- of----------March-------- 2004 tai nab le fi am the office of the City Enq!near,3200 "-'-'--------------- East Tahqultz Canyon Way, Palm Springs, CA 92262, He refund will be made of any charges for sets of Contract Documents. �; � _�2Q (c)An additional fee of$20.00 will be charged for ----------------^-------------------- ------/------------ sets of documents sent by mall. Signature N-13. ADDRESS AND MARKING OF BIDS:The nvelope enclosing the Bid shall be sealed and addressed to the Glty of Palm Springs, and shall e delivered or mailed to the Director of Piocure- moot and Contracting at 3200 East Tahquitz Can- yon Way, Palm Springs, CA 92262. The envelope shall be plainly Talked in the upper left hand coi- ner with the name and address of the Bidder and shall bear the word. "Bid For..." followed by the title of the Protect and the date and hour of open- ing Bids. The certified or cashier's check or Bid Band shall be enclosed in the same envelope with the Bid BY ORDER OF THE CITY OF PALM SPRINGS Date February 23, 2004 PF MINUTE ORDER NO. AWARDING CONTRACT TO INTERNATIONAL PAVEMENT SOLUTIONS INC. IN THE AMOUNT OF $179,565.00, FOR THE CALLE AMIGOS STREET IMPROVEMENT PROJECT, CITY PROJECT 03-13 I HEREBY CERTIFY that this Minute Order, awarding contract to International Pavement Solutions Inc. in the amount of $179,565.00, for the Calle Amigos Street Improvement Project, City Project 03-13, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 171"day of March, 2004. PATRICIA A. SANDERS City Clerk f a