HomeMy WebLinkAbout4/7/2004 - STAFF REPORTS (5) DATE: April 7, 2004
TO: Community Redevelopment Agency
FROM: Director of Public Works/City Engineer
Director of Community& Economic Development
SOUTH PALM CANYON DRIVE AT SUNNY DUNES ROAD MEDIAN CONSTRUCTION
RECOMMENDATION:
It is recommended that the Community Redevelopment Agency consider the following
two actions:
1. Award contract to Sol Construction, Inc., in the amount of $36,583.00 for the
South Palm Canyon Drive at Sunny Dunes Road Median Construction, City
Project 03-18; and
2. Approve Contract Change Order No. 1 for an increase of $12,186.00, for an
increased total contract amount of $48,769.00, for the South Palm Canyon Drive
at Sunny Dunes Road Median Construction, City Project 03-18.
SUMMARY:
Award of this contract will construct a new median within South Palm Canyon Drive from
Sunny Dunes Road south to the existing bridge across the Tahquitz Creek, adjacent to
the new Kentucky Fried Chicken/A&W restaurant, a community redevelopment project
that is currently under construction. Approval of Contract Change Order No. 1 will
facilitate installation of landscaping within the median, as directed by the Agency at its
meeting of February 18, 2004.
BACKGROUND:
The Agency has programmed a capital project for the new traffic island median within
South Palm Canyon Drive at Sunny Dunes Road as part of the 2003/2004 capital project
budget. The project was programmed in part as an incentive to support the
redevelopment of the project site, which was considered a blighted site due to the
restaurant vacated by Sizzler and a vacant dry cleaning facility. Yum Brand Foods,
operator of the previous Kentucky Fried Chicken restaurant on that site, approached the
City with plans to demolish and redevelop the entire site, including removal of the
existing dry cleaning facility and vacant restaurant building.
Their proposed project, approved by the Planning Commission at its May 28, 2003,
meeting (Major Architectural Approval Case No. 5.0955), required construction of a
traffic island median to provide better and safer traffic circulation into and out of the
project site. The island is necessary to prevent left-turn vehicles from exiting the project
site onto South Palm Canyon Drive, as well as prevent left-turn vehicles from entering
the project site from South Palm Canyon Drive. Access into the project site will be made
from Sunny Dunes Road, or is limited to right-turn into and out of the project site on
South Palm Canyon Drive. Traffic congestion along this segment of South Palm Canyon
Drive will be improved as a result of this median island, in light of the fact that a larger
Kentucky Fried Chicken/A&W restaurant will be constructed on the project site and is
likely to generate larger volumes of traffic than previously accessed the older facility.
o era. lo
South Palm Canyon Drive at Sunny Dunes Road Median Construction
April 7, 2004
Page 2
The plans were prepared by Milestone Engineering, on behalf of the developer (Yum
Brand Foods), with specifications prepared by Engineering Division staff for bidding
purposes. On February 3, 2004, at 2:30 P.M., the Department of Procurement and
Contracting received bids from the following contractors:
Contractor Total
Sol Construction, Inc.; Riverside, CA $36,583.00
Contreras Construction Co., Indio, CA $37,685.00
DBX, Inc.; Temecula, CA $39,055.00
The engineer's estimate was $40,225. The low bidder is Sol Construction, Inc., from
Riverside, CA. The company is a California corporation whose officers are: Manuel
Andrade and Pablo Mendoza.
The Agency did not award this contract at its February 18, 2004, meeting. Instead, the
Agency directed staff to have the median redesigned with landscaping, in lieu of
decorative concrete, similar to the median located in South Palm Canyon Drive north of
Sunny Dunes Road, adjacent to the Starbuck's and Jack-in-the-Box commercial center.
In accordance with that direction, staff prepared an irrigation and landscaping plan using
a similar plant palette as the existing median. The landscaping plan was reviewed by
the Architectural Advisory Committee on March 8, 2004, and was approved by the
Planning Commission on March 10, 2004.
Staff submitted the approved landscaping plan to the low bidder, Sol Construction, Inc.,
for costs associated with the irrigation system, landscaping and a 30-day plant
maintenance/establishment period. The contractor proposed costs totaling $18,180 for
the irrigation system, landscaping and maintenance period. However, the total increase
to the contract amount is reduced by the original cost of the decorative concrete that
was to be installed within the median, which is a reduction of $5,994. The net increase
to the contract amount is $12,186 to construct the median with landscaping instead of
decorative concrete.
Sufficient funds are available in Redevelopment Project Area #1 account 811-8191-
65162 (Sunny Dunes/SPC Island).
