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HomeMy WebLinkAbout4/12/2004 - STAFF REPORTS (2) MEMORANDUM DATE: APRIL,7,2004 TO: David H. Ready, City Manager FROM: David J. Barakian, Director of Public Works/City Engineer SUBJECT: WEEKLY REPORT 1. Facilities: See attached status report. 2. Street Maintenance: Crew doing concrete maintenance in Section 13 (Baristo/ElCielo, FarrelYralnquitz) and asphalt maintenance citywide. Sign crew completed work on sign order for Visitor's Center. Crew posting"no parking"on Arenas and Encilia for White Party and El Segundo north and south of Arenas for fireworks. 3. Private Development: -Creative Communities- Contractor completed on-site street work. Contractor installed interlocking pavers on-site in lieu of asphalt. Staff received Planning Dept approval. Araby street work completed. Contractor working on punch list. -Four Seasons Tract on North Sunrise- Contractor completed curb and median on Sunrise. Contractor continuing work on sewer and storm drain on site. Traffic signal began March 29. Contractor is proceeding on utility undergrounding of overhead power lines along east side of Sunrise Way. Work about 90%complete. Developer proceeding with on-site curb work. Preconstruction meeting for landscaped median scheduled this week. 4. Traffic Calming: Please see attached report. 5. Lighted Crosswalk: Lights are in and turn on held April 1. Functional testing on-going. 6. Tennis Club Area Lighting: Staff investigated Tennis Club lighting system. System is 35 years old and failing. Neighborhood meeting held Feb 6, 2003. Post card survey sent on Feb 28, 2003 to entire district asking for opinions on options. Responses received from only 33% of property owners. Majority of responses received favored retaining lights. Follow-up neighborhood meeting held April 24. Correspondence received from resident asking item to be delayed until Fall. Council granted extension May 21,2003 until Fall. Resident has resumed working with neighborhood. Proposals expected in Dec from neighborhood on light specifics,but not received. Staff contacted neighborhood rep since annual report due dates are coming up. Neighborhood rep submitted letter on behalf of property owner saying they don't want the City to do anything. Staff proceeding with District reports. Staff requested City Attorney to provide election process. Response due March 25 but not received yet. 7. Caballeros/RacouetClub Traffic Signal: WorkbeganMarch10. Contractor poured bases and installed conduit. Poles erected. SCE work ordered,meter installed April 2. Signal turn on scheduled April 13,then will flash for 2 days and will be activated on April 15. OF eALA4 S10 q * 0900R11 k Y Weekly Report April 7, 2004 Page 2 of 2 8. Heritage District/Uptown Decorative Lighting: Service pedestals installed. Power is available for 3 of 4. Staff working with SCE on the 4th one. SCE needs to obtain an easement to provide power for the 4th pedestal on Alameda east of Palm Canyon. Bollards have been installed. Staff contacted SCE March 2, SCE to provide information to City Staff to assist SCE in obtaining required easement for SCE. Property owner declined to give easement per Jerry Ogburn. Staff requested by letter to SCE to find an alternative method for providing power. Response expected last week, but not received. Staff pressing SCE for new design. 9. Desert Fashion Plaza Street Improvements: This project is complete except for paver sealing. Staff met Feb 13 with Jerry Ogbum regarding additional landscaping. J. Wessman provided plan requesting pavers, landscaping and wall in area in front of Hyatt. Staff contacted Contractor to get sod, irrigation, and railing in per plans. Direction given to Contractor to complete landscaping in this area,but Contractor is delaying. Letter sent under City Manger's signature. Staff pressing Geroge Marantz for date he will complete the work. In the meantime, staff is reviewing Wessman's plan and getting confirmation of price from G&M. 10. Ruth Hardy Park Tennis Courts Resurfacing: Low bidder is Taylor Tennis Courts. Contract Agreement executed. Staff arranging pre-construction meeting April 14. 