The URL can be used to link to this page

Home My WebLink About3/24/2004 - STAFF REPORTS (4) DATE: March 24, 2004 TO: City Council FROM: Director of Public Works/City Engineer PALM SPRINGS CONVENTION CENTER EXPANSION PARKING LOT .& STREET IMPROVEMENTS RECOMMENDATION: It is recommend that the City Council award contract to Contreras Construction Co., in the amount of $730,356.25, for Alternative Bid Schedule A, Alternative Deductive Bid Schedule C, Additive Bid Schedule D, and Additive Bid Schedule E for the Palm Springs Convention Center Expansion Parking Lot & Street Improvements, City Project 02-27, subject to the City Council's approval of bond documents. SUMMARY: Award of this contract will construct a new parking lot at the northeast corner of Amado Road and Calle Alvarado, as well as adjacent street improvements, in conjunction with the expansion of the Palm Springs Convention Center. BACKGROUND: On May 7, 2003, the City Council approved the Convention Center Expansion project, which included construction of a new parking lot on vacant City land located at the northeast corner of Amado Road and Calle Alvarado, and adjacent street improvements. Engineering Division staff was initially responsible for the preparation of the parking lot and street improvement plans, which was included in the original Bid Package solicited by Turner Construction in October and November. On November 19, 2003, the City Council rejected all of the construction bids and directed staff to re-design the convention center expansion plans such that the project costs would be lowered to an amount allowed by the project budget. Additionally, Engineering Division staff was directed to proceed with preparation of a separate Bid Package for the parking lot and street improvements, including landscaping and irrigation for the parking lot. The landscaping and irrigation plans were prepared by Michael Buccino. Therefore, Engineering Division staff assembled project specifications and a Bid Package for this project, consisting of several Bid Schedules to give City Council options for awarding components of the project in the event construction bids are higher than the budget allocated for the parking lot and street improvement construction. The Bid Package includes eight Bid Schedules. Bid Schedule A includes a scope of work that is all inclusive and will construct the entire "North Parking Lot", and adjacent street improvements, as well as associated parking lot landscaping, irrigation, and parking lot lighting and electrical system. Alternative Bid Schedule A includes a scope of work that will construct only the south half of the "North Parking Lot", and adjacent street improvements. Companions to these two Bid Schedules are options related to the decorative meandering sidewalk, and the size of the "Southern Live Oak" trees to be installed. 4y)q Palm Springs Convention Center Expansion Parking Lot&Street Improvements March 24,2004 Page 2 Another separate component to the project is the requirement to install storm drain improvements at the northwest corner of Amado Road and Avenida Caballeros. A standard requirement associated with construction of parking lots is to accommodate the increased storm water runoff resulting from the conversion of vacant land to an impervious paved surface. The increase in runoff is somewhat substantial, and measures are necessary to collect this runoff so that downstream properties are not affected. Most areas of the City do not have storm drain facilities with which to use to direct this increased runoff, however, in this case, the City has a large storm drain facility within Avenida Caballeros maintained by Riverside County Flood Control District into which the increased runoff may be directed. Additive Bid Schedule D includes the scope of work to install a catch basin, storm drain lateral and related improvements to facilitate this issue. This scope of work is necessary without regard to what portion of the parking lot is awarded by Council, and was a mitigation measure associated with the approval of the Convention Center project. The last component of the project is the proposal to construct a decorative meandering colored concrete pedestrian walkway across the east leg of Amado Road. This improvement would provide for a clearly delineated crossing point, with curb "pop-outs' on the northeast and southeast corners of the intersection to allow for a narrowed and safer pedestrian crossing point from the parking lot to the Convention Center. Additive Bid Schedule E includes the scope of work to remove existing improvements at the Amado Road and Calle Alvarado