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HomeMy WebLinkAbout2/6/2008 - STAFF REPORTS - 2.L. A LM SA4 iy cr n c9`'F�ILI CITY COUNCIL STAFF REPORT DATE. February 6, 2008 Consent Calendar SUBJECT- Amendment No. 1 to Client Service Agreement with Select Staffing FROM: David H. Ready, City Manager BY: Human Resources SUMMARY The City Council will consider an amendment to the Services Agreement with Select Staffing to extend the not to exceed amount an additional $5,000 to continue to provide temporary clerical services in Finance. RECOMMENDATION: 1. APPROVE AMENDMENT NO. 1 TO THE CLIENT SERVICE AGREEMENT WITH SELECT STAFFING TO INCREASE THE NOT TO EXCEED AMOUNT BY $5,000 FOR A TOTAL CONTRACT PRICE OF $29,000 TO PROVIDE TEMPORARY EMPLOYEE SERVICES. 2. Authorize the City Manager to execute all documents necessary to effectuate this action. STAFF ANALYSIS: The City has utilized the services of Select Staffing who has provided temporary employees in both Finance and the Airport to cover vacant positions. Staff requests to amend the agreement with Select Staffing to extend the not to exceed amount by $5,000 for a total contract price of $29,000 to continue to provide temporary services in Finance pending the hire of a regular City employee. The current temporary employee has been working in Finance for three months and is familiar with the system. It is anticipated that a regular employee will be in place within five weeks. FISCAL IMPACT, No fiscal impact as the cost for temporary employees are covered by salary savings due to the personnel vacancies. Susan E. Mills, Director of Human Re�� David H. Rea y anager Attachment: Standard Client Service Agreement �Tr � z/61a Standard -Client Searviae oc>� Agreement Oro, %-S T A F F i N 6' Authorization Of The City EXFRA-MLE SERVICE Manager. This agreeauntis made tltisd day of�lear_4�e�by and between Select Staffing(bereinafter referred boas"SelectStaFSaig")and Naar. CltentNo.�- Address: /� p i - 1�pe of an,u:nac.• o Sale proprietorship o pa thump o corporation ❑LLC (hereinafter referred to as-Client-). / Select Staffing agrees to provide,and Client hereby agrees to sn6erjbe for.the services of temporary associates employed by Select rmting(hereinafter referred to as"assgciaies'�and other ancillary services provided by 5.9MStnffjing,Including,but not limited to personnel plaa=cnw Rpon the following terms and conditions: A. •Select Stuffing's Iiesponsrbilities: 1. Select Slatting will.recruit screen and hue associates for assiyaatent at C amirs place of business in accordance with fire job . ++�+++*S;,a end job descriptions provided by dieat . 2. Select Staffer�(s$a>_x.tning process does not routinely include all forms of drug t��tr�and badWpdnd cheekiag.Select. - Stafing will,Ion an additional cask,perform or obtain legally-perm tole drug lel it end backgruumd cherla of pmsPective associates with respect to criminal conviction retards,drrmng records,credit history,etc 3. 'Select Staffing will ensure that an Employment E 'bilit Verification form(1-9)0completed for each associate assigned at Client's place of busi ne. Select 5mffinwillg w retan thesetomes- - 4. Select Staffing wifl maintain all personnel ffies and payroll records Eorils associates. 1 5.. Select Staffing has sole to dGetmbhe and set tiro lege4 of campaasadon and Wage boefrts of its assodahs. C]Iatt Las no auHnorify to diange,or increase the compensiti on and/or benefits of Select Sfaffings associates wfbuout j Sek:etStaEfing's express agreeMnept E6. Select Sbfkug well withhold,pay,and report all ta: and lssne associate W-2 farms at the end of each year with-respect to rich of its associates provided to Client,as-Vaxed by law. 7. SelectStafelng vain maintain,unemployment,general Siabrc1ri ,anti Rdelity insumm with respect to rite assoc it 4 provided to Client-Select8hdfirtg will adndrdster all unemployment with rWKtto the aSaociatea providedto Client $. Cheat's Responsibilities 1 1 Client will provide Select S u�with a job