11. Aleio/Indian: Staff has ordered the traffic signal heads to have a south bound protected/permissive left turn signal for Indian Canyon Drive. Signal heads have been received. Installation scheduled week of April 5. /cir IS - Initial Study EA - Environmental Assessment FHWA - Federal Highway Administration PDT - Project Development Team BA - Biological Assessment pF PALM SA U u+ • '•onn.eoa + CqC I FO R��P FACILITIES PROJECT LIST MARCH 7Ta 2004 Projects: Status: Install new ADA front door at City Hall DOOR INSTALLATION COMPLETED. Install new drinking fountain at skate park WORK COMPLETED Demuth Park, separate snack bar and ball field lights to get better Met pith SCE to get OK.Electricians pulled off to work on Mayor's office and rate from SCE thereby saving an estimated 50% on the ball field Library. New,meter panel received.Work now planned for the week of March lighting bill. 29 h. WAITING FOR A SCHEDULE DATE FROM SCE FOR THE METER INSTALLATION. Demuth Park East Restroom remodel. Restroom fixtures have been received. Sewer line has been replaced.Bathroom remodel put on hold, due to the need to use these restrooms while the Parks Dept. makes repairs to the new modular bathrooms at the AYSO ball field. This is till further notice from the Parks Dept. Build 2 new wood grain Formica lamp tables Ordered Formica,building tables. for mayor's office. TO BE COMPLETED BY THE END OF THIS WEEK. Fire Station#2 non-slip flooring. Flooring to be installed in four areas for test,the week of the 29 h by WIT Flooring. RESCHEDULED FOR THE WEEK OF April 5`h. WORK TO START THE 8"'. Installation of Security Cameras at City Yard. Installation started on camera to view south entrance gate and trash area. INSTALLING LOW VOLTAGE CONTROL CIRCUITS Installation expected to be completed by end of April. Installation of flag poles at new Visitors Center. Economic Development ordering new poles. SCHEDULING SLEEVE INTALLATION. Removal of vinyl flooring at the Animal Shelter FLOOR INSTALLATION COMPLETED. for installation of new donated flooring. Palm Springs Stadium repair to be completed by Memorial Day a. Replace burned out ball field lights Contacted LaSalle for 110 ft.crane to replace lamps. On schedule. b. Check all a/c units and coolers HVAC crew has started on coolers. c. Scoreboard-replace burned out and check operation Will replace lamps after scoreboard is painted and check operation. d.Press box lights working and repair doors GETTING BIDS FROM CONTRACTORS. e. Concession stands repair roll-up windows GOT BIDS IN,WORKING WITH PROCUREMENT TO INSTALL. f. Replace interior and exterior lights Will replace closer to opening day, around the 17`h of May. Repair water damaged east wall,P.D.Detective area. GETTING BIDS Remove tennis court lights Ruth Hardy before resurfacing. To be removed prior to resurfacing. Page 2 Projects: Status: Complete painting of wall around pool and Skate Park. Scheduled for the second week of May Open doorway in Building Dept and add two pony walls. Trim needed to frame out walls and door ordered March 171". (2 to 3 week lead) Move counter in Building Dept where Betty O'Camb sits. ON HOLD till lobby area is remodeled Install new lighting for dog training area at P.D. (3 pole lights) Scheduled for April. Install concrete pad for trash container at P.D.horse stables. COMPLETED Remove shelves and files for P.D.Female sleeping quarters P.D. Waiting for bids for evidence area remodel.Files will be moved to basement. this area when completed.RECEIVED BID FROM SIMON&CO. Clean out files and cabinets for remodel P.D.up-stairs evidence Partly complete. Some of these files and cabinets have been moved down room by lab. (Sam's old office) stairs to Sam's new office. Install emergency generator at Edam Hill. Waiting for Police Chief to get the funds together. Install"NO SMOKING" signs at all entrances to city owned All glass doors and windows completed.Waiting for buildings and move cigarette urns 20 feet from entrances. stickers for non-see through surfaces from Health Dept. INSTALL ELECTRICAL MONITORING ON AIRPORT BID RECEIVED FROM SEIBE CONTROL SYSTEMS. METERS"MSA"AND "MSB"LOCATED AT THE MUNI WORKING WITH PROCUREMENT TO ISSUE P.O.TO START WORK COGEN PLANT,TO RECORD TOTAL ELECTRICAL USED BY THE AIRPORT FOR BILLING PURPOSES. Traffic Calming Status Report Total Neighborhood CAR Indal Design Workgroup N'borhood City Constructed Block Caption Traffic Issue Score Form Meeting Completed Appr'vd Apprv'd Apprv'd Phone 22.00 Deepwell Ranch Status 0 ❑� ❑ ❑ Ken Turner Traffic cut thru& W Active ❑ NWG asked for hold.Waiting to meet w/developer S.P.C. &Mesquite.The block captain has traffic