HomeMy WebLinkAbout7/7/2004 - STAFF REPORTS (10) DATE: July 7, 2004
TO: City Council
FROM: Director of Public Works/City Engineer
Director of Community & Economic Development
CONTRACT CHANGE ORDER NO. 3 FOR DESERT FASHION PLAZA STREET
IMPROVEMENTS, CITY PROJECT NO. 03-05
RECOMMENDATION:
That the City Council approve Contract Change Order No. 3 to G&M Construction for the
Desert Fashion Plaza Street Improvements, City Project No. 03-05. For an increase of
$13,000, for a total contract amount of$346,141.
SUMMARY:
Approval of this Change Order will result in an increase of the Desert Fashion Plaza Street
Improvements Contract of $13,000 to pay to place pavers and a retaining wall in the
parkway area in front of the ramp to the Desert Fashion Plaza underground parking
structure on Palm Canyon Drive. This area was initially to be landscaped with grass under
the original terms of the contract.
BACKGROUND:
On July 30, 2003 City Council awarded a contract to G&M Construction to construct the
Desert Fashion Plaza Street Improvements, the original contract amount was $331,512.
Subsequent to the award of the contract, there have been two approved change orders
for a total increase of $1,629. All construction work authorized had been completed in
December 2003,with the exception of the parkway area on Palm Canyon Drive in front of
the entrance ramp to the Desert Fashion Plaza parking structure, adjacent to the Hyatt
Hotel. This area was shown on the plans to be landscaped with trees and grass.
However, it has been observed that pedestrians regularly walk across this area, ratherthan
taking the walkway and ramp to the west, as provided in the original design and as
constructed. At the request of John Wessman, Desert Fashion Plaza owner, the
Downtown Development Director and the General Manager of the Hyatt Hotel, Sanborn
A/E the original project engineers have prepared a supplemental drawing to the project
which continues the placement of concrete pavers and retaining walls and tree wells along
this area in lieu of the grass landscaping. The new plan has been presented to the
contractor, G&M Construction, and an agreed price including a credit to the City for
landscaping that was not completed totals a $13,000 lump sum cost increase. The final
contract amount including this change order is revised to $346,141.
CCO#3 for G&M Construction
July 7, 2004
Page 2
Sufficient funds exist in General Fund Parking Fund Account Number 132-4462-50222
(DFP Parking Improvements),
AIL
DAVID J. BARAKIAN
Director of Public Works/City Engineer
JOF{N RA�YMOND
Dire for Comm ity & Economic Development
APPROVED
City Manager
ATTACHMENTS:
1. Minute Order
2. Contract Change Order#3
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: G&M Construction Date: April 27, 2004
211 W. Mesquite Ave. Project No. 03-05
Palm Springs, CA 92264 Project Name: Fashion Plaza Street Imp.
Change Order No. Three (3)
Attn: George Marantz Contract Purchase No: 416333
Account Number: 4462-50222
Agr.# 4747
M.O.# 7354
A./B. CHANGES IN WORK/COSTS
Increases to Contract
New Item
a. Construct Walkway Revisions Per Plan Lump Sum/Agreed Price $13,000.00
TOTAL NET CHANGE ORDER AMOUNT $13,000.00
C. REASONS FOR CHANGES:
a. An area near the North end of the project limits and adjacent to the Fashion Plaza parking
garage entrance was to be landscaped with grass on the original plans. After construction of
the improvements on Palm Canyon, it was realized that pedestrians regularly walk across this
area rather than taking the walkway to the West as originally designed. At the request of John
Wessman (the Fashion Plaza owner), Sanborn A&E (the original project designer), prepared a
supplemental drawing to the project which continues the placement of concrete pavers and
retaining walls and tree wells along this area. John Wessman and Jerry Ogburn (Downtown
Redevelpment), presented the plan to the City Manager and asked that the additional
improvements be installed utilizing additional funds that were not spent as part of the original
construction. At the City Managers request, a price for this additional work was obtained.
G&M Construction has agreed to construct the additional improvements for the lump sum cost
of $13,000.00. This agreed price is includes the a credit to the City for the landscaping that
was not completed in this area.
15 additional working days are being allowed for the completion of this work. This time will
be tracked beginning on a future date mutually agreed upon by the City and G&M Construction
Construction on this project was considered substantially complete on December 51 2003.
Project time has been suspended from that date to the date referenced above that is to be
determined. This suspension has been agreed to by G&M Construction.
NOTE: No additional markup will be added to any items in this Contract Change Order. All costs
Per each item are final.
D. SOURCE OF FUNDS:
The required funds are available in the following account:
Page 1 of 2 VP1
Acct# 4462-50222 Desert Fashion Plaza Street Improvements
Summary of Costs Contract Time
Original Contract Amount: $331,512.00 Original Completion Date: November 7, 2003
This Change Order: $ 13,000.00 Days Added for this C.C.O.: 15
Previous Change Order(s): $ 1,629.00 Previous Days Added: 16
Revised Contract Amount: $346,141.00 Revised Completion Date: T.B.D.
I have received a copy of this Change ity Approval:
Order and the above totals
are acceptabl t the cont ctor Submitted by Date
Street Maintenance Manager
By Approved bye^" Date
7Cirac rCity Engineer
Date fi G t Approved by Date
City Manager
Distribution:
Original Conformed Copies Conformed-File Copy
Engineering (1) Engineering File 11)
Finance (1) Engineering Field Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
Page 2 of 2
MINUTE ORDER NO. / `0
APPROVING CONTRACT CHANGE ORDER NO. 3 TO
G&M CONSTRUCTION, FOR THE DESERT FASHION
PLAZA STREET IMPROVEMENTS, CITY PROJECT NO.
03-05 FOR AN INCREASE OF $13,000 FOR A FINAL
TOTAL CONTRACT AMOUNT OF $346,141.
I HEREBY CERTIFY that this Minute Order, approving Contract Change Order No.3 to
G&M Construction,forthe Desert Fashion Plaza Street Improvements, City Project No.03-
05 for an increase of$13,000 for a final total contract amount of$346,141, was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof held on the
7"' day of July, 2004.
PATRICIA A. SANDERS
City Clerk