ilescription specafymg job duties and scope of temporary assir ment.for each asscn4ate, Client wAlnot re�urceSelect Stfffng temporary associates to perform arty duties beyond fhme thatare called for in 6 such description Client wr71 pircmnptly notify Select StWwg in the event there is any maWal charge in the•letms and conditions of an associates temporary employment or job duties with Client - R client Most provide 5*ned wxittm authorization of as�oGGatQs'hours m Select Staffing by 9:Uo am on the Monday followlag the previnas workweac A„f iocization.may come in the form of Select Staffing or Chent ti...nrnrdo or as dgte detail,report frnu time and atteadancesystems.Cliene.s signature aufteizes Select Staffing to pay.the asAcafe mdbll Client for au?01=s - indicated 3. Client must no Select Staffitj of at,wl and hour practices of tlien4 such aS allemati.Ve work scl7edulee,prevaflmg { a,overtime scheduling,etc t7mt night aTfec[SelectSlafCutg'sassociates.it is Client's resporsibihf-yin ensure thatits wage and hour practices affecting Select Staflf ins associates are in mzttpllance with siate and federal laws. . 9. Client will eretcfse good -) eat and management relating to the day-today cupWisim W Select Staffmg's associates. client must ensure that z d Slffing assoclair are pprovided breaks and meal periods as cenued bylaw.Client.+7A _ provide appropriate snppexvWon and trRni ng, specifically Wlmd to the job regnrremeat of Select Staff ng's associacs - assrgred to ClienNs wortaitG including allsafety and hazazdaas maforials trahtuin9, 5. Client will provide asafe work envicanmrntt for Select Staff ngassociaesundudin butnotlintited maffitalrirtgg�iw pr�use; . . and work areas in cauapliance with all applicable heaU and safety laws and regulaslons.t�earwlll fmHrer comply,ITits awn expense,with the directives of Select St flang{s Risk lvfmha�e�aanent Departuneat,or arty�avtmmental ageacy as tthhey relate to changes in the watrkptaca that are intended bi provide a sc work emtrronmentlior SelecrSWEi ngs assoclatm This includes 5L5714-UM7 [ the Client prov-din and/or ensuring use of personal ymtettive equipment an clothing;as requh_d yq law ar as deemed necessary W Select l+iL�nP Select Staffing shag twee the right to inspect Clients preudses at any time{o ensum brat a safe wwlplaw s being provided Select,$aHing's assod.'uea 6. Client will nobNfy Select Staffing immedindy in the event of a work-related fi*ury to a Select Staffing associate.Client will notify the president of Select Staffing,or its 1•mar.Resources Department immedtataly in One event of a,discrinunatian or . 'sexual harassment complaint involving a Select Staffing associate. 7. Client will notify Select Staffrt pmmpdy if Client should decide it no longer wishes In accept the rewrites of any particular Salectstaffheg associate Select�ttffing will be responsible fez ending the a951gitment of the assorSate. C, Other Terms and Conditions ' Select staffing and Client agree to the following additional terms and conditions with respect to the Pmvfsian of associates by Selecesmfilgg to Client , I. Client acknowiedSes'tbat Select 5Yaffhtg does not fumsh ieLsarannce m cover damage or pLysiwl lass caused by the op¢ation of airy vehicle ormacldnery operated b9 Select S�gn�s associates far Clierrfs benett ca•at therequest of.CHent•-Clieotagrees ' to accept hill responslb�7rty fin nny claun origins Gum a Select Staffingg�associate being aslred by Client or one of its supers ryassaCWteb,w operate hnachinery or equipment or drive a velucie,whether owned a'rented by either Client or Select 9�taAins:`s associate. Client s prohiliited from ptacag assorlxtes as fazktift operamrs without exe4thOng the Select Staffhng Por Operation Agreement. 2. Client agrees to,auuu+e sole and comdtlete responsibt7ity,and hold Select 5 7,naanless,fur any lasses or clams that result ..from a Selects associate having been assigned by Client the resp®s�b trtyy for atd1 or pmsesaiaa of airy crib„ securities or other valuables.Similariv,Client to assuahe complete resparh5f6Phy,and d Cold SelerF Staff-utg hamdeas for •any losses or claims that result hum select S=assaiates having been estimated by Client with any unattended property, or premises. 