speed on Resurveyed 9 P @ q P requested a meeting with staff to discuss a traffic proposal based on a meeting held with the (760)327-3617 Mesquite,SanLorenzo and S. Result of Calming: neighborhood and the Huddle Springs project.A NWG meeting is planned for Nov 10th.Staff met with Riverside the NWG and the architect for Huddle Springs,James Cioffi,stated that his client was willing to work with PENDING the neighborhood regarding the construction of an entrance to the Deepwell neighborhood.The NWG agreed to pursue traffic calming on San Lorenzo and South Riverside Drive.They requested that we survey all of the streets that run between Mesquite and E.Palm Canyon for speed.Staff agrees with the NWG recommendations and requests and will be following up this week. New survey ordered for; Sagebrush,Calle Marcus,Calle De Maria,Calle De Marcia,Calle Rolph, Driftwood And Manzanita. Speed cushions are being ordered. A copy of the design was sent to the block captain with a copy of the mailing list.The block captain was asked to get as many neighbors to concur with the design as possible.To date there has been no response. Due to a change in policy on polling neighborhoods, staff is designing a survey instrument to be sent to this neighborhood. 22.00 Mesquite Country Club Status El Carl Decker Traffic speed and South cut through on ❑� Active Resurveyed Speed cushions and stop 9 on order and due in sign September. Four way stop installed @ Sonora and Sonora. Cerritos. Block captain informed that there was a delay in ordering speed cushions due to procurement (760)325-3249 Result of Calming: limits.The supplier notified staff that the speed cushions are due to clear customs and be delivered to PENDING cps by Oct 10,2003,The block captain was notified.The cushions arrived on Oct 13th.Staff will be scheduling installation for the week of Oct.20th The city's sign shop cannot make the traffic calming signs and there is not enough thermoplastic in stock for the striping.The requisition was sent to procurement on 22 October. Bids are expected by 29 October at which time the order will be placed with the successful vendor.The signs and striping was awarded to Zumar.Construction is scheduled for November 24-26.Speed cushion installation is completed.The comments coming in are mostly positive. An after survey will be conducted after the first of the year to determine if they have been effective.The after surveys were ordered on 30 January. Friday,April 09,2004 Page I of 7 Total Neighborhood CAR Intial Design Workgroup N'borhaad City Constructed Block Caption Traffic Issue Score Form Meeting Completed Appovvd Apprv'd Apprv'd 'd Phone Recv 22.00 Tahquitz River Estates Status ❑� ❑ ❑ ❑ Leonard Cut through and Colombo/Marc speeding traffic on ❑d Active ❑ Resurveyed Combined neighborhood w/Deepwell neighborhood.Speed cushions will be ordered once the current San Lorenzo and work has been completed. (760)323-0062 S. Riverside Dr. Result of Calming. A copy of the design was sent to the block captain with a copy of the mailing list.The block captain was asked to get as many neighbors to concur with the design as possible,To date there has been no PENDING response.Due to a change in policy on polling neighborhoods,staff is designing a survey instrument to be sent to this neighborhood. 19.00 Sagewood Status Ted Telford Traffic speed on Cerritos Rd from Active 0 Resurveyed NW G Approved plan.Stop sign removal @ Chia and Cerritos and centerline striping from Vista Chino to Vista Chino to Tachevah beginning done now.Speed cushions are on order and due in September.Centerline striping (760)416-7489 Tachevah Result of Calming: will be installed in the next few days. Block captain informed that there was a delay in ordering material due to procurement limits.The supplier notified staff that the speea cushions are due to clear customs PENDING and be delivered to cps by October 10,2003.The block captain was notified.The striping materials are still on order.There is no delivery date yet for them.Supplier indicated a shipment date for striping material of 9/11/03.The supplier notified staff that the speed cushions are due to clear customs and be delivered to cps by Oct 10,2003.The block captain was notified.The cushions arrived on Oct 13th.Staff will be scheduling installation for the week of Oct.20th.The city's sign shop cannot make the traffic calming signs and there is not