SUBMITTED:
,0_� Y
DAVID J. BARAKIAN bire
S. RAY O D
Director of Public Works/City Engineer r of Co unity& Economic
Development
APPROVED:
DAVID H. READY' '"7
Executive Director
REVIEWED BY DEPT.OF FINANCE
ATTACHMENTS:
1. Resolution (2) (G
2. Contract Change Order No. 1
10-10 LANDSCAPING AND IRRIGATION
10-10. 1 FINE GRADING
Materials. Fill Material : Existing soil shall be used whenever
possible, but shall be free of debris, rubbish, organic matter,
oil, wed, rocks greater than 2" diameter and other foreign matter.
Native Soil: Native soil to be material as listed in Fill
Material.
Preparation. Establish extent of grading, and excavation by area
and elevation. Designate and identify the elevation and project
engineering reference points. Set required inspections, tests,
approvals and location recordings . Contractor shall not begin
work at the site before obtaining required inspections, tests,
approvals, and location recordings . Contractor shall verify and
remove any asphalt or concrete that may exist beneath all planting
areas .
10-10.2 SITE GRADING. Unless shown or noted otherwise on the
plans, all finish grades are to be level 114" to 2" below top of
curb or adjacent concrete sidewalk or paving. The Contractor
shall supply and apply pre-emergent weed control on all native
soil and decomposed granite per manufacturer' s specifications .
10-10. 3 IRRIGATION SYSTEM
General. The irrigation design is diagrammatic. All irrigation
equipment shown within paved areas is for design clarification
only and shall be installed in planted areas wherever possible .
Due to scale of drawings, it is not possible to indicate all
offsets, fittings, sleeves, etc. , which may be required. The
Contractor shall carefully investigate the structural and finished
conditions affecting all of this work and plan this work
accordingly, furnishing such fittings, etc. , as may be required to
meet such conditions . The work shall be installed in such a
manner as to avoid conflicts between trades or problems in
planting trees, shrubs, groundcovers, and lawns .
Related Work. The Contractor shall examine all Drawings and
Specifications pertinent to the proper completion of the work.
The Contractor shall coordinate installation of the irrigation
material, including pipe and wiring so that there shall be no
interference with other utilities or other construction trades or
problems in planting trees, shrubs, groundcovers, and lawns .
Code Regulations . All work and materials shall be in full
accordance with the latest rules and regulations of the National
Electric Code; the Uniform Plumbing Code, published by the Western
Plumbing Officials Association; and other applicable State or
local laws or regulations . Nothing in these Drawings or
(1, (Imb ow -:?,
Specifications is to be construed to permit work not conforming to
these codes .
When the Specifications call for materials or construction of a
better quality or larger size than required by the above mentioned
rules and regulations, the provision of the Specifications shall
take precedence over the requirements of the said rules and
regulations . The Contractor shall furnish without extra charge
any additional material and labor when required by .the compliance
with these rules and regulations, though the work may not be
mentioned in these particular Specifications or shown on the
Drawings .
Layout Of Work. The Contractor shall stake out the irrigation
system as shown on the Drawings . These areas shall be checked by
the Contractor and the Engineer' s representative before
construction is started. Any changes, deletions or additions
shall be determined at this check. No walks or paved areas shall
be sprinkled. The drawings are schematic only unless specifically
dimensioned. The Contractor shall check all drawings to make sure
that this work conforms to all conditions shown thereon. Exact
locations shall be determined on the job to suit the actual
conditions. All variations shall be verified with the Engineer' s
Representative. Locations, as determined, are the Contractor' s
responsibility and changes required because of such actions shall
be by the Contractor at no extra cost to the Owner.
The Contractor shall connect the irrigation system to the water
supply point of connection as indicated on drawings .
The Contractor shall connect electric valves to control wires
supplied at locations as indicated on drawings .
The Contractor shall be responsible for minor changes caused by
site conditions or plant substitutions .
Products. All materials in the system shall be new. All material
and equipment shall arrive at the site location in manufacturer ' s
original shipping container.
Pressure Pipe shall comply with the following:
(a) PVC (2-1/2 inch and smaller to be solvent welded) . Type 1,
Grade 1, Schedule 40, IPS, and ACTD 1785 . Pipe shall be
continuously marked with: Manufacturer' s name, nominal size, PVC
type, pressure rating, NSF seal, and date of extrusion.
Non-Pressure Pipe (downstream from circuit valves) shall comply
with the following: Q a6
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(a) Rigid PVC: Type 1, Grade 1, Class 200, IPS, ASTM D 1784 .
Pipe shall be continuously marked with: Manufacturer' s name,
nominal pipe size, PVC type, SDR, NSF seal, and date of extrusion.
(b) Rigid PVC Under Paving: Type 1, Grade 1, Schedule 40, IPS,
ASTM D 1785 .
(c) Poly Swing Pipe: As specified in Irrigation Detail Plans .
Fittings :
(a) PVC Solvent Weld Fittings: Injection molded, IPS deep socket
style Schedule 40, Type 2 PVC, SDTM D2466 with NSF seal of
approval. Tee ' s and elbows are to be side gated.
