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Home My WebLink About4/21/2004 - STAFF REPORTS (5) DATE: April 21, 2004 TO: City Council FROM: Director of Aviation MODIFICATION NO. 3 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS RECOMMENDATION: It is recommended that the City Council approve reimbursement agreement Modification No. 3 with the TSA which replaces in its entirety the previous version of the Reimbursable Agreement for law enforcement officer (LEO) services for flexible law enforcement response at Palm Springs International Airport. SUMMARY: This action would increase police presence at the airport and allow for reimbursement for the costs from the TSA. Modification No. 3 adds additional funding to the Agreement for the period of April 1, 2004 through September 30, 2004. BACKGROUND: The TSA have allowed airports to return to flexible response to the security checkpoint which means officers need not be posted in close proximity to the security checkpoint at all times. The TSA offered to help fund some of the small airports in their effort to meet the flexible response criteria, and City Council approved the original reimbursement for additional law enforcement with the understanding that federal appropriations would be used to cover the costs of two additional officers assigned at the airport. The agreement is in four one year increments which is dependent upon Congress appropriating funds. Modification No. 3 adds additional funding to the Agreement for the period of April 1, 2004 through September 30, 2004. If for any reason the program is cancelled the officers would be absorbed via attrition back into the Police Department. This is a TSA standard form reimbursement agreement containing security sensitive information which may not be amended and is on file with the City Clerk's office. Attached please find a Minute Order and Modification No. 3 for City Council consideration. , RICHARD WALFH; A.A E. Director of Aviation APPR VEC : ��! ,.e e.s� City Managg�✓ REVIEWED BY DEPI OF FINANCE Attachments: 1. Minute Order0� 2. TSA Reimbursement Agreement Modification No. 3 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I.CONTRACT ID CODE PAGE OF PAGES 1 2 2.AMENDMENT/MODIFICATION NO. 3.EFFECTIVE DATE 4.REQUISITION/PURCFIASE REQ.NO. 5.PROJECT NO.(rfapplicoblc) 0003 April 1,2004 PREQ 04-LEF-247.01 6.ISSUED BY CODE 7.ADMINISTERED BY(If other than Item 6) CODE S2404A Transportation Security Administration TSA Headquarters—West Building 4th Floor,TSA-25 601 South 12th Street Arlington,VA 22202-4220 Attention:Holly Hamilton Bolger, Office of Acquisitions 8 NAME AND ADDRESS OF CONTRACTOR(No,street,county,State and ZIP Code) (✓) 9A.AMENDMENT OF SOLICITATION NO. Palm Springs International Airport(PSP) City of Palm Springs,Department of Aviation Palm SpringsCA 92262 9B.DATED(sec cem I t) X I OA.MODIFICATION OF CONTRACT/ORDER NO. Attn: Allen F Smoot DTSA20-03-P-01577 JOB.DATED(c.hern 13) CODE 31902 FACILITY CODE X 8/1 412 0 0 3 11.THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14 The hour and dale specified for receipt of Offers I I as extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended,by one of the following methods. (a) By completing Iterus 8 and 15,and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;or (e)By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR Tim RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of tlus amendment you desire to change an offer already submitted,such change may be made by telegram or letter,provided each telegram or letter makes reference to the solicitation and this amendment,and is received prior to the opening lour and date specified. 12.ACCOUNTING AND APPROPRIATION DATA(If required) 05AV000000-2004-1422BLEFA21-213IIPSP000-25407 13.THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.AS DESCRIBED IN ITEM 14. LVJ A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGE SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO,IN ITEM 10A. B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES(such as changes in paying office, X appropriation date,etc.)SET FORTH IN ITEM 14,PURSUANT TO THE AUTHORITY OF FAR 43.103(b). C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D.OTHER(Specify type of modification and authority) E.IMPORTANT: Contractor X I is not, is required to sign this document and return copies to the issuing office 14.DESCRIPTION OF AMENDMENT/MODIFICATION(Organized by UCF section heading,including solicitation/contact subject matter where feasible). A. The purpose of this modification is to provide additional funding for the period of performance of April 1,2004 through September 30, 2004 in the amount of S114,850.80 B. Article V.,Paragraphs B.,and C.,are deleted in their entirety and replaced with the following: PAGE OF PAGES 2 2 B. Ceiling on Payment The funding ceiling amount of this RA provided by Paragraph A of Article V. $304,048.40 may only be increased by mutual agreement of the parties.It is estimated that funding for this RA is sufficient to support providing the required law enforcement services on site at the airport for response to the security passenger screening checkpoints in accordance with the terms of this RA and meeting the level of effort and at the rate stated in Appendix A and Appendix A-1 from the effective date of the Agreement through September 30,2004. The funds presently available for payment and allotted to this RA are$304,048.40. C. Process for Funding This RA may be incrementally funded during the fiscal year subject to the availability of Federal funds. Funds presently available for payment and allotted to this RA are$304,048.40. Federal fiscal year 2003 PR Number 03-06X280-1577 Accounting Data 0SX0508200 2003 102BLEFA212B I lPSP000 25305 Amount $74,346.80 Federal fiscal year 2004 PR Number PREQ 04-LEF-247 Accounting Data 05AV000000-2004-1 C2BLEFA21-2B11PSP000-25407 Amount $114,850.80 PR Number PREQ04-LEF-247.01 Accounting Data 05AV000000-2004-IC2BLEFA21-2B11PSP000-25407 Amount $114,850.80 C. All other terms and conditions remain unchanged. Exce t as provided herein,all terms and conditions of the document referenced in Item 9A or l0A as heretofore changed,remains unbar ed and in toll force and effect 15A NAME AND TITLE OF SIGNER(Type or print) 16A.NAME AND TITLE OF CONTRACTING OFFICER(Type or print) Holly H.Bolger -Contracting Officer 15B.CONTRACTOR/OFFEROR 15C.DATE SIGNED 1613.OhTFD STATES AMERICA 16C.DATE SIGNED BYa' _ ,,,' ,± f M R 2 9 2004 -rumofCon r ing�� laser (Signature of person authorized to sign) ,Signature of Contracting dfficerJ' NSN 7540-01-152-8070 30-105 STANDARD FORM 30(RE 10-83) PREVIOUS EDITION UNUSABLE Prescribed by GSA FAR(48 CFR) 53.243 MINUTE ORDER NO. APPROVING MODIFICATION NO. 3 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS - - - - - - - - - - - - - - - - I HEREBY CERTIFY that this Minute Order approving Modification No. 3 to law enforcement reimbursable agreement between the Transportation Security Administration (TSA)and the City of Palm Springs,was adopted by City Council of the City of Palm Springs, California in a meeting thereof held on the 21st day of April, 2004. PATRICIA A. SANDERS City Clerk