enough thermoplastic in stock for the striping.The requisition was sent to procurement on 22 October.Bids are expected by 29 October at which time the order will be placed with the successful vendor.The signs and striping was awarded to Zumar.Construction is scheduled for November 24-26. Speed cushion installation is completed.The comments coming in all have been positive.An after survey will be conducted after the first of the year to determine if they have been effective.The after surveys were ordered on 30 January. Friday,April 09,2004 - -- -- - - - - - - Page 2 of 7 Total Neighborhood CAR Intial Design Workgroup N'borhood City Constructed Block Caption Traffic Issue Score Farm Meeting Conepleted Appr'vd ApprvW Apprv'd R Phone ecvW 14.00 Tennis Club Status se❑ Peter Dixon Speeding and cut ❑� Active ❑'/ Resurveyed Speed cushions on order and due in September.Block captain informed that there was a delay in through traffic on Cahuilla ordering speed cushions due to procurement limits.The supplier notified staff that the speed cushions (760)328-8755 Result of Calming: are due to clear customs and be delivered to cps by Oct 10,2003.The block captain was notified.The cushions arrived on Oct 13th.Staff will be scheduling installation for the week of Oct 27.Cushions will be PENDING used on Cahuilla between Ramon road and Baristo Road.The city's sign shop cannot make the traffic calming signs and there is not enough thermoplastic in stock forthe striping.The requisition was sent to procurement on 22 October. Bids are expected by 29 October at which time the order will be placed with the successful vendor.The signs and striping was awarded to Zumar. Construction is scheduled for November 24-26.After several delays,speed cushions will begin being installed on December 9.Staff has started installing speed cushions. Due to design modification in another neighborhood,more cushions are needed to complete this neighborhood.Staff will be compiling an order for the additional cushions.The final set of speed cushions,signs and striping were ordered on January 14th.The after surveys were ordered on 30 January.This neighborhood is requesting a painted median island on Baristo from the west end to Cahuilla. Due to a change in policy on polling neighborhoods,staff is designing a survey instrument to be sent to this neighborhood. Barbara Tract Status k W k !❑ ❑ ❑ ❑ Dorothy Landreth Traffic Speed W Active ❑ Resurveyed Neverturned in Community Action Request Form.The block captain called and told staff that she had , some personal problems that prevented her from following thru but she would be sending the form by the (760)325-0514 Result of Calming: end of August.A letter was sent on 8/26 informing the block captain that their neighborhood is being removed from the program as of 9113 due to a lack of action on the NW G's part.As of 3 Sept.there is no PENDING response.Staff received the car form on 5 Sept. Neighborhood wide meeting scheduled for 7 October. The print shop is printing the post cards. Postcards were mailed on 24 Sept.The neighborhood wide meeting was held at 3:00 pm on October 7th.There were three people in attendance.Since the block captain was in attendance,the neighborhood workgroup was formed and the survey results were covered.Staff concurred that there is a speeding problem.The workgroup asked for speed cushions to be used.Staff informed the workgroup that a concept plan would be drafted and staff would schedule a review meeting and notify the block captain.Staff also informed the NWG that a priontization system is in effect and the neighborhood would be prioritized and then placed in rank with other active neighborhoods.Staff is working on plans for traffic calming based on the NWG meeting.Staff will be meeting with the NMG on 13 Nov to review the design.The NWG met as planned and approved the design.The design will be forwarded to the city engineer for final approval and preparations for purchasing the speed cushion,signs and striping material. A copy of the design was sent to the block captain with a copy of the mailing list.The block captain was asked to get as many neighbors to concur with the design as possible.To date there has been no response. Due to a change in policy on polling neighborhoods,staff is designing a survey instrument to be sent to this neighborhood. Friday,April 09,2004 -' ----- --' - __ _ . .............. Page 3 