Fitting Compound, Solvents, and Wraps .
(a) Rigid PVC to PVC slip joints shall be solvent welded with
pipe solvent: ASTM D 2564, NSF approved, used and applied in
accordance with the manufacturer' s specifications .
(b) Primer for PVC Pipe: As recommended by pipe fittings
manufacturers .
(c) PVC to metal joints shall be made with a PVC male adapter
fitting or PVC Schedule 80 threaded fittings. The PVC fitting
shall be hand tightened, plus one turn with strap wrench. Joint
compound shall be Peratex Type I1 or Teflon tape.
Conduit and Sleeves : For use under paving, sleeves for irrigation
pipe shall be PVC: Type 2, Grade, Schedule 40 .
Irrigation Controllers : As specified on the plans, the Contractor
shall be responsible for installing a new irrigation controller,
pedestal mounted (LEIT 4000-E) at a location as shown on the
Irrigation Plan.
Electric Control Valves : As specified in Irrigation Plan.
Valve Boxes : Shall be Carson #910 or #1419 series or equivalent
with lid marked "Irrigation Control Valve" . Valve boxes and lids
shall be similar to color of finish grade as approved by the
Engineer.
Irrigation Heads and Drip Emitters : Shall be as specified on
Irrigation Plan.
Gate Valve: Shall be installed at all valves as specified on
irrigation plans.
End Flush Cap: Shall be installed at the end of all drip laterals �
as shown in the Irrigation Detail Plans . C
I
Installation. The Contractor shall schedule and coordinate
placement of material and equipment in a manner to effect earlier
completion of work in conformance with the construction and
progress schedule.
The contractor shall not willfully install the irrigation system
as shown on the drawings, when it is obvious in the field that
obstruction, grade differences, or difference in the area
dimensions exist that might not have been considered in the
engineering design phase. Such obstructions or differences must
be brought to the attention of the Engineer.
The Contractor shall determine the minimum flow demand for the
irrigation system, and shall verify water pressure prior to
construction and report any difference between the water pressure
required for minimum flow demand and the actual pressure reading
at the point of connection to the Engineer.
Any existing equipment, piping, pipe covering, sewers, sidewalks,
landscaping, etc. , should be located and protected prior to
commencing work. Damage by the Contractor during the course of
his work shall be replaced or repaired by the Contractor in a
manner satisfactory to the Engineer and at the Contractor' s own
expense, and before the final payment is made.
Disruption of Services: Permission to shut off any water lines
must be obtained from the Engineer, who will make the necessary
arrangements . Disruption to existing systems shall be kept to a
minimum.
Verification of Finish Grade: The Contractor shall verify, with
the Engineer the correctness of all rough grades within the work
areas in order to ensure the specified pipe depths of the system
piping.
System Layout : The Contractor shall layout all heads, piping, and
valves and make any minor adjustments required due to differences
between actual site conditions and the drawings . Minor adjustments
shall be maintained within the original design intent. The
Contractor shall layout each system using a staking method, as
approved by the Engineer, and maintain and protect the approved
staking layout.
Excavating and Trenching: Excavating and trenching shall be open
vertical construction of such size to permit the piping to be laid
at the elevation intended to permit sufficient space for joining.
Trenches for pipe shall be cut to required grade lines, and
compacted to provide an accurate grade, without settlement, and
have uniform bearing for the full length of the line . The
Contractor shall restore all surfaces, existing underground
installations, etc. , damaged or cut as a result of the excavations
to their original condition and in a manner approved by the
Engineer. After installation of pipe, the Contractor shall back-
fill only between joints and fittings, leaving joints and fittings
exposed until their installation is approved by the Engineer.
(a) Where possible mainlines may occupy the same trench as
lateral lines, provided minimum clearances are maintained as
specified.
(b) All irrigation lines shall have a minimum horizontal
clearance to two inches from each other. All irrigation lines
shall have a minimum horizontal clearance of 12 inches from the
lines of other trades. No lines shall be installed parallel and
directly over another line.
(c) Minimum Cover from finish grade shall be as follows : 24"
minimum cover over solvent welded pressure piping to 2 inch size,
24" minimum cover over valve control wiring, 12" minimum cover
over non-pressure piping to irrigation head bubblers, and
emitters .
Pipes and Fittings shall be installed according to details :
(a) Locations . Where site conditions do not permit locating
piping, valves, and heads where shown on plan, the Contractor
shall notify the Engineer immediately to determine relocation.
(b) Handling. The plastic pipe shall be handled carefully
avoiding dropping off the delivery truck. The PVC pipe shall be
covered to protect from sunlight (especially from summer sun) .
(c) Cleaning. The pipe shall be kept clean during installation
by unplugging or other acceptable means . Caps or plugs shall be
removed only when necessary to continue assembly.
