HomeMy WebLinkAbout7/7/2004 - STAFF REPORTS (14) DATE: July 7, 2004
TO: City Council
FROM: Director, Procurement & Contracting and Director of Public Works
AWARD BID AND APPROVE CONTRACT FOR PEST CONTROL.
RECOMMENDATION:
It is recommended that the City Council award Bid (IFB) 04-02 and approve contract for Providing
Pest Extermination and Control Services at various City of Palm Springs buildings/facilities to
Riverside County Pest Control, Inc. for a 3 year period at monthly rates amounting to $732.00 and
a contract not to exceed amount of $26,352.00.
SUMMARY:
The City requires regular pest extermination and control services in order to provide a healthy, pest
free environment in City-owned buildings/facilities. The contractor shall provide pest extermination
and control services, including rodent and pest control, inside designated City-owned
buildings/facilities and outside areas adjacent to the designated buildings. Services shall be
performed at least once per month at each of the (31) service locations. This action would award
a bid for pest extermination and control services necessary to maintain a pest free environment in
City-owned buildings/facilities.
BACKGROUND:
IFB No. 04-02 for Pest Extermination and Control Services was published in the Desert Sun June
8, 2004 and was mailed to or picked up by 24 firms. A walk through was conducted on June 17,
2004 and attended by 13 prospective bidders. Nine bids were received, opened and read publicly
by the Procurement and Contracting Office at the bid opening time and date of 2:00 P.M., June 24,
2004. Results of this IFB are as follows:
Contractor Total MonthlV Rate Contract Total
Riverside County Pest Control $ 732 $ 26,352
Dewey Pest Control $ 909 $ 32,724
Fantastic Exterminators $1020 $ 36,720
Terminex $1420 $ 51,120
Powerful Pest Management $1765 $ 63,540
Antimite $2140 $ 77,040
BioTech Exterminators $2159 $ 77,724
Desert Valley Exterminators $2285 $ 82,260
Duran's Termite $3403 $122,508
The buildings to be treated for pests are located at various sites throughout the City, including the
Fire Department Training Center, Palm Springs Stadium, Leisure Center, City Hall, Fire Station #
1 -5,Tennis Center,J.C.Frey Building, Police Department, Pavilion,J.O.J.D.H. Unity Center, Swim
Center,Visitor's Center, McManus Village Buildings (4 bldgs), Library, City Corporate Yard, Cogen
Muni Plant, Cogen Sunrise Plant, Palm Springs Skate Park, Downtown Parking Structure, Police
SubStation,Welwood Library, Dog Park, Palm Springs Train Station, Palm Springs Animal Shelter.
The Contractor will perform pest extermination and control services at least once a month at each
service location. In addition to the monthly services,the Contractor shall be subject to call-back any
time an indication of an infestation is noted, responding to call-back requests within 24 hours at no
additional cost to the City.
The terms of the contract allow the City to extend for two additional one year periods.
Funds are available for the work to be performed in the following accounts:
001-2451-43200 - Facilities Maintenance, Contractual Services
520-5641-43200 - Park Maintenance, Contractual Services
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HAROLD E. GOOD DAVID BARAKIAN
Director of Procurement & Contracting Director of Public Works
APPROVED:
City Manager
Attachments: Minute Order
Contract Services Agreement
REVIEWED BY DEn OF FINAKE
CITY OF PALM SPRINGS
CONTRACT SERVICES AGREEMENT FOR
Pest Extermination and Control Services
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is made and entered
into this day of , 2004, by and between the CITY OF PALM
SPRINGS, a municipal corporation, (herein "City") and Riverside County Pest Control Inc., (herein
"Contractor"). (The term Contractor includes professionals performing in a consulting capacity.)
The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, the Contractor shall provide those services specified in the "Scope of Services"
attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be
referred to herein as the "services" or "work" hereunder. As a material inducement to the City
entering into this Agreement, Contractor represents and warrants that Contractor is a provider of
first class work and services and Contractor is experienced in performing the work and services
contemplated herein and, in light of such status and experience, Contractor covenants that it shall
follow the highest professional standards in performing the work and services required hereunder
and that all materials will be of good quality, fit for the purpose intended. For purposes of this
Agreement, the phrase "highest professional standards" shall mean those standards of practice
recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Contractor's Proposal. The Scope of Service shall include the Contractor's
proposal or bid which shall be incorporated herein by this reference as though fully set forth herein.