3- Client acknowledges,that Select Staff&tg does not maintain ecrors gad ontissiuns or'pxafEssinn A liability Insan^r'° on associates that it provides to Client Client agrees to review and approve all wank performed by such associates prior to acceptbng the work[liens agrees that it will assume sole and[nmp responalblity,and hold Select Stattttg barmlew,for and all-lasses or claims that result fmm a ScAects affing associate havmq rendered a professional opinion or conuuitted any other alleged enor er omission i a the perfoxmaace of his/her d4aes for Client I • 4. Client agew not to WJA)w Select St~s associates to work offshore,Oct or above water,in or mider the ground,off the i grormd or outside of the state without selectSmffing's expmss written Consent. 5. It is understood cord agreed drat Client has granted Select Staffing permission to use CGenYs name and logo in Seka Staffing recruibneatadvertishng and otha recruiting etfarts and acivides. I' 6, Any use of subtantraetfits:iatclading review,selection,and control,is evrlusively the right of Select StaFSutp_ i 7. - Client and Select Staffing understand and agree tcatSelect Stafflnes service rate-,41 A be adjusted according to fedewl and state ovediIIne laws,where applicable.In the event overtone p thueamd�-half,double-time,vxiad qi g b.ol/�iiy�g is paid�to an argot ah Select Staflvtgs service roles st aU it tease h is fitrlhel mndetstnad and agWeed 87at 5ele�S aftnit u r>serves i the right to adjust servree rx(es to WMp�te for mu-mdatory eam to PICA,pl?fA,S1JA, uri.arty C^^+peR and any . federal orstatemandated programs OrTxinefits. S. Service ratesmay be adjusted atany time ttponmutnalcoresentafSelectSla[fing and Cllr t. D. Term and Conditions of Payment 1. U-Ming Teems .An itemized invoice for temporary services,based tan hours shown ua select Staffing ar Client time cards of associate detail ..� - reports tram time and attendance systems,will be marled weeldy by Select Sip to Client.Such Amake is DUE,AND . Eae:A meegnal.m 7%of Ate aiceW2 Paccamns Y .! Xf atty act, bemmes.past doe,the entire aid balance of Hie invoice becomes fmimediateiy due and payable. Select E Staffingg shall base the nglne to litigate in Civil nee Santa Sarbcnd,Ctdifornia aR debt{ollectan enatt>:rs. In the event l coltecuan action s initiated by Select Staffing to coAect such debt or anyp ortion thereof Client ogees to pay arty additional tf, 'seams,intludi,g butnot liE to,collecHancruts,ixdemstaCthe rate of l>ft6 per aiutam,,andattomeys'fees. ' E. 'Conversion to Regular pill-'Time Statae ]i Client may convert a Select Staffing associate currently on assigrnaeut'wlth Client or who has been provided by Select S4dCmg f within the past six morrllts,to its payroll by paying a comesmn fee of 30%of the total estimated grass amaval cempeaEaltion for eat associate based on the pa rate at the tone of coemersiom Once Aiat associate has worked for Client for a nitram nu of 74 hours the comversion'fee is woad fee to 79ffi_Conversion charges are due and payable at the time of oonversioa No associate 1 may be convened if Clients account balance Is past due. iF. "GmmMnfee ff select Slatting is notified dbtrn•xj�the fttat font hams of an associate's assignment;that picot is not MizGfied with the tual�ty of .work of She assocatG Select Staffing will provide Client with a replacement associate and will not charge CHeut for tine Hours worked by the associate. 