(d) Layout . The pipe shall be aligned approximately as shown on
the Irrigation Plans . Verify locations before installing pipe.
(e) Joining of Pipe. The Contractor is responsible to be
familiar with any and all methods of assembling, joining, and
installing the various types of pipe to be used. The Contractor
will adhere in strict accordance to manufacturer' s recommended
installation procedures .
All pipe shall be assembled free from dirt and pipe scale. Field
cut ends shall be reamed and trimmed of rough edges and burrs . No
sawing of PVC pipe shall be permitted when assembling pipe for
emitters. All changes in direction of pipe shall be made with
fittings .
Reducer tees shall be used at all head risers where a pipe size
changes. Bushings shall not be allowed where reducer tees may be
used. PVC saddles shall not be allowed.
(f) Solvent Weld Joint . The joint shall be prepared by first
making sure that pipe end is square, then by debarring the pipe
Cry q
end and cleaning the pipe and fitting from dirt, dust, and
moisture.
The pipe shall be dry-inserted into fitting to check for mis-
sizing. Pipe should enter fitting 1/3 to 2/3 depth of socket .
After verifying proper fit, the inside socket surface of the
fitting and the external surface of the male end of the pipe shall
be coated with solvent-cement. The joint shall be held still for
approximately 30 seconds and any excess cement from pipe and
fitting shall be wiped clean. The joint shall be cured for a
minimum of 30 minutes before handling and at least 6 hours before
pressurizing.
(g) Threaded Joint. Field threading of plastic pipe or fitting
is not permitted. Factory formed threads only will be permitted.
Factory-made nipples shall be used wherever possible. Field-cut
threads in metallic pipe will be permitted only where absolutely
necessary. When field threading, threads shall be cut accurately
on axis with sharp dies .
All threaded pressure joints shall be made up with pipe joint
compound. Compound shall be applied to male threads only.
Where assembling metallic pipes to metallic fittings or valve, no
more than (3) full threads shall show when joint is made up, where
assembling to plastic fittings, take up joint no more than one
full turn beyond hand tight .
Where assembling soft metal (brass or copper) or plastic pipe, use
strap type friction wrench only; do not use metal jawed wrench.
Coat the inside surface of the fitting and the external surface of
the male end of the pipe with solvent-cement .
Where assembling soft polyethylene pipe and fitting, hand twist
fitting into pipe until full insertion.
Insert pipe immediately into fitting and turn 1/4 turn to
distribute cement and remove air bubbles . The pipe must seat to
the bottom of the socket and fitting. Check alignment so pipe and
fitting are without strain to either.
Hold joint still for approximately 30 seconds and then wipe the
excess cement from the pipe and fitting.
Cure joint a minimum of 30 minutes before handling and at least 6
hours before pressurizing.
Irrigation Controller. Secure and install new controller and
cabinet to new 4" concrete base and foundation in location to be
determined by the Engineer. 8
(a) Connect control wires to controller in a sequential
arrangement according to assigned identification numbers of the
valves . Control wires shall be labeled at controller and at valve
box lid with control valve number.
(b) A small map of area covered by controller with valve
locations shown shall be placed inside controller.
(c) Connect system electrical wiring stub-outs provided, with
conduit in structure. Put all connections in splice boxes .
(d) Install at least two extra wires from multi-station
controllers to heaviest planted/most sun/wind exposed areas of
controller for moisture sensor hook-up.
Electrical Control Valves . Install according to detail and where
shown on the Irrigation Plan. No soil will be allowed in valve
boxes .
Control Wire. Control Wire shall be UL approved for direct burial
in ground, with maximum voltage drop of 50 .
Valve control wire shall be a solid color, common wire shall be
white. Other single wires shall be striped two color jacket.
Valve control wire shall have no buried in line splices; all
splices shall be in a valve box or junction box. Connections
shall be made by crimping bare wires with brass crimping sleeves
and sealing in UL approved #3570 Scotchloks, Rainbird Snap-tites,
or as noted on plans .
Install wire below irrigation pressure lines, loop a minimum of 3
feet of extra wire in each valve box; both control and common
wire. Make 12" loop at 50 ' intervals along wire run from valve to
controller. Provide conduit where wires run under paving. Take
care not to damage wires when backfilling trenches.
Install at least two extra wires from single station controllers
to heaviest-planted/most sunshine exposed area of the valve for
moisture sensor hook-up.
Valve Boxes . All remote control valves shall be installed in
plastic valve box. Box shall be set flush with finish grade
planting beds . Lid shall be permanently marked to correspond to
controller and station number. Valve boxes and lids shall be
similar to color of finish grade as approved by the Engineer.
Backfilling. Backfill shall not be placed until the installed
irrigation system has been inspected, approved, and tested in the
presence of the Engineer' s representative .
Backfill material shall be an approved sandy soil or sand.
