HomeMy WebLinkAbout1/9/2008 - STAFF REPORTS - 2.H. l��p ALM S,p
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cq<lppoRN�P CITY COUNCIL STAFF REPORT
DATE: January 9, 2008
SUBJECT- Gensler Architectural Services Agreement — Amendment No. 14,
Additional Services -- Phase II Terminal Rehabilitation/Enhancement
Program
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
The passenger terminal rehabilitation/enhancement program continues and Phase II is
underway. This action seeks City Council concurrence with the results and
determinations of the schematic design phase which includes a number of additional
components to the overall project and adds to the scope of design services-
RECOMMENDATION-
Approve Amendment No. 14 to the Gensler airport architectural design contract,
Agreement No. 4383, for additional airport terminal design work to incorporate
components added during the schematic design process for the Phase II terminal
rehabilitation/enhancement program.
STAFF ANALYSIS:
The Schematic Design phase of the Terminal Rehabilitation project is now complete
and through that design process the design team found that additional restroom
facilities as well as three (3) shell buildings for future concessions should be added to
the project.
1. Restrooms: With the demolition of the old temporary hold-rooms restroom
facilities were lost in the large courtyard area. This loss along with the addition of
a coffee/wine concession dictates the need for more restrooms. The design will
now include the addition of a pair of men's and women's restrooms (three
fixtures each) in the main courtyard adjacent to the new coffee concession.
Item No. n . 1__I .
City Council Staff Report
January 9, 2008 - Page 2
Gensler Architectural Contract Amendment
2. Coffee/Wine Concession Shell Building: The airport is currently negotiating with
its concessionaire to develop a new coffee and wine concession in the large
courtyard. With all the careful design work that is going into reworking the
courtyard the design team feels that to insure the airport gets a compatible
building for the concession, the airport should build the shell building. This
change would add a 1,100 sq ft shell building to the design contract.
I Concessions — New Hold-room: Concession areas for the new hold-room were
not designed into the facility and the temporary facilities currently in-use are
undersized. This change would add a shell building or 1,000 sq ft for food and
beverage and a shell building of 750 sq ft for news and gifts. Both of these new
facilities would be on the front of the building so customers could access from the
inside of the hold-room or from the patio.
The attached proposal from Gensler outlines the not-to-exceed fees to add these three
additional pieces to the scope, including the Construction Administration Phase.
FISCAL IMPACT:
The additional fees covered by Amendment No. 14 come to $109,740 and can be
covered by currently/�b°udget funds in airport account 415-6500-56082.
zal�O( ULL
Thomas Nolan, A.A.E, Executive Director Allen F. Smoot, Qwner's'Representative
David H. Ready, City Man
Attachments:
1. Gensler Proposal
2. Amendment # 14
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Deccmber 19, 2007
Mr, Allen Smoot
City of Patin Springs
Department of Aviation
3400 r. Taliquitz Canyon Way, Suite OPC
Palm Springs,California 92262
Subject: Patin Springs International airport Courtyard and Terminal Improvements
Extra Services-Concessions Shell mud Toilet Rooms
Dear Ah
Thank you for requesting extra scn ices L oni Gensler for(he on-wing Courtyard and Terminal
lniprovenicnt5 pYojecl at Patin Springs hilemational Atrport.'lhi5 letter Outlines our proposed
feu for three additional items that were added to (tic overall scope of the project. Our request
covers the preparation of design and constriction documents for 1) a shell slrucumr to the mans
courtyard for a coffee shop and wine bar concussion.2)a shell 5(tvc(uro near the new regional
jet hold room for a food concession and dry concession,and 3) new toilet rooms in the main
courtyard area connected to the new concessions building and the proposal F[DS Kiosk.
Scope of Work.
Concessions Shell in the Courtyard: (icnsler and its consultant team will prepare design alit!
construction documents for the cNicr iur shell of a ncy concussions building in the main
courtyard that will accotnniodatn a coffac shop and seasonal wine bar.The structure will be
approximately 1,100 square feet and will connect to the YIDS Kiosk and toilet rooms that are
being designed run•this area.The design will include the exterior enclosure of the structure and
utility stub-ups ready for the interior improvement to he provider] by the crnuessionatre. The
design work will not include the heating or cooling of the space, but will make provision for the
future installation ofa unit by the concessionaire.
Concessions Shell near the Renional Jet Hold Room: Gensler mid ils consultant[earn will
prepare design and construction documents for the exterior shell of nvo separate concessions
spaces attached to the new regional hold room; one as a food concussion and the other as a dry
concession fora gift shop.71ic food concessions stucturc will be approximately 1,000 square
feet and will sit to the west of the entry to the hold room.The dry concession will be
approximately 750 square feet sit to the cae( of the citify to the new hold room buildhig.'17he
design will include the exterior cnclosulu Of the titruuturc and utility stub-ups ready for the
interior improvement to be provided by the conccsslonaire. •l Ire cicslgn work will not include
the hcatin=or cooling of the space,but will make provision for the future installation of a unit
by the concessionaire
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Nit, Allen Smoot
City of !'Stitt Springs Glenslair
December 19,2007
Page 2
Toilet Rooms in the main Courtyard. Gcn>lu will provide design zinc] construction
documents for it pair of new mcn's and women's restrnnms in the main courtyard nd]acent to
the proposed KIDS Kiosk and Coffee Shop Conccssiun.'llie icsuootm will bo designed with
tlll'ee Extures ill each roOn1 fhc¢ntrallCC to the rc-quid n will be as far as possible away from
tho entry to the conecssion. Gensler will also select all finishes fortlic restroom and provide
MEP design through the consultant team. II is currently planned that the iestruom will not be air
conditioned,but there will be mechanical venulahon.
