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HomeMy WebLinkAbout11/7/2007 - STAFF REPORTS - 2.I. OF PA4Al 6 U .Cj City Council Staff Report Date: November 7, 2007 CONSENT CALENDAR Subject: APPROVALOF PLANS, SPECIFICATIONS AND ESTIMATE(PS&E) AND AUTHORIZATION TO BID THE VILLAGEFEST BOLLARD INSTALLATION PROJECT PHASE 11, CITY PROJECT NO. 05-25 From: David H. Ready, City Manager Initiated By: Director of Public Works & Engineering/City Engineer SUMMARY The Construction Documents (PS&E) for construction of manually assisted lift bollards on North Palm Canyon Drive have been completed by the Engineering Departmentand in compliance with Section 7.03,040 of the Municipal Code,Council is required to adopt Plans, Specifications and Working Details and authorize the bid request for all public projects in excess of$100,000. Approval of this item will allow Staff to proceed with this public project with an estimated cost of$105,000. RECOMMENDATION: 1) APPROVETHE PLANS,SPECIFICATIONS AND WORKING DETAILS FOR THE VILLAGEFEST BOLLARD INSTALLATION PROJECT PHASE 2,CITY PROJECT NO. 05-25 AND AUTHORIZE STAFF TO ADVERTISE AND SOLICIT BIDS." STAFF ANALYSIS- On November 1, 2006 City Council approved a Contract Services Agreement in the amount of $65,270 with Dateland Construction Company for installation of 109 bollards at 7 locations on Palm Canyon Drive for VillageFest. Subsequent to awarding of that contract, the City Parks & Recreation Department and Risk Manager determined that the weight of the bollards was such that would not be practical for staff to be able to install and remove these each week. Simultaneously, the Airport expressed a desire to purchase the bollards for installation at the paid parking lot and at other future locations. Therefore, the Airport purchased the previously procured bollards and a change order to the Dateland Construction contract was executed providing for the installation of 13 of the bollards at the Airport parking lot. This change order was a decrease of$57,245. ITEM NO. Council Staff Report November 7, 2007, Page 23 Villa eFest Bollards Phase II, PS&E Further staff investigation revealed bollards similar in nature, that stayed in the ground and provided assisted lift by means of a pressurized air piston. It was further agreed that many of the intersecting street locations could be protected by use of vehicles,therefore the manually assisted bollards would only be needed at the north end of VillageFest on North Palm Canyon Drive. Section 7.03.040 of the Municipal Code requires that for public projects in excess of $100,000 Council approve and adopt the Plans, Specifications and Working Details and authorize Staff to advertise for construction bids. Approval of the recommended action will allow Staff to proceed with bidding of this project with tentative bid opening date of December 11, 2007 and award date of December 19, 2007. FISCAL IMPACT: Funding for this project is available in Account Number 261-1395-54050 (City Facilities Improvements, Bollards). David J_ Barakian Thomas J. Wilson Director of Public Works/City Engineer Assistant City Manager-Development Services David H. Ready City Manager 2