Unsuitable material, including clods and rocks over 2-1/4 inches
in size, shall be removed from the premises and dis d cf
legally as part of the work under this Contract. The Contractor
shall make all adjustments without extra cost to the City.
It is recommended that backfill be made first thing in the morning
while pipe and soil temperature are approximately the same. If
backfilling is required during heat of the day, water shall be run
through PVC pipe to cool pipe for contraction purposes .
Surplus earth remaining after backfilling shall be disposed of
legally off the premises .
Irrigation Heads . Irrigation heads shall be installed according
to manufacturer' s recommendations, such that each shrub, vine or
ground cover is provided with an irrigation head.
(a) After all piping and risers are in place and connected, and
prior to the installation of irrigation heads, control valves
shall be opened and a full head of water used to flush out the
system.
(b) All heads will be installed above grade on either threaded
PVC swing-joint or poly swing pipe . No outlets below grade will
be permitted.
(c) Filtration and pressure regulator settings will be according
to manufacturer' s specifications to obtain best head performance.
(d) All spray heads are to be set back a minimum of 2" from any
paved area, e . g. , mow strips, curbs, sidewalks (6 ' minimum for
rotors) .
(e) Emitters shall be installed according to detail . All PVC
pipe will be cut with PVC pipe cutter, solvent-cement will be
sparingly applied to avoid runs and puddling in pipe and fittings,
all pipe will be double flushed. End flushing valves will be
installed according to detail and plan.
(f) The contractor shall flush and adjust all irrigation heads
for optimum performance.
(g) Layout Changes : Arrangements, positions, and connections of
pipes, valves, and heads may be adjusted as directed to
accommodate conditions which may arise during progress of work.
No additional compensation shall be made for changes unless
arrangements are made for charges prior to installation.
(h) Pressure Main Lines : Flush lines prior to installing remote
control valves . Center load pipes .
(i) Non-Pressure Lateral Lines; Cap risers and flush lines prior
to installing irrigation heads . Starting at remote control valve,
remove caps in sequence . ' Replace cap before removing next cap in
line. /IOp /�
Testing. The entire irrigation system shall be tested in
accordance with Section 308-5. 6 "Flushing and Testing" of the
Standard Specifications .
Field Quality Control and Inspection. The contractor shall give
the Engineer three working days notice for inspection at the
following stages . The Contractor must have field "as builts" up
to date before each stage of inspection.
Mainline. Mainline shall be installed after pressure pipe,
controller, remote control valves, and wiring have been installed.
When backfilling, joints and fittings shall be left exposed until
final approval by the Engineer' s Representative.
(a) Static test for 6 hours at 125 psi
(b) Tests shall be observed and approved by the Engineer' s
Representative prior to backfill, before rock base is
installed and before asphalt paving is installed.
(c) Lines shall be tested before and after installation of base
material to determine the responsibility of any broken lines .
(d) Contractor shall provide all equipment for hydrostatic tests .
Lateral Lines . Lateral lines shall be installed after
installation of non-pressure pipe and riser. Backfill only
between joints and fittings, leaving joints and fittings exposed,
until after joint and fitting inspection. Complete flushing prior
to testing. Test for 2 hours at 100 psi.
Completion of System. When the irrigation system has been
completed, a performance test shall be done in the presence of the
Engineer' s Representative to determine if coverage of water to the
planted areas is complete and adequate. The Contractor shall
change any heads, as may be required to provide satisfactory
coverage at no charge to the City. The Contractor shall
coordinate observation with the completion of planting.
Job Acceptance. A preliminary final inspection will be performed
on the date of completion of construction. The final acceptance
shall be 30 days later (or extensions thereof) , after the
maintenance period.
10-10 . 4 LANDSCAPING
General. Plants and planting material shall meet or exceed the
specifications of Federal, State, and County laws requiring
inspection for plant disease and insect control . cm,
-
Products.
Fertilizer. Agriform 10-10-5 Planting Tablets shall be used for
fertilizing the soil.
Root Barriers . Root barriers shall be Shawtown Industries Inc. ,
"Rooster Booster" root diversion product or approved equal . Root
barrier shall be of size appropriate for container size and type
of tree. All trees as called out in plans, excluding palm trees,
shall have root barriers installed per manufacturer' s
specifications .
Tree Stakes . Trees Stakes shall be of the type of material and
installed according to the Planting Detail Plans .
Tree ties . Tree ties shall be heavy hose-like plastic or rubber
as approved by the Engineer. The Contractor shall verify type
with the Engineer.
Pre-emergent Weed Control . Pre-emergent weed control shall be
"Surflan" or approved equal.
Materials .
Soil . Contractor shall use existing soil when possible. This and
any imported soil shall meet the requirements listed in Section
300-2. 7 of the Standard Specifications . All soil used around
planting shall be free of rocks 2" and larger. All soil shall be
fully compacted. No air pockets or settling of the soil below
finish grade requirements will be permitted. Contractor shall be
responsible to readjust soil to specified elevations if settling
occurs .