Schedule:
This tvork will be incorporated into the nvertll SUhedLdc for the courtyard and building remodel
project that is Lmdenvay.
Fees:
Itcu, Firm SI) D)) CD Bid CA Fcc�
Cotirlyard Gensler Cnmplotl S5,120 S7,800 S300 $3,600 S16.820
Concessions „.mcr n
Building ,Lpure a,
Levine SeeL el - \11_I' aulh rLutu ,. 51,000 S2.000 S200 I S1,500 S4.700
Brandow-Stntclural S2,500 S500 S1.800 S4,SDD
VSA—Civil SIM)O S50D S5U0 52,000
Hardware -FITY S6D0 S500 S1,100
JiWD Sucurtty S1,000 S300 S750 S2,050
I S31,470
Concessions near Gensler �1 S2.4,5O S5.460 59,1(10 S300 S3.960 i `i22.300
R.1 Bold Room
Levine Scee, I -NIEP �S1.o0�0 S2,SU0 5500 Slow S6,S(10
Brandow- Stntclural _ 54,000 S500 S2.000 51.500
VS.h—Civil 51:.500 5500 Si3ODD S3,000
1 ardware - FTll' $70o S50C1 S1,2DO
LandscapeMichacl S1,000 S1,500 S2,DUU S500 SI,S(1D S6,500
Buucitul
— S46,300
Mr, Allen Smoot Cm en50CG'
City of Palle Sprin_s
December 19, 2007
1'a;c 3
Toilet Rooms Ciunslcr $3,720 S5 200 S300 S2,400 511.020
Levine Svc ul - N'll'P 52,000 S500 S1,i00 S4,000
Brandow -StrLICIUMI l S2,000 S500 SI,000 S3,500
VSA -Civil $1,000 $230 S500 St,750
Ilardtvarc - FM S000 mb SI,100
Total l."ve 599,7 4D
Reimbursable L•spenscs 510,000
Total Fee and 1ZCIIi7h11I'tiahlL`5 'y109,74D
Please contact me at 310-449-5601 il'ynu have any questions.
Sincerely,
Neil McLean
Scnior Associate
VM
cu: Keith Thompson!Gensler
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AMENDMENT NO. 14
AGREEMENT NO 4382—ARCHITECTURAL SERVICES
THIS FOURTEENTH AMENDMENT to Agreement No. 4382 for contract services, (herein
"Amendment") made and entered into on the __day of , 2008, by and between the
CITY OF PALM SPRINGS (herein "City") and GENSLER (herein. "Architect') is hereby
amended effective , as follows:
RECITALS
The City and Architect entered into that certain Contract Services Agreement No. 4282 for
Architectural Design Services ("Agreement'), as duly amended from time to time.
The parties wish to amend the Agreement pursuant to the terms of this Amendment to add
additional services to be perforrned by the Architect and increase the Contract Sum to authorize
payment for such additional services.
NOW, THEREFORE, the parties hereto agree as follows:
Section I-
Exhibit "A" Scope of Services, is hereby amended by adding the following sub-tasks to Task
16:
Sub-task c: Concessions Shell Building— Main Courtyard: Architect and design team shall
develop a design for a 1,100 sq. ft. shell coffee shop building. Design shall be incorporated into
the working drawings for implementation.
Sub-task d: Concession Shell Buildings —New 1-told-room: Architect and design team shall
develop a design for a 1,000 sq ft shell building food and beverage concession and a 750 sq ft
shell building dry goods concession. Designs shall be incorporated into the working drawings
for implementation.
Sub-task e: Toilet Rooms — Main Courtyard: Architect and design tearn shall develop a
design for toilet rooms, one male and one female, three fixtures each room. Design shall be
incorporated into working drawings for implementation.
Amendment No. 14
Agreement No. A4382 0 0
Section 2.
Exhibit "C" Schedule of Compensation, is hereby amended by adding the following Lump Sum
Fees:
Sub-task Fee
16c 31,470
16d 46,300
16c 21,970
The reimbursables are hereby amended to be increased by $10,000 to a not-to-exceed amount of
S37,800.
Section 7.
Special Requirements, Exhibit C is hereby amended by modifying the second sentence of the
first paragraph to read as follows: "Architect acknowledges that City has budgeted the amount
of S7 million for the construction phase of the Project, 'Task 15, 16, 17, and 18 ("Construction
Budget")."
Section 8.
Full Force and Effect: Except as previously modified herein, all other provisions of the
Agreement shall remain unmodified in full force and effect.
Section 9.
Corporate Authority: The persons executing this Amendment on behalf of the parties hereto
warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute
and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such
party is formally bound to the provisions of this Amendment, and (iv) the entering into this
Amendment does not violate any provision of any other agreement to which said party is bound.
Amendment No. 14
Agreement No. A4382 7
rN WITNESS WHEREOF, the parties have executed and entered into this Amendment as of the
date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one:Individual Partnership Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,President, or
any Vice President: and B. Secretary,treasurer,assistant Treasurer,or Chief Financial Officer.
By: By:
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title:
Amendment No. 14
Agreement No.A4382 000003