In the event of any inconsistency between the terms of such proposal and this Agreement, the
terms of this Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental agency having jurisdiction in effect at the time service is
rendered.
1.4 Licenses Permits, Fees and Assessments. Contractorshall obtain at its sole
cost and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement. Contractor shall have the sole obligation
to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be
imposed by law and arise from or are necessary for the Contractor's performance of the services
required by this Agreement, and shall indemnify, defend and hold harmless City against any such
fees,assessments,taxes penalties or interest levied,assessed or imposed against City hereunder.
1.5 Familiarity with Work. By executing this Contract, Contractor warrants that
Contractor(a) has thoroughly investigated and considered the scope of services to be performed,
(b) has carefully considered how the services should be performed, and (c)fully understands the
facilities, difficulties and restrictions attending performance of the services under this Agreement.
If the services involve work upon any site, Contractor warrants that Contractor has or will
investigate the site and is or will be fully acquainted with the conditions there existing, prior to
commencement of services hereunder. Should the Contractor discover any latent or unknown
conditions, which will materially affect the performance of the services hereunder, Contractor shall
immediately inform the City of such fact and shall not proceed except at Contractor's risk until
written instructions are received from the Contract Officer.
1.6 Care of Work. The Contractor shall adopt reasonable methods during the
life of the Agreement to furnish continuous protection to the work, and the equipment, materials,
papers,documents, plans,studies and/or other components thereof to prevent losses or damages,
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and shall be responsible for all such damages,to persons or property, until acceptance of the work
by City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both parties agree to use reasonable
care and diligence to perform their respective obligations under this Agreement. Both parties agree
to act in good faith to execute all instruments, prepare all documents and take all actions as may
be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified,
neither party shall be responsible for the service of the other.
1.8 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond that
specified in the Scope of Services or make changes by altering, adding to or deducting from said
work. No such extra work may be undertaken unless a written order is first given by the Contract
Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or(ii)
the time to perform this Agreement, which said adjustments are subject to the written approval of
the Contractor. Any increase in compensation of up to five percent (5%) of the Contract Sum or
$25,000; whichever is less, or in the time to perform of up to one hundred eighty(180) days may
be approved by the Contract Officer. Any greater increases, taken either separately or
cumulatively must be approved by the City Council. It is expressly understood by Contractor that
the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the
risk that the services to be provided pursuant to the Scope of Services may be more costly or time
consuming than Contractor anticipates and that Contractor shall not be entitled to additional
compensation therefore.
1.9 Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto
as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the
provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B"
shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, the
Contractor shall be compensated in accordance with the "Schedule of Compensation" attached
hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum
contract amount of twenty six thousand three hundred fifty two Dollars, ($26,352.00) (herein
"Contract Sum"), except as provided in Section 1.8. The method of compensation may include:
(i) a lump sum payment upon completion, (ii) payment in accordance with the percentage of
completion of the services, (iii) payment for time and materials based upon the Contractor's rates
as specified in the Schedule of Compensation, but not exceeding the Contract Sum or (iv) such
other methods as may be specified in the Schedule of Compensation. Compensation may include
reimbursement for actual and necessary expenditures for reproduction costs, telephone expense,
transportation expense approved by the Contract Officer in advance, and no other expenses and
only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance
of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall
not be entitled to any additional compensation for attending said meetings.
2.2 Method of Payment. Unless some other method of payment is specified in
the Schedule of Compensation, in any month in which Contractor wishes to receive payment, no
later than the first(1 st)working day of such month, Contractor shall submit to the City in the form
approved by the City's Director of Finance, an invoice for services rendered prior to the date of the
invoice. Except as provided in Section 7.3, City shall pay Contractor for all expenses stated
thereon which are approved by City pursuant to this Agreement no later than the last working day
of the month.
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3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. Contractor shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit"D", if
any, and incorporated herein by this reference. When requested by the Contractor, extensions to
the time period(s) specified in the Schedule of Performance may be approved in writing by the
Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure. Thetime period(s)specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be extended because
of any delays due to unforeseeable causes beyond the control and without the fault or negligence
of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually
severe weather,fires, earthquakes,floods, epidemics,quarantine restrictions, riots, strikes,freight
embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the
Contractor shall within ten(10)days of the commencement of such delay notify the Contract Officer
in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent
of delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Contractor be entitled to recover damages against the City for any delay in the performance of this
Agreement,however caused, Contractor's sole remedy being extension of the Agreement pursuant
to this Section.