Plant Materials . The Contractor shall furnish and install plants
typical of their species or variety; with normal, densely-
developed branches and vigorous, fibrous root systems . The
Contractor shall provide only sound, healthy vigorous plants free
from defects, disfiguring knots, sun-scald injuries, abrasions of
the bark, plant diseases, insect eggs, borers, and all forms of
infestation. All plants shall be fully developed without voids
and open spaces .
All plant material shall have been grown under climatic conditions
comparable to those of the subject site, unless otherwise
specifically approved by the Engineer.
Preparation.
Contractor shall assure that all necessary fine grading and
irrigation work is complete prior to planting.
The location of plants shall be determined by scaling from
Planting Plans . Plant centers are shown on the Planting Plan to
determine plant spacing. (100,r&1711_
/ l
Spot all containers and obtain approval from the Engineer prior to
excavating plant holes .
Contractor is to install any top dressing in planting area as per
plan.
Contractor shall clean up site as necessary prior to planting.
All areas to receive planting shall be free of debris .
Installation of Trees and Shrubs.
General . Nursery stock shall be planted immediately upon delivery
to the site and approval by the Engineer. Nursery stock, in
containers, shall be protected from sun and wind and shall be
watered as necessary.
Excavating. Excavation for all plants shall be per Planting
Details. If mechanical auger is used, probe by hand to determine
if mechanical auger will hit any in-place utilities.
Planting:
(a) Native Soil
1 part Land Tech Dark Irish Peat Moss
(b) Backfill: (Per cubic yard)
8 parts Dig holes - Native Soil on-site
2 parts well composed.
(c) Fill excavated hole with water and allow to drain
(d) Fill holes with back-fill
(e) Scarify sides of plant hole and root ball per
installation details.
(f) Fill to proper height to receive the plant, and
thoroughly tamp the mixture before setting the plant.
(g) Set plant in upright position in the center of the
hole, and compact the back-fill mixture around the ball
and or roots .
(h) Place plant tablets in back-fill per planting detail .
Quantity of tablets used for each size plant container
shall be per manufacturers specifications.
(i) Thoroughly water each plant when the hole is 2/3 full.
After watering, tamp the soil in place until the
surface of the back-fill is level with surrounding area
and the crown of the plant is at the finished grade of
the surrounding area. , ^ Irn. k?--.13
(j ) After planting, finish grade all planting areas to a
smooth and even condition, making certain that no water
pockets or irregularities remain. All planting areas
shall be finished graded to comply with contours and
elevations specified on Grading Plans . Unless shown or
noted otherwise on the Grading Plan, all finish grades
are to be level 1Y' to 2" below top of curb or adjacent
sidewalk or paving.
Planting Ground Cover.
Rake existing soil smooth and free form soil lumps, rocks, sticks,
and other deleterious material . Space the ground cover plants
evenly as indicated on the drawings, staggering the spaces around
shrubs and trees as well as in the open areas . Plant only in soil
that is moist but friable, never wet or soggy. In case of plating
in the open on hot days, shorten the time between planting and
watering.
Backfill . Dig holes . Native Soil . Agriform:
1 gallon 3 tablets
5 gallons 8 tablets
15 gallon 14 tablets
24" Box 14 Tablets
30" Box 15 tablets
Continue to backfill shrubs and trees and continue to drench
backfill as above.
10-10.5 MAINTENANCE AND PLANT ESTABLISHMENT PERIOD
Maintenance Period. The maintenance period shall be 30 days after
completion of the irrigation system and landscaping installation
as determined and approved by the Engineer. The Contractor shall
notify the Engineer when installation is complete and schedule a
preliminary walk-through with the Engineer' s Representative.
Maintenance period shall begin after all punch list items have
been completed and written confirmation has been received.
Replacement of Unacceptable Material. Unacceptable material will
be all dead or damaged plants, inoperable irrigation system
components and damaged rocks . If at any time during the
maintenance period damage occurs, the Contractor shall immediately
correct damage. Once the unacceptable material has been repaired
or replaced, that new material will have a new 30 day maintenance
period from the date it was repaired or replaced.
It is to the benefit of the Contractor to repair or replace any
unacceptable material immediately, since the Contractor shall pay
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liquidated damages for each day beyond the 30 day maintenance
period.
Project Maintenance. Proper maintenance shall include but is not
limited to the following work:
1 . It shall be the Contractor' s responsibility to notify the City
prior to any maintenance performed on the contract area during the
30 day maintenance period.
2 . It shall be the Contractor' s responsibility to provide a
maintenance schedule, which shall be used to monitor the
performance of the landscape maintenance. The contractor shall
provide a daily start time, which must be adhered to during the
course of the 30 day maintenance period. Any changes or
deviations to the landscape maintenance schedule after the initial
submittal shall require prior approval by the city.