intersection and to construct the decorative pedestrian walkway. The project was advertised for bids, and at 4:00 P.M. on March 12, 2004, the Department of Procurement and Contracting received bids from the following contractors (see Attachment 1 for bid results): Contractor: 1. Contreras Construction Co.; Indio, CA 2. Vance Corporation; Rialto, CA 3. Granite Construction Company; Watsonville, CA 4. Matich Corporation; San Bernardino, CA The Engineer's Estimate was $962,000 for Bid Schedule A; $628,000 for Alternative Bid Schedule A; $28,000 for Additive Bid Schedule D; and $60,000 for Additive Bid Schedule E. Estimates for the Deductive Bid Schedules were unknown. The basis of award is the total sum of Bid Schedule A, Additive Bid Schedule D, and Additive Bid Schedule E. The low bidder is Contreras Construction Co., from Indio, CA. The company is a California partnership whose partners are Enrique Contreras and Ruben Contreras. Funds for this project are available from a number of sources. Of the total contract amount of $730,356.25, $148,215.90 represents the total cost of associated street improvements for Amado Road and Calls Alvarado, as well as the entire cost of Additive Bid Schedule E ($52,045.00) for the decorative pedestrian cross-walk and related street improvements that will be funded through local Measure A revenue funds budgeted in account number 134-4498-50227 (Amado/Alvarado St Improv). Funding for the storm drain improvements for this project, Additive Bid Schedule D, ($28,962.50) will be funded from unallocated drainage fund revenues budgeted in account number 135-4371-50227 (Tachevah Outlet Drain Connector). 01100- Palm Springs Convention Center Expansion Parking Lot&Street Improvements March 24,2004 Page 3 The balance of the total contract amount, $553,177.85, includes the cost of constructing the south-half of the "North Parking Lot", including all associated parking lot improvements, landscaping, irrigation, lighting and electrical system improvements (Alternative Bid Schedule A) and is scheduled to be funded from future revenue generated by the Convention Center Expansion Bond issue. The award of this contract is subject to City Council's approval of those bond documents. SUBMITTED: DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Bid Results 2. Minute Order VA3 PALM SPRINGS CONVENTION CENTER EXPANSION PARKING LOT& STREET IMPROVEMENTS BID RESULTS Contractor Bid Sch. A Alt. Bid Sch Ded. Bid Alt. Ded. Bid Ded. Bid Alt. Ded. Bid Additive Bid Additive Bid Basis of A Sch. B Sch. B Sch. C Sch. C Sch. D Sch. E Award Contreras Construction $1,048,322.50 $653,848.75 $52,200.00 $40,950 00 $11,700.00 $4,500.00 $28,962.50 $52,045 00 $1,129,330.00 Company Vance $1 112,528.00 $923,683.00 $4,640.00 $3,640 00 $9,360.00 $3,600.00 $35,525.00 $54,035.00 $1,202,088.00 Corporation Granite Construction $1,150,515.00 $795,367.50 $0.00 $0.00 $9,360.00 $3,600.00 $28,255.00 $58,617.50 $1,237,387.50 Company Matich $1,374,374.00 $1,029,029.00 $116 00 $91.00 $7,800.00 $3,000.00 $37,915.00 $91,437.50 $1,503,726.50 Corporation Proof of Publication In Newspaper STATE OF CALIFORNIA c- , County of Riverside Jacquelin K. Welch says: 1. 1 am a citizen of the United States, a CITY OF PALM SPRINGS resident of the Cityof Desert Hot NOTICE INVITING BIDS O For constructing Palm Springs Convention Center Expansion Springs, County of Riverside, State of Parking Lot&Street Improvements California, and over the age of 18 years. City Projec102-27 2. 1 am the Research & Production N-1 NOTICE IS HEREBY GIVEN that soared bids for the Palm Springs Convention Center Expansion,Fading Lot& Assistant of The Public Record, a Street Improvements,City Project02-2T,will be received at the newspaper of general -circulation printed officePamSpings,Director of Procurement 400 d°°°IrMarchng 1`thecity of Palm Springs,California,until 4 00 read O aloud March-02,2D04, and published in the City of Palm 11 which Cime They will TION OF and read K:Th State DESCRIPTION OF THE WORE(:The Work com- Springs, County of Riverside, State of grace the complete construction of a new parking lot and street widening Improvements,consisting of rough grading,roadway California. Said The Public Record is a excavation and earthwork,removal of existing asphalt concrete newspaper of general circulation as that and Portland cement concrete improvements,construction of asphalt concrete pavement;construction Of Portland cement term is defined in Government Code concrete curb,curb and guitar'croi ass,,sidewalk'and curb ramps;parking lot lighting and electrical system;irrigation sys- section 6000, its status as such having tem