3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one(1)year from the date hereof, except as otherwise provided in the Schedule
of Performance (Exhibit "D").
4.0 COORDINATION OF WORK
4.1 Representative of Contractor. The following principals of Contractor are
hereby designated as being the principals and representatives of Contractor authorized to act in
its behalf with respect to the work specified herein and make all decisions in connection therewith:
Ron Suber Mark McGowan
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore,
the foregoing principals shall be responsible during the term of this Agreement for directing all
activities of Contractor and devoting sufficient time to personally supervise the services hereunder.
For purposes of this Agreement, the foregoing principals may not be replaced nor may their
responsibilities be substantially reduced by Contractor without the express written approval of City.
4.2 Contract Officer. The Contract Officer shall be such person as may be
designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the
City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees were a substantial
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inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with
any other entity to perform in whole or in part the services required hereunder without the express
written approval of the City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law,
whether for the benefit of creditors or otherwise, without the prior written approval of City.
Transfers restricted hereunder shall include the transfer to any person or group of persons acting
in concert of more than twenty five percent (25%) of the present ownership and/or control of
Contractor, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder
without the express consent of City.
The City's policy is to encourage the awarding of subcontracts to persons or entities with
offices located within the jurisdictional boundaries of the City of Palm Springs and, if none are
available, to persons or entities with offices located in the Coachella Valley ("Local
Subcontractors"). Contractor hereby agrees to use good faith efforts to award subcontracts to
Local Subcontractors, if Local Subcontractors are qualified to perform the work required. In
requesting for the City to consent to a subcontract with a person or entity that is not a Local
Subcontractor, the Contractor shall submit evidence to the City that such good faith efforts have
been made or that no Local Subcontractors are qualified to perform the work. Said good faith
efforts may be evidenced by placing advertisements inviting proposals or by sending requests for
proposals to selected Local Subcontractors. The City may consider Contractor's efforts in
determining whether it will consent to a particular subcontractor. Contractor shall keep evidence
of such good faith efforts and copies of all contracts and subcontracts hereunder for the period
specified in Section 6.2.
4.4 Independent Contractor. Neither the City nor any of its employees shall have
any control over the manner, mode or means by which Contractor, its agents or employees,
perform the services required herein, except as otherwise set forth herein. City shall have no voice
in the selection, discharge, supervision or control of Contractor's employees, servants,
representatives or agents, or in fixing their number, compensation or hours of service. Contractor
shall perform all services required herein as an independent contractor of City and shall remain at
all times as to City a wholly independent contractor with only such obligations as are consistent with
that role. Contractor shall not at any time or in any manner represent that it or any of its agents or
employees are agents or employees of City. City shall not in any way or for any purpose become
or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a
member of any joint enterprise with Contractor.
5.0 INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance. The Contractorshall procure and maintain,at its sole costand
expense, in a form and content satisfactory to City, during the entire term of this Agreement
including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general
liability insurance written on a per occurrence basis with a combined single limit of a least
$1,000,000 bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and
completed operations.The Commercial General Liability Policy shall name the City of Palm
Springs as an additional insured in accordance with standard ISO additional insured
endorsement form CG2010(1185) or equivalent language. The Commercial General
Liability Insurance shall name the City, its officers, employees and agents as additional
insured.
(b) Worker's Compensation Insurance. A policy of worker's
compensation insurance in an amount which fully complies with the statutory requirements
of the State of California and which includes $1,000,000 employer's liability.
(c) Business Automobile Insurance. A policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount
of $1,000,000 bodily injury and property damage, Said policy shall include coverage for
owned, non-owned, leased and hired cars.
(d) Additional Insurance. Additional limits and coverages, which may
include professional liability insurance, will be specified in Exhibit B.
All of the above policies of insurance shall be primary insurance. (Reference Section 5.4
regarding sufficiency.) The insurer shall waive all rights of subrogation and contribution it may have
against the City, its officers, employees and agents, and their respective insurers. In the event any
of said policies of insurance are canceled, the Contractor shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No
work or services under this Agreement shall commence until the Contractor has provided the City
with Certificates of Insurance, endorsements or appropriate insurance binders evidencing the
above insurance coverages and said Certificates of Insurance, endorsements, or binders are
approved by the City.