3 . The Contractor shall designate a representative who shall be
responsible for performing the irrigation controller check.
9 . The irrigation controller shall be monitored every Friday (or
other mutually agreed upon day of the week) . The Contractor shall
perform the required controller checks in the presence of the
city' s representative.
5 . As a minimum, the irrigation controller shall be monitored one
day per week (mutually agreed upon by the city and contractor) .
Said controller shall be checked in the presence of the city' s
representative .
6. The entire irrigation system shall be checked weekly to ensure
that the drip emitters, valves, and controllers are fully
operational .
7 . Litter pick-up shall be provided every Monday, Wednesday, and
Friday during the 30 day maintenance period. Raking and
relocating displaced soil shall be performed weekly to keep the
area neat and attractive throughout the maintenance period.
8 . The Contractor shall provide a post emergent herbicide
(Roundup) program during the entire 30 day maintenance period)
9. The Contractor shall maintain the landscape area free of weed
and other undesirable plants .
10 . The Contractor is responsible for maintaining all plant
material within the contract area. The Contractor shall replace
any plant that dies during the 30 day maintenance period.
Pruning is to be done on trees and shrubs on a remedial basis only
to correct form deficiencies .
V �
Pruning will be done to select plants to:
(a) Develop permanent scaffold branches that are smaller in
diameter than the trunk (trees) .
(b) To develop a radial orientation so as not to have branches
overlaying each other (trees) .
(c) To eliminate V-shaped branch forks that lack strength (trees) .
Final Walk-Through. Final walk-through is to be scheduled at the
end of the 30 day maintenance period. Final walk-through shall be
done by the Engineer, and be followed by a punch list of items to
be completed before the job is deemed completed by the Engineer.
Final acceptance of the project shall occur only after the City
has determined that all items of work have been completed and that
all plant material has been established.
10-10. 6 Payment.
Payment for Landscaping shall be made at the lump sum price for
"Landscaping, " complete and fully installed, as specified and as
indicated on the planting plan and planting detail plan, and shall
include full compensation for excavating, grading, pre-treating,
planting, planting relocation, removal of trees and shrubs and all
other appurtenant work.
Payment for irrigation system shall be made at the lump sum price
for "Irrigation System, " complete and fully installed and
operational, as specified and as indicated on the irrigation plan
and irrigation detail plan, and shall include full compensation
for providing, excavating, installing, connecting, and testing the
irrigation system, and all other appurtenant work, complete in
place.
Payment for 30-day Maintenance and Plant Establishment Period
shall be made at the lump sum price for "30-Day Maintenance
Period, " and will be made upon completion of the 30-day
maintenance period. There will be no progress payments . The
entire lump sum will be paid after the 30-day maintenance period.
The price shall constitute full compensation for all repair or
replacement of landscaping and irrigation system improvements and
all maintenance of facilities for the 30-day period.
- END OF SECTION -
C
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Sol Construction, Inc. Date: April 7, 2004
19497 Hebron Court Project No.: 03-18
Riverside, CA 92508 Project: South Palm Canyon
Drive/Sunny Dunes Road
Median Construction
Change Order No.: One (1)
Attn: Manuel Andrade Contract Purchase No: Pending
Account Numbers: Pending
Agr.# Pending
M.O.# Pending Res. #
A. CHANGES IN WORK:
Decrease to Contract Quantities:
Item Description
7 Construct 3" Decorative Colored Concrete
Increase to Contract Quantities:
New Items:
Item Description
A Landscaping, including installation of the following plant materials: two (2) Washingtonia
Robusta "Mexican Fan Palm" (10 feet trunk height, 2 feet trunk diameter); fifty-two (52) "New
Gold Lantana" (1 gallon size at 3 feet on center); thirteen (13) bougainvillea "Oh-La-La" (5
gallon); eight (8) boulders "Cresta" by Southwest Boulder and Stone (3 feet diameter); and
installation of 2" depth decomposed granite "Palm Springs Gold" by Southwest Boulder and
Stone. The landscaping scope of work shall comply with the improvements shown on Sheet 2A,
prepared by the City of Palm Springs. Landscaping installation shall comply with the additional
special provisions, Section 10-10 "Landscaping and Irrigation", attached to and made a part of
this Contract Change Order.
B Irrigation System, including installation of the following items: Schedule 40 PVC 1 YT irrigation
main line (approximately 80 linear feet); class 200 PVC 1" irrigation lateral (approximately 500
linear feet); four (4) deep watering tree bubblers [two per palm tree] as indicated on the detail
on the Irrigation Plan; sixty-five (65) Rainbird XBT-10 emitters; one (1) Rainbird 5RLC:1 quick-
coupler as indicated on the detail on the Irrigation Plan; one (1) irrigation automatic valve as
indicated on the detail on the Irrigation Plan; one (1) end self-flushing valve as indicated on the
detail on the Irrigation Plan; one (1) LET 4000-E controller assembly as indicated on the detail on
the Irrigation Plan;two (2) Nibco T-113gate valves; and various irrigation system components as
necessary to fully construct the irrigation system shown on Sheet 2B, prepared by the City of
Palm Springs. Irrigation system installation shall comply with the additional special provisions,
Section 10-10 "Landscaping and Irrigation", attached to and made a part of this Contract
Change Order.
