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44FpRN�P CITY COUNCIL STAFF REPORT
DATE: February 6, 2008 CONSENT CALENDAR
SUBJECT: VSA AIRPORTS AMENDMENT 12 TO AGREEMENT NO. 4487 FOR
AIRPORT ENGINEERING SERVICES
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
The requested action would result in City Council approval of Amendment No. 12 to
Agreement No. 4487 with VSA Airports for Airport Engineering Services, to provide an
updated capacity analysis of the Airport electrical distribution system and related record
drawings for Palm Springs International Airport.
RECOMMENDATION:
1. Approve Amendment No. 12 to Agreement No. 4487, with VSA Airports, Inc. to
provide an updated Airport electrical distribution analysis and related drawings, in the
amount of$17,250; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Airport facility has expanded significantly since the last electrical distribution system
analysis which was performed in 1908. Included in this development are the Airport
security checkpoint expansion, new concourse, TSA baggage screening building
modifications, vehicle inspection plaza, employee parking lot and the current rental car
lot expansion. Collectively these improvements represent a significant increase in
electrical consumption and a corresponding reduction in available capacity. In order to
plan properly for future facility expansion a new baseline measure must be established.
VSA Airports, having performed Airport electrical distribution design work for many
years, is well versed and qualified to complete an accurate analysis and provide the
necessary updated electrical system drawings. The cost to provide all engineering
services specified in Amendment No. 12 is $17,250,00,
ITEM NO._ J�--
City COUnd Staff Report
February 6, 2008 -- Page 2
VSA Airports Amendment 12
FISCAL_ IMPACT:
Funds for the specified engineering services are budgeted in FY 2008 and are available
in Account#415-6050-43200.
Thomas Nolan, Executive Director of Aviation David H. Ready anager
Attachments:
Amendment 412
000002
AMENDMENT#12
AGREEMENT NO. 4487, AIRPORT ENGINEERING SERVICES
THIS TWELTH AMENDMENT TO AGREEMENT NO. 4487 FOR CONTRACT
SERVICES, (herein "Amendment") is made and entered into on the _day of 2008,
by and between the CITY OF PALM SPRINGS (herein "City") and VSA AIRPORTS, Inc. (herein
"Contractor"). (The term Contractor includes professionals performing in a consulting capacity.),
is hereby effective 2008 as follows:
RECITALS
A. The City and Contractor entered into that certain Contract Services Agreement No. 4487
for Airport Engineering Services ("Agreement'), as duly amended from time to time.
B. The parties wish to amend the Agreement pursuant to the terms of this Amendment to
add additional services to be performed by Contractor and increase the Contract Sum to
authorize payment for such additional services.
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Section 2.1 of the Agreement entitled "Contract Sum" shall be amended as to the
reference to the Contract Sum to include the fees added with this Amendment, as described in
the revision to Exhibit "C" below (for $17,250.00), so that the revised Contract Sum shall read
"Three Million Seven Hundred Eighty Six Thousand Two Hundred Fifty and 00/100 Dollars
($3,786,250.00)", with all other provisions of Section 2.1 remaining unmodified and in full force
and effect.
Section 3: Exhibit "A" Scope of Services, Part V -- Project Specific Scopes, is hereby
amended by adding Project No.13a with all other provisions of Exhibit "A" remaining unmodified
and in full force and effect:
Project# Project Title%Description Task Assignments*
13. Airport Power& Electrical Systems
a. Primary Electrical Distribution System — Record Drawing Update K
and Capacity Analysis
"tasks as defined in the original contract
Section 4: Exhibit "C" Schedule of Compensation, Part II — Project Specific
Compensations is hereby amended by adding Project No. 13a, with all other provisions of
Exhibit"C" remaining unmodified and in full force and effect:
Project#, .Project Title%Description Compensation.(Not To Exceed) .
13. Airport Power & Electrical Systems
a. Primary Electrical Distribution System— Record Drawing Update $17,250,00
and Capacity Analysis
Section 5: Exhibit "D" Schedule of Performance is hereby amended by adding the dates for
Project No.13a, with all other provisions of Exhibit"D" remaining unmodified and in full force and
effect:
VSA AIRPORTS,Inc.,Agreement 4487,Amendment#12 (1
UQ�J ®l9u
Project# . Project Title/Descriptio'n Commence 'Complete
13. Airport Power& Electrical Systems
a. Primary Electrical Distribution System— February 1, 2008 March 25, 2008
Record Drawing Update and Capacity Analysis
Section 6: Full Force and Effect. Except as expressly modified herein all other provisions of the
Agreement shall remain unmodified and in full force and effect.
Section 7: Corporate Authority. The persons executing this Amendment on behalf of the
parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Amendment on behalf of said part, (iii) by so executing
this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the
entering into this Amendment does not violate any provision of any other agreement to which
said party is bound.
(Signature Page Follows)
VSA AIRPORTS,Inc.,Agreement 4487,Amendment#12 2
N WITNESS WHEREOF,the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: Individual Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President,or any Vice President:AND B. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer, or
Chief Financial Officer,
By: By
Signature (notarized) Signature (notarized)
Name: Name.
Title: Title:
State of State of
County of County of
On before me, On before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on basis of satisfactory
evidence to be the person(s)whose name(s) evidence to be the person(s)whose names)
is/are subscribed to the within instrument Ware subscribed to the within instrument
and acknowledged to me that he/she/they and acknowledged to me that he/she/they
executed the same in his/her/their authorized executed the same in his/her/their authorized
capacity(ias),and that by his/her/their capacity(ies),and that by his/her/their
signature(s)on the instrument the person(s), signatures(s)on the instrument the person(s)
or the entity upon behalf of which the or the entity upon behalf of which the
person(s) acted, executed the instrument. persons)acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY
under the laws of the State of California that under the laws of the State of California that
the foregoing paragraph is true and correct the foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
000065