5f57f1A707 2 Initials i •' .G. EmpXoymentofSelaetSFeF4ing-p4rceH xompPreryAccvgates�,FroagiaAtlofher9aNlce-- If ©lent employs select su f g laced tempamry amaclama Him u�te +hkoam tampon ceruice svidwar mating utfox arrnng2m'enm w r Sded S agrees ton a he'of 10%of to mcdaws ammalrzed wwgFs to Select 5t 04,Seled 5alfingMUaGobeeattaedm�eys'feeaskouldir"berequir2dtte parsuemIIectloa oFauehfxs If. IfeptesewtaHana endQpertflc+Flvns I. 1bfe Agremientand ss a a" attachments coaehane the wareA�tpnwMtoadneldw'theAmeamew nor im eu y mud-twashallbe 'AandareteSorc,Rtbleua� inwrtkingandsiyae4l+yaupYodaadtepteCwuativasofim�paulee. , 2 'AU notices or otfrer ami�dHons toquked or din be�W"m" andar ttdv AgeemenC shall 6o dle¢cftrl to select Sfaffdig at its C;Ute of cw at S62o S4ate She! SpYm likrbma,ta�nro�ia%w,tod to awat at im address mutated ' above.Pratrywcbodierplacensshdllbeapori[todb)nilttat>leticegiitenhydtbecpmt). • ' S. CWnk sdaawl yas that Select Stuffing fa air qual emplPyhenr opporrAUity eUmloveq and Client aykzes that k wlkt not Wrasw discrlmilnaie yy��aa{yataat or fauxuak a�ay�st my 5ekBSknffiag aaiociaks on thebaslf of race,.rdt)dob.nahorMl o cmdWaM7it atterLCaYatnbra a[j1e�vA Pmtockd 67l&W.Cient tepled�ld$Ntitbl�hl p]dORpEHdesp� •'harnarmantfo the want ace otherfnlyd-Pudy at ateatl.Clfeatfartto k &T Pgeioe tout any aglwt "G1S�tt veadox coattactor or Pester ttdad at CUene6 wpd6tle m eo racHce clod wn4tikutes 5[xaal YietasamentaalherSHegeth8ras> rtaf" ! Iagh>�s eriodates. 6 TeeaUmaHam plServ7ces ,! . � ,�` ppythehto:ach 7. Agrepmentstolndemffify •• . �I. Cheat Ahal{Indtmitffy,defend andkoldhaM+.mSeledshdflny fmmar¢,wadwU lows(inclad�rntirt costs and atbx*4k . -fief,aaddafw5cfn, ktndrwidrhS*crSWfiadmayfa or which bedalmed a Sta(Nngararewltof C'lKl ra nataw imw Ic t of any dF its x�sp.pngbmkw meder tlde AA,airy �Platlen by Cheat of.9 fsdaml. ste[G w 3oml larva,fndudfng Omlk at flea pork Abe of 5alecrS 89sxlatea led to CUenh w A&e acly etfm'es ar oralssMrm Of9electatrtf9bg nesomtwWI&perkna tgsorvfors for t. 2 Select 5tat&ng shall hard Irariadessr and defend©lent sad tte a eeg oEfkkra aUd db'rcfors,front l4sstw or expruacaffi_. in mnaadtoa+riIIrwiy�Cewo rYt�petuaHnn dalm orrvo titmktsvatdtbtva$lrtbya.Sdect . SladHgy tamp[umy aasoclwta mtsia Fran a tvmk ttlaied lataty wetehned wage such eAtodalc wsa woddas,ea • - rarCHenye�roeptfnrutchloseeavrexpkrseAaraortlu6swnntheginas a or a coodastofClleuWIM - tm [a'ayenls Cdterit AIudf¢l6e 5ektt S mPt wodce oaf my snrSt Imvaktik and AyaR cobpuafa n m • ... '.Sekret Hirtg and its cownsel is tCke defense of�[7.vor or tawedk Ndtt�f!ffitdedfri>j b Ste[Glnlracy,f no ' • eVektt NN 5B1dLY9tafHklp bt ifptge t9 C71[tu fPt.leng apecm6 3oddcnml,lndired ar�(>ndhdlnp lost PPofils) . -- wdelPg outdf HstrA>gteemeneevbetberiuwtodhsforararlatngauraf7ut�edtoFcnaharX.lwt Prruy MbercaoeaofweHort• '•1C_.'4VafFer •,tTdiwtO yyyy dther party at ar7 time to require ft nuut[e of the ather IwW or to dafm a bmadt,of a Won of gel* .• Apamrdetwm unrbe canefdered avmtvexaFanysu'6sequmrf>reads wpfafinae to pmfarmcmdetfke taws at ti nt L. •Govemirrg Late - �. 7blAAgneementshaHbepwar db aadwrdtruedinattmdamwith the laws of4t0 ofCPH(ondLAAT99rwgtoenforeear tMetprettbiaAaraemmtshaHbe'hr�ugH4fakcrnutofooupetehtj�ufadiclion4t9sn4R iatCmmty,Coufamle. ivL f{oHaiiriFklfd;ty . . - ' $luridd rovlalPn of foie A&reemmtboln'1d 6o hckkveHdor rmmfottawihler theceP>einln��rprddmte oftlW AEtegtwentabaH ' - - . '. t'emalninfuAlvrrP.aMlslm3lsmuudasifll+eunmfofaaWapmAkiandfdactexist" . 1N WI wwi WEBRE (seed 9wft and Clletd Ira"tameed tlds Avmmznt to be executed an the date wdttca above and • efkGtIveonthe'daAe"actoxtlrbaWw- . 6CGTi1 icct9pfffng. 8y(CHentanth eseatottveaignewe) repraMtaft ]gaakme) . • .]'xwtelVmm; t1J/�'Y/ ,9 1' .�teldame: - �" -'�"��-L - MOV MOW. 9-w/=d 1 'rude:Date: - .. Not To Gushed- Without the txpr e Wintenrs =nw- Authorization Df The City._ d. Manager, Z.L. AMENDMENT NO. 1 TO AGREEMENT NO. A5610, A CLIENT SERVICE AGREEMENT, WITH SELECT STAFFING FOR TEMPORARY CLERICAL SERVICES: RECOMMENDATION: 1) Approve Amendment No. 1 to Agreement No. A6610 with Select Staffing for temporary clerical services, an increase of $5,000 for a total contract amount not to exceed $29,000; and 2) Authorize the City Manager to execute all necessary documents. A5610. MATERIALS TO BE PROVIDED Item No. 2 . L.