The contractor agrees that the provisions of this Section 5.1 shall not be construed as
limiting in any way the extent to which the Contractor may be held responsible for the payment of
damages to any persons or property resulting from the Contractor's activities or the activities of any
person or person for which the Contractor is otherwise responsible.
In the event the Contractor subcontracts any portion of the work in compliance with Section
4.3 of this Agreement the contract between the Contractor and such subcontractor shall require
the subcontractor to maintain the same polices of insurance that the Contractor is required to
maintain pursuant to this Section.
5.2 Indemnification. Contractor agrees to indemnify the City, its officers, agents
and employees against, and will hold and save them and each of them harmless from, any and all
actions,suits,claims,damages to persons or property, losses, costs, penalties, obligations,errors,
omissions or liabilities, (herein"claims or liabilities")that may be asserted or claimed by any person,
firm or entity arising out of or in connection with the negligent performance of the work, operations
or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein,
or arising from the negligent acts oromissions of Contractor hereunder,or arising from Contractor's
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement,whether or not there is concurrent passive or active negligence on the part of the City,
its officers, agents or employees but excluding such claims or liabilities arising from the sole
negligence or willful misconduct of the City, its officers, agents or employees, who are directly
responsible to the City, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with
any of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Contractor will promptly pay anyjudgment rendered againsttheCity,
its officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Contractor
hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers,agents or employees is made a party
to any action or proceeding filed or prosecuted against Contractor for such damages or other
claims arising out of or in connection with the negligent performance of or failure to perform the
work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its
officers, agents or employees, any and all costs and expenses incurred by the City, its officers,
agents or employees in such action or proceeding, including but not limited to, legal costs and
attorneys' fees. � j
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5.3 Performance Bond. Concurrently with execution of this Agreement,
Contractor shall deliver to City a performance bond in the sum of the amount of this Agreement,
in the form provided by the City Clerk, which secures the faithful performance of this Agreement,
unless such requirement is waived by the Contract Officer. The bond shall contain the original
notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and
current copy of his power of attorney. The bond shall be unconditional and remain in force during
the entire term of the Agreement and shall be null and void only if the Contractor promptly and
faithfully performs all terms and conditions of this Agreement.
5.4 Sufficiency of Insurer or Surety. Insurance or bonds required by this
Agreement shall be satisfactory only if issued by companies qualified to do business in California,
rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the
Federal Register, unless such requirements are waived by the City Manager or designee of the City
("City Manager")due to unique circumstances. In the event the City Manager determines that the
work or services to be performed under this Agreement creates an increased or decreased risk of
loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the
performance bond required by this Section 5 may be changed accordingly upon receipt of written
notice from the City Manager or designee; provided that the Contractor shall have the right to
appeal a determination of increased coverage by the City Manager to the City Council of Citywithin
ten (10) days of receipt of notice from the City Manager.
6.0 REPORTS AND RECORDS
6.1 Reports. Contractor shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement as the
Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned
about the cost of work and services to be performed pursuant to this Agreement. For this reason,
Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or
events that may or will materially increase or decrease the cost of the work or services
contemplated herein or, if Contractor is providing design services, the cost of the project being
designed,Contractor shall promptly notifythe Contract Officer of said fact, circumstance,technique
or event and the estimated increased or decreased cost related thereto and, if Contractor is
providing design services,the estimated increased or decreased cost estimate forthe project being
designed.
6.2 Records. Contractor shall keep, and require subcontractors to keep, such
books and records as shall be necessary to perform the services required by this Agreement and
enable the Contract Officer to evaluate the performance of such services. The Contract Officer
shall have full and free access to such books and records at all times during normal business hours
of City, including the right to inspect, copy, audit and make records and transcripts from such
records. Such records shall be maintained for a period of three (3) years following completion of
the services hereunder, and the City shall have access to such records in the event any audit is
required.
6.3 Ownership of Documents. All drawings, specifications, reports, records,
documents and other materials prepared by Contractor, its employees, subcontractors and agents
in the performance of this Agreement shall be the property of City and shall be delivered to City
upon request of the Contract Officer or upon the termination of this Agreement, and Contractor
shall have no claim for further employment or additional compensation as a result of the exercise
by City of its full rights of ownership of the documents and materials hereunder. Any use of such
completed documents for other projects and/or use of uncompleted documents without specific
written authorization by the Contractor will be at the City's sole risk and without liability to
Contractor, and the City shall indemnify the Contractor for all damages resulting therefrom.
