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Home My WebLink About4/21/2004 - STAFF REPORTS (21) DATE: April 21, 2004 TO: City Council FROM: Director, Department of Parks and Recreation 2004 AIDS ASSISTANCE PROGRAM'S 11T"ANNUAL "EVENING UNDER THE STARS" RECOMMENDATION: That City Council consider adopting a resolution suspending certain regulatory ordinances to allow the 2004 AIDS Assistance Program's 11'h Annual "Evening Under the Stars" event at O'Donnell Golf Course on Saturday, May 8. SUMMARY: The AIDS Assistance Program is conducting its 111h Annual "Evening Under the Stars" event on Saturday, May 8, at O'Donnell Golf Course. The event features several activities, including a seated dinner, silent auction, and live entertainment throughout the evening. The evening's entertainment is predominately performed by a 15-piece"big band"-style orchestra, playing solo and backing up several acts. The gala is scheduled for run from 5:30 p.m. to 10:00 p.m., concluding with a stage show by renowned signer Nancy Wilson at 9:00 p.m. The AIDS Assistance Program is requesting that City Council suspend certain regulatory ordinances to allow the event to occur at O'Donnell Golf Course and accommodate the possibility of encore performances up until 10:30 p.m. No funds are being requested for this event. BACKGROUND: The AIDS Assistance Program is a local charitable organization that either produces or participates in the production of various fund raisers throughout the year. The "Evening Under the Stars" gala is the primary fund raiser for the organization and is produced by the AIDS Assistance Program. The AIDS Assistance Program has been operating for 13 years and receives more than 80% of its funding from private sources. The program provides nearly $500,000 in direct services each year to low income families earning less than $15,000 annually. This support is in the form of much needed food vouchers. Revenuefrom the"Evening Underthe Stars"gala accounts for approximately one- third of the annual funds needed by the AIDS Assistance Program to support its worthy cause. This year alone, the AIDS Assistance Program will be supplying food vouchers to about 475 men, women and children who are in need of its financial support. 2004 AIDS ASSISTANCE PROGRAM'S 11T"ANNUAL "EVENING UNDER THE STARS" DATE: April 21, 2004 PAGE: Two No funds are being requested of the City to support this event. The AIDS Assistance Program is only asking that certain regulatory ordinances routinely suspended in support of special events in the community be waived to accommodate the live music performances occurring at O'Donnell Golf Course. Staff is seeking City Council's consideration and approval of this request and has attached a Resolution suspending the required ordinances. ' Ez% OTT MIKESELL, Director ` epartment of Parks and Recreation City Manager ATTACHMENTS: 1. Letter dated April 1, 2004 from AIDS Assistance Program 2. Resolution April 1, 2004 �A I D S A'\SSIST�ANd Scott Mikesell � . - Director of Park& Recreation PR.QGRAM City of Palm Springs PO Box 2743 Palm Springs, CA 92263-2743 F Dear Scott, At your suggestion, I am writing to follow up on our phone conversation and my request for a noise abatement waiver for the AIDS Assistance Program's 11'h Annual "Evening Underthe Stars", which is being held on Saturday, May 81h on the greens of the O'Donnell Golf Club here in downtown. Last year was the first year we were back on the greens after two years of less than desirable weather and the evening was magical. Unfortunately we did have a few complaints that night even though our entire event was self contained within the walls of the O'Donnell. In an effort to avoid any unforeseen problems this year as a result of delays or possible performance encores, we are asking that the Palm Springs City Council approve a 30 minute waiver to the 10:00 PM noise ordinance. An outline of our-gala evening is as follows: 5:30 PM—guests arrive at Belardo&Amado with approximately an hour of hosted cocktails. There is a jazz combo that will be playing on the greens during this time. 6:30 PM—Guests are asked to take their seats for dinner. It takes some time to get approximately 1000 people seated but their salads are pre set. 7:00 PM—Our MC will welcome everyone, do thank you's and during this hour we will be presenting 5 awards to distinguished community members. There will be background music during dinner from the 15 piece Dry Martini Orchestra. 8:00 PM—We announce the close of the Silent Auction and our auctioneer is introduced and takes the stage to proceed with the Live Auction, which should take 20 to 25 minutes. 8:30 PM—The Rat Pack Review will take the stage to open the entertainment portion of the evening with a 30 minute set. They too are backed by the 15 piece orchestra. 9:00 PM—The lead with the Rat Pack will then introduce Ms. Nancy Wilson as she takes the stage for an hour long concert. Ms. Wilson will also be accompanied by the Dry Martini Orchestra. 10:00 PM— Nancy Wilson should be finished by now, but it is open ended to accommodate audience response and expected encores. From the above (10 PM) line you can see why we need that 30 minute leeway in the guidelines. Scott, anything you can do to help accommodate us in this instance will be greatly appreciated. If you have any further questions please feel free to give me a call at the office, 325-8481. Thanks again for all your help and guidance in this matter. Sincerely, Federal Tax ID#33-056644 Wayne �I�is�her Program Director P.O. Box 4182 - PdIM Springs, CA 92263 ' (760)325-8481 . Fax: (760)325-1893 . Email AIDSassistance@eartMmk net • Web: www aidsassistance org RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, TEMPORARILY SUSPENDING CERTAIN REGULATORY ORDINANCES TO FACILITATE THE 2004 AIDS ASSISTANCE PROGRAM'S 11T" ANNUAL "EVENING UNDER THE STARS" WHEREAS the City Council desires to facilitate the staging of events by local charitable organizations; and WHEREAS the City Council finds that certain regulatory ordinances, which are generally deemed desirable and necessary, may,nonetheless, impede the conduct of special events; and WHEREAS the City Council finds that in holding special events, the public interest and the benefits derived therefrom outweigh the temporary public inconvenience; and WHEREAS the City Council has enacted Ordinance #1310 authorizing temporary suspension of regulatory ordinances. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, as follows: Section 1. A. That the 2004 AIDS Assistance Program's 111h Annual "Evening Under the Stars" is a special event beneficial to the community. B. That the date and time of the 2004 AIDS Assistance 11`h Annual 2004 AIDS Assistance Program's 11`hAnnual"Evening Underthe Stars"Evening Under the Stars" is Saturday, May 8, from 5:30 p.m. to 10:30 p.m. C. That the AIDS Assistance Program is the event promoter, along with its construction personnel and staff. D. That the venue is O'Donnell Golf Club in downtown Palm Springs. Section2. That the following ordinances are hereby temporarily suspended for the special event designated in Section 1 above: Sign Ordinance, Zoning Ordinance, Noise Ordinance, Nuisance Ordinance and Dances Ordinance. Section 3. That the regulatory ordinances designated in Section 2 above shall remain in full force and effect as to the event, date and persons or organizations as designated in Section 1 above. ADOPTED this 21" day of April, 2004. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED & APPROVED AS TO FORM