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Home My WebLink About3/17/2004 - STAFF REPORTS (14) DATE: March 17, 2004 TO: City Council FROM: Director of Public Works/City Engineer CONTRACT CHANGE ORDER NO. 2 FOR THE PALM SPRINGS SKATE PARK, CITY PROJECT 02-23 RECOMMENDATION: It is recommended that the City Council approve Contract Change Order No.2 to Cora Constructors, Inc., for the Palm Springs Skate Park, City Project No. 02-23 for a decrease of$26,589.47 for a reduced total contract amount of$924,547.13. SUMMARY: Approval of this change order will result in a reduction to the City's contract with Cora Constructors, Inc., for the construction of the Palm Springs Skate Park, City Project No. 02-23. The total amount of the reduction resulting from this change order is $26,589.47. BACKGROUND: City Council awarded Cora Constructors, Inc., the contract to construct the Palm Springs Skate Park, (City Project No. 02-23). The original contract amount was $987,575. Prior to construction, Council approved Change Order No. 1, which moved the park from its originally proposed location, east of the Palm Springs Swim Center. This change resulted in a reduction to the contract of$36,438.40. Construction of the park began on June 27, 2003 and the work was completed on December 12, 2003. During construction it was found that some of the anticipated quantities of work were more, or less, than was originally estimated,which is typical on any given capital project. In addition, three new items resulted in additional costs. These included modifications to the lighting system footings and cables and the construction of a handicapped ramp at the Skate Park entrance. All bid item quantities were closely monitored and measured by City Staff. The Contractor has indicated that he is not in agreement with all of the items indicated in this final change order. Also, he has stated that there are outstanding issues that may result in a claim for additional costs. At this time, we have not received correspondence indicating exactly what issues he believes are outstanding. City staff has discussed this issue with the Contractor both in person and on the phone and has made every effort to settle this matter fairly and amicably. Numerous attempts have been made to coordinate City Staff's field verified measurements of the contract bid items and the Contractor's personal opinion of what he is owed for the construction completed. Staff is limited to compensating the Contractor for contract bid items for final quantities measured in place, and in accordance with the terms of the contract included in the project specifications. Furthermore, this change order has been prepared after a review of the project as well as reasonable concessions allowed to the Contractor in response to previous contract item disputes, and represents an accurate payment for the services provided in accordance with the approved plans and specifications. /Iq Contract Change Order No.2 Palm Springs Skate Park, CP#02-23 March 17, 2004 Page 2 of 2 In light of staff's notice that the Contractor has disagreed with the final change order prepared for the project, the Contractor may determine to submit a formal protest or claim against the City to obtain compensation for additional work he believes he is owed. However, staff is comfortable that the final change order is accurate and complete, and it is necessary at this time to close out the project. Moreover, the Contractor has not been specific as to what his current disagreement is with the final change order. Should a claim be submitted, itwill be processed and settled in accordance with the project specifications, and staff is prepared to submit documentation supporting the final contract items included in the final change order. The net result of this final change order is a reduction to the total contract of$26,589.47. The final contract amount is $924,547.13. Funds will be credited to Account Number 261-2493-51516, Palm Springs Skate Park. ' yV�6-e-" gla� �q DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVE ' City ManageF— ATTACHMENTS: 1. Minute Order 2. Contract Change Order No. 2 REVIEWED BY DEPT. OF FINANCE CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Cora Constructors Date: February 9,2004 74855 Joni Drive Ste. 5 Project No.: 02-23 Palm Desert,CA 92260 Project: Palm Springs Skate Park Change Order No.: Two(2) Contract Purchase No.: 31694 Account Number: 2493-51516 Agreement No.: 4701 Minute Order No.: 7308 and 7309 A/B. CHANGES IN WORK/COST: INCREASE TO CONTRACT QUANTITIES New Items: a. Modify Lighting Cable Elevation Lump Sum/Agreed Price $3,504.49 b. Handicapped Ramp and curb/gutter Lump Sum/Agreed Price $1,509.45 C. Modify Lighting Tower Footings Lump Sum/Agreed Price $2,239.38 Bid Schedule A. Item No. 2. Remove PCC Sidewalk 1712 SF @$0.95/SF = $1,626.40 13. 4"PCC Sidewalk 780 SF @$5.80/SF = $4,524.00 14. Exposed Agg.PCC 1374 SF @$4.02/SF = $5,523.48 23. 6"Bottom Deck Slab 628 SF @$4.66/SF = $2,926.48 26. 30"PCC Element 49 LF @$182.00/LF = $8,919.00 27. 36"PCC Element 2 LF @$148.00/1,17 = $296.00 28. 