Contractor may retain copies of such documents for its own use. Contractor shall have an
unrestricted right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Contractor
fails to secure such assignment, Contractor shall indemnify City for all damages resulting
therefrom.
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6.4 Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Contractor in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract Officer.
7.0 ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed and interpreted both as
to validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such county, and Contractor covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor.
The injured party shall continue performing its obligations hereunder so long as the injuring party
commences to cure such default within ten (10) days of service of such notice and completes the
cure of such default within forty-five (45) days after service of the notice, or such longer period as
may be permitted by the injured party; provided that if the default is an immediate danger to the
health,safety and general welfare, such immediate action may be necessary. Compliance with the
provisions of this Section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's right to take legal
action in the event that the dispute is not cured, provided that nothing herein shall limit City's or the
Contractor's right to terminate this Agreement without cause pursuant to Section 7.8.
7.3 Retention of Funds. Contractor hereby authorizes City to deduct from any
amount payable to Contractor(whether or not arising out of this Agreement) (i) any amounts the
payment of which may be in dispute hereunder or which are necessary to compensate City for any
losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be
liable to third parties, by reason of Contractor's acts or omissions in performing or failing to perform
Contractor's obligation under this Agreement. In the event that any claim is made by a third party,
the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which
shall appear to be the basis for a claim of lien, City may withhold from any payment due, without
liability for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect the
obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver. No delay or omission in the exercise of any right or remedy by a
nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.
A party's consent to or approval of any act by the other party requiring the party's consent or
approval shall not be deemed to waive or render unnecessary the other party's consent to or
approval of any subsequent act. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or remedies
for the same default or any other default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may
take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages
for any default, to compel specific performance of this Agreement, to obtain declaratory or
injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
7.7 Liquidated Damages. Since the determination of actual damages for any
delay in performance of this Agreement would be extremely difficult or impractical to determine in
the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall
pay to the City the sum of _(Waived in Exhibit B) ($ ) as liquidated
damages for each working day of delay in the performance of any service required hereunder, as
specified in the Schedule of Performance (Exhibit "D"). The City may withhold from any monies
payable,on account of services performed by the Contractor any accrued liquidated damages.
7.8 Termination Prior to Expiration Of Term. This Section shall govern any
termination of this Agreement exceptas specifically provided in the following Section fortermination
for cause. The City reserves the right to terminate this Agreement at any time, with or without
cause, upon thirty(30) days' written notice to Contractor, except that where termination is due to
the fault of the Contractor, the period of notice may be such shorter time as may be determined
by the Contract Officer. In addition, the Contractor reserves the right to terminate this Agreement
at any time upon, with or without cause, upon sixty (60) days' written notice to City, except that
where termination is due to the fault of the City, the period of notice may be such shorter time as
the Contractor may determine. Upon receipt of any notice of termination, Contractor shall
immediately cease all services hereunder except such as may be specifically approved by the
Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be
entitled to compensation for all services rendered prior to the effective date of the notice of
termination and for any services authorized by the Contract Officer thereafter in accordance with
the Schedule of Compensation or such as may be approved by the Contract Officer, except as
provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall
be entitled to compensation only for the reasonable value of the work product actually produced
hereunder. In the event of termination without cause pursuant to this Section,the terminating party
need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor. If termination is due to the failure of
the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the
provisions of Section 7.2, take over the work and prosecute the same to completion by contract or
otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the
services required hereunder exceeds the compensation herein stipulated (provided that the City
shall use reasonable efforts to mitigate such damages), and City may withhold any payments to
the Contractor for the purpose of set-off or partial payment of the amounts owed the City as
previously stated.
7.10 Attorneys' Fees. If either party to this Agreement is required to initiate or
defend or made a party to any action or proceeding in any way connected with this Agreement, the
prevailing party in such action or proceeding, in addition to any other relief which may be granted,
whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorneys fees shall
include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be
entitled to all other reasonable costs for investigating such action,taking depositions and discovery
and all other necessary costs the court allows which are incurred in such litigation. All such fees
shall be deemed to have accrued on commencement of such action and shall be enforceable
whether or not such action is prosecuted to judgment.