C 30-Day Maintenance Period, including all work necessary to establish and maintain landscaping
and irrigation system improvements throughout a 30-day period, in accordance with the
additional special provisions, Section 10-10 "Landscaping and Irrigation", attached to and made
a part of this Contract Change Order. arato uv/ 7
B. CHANGES IN COST:
Decrease to Contract Quantities:
Item Description Quantity Unit Unit Price Amount
7 Construct 3" Decorative Concrete (810) SF $7.40 ($5,994.00)
TOTAL DECREASE TO CONTRACT QUANTITIES: ($5,994.00)
Increase to Contract Quantities:
New Items:
Item Description Amount
A Landscaping Lump Sum $8,500.00
B Irrigation System Lump Sum $9,200.00
C 30-Day Maintenance Period Lump Sum $480.00
TOTAL INCREASE TO CONTRACT QUANTITIES: $18,180.00
TOTAL NET CHANGE ORDER AMOUNT: $12,186.00
NOTE: No additional markup will be added to any items in this Contract Change Order. All costs per
each item are final.
C. REASONS FOR CHANGES:
Pursuant to direction given by the Community Redevelopment Agency at its February 18, 2004,
meeting, staff was directed to revise the proposed median construction project to delete the decorative
concrete within the median and install landscaping improvements consistent with the existing median
located on South Palm Canyon Drive north of Sunny Dunes Road. Staff prepared a landscaping and
irrigation plan consistent with the existing landscaped median island, and at the March 10, 2004,
Planning Commission meeting, the proposed landscaping plan was approved.
D. SOURCE OF FUNDS:
Funds are available in the following account:
Account No.: 811-8191-65162 (Sunny Dunes/SPC Island)
Summary of Costs Contract Time
Original Contract Amount: $36,583.00 Original Completion Date: To be determined
This Change Order: $12,186.00 Days Added for this C.C.O.: - 0 -
Previous Change Order(s): $0.00 Previous Days Added: - 0 -
Revised Contract Amount: $48,769.00 Revised Completion Date: To be determined
am b'OVIR
I have received a copy of this Change Order and City Approval:
the above totals are acceptable to the
contractor.
Submitted by Date
Street Maintenance Manager
By �«--�---� � ���
Approved by Date
Director of Public Works/City Engineer
Title P/."
Approved by Date
Date —2- City Manager
Distribution:
Original Conformed Cooies Conformed-File Copy
Engineering (1) Engineering File (1)
Finance (1) Public Works Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
ambowe
RESOLUTION NO.
OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF PALM SPRINGS, CALIFORNIA,
AWARDING A CONTRACT TO SOL CONSTRUCTION,
INC., IN THE AMOUNT OF $36,583.00 FOR THE SOUTH
PALM CANYON DRIVE AT SUNNY DUNES ROAD
MEDIAN CONSTRUCTION, CITY PROJECT 03-18
BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY of the City of
Palm Springs, that a contract with Sol Construction, Inc., in the amount of $36,583.00 for
the South Palm Canyon Drive at Sunny Dunes Road Median Construction, City Project
03-18 is hereby awarded.
ADOPTED this 71h day of April, 2004.
AYES:
NOES:
ABSENT:
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF PALM
SPRINGS, CALIFORNIA
By:
Assistant Secretary Chairman
REVIEWED AND APPROVED AS TO FORM:
C Colo -�
RESOLUTION NO.
OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF PALM SPRINGS, CALIFORNIA,
APPROVING CONTRACT CHANGE ORDER NO. 1 FOR
AN INCREASE OF $12,186.00, FOR AN INCREASED
TOTAL CONTRACT AMOUNT OF $48,769.00, FOR THE
SOUTH PALM CANYON DRIVE AT SUNNY DUNES
ROAD MEDIAN CONSTRUCTION, CITY PROJECT 03-18
BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY of the City of
Palm Springs, that Contract Change Order No. 1 for an increase of $12,186.00, for an
increased total contract amount of $48,769.00, for the South Palm Canyon Drive at
Sunny Dunes Road Median Construction, City Project 03-18, is hereby approved.
ADOPTED this 7"day of April, 2004.
AYES:
NOES:
ABSENT:
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF PALM
SPRINGS, CALIFORNIA
By:
Assistant Secretary Chairman
REVIEWED AND APPROVED AS TO FORM:
cr&6 a- C_