and landscaping;traffic striping, signage and markings, been established b judicial decree of the storm drainage improvements,and all appurtenant wort y W3 AWARD OF CONTRACT: Superior Court of the State of California h (a)The City reserves the right after opening bids to reject any or all bids,to waive any informality(non-respon- and for the County of Riverside in siveness)in abid,Or to make award to the lowest responsive, Proeeedin No. Indio 49271, dated responsible bidder on the basis of the total sum of Bid g Schedule A, Additive Bid Schedule D and Additive Bid March 31 , 1987, entered in Judgment Schedule E,and reject all other bids,as it may best serve the Interest of the City Bidders shall bid on all Bid Schedules Book No. 129, page 355, on March 31, (b) As a condition of award, the aac- 1987 cessful bidder will be required to submit payment and perfor- mare bonds and insurance. _ 3. The Public Record is a newspaper of N-4 BID SECURITY:each bid shall be accompanied by a cedkied Or cashier's check Or Bid Bond in the amount of general circulation ascertained and 10 percent of the total sum of Bid Schedule A,Additive Bid Schedule D and Additive Bid Schedule E,payable to the City of established in the City of Palm Springs in PalmSpnif ___---. the County of Riverside, State of N-5 BIDSTO REMAIN OPEN:The Bidder shall guar- antee the Total Bid Price for a period of 60 calendar days from California, Case No. RIC 358286, Filed the date of bid opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: June 8, 2001. The Contractor shall possess a valid Class A Contractor license 4. The notice, of which the annexed is a at the time of submitting bids N-] PREVAILING WAGE RATES NOT APPLICA. true printed copy, was published in the BLE:Funding for the Work is with all local funds and,as pro- vided under City Charter,will NOT require compliance with the newspaper on the following publication prevailing wage requirements of the State of California dates to wit: 1443 RETAINAGE FROM PAYMENTS:The Contractor may elect to reserve 10D percent of payments due under the Contract Documents from time to lime,without retention of any February 10, 2004 remain Of the payment by the City,by depositing securities of equivalent value with the City in accordance with the provisions February 17, 2004 of Section 22300 of the Public Contract Code February N-S OBTAINING OR INSPECTING CONTRACT ,f I certify under penalty of perjury that the DOCUMENTS, above is true and correct. (a)Contract eCityEngi Engineer 2 0Eaut-ed with- oil charge al the cone of theca Engineer,3eI EastTdwith- Dated at Palm Springs California Canyon Palm Complete sets 92262. - r (b)Complete sets of 62. Contract Documents this 17TH day of February 20nZa. may be purchased at$50.00 per set and are obtainable from q' • the,Rine of the-,C Engineer, o ref East will be ma Canyon Way,Palm Sprinf the C ty Engine No 00 Ea will be made of any charges for sets of Contract Documents (c)An additional fee of$30.00 will be charged for sets of Documents sent by mall. N-10 ADDRESS AND MARKING OF BIDS:The enve- lope enclosing the Bid shall be sealed and addressed to the City of Palm Springs,and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquifz Jacquelin K. Welch Canyon Way,Palm Springs,CA 92262.The envelope shall be Research & Production Assistant addresly s of index and lea hand bea corner�rds the name and t }� address of the Bidder and shall bear the wards"Bid For'for- lowed by the title of the Prolecl and the date and hour of open- M) ` mg Bids The codified or cashier's Oh ol,or Bid Bond shall be enclosed In the same envelope with the Bid EV ORDER OFTHE CITY OF PALM SPRINGS Dare Fob....y 6200C ( GireCoi 01 Pubhc Wor.slCity En smear Febmery 19,17 200,1 �` BUJ`• MINUTE ORDER NO. AWARDING CONTRACT TO CONTRERAS CONSTRUCTION CO., IN THE AMOUNT OF $730,356.25, FOR ALTERNATIVE BID SCHEDULE A, ALTERNATIVE DEDUCTIVE BID SCHEDULE C, ADDITIVE BID SCHEDULE D, AND ADDITIVE BID SCHEDULE E FOR THE PALM SPRINGS CONVENTION CENTER EXPANSION PARKING LOT & STREET IMPROVEMENTS, CITY PROJECT 02-27, SUBJECT TO THE CITY COUNCIL'S APPROVAL OF BOND DOCUMENTS I HEREBY CERTIFY that this Minute Order, awarding contract to Contreras Construction Co., in the amount of $730,356.25, for Alternative Bid Schedule A, Alternative Deductive Bid Schedule C, Additive Bid Schedule D, and Additive Bid Schedule E for the Palm Springs Convention Center Expansion Parking Lot & Street Improvements, City Project 02-27, subject to the City Council's approval of bond documents, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 241h day of March, 2004. PATRICIA A. SANDERS City Clerk q5