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Home My WebLink About12/19/2007 - STAFF REPORTS - 2.E. ?ALM Spy �2 G� U N a �oey City Council Staff Report December 19, 2007 CONSENT CALENDAR Subject: APPROVAL OF AMENDMENT NO. 5 TO THE CONTRACT SERVICES AGREEMENT NO. 4724 WITH DMC DESIGN GROUP, INC., FOR STORM DRAIN LINE 22 EXTENSION, CITY PROJECT 07-15 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY DMC Design Group prepared street, storm drain, and landscaping improvement plans for the Mesquite Avenue Widening Project (City Project 94-17) that have previously been constructed. As part of that project, the first phase of Storm Drain Line 22 was constructed. DMC Design Group is completing plans for the final extension of Storm Drain Line 22 to the Tahquitz Creek, and additional design services are necessary to complete the storm drain improvement plans. RECOMMENDATION: 1) Approve Amendment No. 5 to Agreement No. 4724 with DMC Design Group, Inc., for an additional amount of $11,100, for a total contract price of $185,725.00; and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: Since 2003, DMC Design Group, Inc., has been involved with the preparation of street, storm drain, and landscaping plans to construct the Mesquite Avenue Widening Project (City Project 94-17), which was successfully completed in 2006. Included as part of that project was construction of the first phase of Storm Drain Line 22, which takes stormwater runoff from Mesquite Avenue and ultimately conveys it to the Tahquitz Creek. Storm Drain Line 22 provides flood control protection for the City's wastewater treatment plant. This storm drain will be operated and maintained by Riverside County Flood Control District (RCFC). Item No. 2 . E. City Council Staff Report December 19, 2007- Page 2 Storm Drain Line 22 Extension (CP 07-15) DMC Design Group has continued their design efforts on the final phase of Storm Drain Line 22 with RCFC. However, RCFC has requested that a maintenance access road be provided at the outlet of the storm drain in the Tahquitz Creek. In order to design this access road, additional topographic surveying and design services are necessary. Staff has negotiated an amendment to the consultant's contract to include these additional services, and recommends its approval. FISCAL IMPACT: Sufficient funds are available in account 420-6800-55008. J David J. Barakian Thomas J. W IWn Director of Public Works/City Engineer Assistant City Manager David H. Ready, City r ATTACHMENTS: 1. Amendment 5 to Contract Services Agreement No. 4724 000092 AMENDMENT NO. 5 TO CONTRACT SERVICES AGREEMENT NO. 4724 WITH DMC DESIGN GROUP, INC. MESQUITE AVENUE WIDENING CITY PROJECT NO. 94-17 The following articles of Agreement No. 4724 are hereby amended to read as follows: SECTION 2.1 Maximum contract amount is amended to One Hundred Eighty-Five Thousand Seven Hundred Twenty-Five Dollars ($185,725.00). SCOPE OF SERVICES (Exhibit "A") - Please see attached sheets for additional work. SCHEDULE OF COMPENSATION Exhibit "C" - Please see attached sheet. Purchase Order Number(s): 316609 Agreement Number: 4724 Original MO Number: 7326 City Council Approval: June 18, 2003 Original Contract Amount: $ 125,975.00 Previous Increases: $ 48,650.00 Amount of Increase: $ 11,100.00 Amended Total: $ 185,725.00 Account Number: 420-6800-55008 SIGNATURES ON LAST PAGE 000003 EXHIBIT A is amended as follows: Add the following services: Task 4.18 Storm Drain Line 22, Phase 2, RCFC Access Road. Contractor shall complete necessary topographic surveys and mapping of an area between the proposed Line 22 outlet structure and Gene Autry Trail, the design and preparation of plans (1 plan and profile sheet) necessary for construction of an access road of Gene Autry Trail to a maintenance staging near the Line 22 outlet structure, modifications to current quantities and coordination with the RCFC&WCD for approval of the proposed improvements. Task 4.19 Storm Drain Line 22, Phase 2, WWTP Percolation Pond Modifications. Contractor shall revise five (5) sheets to reflect the proposed pond modification improvements to be constructed prior to the start of construction of Line 22 Storm Drain Improvements, and resubmittal of plans to RCFC&WCD for final review. DDO® . EXHIBIT C is amended as follows: The Table of task item lump sum fees is replaced with the following: Suh-Task rol.d Tack Total Lump_Sum Lump Sum Task 1.0, Project Management --- $12,630.00 Task I-1, Kick-Off Meeting $1,1901)0 --- Task 1.2, Hold PDT Meetings $9,470 00 --- Task 1.3, Project Schedule Updates $750.00 --- Task 1-4 Pro cer Pro revs Reports eI n1f) O0 Task 2.0, Design Development --- 524,040.00 Task 2,1, Research $2,840,00 --- Task 2.2, Review/Confirm Accuracy of Topo-Survey $I,5h0 00 --- Task 2.2(1), Topographic Survey $4,950 III) --- Task 2.3, Review/Confirm Accuracy of Right-of-Way Base Maps S1,50.00 --- Task 2 4, Prepare Preliminary Construction Budget S2,2x0 00 --- Task 2.3 Geoteehnical Invcsti aeons S 10 810 00 Task 3.0, Street Improvement Plans, Specifications and Estimate (PS&E) --- $32,100 00 Task 3.1, 35% Submittal SI 1,590 00 --- Task 3.2, 65% Submittal $10,255 00 --- Task 3.3, 100% Submittal 56.365 00 --- Task 3.4, Final Site Visit $760 00 --- Task 3.5 Final Submittal $3.130 00 Task 4.0, Storm Drain Improvement Plans, Specifcatio % and Fstimate (PS&E) --- $84,935-00 Task 4,I, Storm Drain Alignment and Feasibility Study 57,735.00 --- Task 4.2, Hydraulic/Hydrology Study 531360100 --- Task 4,3, 35% Submittal $h,0M),00 --- Task 4,4, 65% Submittal $6,015 00 --- Task 4,5, 100% Submittal S3,125,00 --- Task4.6, Final Site Visit $760.00 --- Task 4.7, Final Submittal 51,810.00 --- Task 4.8, Storm Drain Easements $3,900.00 --- Task 4.9, Sewer Utility Relocations 57,500.00 --- Task 4.10, Ilorizontal Control for DWA Sewer Utility Kclocanons 51,550.00 --- Task 4,1 I, Revise Storm Dram Plans I-or Phasing 54,000.00 --- Task 4.12, Storm Drain Line 22 Exrension 55,000.00 --- Task 4.13, Storm Dram Line 22 Extension Easement 53,000.00 --- Task 4,14, Storm Drain Line 22 Extension Drainage Study 52,000.00 --- Task 4.15, "Ponding Easement" Drainage Studies 57,500.00 --- Task 4.16, Pending Easements 56,500.00 --- Task 4.17, Storm Drain Line 22, Phase 2, RCFC Processing 52,000.00 --- Task 4.18, Storm Drain Line 22, Phase 2, RCFC Access Road 57,500.00 --- Task 4.19 Storm Drain Line 22 Phase 2 W WTP Percolation Pond $3 600-00 Task 5.0, Landscape & Irrigation Plans, Specifications and Estimate (PS&E) --- $23,470.00 Task 5.1, Major Architectural Approval (MAA) $8,970.00 --- Task 5.2, 35% Submittal 57,500.00 --- Task 5.3, 65% Submittal 52,500.00 --- Task 5.4, 100% Submittal $2,000.00 --- Task 5.5, Final Sire Visit 5500.00 --- Task 5.6 Final Submittal 52.000.00 Task 6.03 Project Advertisement & Biddine _ $3,890.00 Sub-Total of all Tasks of this Contract --- SI81,065-00 Reimburscable Expenses (Not to Exceed, based on prior payment of verified project costs) $4,660,00 Grand Total of this Contract (Not to Exceed) $185,725.00 000005 Except as specifically amended by this Amendment No. 5, all terms and provisions of Agreement No. 4724 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one: _Individual--Partnership_"iomrion Corporations require two notarized sigrjitims One signature must be frum the Chairman n1"enm d,Previdnv,nr any Vice PreW ent.The second signatum mulct be from the Secretary, Assis'Lmt Secretary, Treasurer, AsuRtiu1I TT-rezlsurer.or Chicf Financial Oflicur) otariz^ q of Ct}ttirman of Board, Notarized Signature Secretary, Asst See ry Pr or n Vice President I"reasurer, Asst treasurer or Chief Financial Officer Name: Tide: "1 W Sf D�Cn/ Talc: �.i�-��c11-Jc" �Y�'C, < '✓ `' / %r'i c,z.L�2 Ll state of � �� i 1 State ob County of U 1, Iss M County of iJ I.ss I - OniAi J.2L'5Jun:mu, M2 t personally appeared vl6k if t , Lo,yr t„r pcl:snnally appcaredLl_.fllclrL Il lyi!!l/,i(.i pumanally known IU my(or me on dyc haSIS of satie(tetury personally known to me(or roved to me on t c bass story cvicicace)to be die persoi whose name � am'subscribcd to Ilia cvi�v)to be the person whose nam��y[�(iWam subscribed to the wnhm inswmum and acknowlcdgcd m ntc Ilia utility cxccutcd within ms[rumcnt sId acknowlcdgcd In me dial hc/crthcy executed same m ucr/ leir authanmd capacity s, and that by the cyne m hi i t t cu authorized capacity( ,md that by hi crhhnr slgnamr ntltc ingWmnit the persory(brl.or the sooty hr h�cr�tcu signature an the ii�Iwncnt the permri(Z�orthc entity upon behalf of which the pumoM acted, executed die instrument, upon bchdf of which the person acted, executed the instrument. WITNESS my hand an nfhcial seal. WITNESS my hand and ottaal seal Notary Signature:/ f:y ` Notary Signature: I Notary Scal: Notary Scal: tiARA1 TORREBLANCA SARA1 TORREBLANCA Corns [an# 1484796 7 Commlulon#1684796 -y Nolary Public-California g aMy Notary Public-CaliforniaRiverside County Riverside County MyComm.ExplresJul 29,201a Comm.Explres Jul 29,2010 O�1®OLLi'QJ