of 7 -- Total Neighborhood CAR Lrtial Design Workgroup N'borhood City Constructed Block Caption Traffic Issue Score Form Meeting Completed Appr'vd Appvv'd Apprv'd Phone Recv'd Desert Park Estates#5-8 Status ❑ ❑ ❑ ❑ ❑ ❑ Shelia McCall Traffic Speeds on Via Escuela, Speed d volts were ordered J 9 for Waterwater Club Drive,Via Escuela and ❑Active El Resurveyed ee surveys an volume counts ere on an W p y hiter club Volturno Road.Surveys received.Staff is evaluating results.Speed surveys are still pending.The (760)318-3535 and Volturno. Result of Calming: surveys were received and are being reviewed.Post cards for the initial meeting will be ordered this week.The neighborhood meeting has been scheduled for April 15,2004 5:30 pm in the large conference room, Las Palmas I Marto Status 0 ❑ ❑ ❑ ❑ ❑ ❑ Kathryn Traffic Speeds on Vista Tomasino Good West Steven k Active ❑ Road. Speed surveys and volume counts were ordered on west Stevens Road.Staff spoke w/the block captain. Explained delays due to the contractor and getting the post cards printed.The neighborhood (760)318-6624 Result c f Calming: meeting was held April 5,2004 5:15 pm in the large conference room.THE NEIGHBORHOOD CHOSE ITS WORK GROUP AND BLOCK CAPTAIN.WORK GROUP MEETING DATES ARE BEING ARRANGED WITH STAFF. Paseo El Mirador Status ❑ ❑ ❑ ❑ ❑ ❑ Roxann Ploss Traffic speeds on the east/west ❑� Active ❑ Resurveyed The survey was reviewed by staff and a minor speeding problem was found.The neighborhood meeting streets 760 is scheduled for April 8,2004 5:30 pm in the large conference room. )323-2400 Result of Calming: Friday,April 09,2004 Page 4 of 7 Total Neighborhood CAR Indal Design Workgroup N'borhood City Constructed Block Caption Traffic Issue Score Form Meeting Completed Appr'vd Apprv'd Apprv'd R Phone ecv'd Sum-nor Estates Status k V Dennis Snyder Traffic Speed ❑� Active ❑Resurveyed Staff informed the block captain that their neighborhood is being removed from the program as of 9/13 - due to a lack of action on the NWG's part.As of 3 Sept.there is no response.Staff received their CAR (760)864-3238 Result of Calming: from on 10 Sept.2003.Neighborhood block captain scheduled a meeting for 30 Sept.At 3:00 pm.The meeting was canceled due to staff illness. It will be rescheduled once staff can contact the block captain. PENDING The block captain was given three dates to choose from but has not responded yet.A workgroup meeting was held on 29 October.The neighborhood reviewed the options and requested that Livermore be closed at Airlane Road.Staff will be drafting a plan for the Director of Public Works to review.A NWG meeting was held to review various plans.Carl Thibeault was present.Carl said he could approve the neighborhood's choice for re-routing traffic.Staff will sketch out the plan to be taken back to the neighborhood for their comments.After discussing the plan with some of the neighborhoods,the workgroup asked for an alternate plan.The 2nd plan will be designed.Due to a change in policy on polling neighborhoods,staff is designing a survey instrument to be sent to this neighborhood.Once completed both plans will be sent to the neighborhood.The design survey will be mailed on Friday April 2nd to the neighborhood. Sunrise Norte Status Vol ❑ ❑ ❑ ❑ ❑ ❑ Ray Martin Traffic speeds on ❑� ❑ Survey pending amendment to the contract with Southland Car Counters.A letter was sent updating the Francis Drive Active Resurveyed between Aurora to block captain regarding the contract extension for Southland car counters.The contract amendment was (760)323-9871 Hermosa. Result of Calming: sent to Southland for execution.Staff is processing the contract amendment.Staff is still waiting for Requesting that Southland to properly notarize the contract so it can be executed.The contract amendment was the street be PENDING executed.Staff will notify the block captain and schedule the surveys with Southland.Staff ordered the "blocked". survey on 3 November.The survey was reviewed there was no evidence of a speeding problem. It was discovered that staff had the wrong section of Francis Drive surveyed.After discussing the case with the block captain,he has decided to resubmit his action request form requesting the traffic calming issues are addressed rather than crime issues.The survey will be re-ordered 9 January.The neighborhood was renamed from tract 2411-Racquet Club Road Estates to Sunrise Norte to