8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Contractor, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become due to the Contractor or to its
successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of the City shall have any
financial interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which effects his financial interest or the
financial interest of any corporation, partnership or association in which he is, directly or indirectly,
interested, in violation of any State statute or regulation. The Contractor warrants that it has not
paid or given and will not pay or give any third party any money or other consideration for obtaining
this Agreement.
8
8.3 Covenant Against Discrimination. Contractor covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under orthrough them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of race,
color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this
Agreement. Contractor shall take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin, or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City,
to the City Manager and to the attention of the Contract Officer, CITY OF PALM SPRINGS, P.O.
Box 2743, Palm Springs, California 92263, and in the case of the Contractor, to the person at the
address designated on the execution page of this Agreement. Either party may change its address
by notifying the other party of the change of address in writing. Notice shall be deemed
communicated at the time personally delivered or in seventy-two(72)hours from the time of mailing
if mailed as provided in this Section.
9.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of this Agreement or any other rule of construction which might
otherwise apply.
9.3 Integration: Amendment. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. This Agreement may be amended
at any time by the mutual consent of the parties by an instrument in writing.
9.4 Severability. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or
unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or
unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or
sections of this Agreement which are hereby declared as severable and shall be interpreted to
carry out the intent of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders this Agreement
meaningless.
9.5 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that(i)such party is duly organized and existing, (ii)they are duly authorized
to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) the entering into this
Agreement does not violate any provision of any other Agreement to which said party is bound.
SIGNATURES ON NEXT PAGE
9
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the
date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By.
City Attorney
CONTRACTOR: Check one:_Individual_Partnership VCorporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,President,or any Vice
President:
AND B.Secretary,Assistant Secre/ttaQ/,Treasurer,Assistant Treasurer,or Chief Financial Officer),
By By:
Signature (notarized) Sign ure notarized)
Name: Q��✓�.� /c// <a ��c � Name:� o" \p's -N
Title: 0-/6f® Title: g-e� S.
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State of
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personally appeared ICOI/ fd l&& ��LV�-P-12- personally appeared d VL OVVW S { ee Ky
personally known to me (or proved to me on the basis of personally known to me (or proved to me on the b sia
satisfactory evidence)to be the person(s)whose name(s)is/are satisfactory evidence)to be the person(s)whose name(s)is/are
subscribed to the within instrument and acknowledged to me subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the instrument the person(s),or the entity upon behalf of which the
person(s)acted,executed the instrument. person(s)acted,executed the instrument.
WITNESS my hand and official seal. /l �1/� WITNESS my hand
(and
�offficial seal.
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Notary Signature:I- V r�G�JJ�LVZN ' Notary Signature:
Notary Seal: Notary Seal:
M L EEN RLIVAN R --
COMM.s 14OW4 MAUREEN SULUVAN
wrmy MIMID•CMMK M111� COMM./1405274
GRANGE COUNTY "MARY gyp.�,�A
COMM. .MARCH 13,2007 ORANGE COUNTY
Comm. EX .MARCH 13,200 7
A11
EXHIBIT "A"
SCOPE OF SERVICES
The Contractor shall provide pest extermination and control services, including rodent and pest
control, inside designated City-owned buildings/facilities and in outside areas adjacent to the
designated buildings. Services shall be performed at least once per month at each service
location.
The Contractor and all of Contractor's personnel performing services hereunder shall possess all
licenses required by the State of California to perform said services, including but not limited to the
requirements of the Structural Pest Control Board and the Department of Pesticide Regulation.
The Contractor agrees to provide the services in a safe manner in accordance with current pest
elimination procedures to eliminate rodents and insects. The Contractor will provide all materials,
supplies, equipment, personnel and supervision necessary to perform the required services.
Material and methods of application used in the performance of such services shall conform to
applicable federal, state and local laws and regulations. Prior to commencement of work, the
Contractor shall furnish to the City's Contract Officer Material Safety Data Sheets for all chemicals
to be used in the performance of the scope of work.
In addition to the monthly service, the Contractor shall be subject to call-back any time an
indication of an infestation is noted. The Contractor shall respond to call-back requests within
twenty-four (24) hours at no additional cost to the City.