40"PCC Element 1 LF @$180.00/LF = $180.00 30. Pool Coping 4 LF @$92.00/LF = $368.00 31. 2"Round Steel Edging 4 LF @$29.20/LF = $116.80 33. 2"Round Handrail 2 LF @$61.00/LF = $122.00 Change Order No. 1 Item No. B. 4"PVC Drain Lines 102 LF @$16.34/1,17 = $1,666.68 SUBTOTAL OF INCREASES = $33,522.16 DECREASE TO CONTRACT QUANTITIES Bid Schedule A,Item No. 6. Remove Block Wall -48 LF @$37.20/LF = ($1,785.60) 17. 6'Iron Fence/Gate -66.5 LF @$98.40/LF = ($6,543.60) 19. Concrete Header -145 LF @$5.80/LF = ($841.00) 20. Retaining Wall w/Fence -125 LF @$130.20/LF = ($16,275.00) 22. 4"PCC Deck Slab -300 SF @$3.56/SF = ($1,068.00) 24. 12"PCC Element -3 LF @$112.00/LF = ($336.00) 25. 24"PCC Element - 16 LF @$142.00/LF = ($2,272.00) 32. 2" Square Tube Edging - 15 LF @$29.10/LF = ($436.50) Page 1 of 3 1163 38. Park Entry Sign -1 EA @$3,237.00/EA = ($3,237.00) 39. Park Rules Sign -1 EA @$2,139.00/EA = (2,139.00) 43. Suspended Lighting System -0.054839 LS @$261,738.00 = ($14,353.45) Change Order No. 1 Item No. D. Construct Retaining Wall -25 LF @$81.78/LF = ($2,044.50) E. 12'Masomy/Retaining Wall -1LF @$256.53/LF = ($256.53) G. Relocate Sewer Lateral -.7256LS @$6,353.10 = ($4,609.80) H. Cut and Cap Irrigation -0.5 LS @$1,567.80 = ($783.90) J. Remove/Replace Pool Deck -300 SF @$5.85/SF = ($1,755.00) L. Remove Small Tree -1 EA @$263.25/EA = ($263.25) M. Remove Large Tree -2 EA @$555.75/EA = ($1,111.50) SUBTOTAL OF DECREASE _ ($60,111.63) TOTAL NET CHANGE ORDER DECREASE AMOUNT ($26,589.47) C.REASONS FOR CHANGES: a. When the skate park was moved East from its originally intended location to it current location,some of the lighting tower footing elevations had to be changed. In order to provide maximum clearance from the skate park surface to the park lights,the suspended cable system is being moved upward. b. Additional removal and replacement of curb and gutter and the installation of a new handicapped ramp were required on Pavilion Way in front of the skate park due to existing improvements being in bad condition. C. The engineer who designed the suspended lighting system required that the depth of the tower footings be increased by 1.17 LF. This item reflects the lump sun/agreed price of the additional excavation, steel and concrete. Bid Items 6, 13 and 17 reflect unit costs negotiated on Change Order No. 1 (prior to construction) Additional quantities in Bid Items 2 and 13 were required to repair existing broken sidewalks on the Ramon Rd. frontage of the park. This work was completed at the request of the Director of Parks and Recreation. Additional quantities in item 14(exposed aggregate PCC)was required to complete the park entrance frontage. The design of this area was provided after construction had begun, and the quantity required by this design exceeded the original estimate. All other items on this change order are being adjusted due to the actual quantities required being more or less than the original estimate. Five(5)additional working days will be added to the contract for the lighting modifications. Five(5)additional working days added for a submittal delay. Three (5) additional working days will be added to the contract for additional concrete improvements on Pavilion Way. Three(2)additional working days are being added for rain delays. One(1)additional working days is being added for the contractor allowing the City use of the project site for a skating demonstration. Five(3)additional workings days added for changes to the concrete pattern at the park entrance. Three(3)additional working days added for additional sidewalk improvements on the Ramon Rd.Frontage. *Note: No additional mark ups will be added to any item on this Change Order.All cost per each item are final. //9 Page 2 of 3 D. SOURCE OF FUNDS: Account No. 2493-51516 Palm Springs Skate Park Summary of Costs Contract Time Original Contract Amount: $987,575.00 Original Completion Date: November 5, 2003 This Change Order ($26,589.47) Days Added for this C.C.O.: -24- Previous Change Order(s): ($36,438.40) Previous Days Added: -0- Revised Contract Amount $924,547.13 Revised Completion Date: December 12, 2003 I have received a copy of this Change City Approval: Order and the above AGREED PRICES are acceptable to the contractor. Submitted by Date Field Engineering Supervisor By Approved By Date City Engineer Date Approved by Date City Manager Distribution: Original Conformed Copies Conformed-File Copy Engineering (1) Engineering File (1) Finance (1) Engineering Field Inspector (1) Contractor (1) Engineering Field Supervisor (1) City Clerk (1) Purchasing Agent (1) ll Page 3 of 3 MINUTE ORDER NO. APPROVING CONTRACT CHANGE ORDER NO. 2 TO CORA CONSTRUCTORS, INC.,FOR THE PALM SPRINGS SKATE PARK, CITY PROJECT NO. 02-23 FOR A DECREASE OF $26,589.47 FOR A REDUCED TOTAL CONTRACT AMOUNT OF $924,547.13. I HEREBY CERTIFY that this Minute Order, approving Contract Change Order No.2 to Cora Constructors, Inc., for the Palm Springs Skate Park, City Project No. 02-23 for a decrease of$26,589.47 for a reduced total contract amount of$924,547.13,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 17`h day of March, 2004. PATRICIA A. SANDERS City Clerk 1 / 75