correspond with the actual location of the neighborhood.The neighborhood meeting has been scheduled for April 8,2004 5:30 pm in the large conference room. Friday,April 09,2004 - - - - Page 5 o 7 ' f— Total Neighborhood CAR Intial Design Workgroup N'borhood City Constructed Block Caption Traffic Issue Score Form Meeting Completed Appr'vd Apprv'd Apprv'd R Phone ecvW 17.00 Sunrise Plaza Status ❑ ❑ ❑ ❑ ❑ ❑ Owen Kieley Traffic speed on ❑ Waiting for neighborhood to select workgroup meeting dates.A letter was sent on 8/26 informing the Baristo Rd from ❑Active Resurveyed Farrell to El Cielo block captain that their neighborhood is being removed from the program as of 9/13 due to a lack of (760)323-1559 Result of Calming: action on the NW G's part.As of 3 Sept.there is no response.As of 10 Sept there is still no response. Staff received a phone call from the block captain.It was explained that the city could not move forward PENDING without neighborhood direction.The block captain explained that people were still out of town for the summer but that he'd call back with a date.Staff called the block captain on 17 Sept.There is still no date chosen for the meeting.Staff will leave this neighborhood in the program until mid-October so that residents can come back into town for the season.The block captain called and wanted to proceed without the rest of the committee.Staff told him that the program was driven by the neighborhood's desire as a group and that one person could not decide for everyone. Staff conducted a turn count study at Baristo road and Compadre during the peak hour.The survey results show that traffic gaps are ample and that the properties that front on Baristo have on site circular or hammer head driveways.The all way stop does not meet either state or federal warrants.Staff is drafting a survey card to go to the neighborhood to reveal the facts and ask for the neighborhoods input.A survey was sent to the property owners on Baristo,Compadre and via vaquero.The survey explained the facts and asked if they wanted an all way stop at the intersection of Baristo and Compadre.Survey cards are beginning to be returned. Staff will wait three weeks before adding up the results. It appears staff has received all of the post cards we will get.Results will be tallied and reviewed by staff next week.6 cards were returned.Two cards were in favor of placing the stop sign,four against.There is little interest in installing the stop signs. It does not appear that the neighborhood wants to move forward. Staff sent a letter to the block captain requesting a date be chosen to meet and discuss the project.This neighborhood was be placed on inactive status due to a lack of response to correspondence. Andreas Hills Status ❑o ❑o ❑ ❑ ❑ ❑ ❑ Sheri&Walter Traffic speeds on Never turned in Community Action Request Form.The block Captain called on Aug1 and asked why Diamond Bogert Trail ❑Active ❑Resurveyed y q p 9 y nothing had been done.I informed her that I told them we could not move forward until the Action (760)320-6944 Result of Calming: Request form was received and their form had not been turned in.She said she would get it done and turned in.A letter was sent on 8/26 informing the block captain that their neighborhood is being removed PENDING from the program as of 9113 due to a lack of action on the NW G's part. Block captain called on 9 Sept and asked for an extension to Monday 15 Sept.. It was granted with the understanding that no more time would be permitted.The car form was received on 15 Sept.A work group meeting will be scheduled. Waiting for the block captain to pick a meeting date.The block captain called on September 7th and asked to postpone any meeting plans until November due to family problems.Staff told her that we could wait until November but we needed to begin to move forward with the program then.The block Capt.has elected to wait until February to start.This neighborhood was be placed on inactive status due to a lack of response to correspondence. Friday,April 09,2004 Page 6 of 7 Total Neighborhood CAR Intial Design Workgroup N'borhood City Constructed Block Captian Traffic Issue Score Form Meeting Completed Appr'vd Apprv'd Apprv'rl Recv'd Phone Ramon-South Status ❑ ❑ ❑ ❑ ❑ ❑ ❑ Roni Spoelder ❑Active ❑ Resurveyed Traffic calming manual sent on 13 Feb.2004 Result of Calming: Friday,April 09,2004 ---- - - - -- .. .. Page 7 o g f 7