Special inspections maybe requested by the City Representative, as needed. Any problems noted
during the inspection shall be corrected within the following 24 hour period.
Pests are defined as rodents (including rats, mice and squirrels), ants, mites, cockroaches,
crickets, silverfish, spiders, fleas, scorpions and other crawling insects. Pests excluded from this
contract include termites and other wood-destroying insects.
All of Contractor's employees, representatives and officials shall be expected to maintain excellent
relations with the public, City officials and employees. Any display of offensive, discourteous or
rude behavior by any representative of the Contractor may be cause for contract termination. Use
of alcoholic beverages by Contractor's representatives is prohibited, and representatives are
prohibited from being on the premises under the influence of alcohol or any other substances.
Pest extermination and control services shall be provided at all of the following City
buildings/facilities:
Building/Facility Address Est. Square Footage
Fire Dept. Training Center 3000 E. Alejo Road 1,410 square feet
Palm Springs Stadium 1901 E. Baristo Road 15,561 square feet
Leisure Center 401 S. Pavilion Way 12,863 square feet
City Hall 3200 E. Tahquitz Canyon Way 29,927 square feet
Fire Station #1 277 N. Indian 5,054 square feet
Fire Station #2 300 N. El Cielo Road 16,910 square feet
Fire Station #3 590 E. Racquet Club Road 6,266 square feet
Fire Station #4 1300 La Verne Way 5,380 square feet
Fire Station #5 5800 Bolero Road 3,496 square feet
Tennis Center 1300 E. Baristo Road 2,880 square feet
J.C.Frey Building 1911 E. Baristo Road 4,584 square feet
Police Department 200 S. Civic Drive 47,762 square feet
Pavilion 403 S. Pavilion Way 20,200 square feet
J.O.J.D.H. Unity Center 480 Tramview Road 11,390 square feet
Swim Center 405 S. Cerritos 960 square feet
Visitor's Center 2901 N. Palm Canyon 2,500 square feet
McManus Village Buildings 221 Palm Canyon Drive
Cornelia White House 940 square feet
Museum Gallery 3,310 square feet
Shop & Salon 2,685 square feet
Jim Ruddy's General Store 916 square feet
Library 300 S. Sunrise Way 34,254 square feet
City Corporate Yard 425 N. Civic Drive 44,782 square feet
Cogen Muni Plant 205 N. El Cielo 2,116 square feet
Cogen Sunrise Plant 403 S. Pavilion Way 1,656 square feet
Palm Springs Skate Park 403 S. Pavilion 30,000 square feet
Downtown Parking Structure Corner of Baristo & Indian 122,373 square feet
Police SubStation 105 S. Indian 2475 square feet
Welwood Library 100 S. Palm Canyon 5953 square feet
Dog Park 222 N. Civic Drive 56,000 square feet
Palm Springs Train Station North Indian Avenue 2160 square feet
Palm Springs Animal Shelter 1810 Camino Parocela 4904 square feet
Site Specific Special Conditions:
Palm Springs Animal Shelter: All materials to be utilized at the Palm Springs Animal Shelter must
be approved in advance by the Animal Control Supervisor and Material Safety Data Sheets for
these materials must be provided to the Animal Control Supervisor in addition to the Contract
Officer.
Palm Springs Police Department:Any personnel of Contractor assigned to perform services at the
Palm Springs Police Department must pass a Criminal History Records Check (CHRC) prior to
performing services at this facility. The CHRC(s) will be provided at no charge to Contractor.
Contractor shall coordinate the record checks with the City's Contract Officer. The City will accept
as evidence of passing such a test a LiveScan card issued by another government agency.
12
EXHIBIT "B"
SPECIAL REQUIREMENTS
Section 1.4 License Requirement: The Contractor shall:
have a Branch 2 Applicators License, issued by California Structural Pest Control
Board;
be licensed in accordance with the requirements of the Department of Pesticide
Regulation, if applicable;
be licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40
through 3.96 entitled Business Tax;
possess any other applicable license required in the performance of these services.
Section 4.2 After the Contract is awarded the Contract Administrator is to be the Facilities
Maintenance Manager for the City of Palm Springs, or his designee.
Section 5.3 The requirement of Section 5.3 for a Performance Bond is hereby waived.
Section 7.7 The requirement of Section 7.7 for Liquidated Damages is hereby waived.
11041
13
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Total compensation for services provided during the initial three-year term of this Agreement shall
not exceed $26,352.00.
Monthly compensation for individual buildings/facilities to be serviced shall be as follows:
Building/Facility Address Charge for Monthly Service
Fire Dept. Training Center 3000 E. Alejo Road $25
Palm Springs Stadium 1901 E. Baristo Road $30
Leisure Center 401 S. Pavilion Way $22
City Hall 3200 E. Tahquitz Canyon $35
Fire Station #1 277 N. Indian $20
Fire Station #2 300 N. El Cielo Road $20
Fire Station #3 590 E. Racquet Club Road $20
Fire Station #4 1300 La Verne Way $20
Fire Station #5 5800 Bolero Road $20
Tennis Center 1300 E. Baristo Road $20
J.C.Frey Building 1911 E. Baristo Road $20
Police Department 200 S. Civic Drive $35
Pavilion 403 S. Pavilion Way $20
J.O.J.D.H. Unity Center 480 Tramview Road $25
Swim Center 405 S. Cerritos $20
Visitor's Center 2901 N. Palm Canyon $25
McManus Village Buildings 221 Palm Canyon Drive
Cornelia White House $20
Museum Gallery $20
Shop & Salon $20
Jim Ruddy's General Store $20
Library 300 S. Sunrise Way $25
City Corporate Yard 425 N. Civic Drive $35
Cogen Muni Plant 205 N. El Cielo $25
Cogen Sunrise Plant 403 S. Pavilion Way $25
Palm Springs Skate Park 403 S. Pavilion $20
Downtown Parking Structure Corner of Baristo & Indian $25
Police SubStation 105 S. Indian $20
14 / ' /
Welwood Library 100 S. Palm Canyon $20
Dog Park 222 N. Civic Drive $25
Palm Springs Train Station North Indian Avenue $20
Palm Springs Animal Shelter 1810 Camino Parocela $35
Grand Total, Monthly Service: $732
Contractor will submit an itemized invoice monthly listing separately each of the buildings listed
in the Scope of Work. The invoice shall be accompanied by receipts, dated and signed by a
City Employee, verifying the work was done. Invoices and receipts will be submitted to the
Contract Officer for approval.
Billings must reference a purchase order number and shall indicate the unit (contract) price.
Invoices that are submitted with incorrect prices may be returned for correction before any
payments to the vendor are authorized. It shall be the vendor's responsibility to submit a correct
invoice. The City shall not be responsible for payment until a correct invoice is received.
o / P7
15
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
The term of this Contract will be for three (3) years from date of award, with two (2), one year
renewal options upon mutual consent of the City and the Contractor.
All buildings shall be inspected and treated at least once each month and more as may be
required at no additional cost to the City for the eradication and preventative control of rodents
and insects. In addition to the monthly service, the Contractor shall be subject to call-back any
time an indication of an infestation is noted. The Contractor shall respond to call-back requests
within twenty-four (24) hours at no additional cost to the City.
Time of Service -The Contractor shall perform the services of the Contract during normal City
work hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., except as required by the
City's Contract Officer. Saturday and Sunday hours must be approved in advanced. Services
shall not be scheduled on City holidays. (A Holiday schedule will be provided).
Schedule of Work - The Contractor shall furnish to the City's Contract Officer a detailed work
schedule showing how the Contractor will accomplish the Contract requirements. This work
schedule shall indicate the number of personnel, tasks to be performed by each person and the
amount of time necessary to accomplish the work. The schedule shall be kept throughout the
duration of the Contract, and shall be modified and re-submitted to the City's Contract Officer
as required. Any work to be performed not conforming to this schedule shall be approved by the
City's Contract Officer prior to such occurrence.
16
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS (IFB 04-02)
NOTICE IS HEREBY GIVEN that the City of Palm Springs, California, is soliciting bids from
qualified firms to:
Provide Pest Extermination and Control Services
at Various City of Palm Springs Buildings/Facilities.
Bids will be received until 2:00 P.M., Thursday, June 24, 2004, at the Office of the Director of
Procurement&Contracting,3200Tahquitz Canyon Way, Palm Springs, California,92262,at which
time they will be publicly opened and read in the Procurement Office. No Bid will be considered
unless it is made on a bid form furnished by the City. Bids must be submitted in sealed envelopes
and either hand delivered at the address above, or mailed to: City of Palm Springs, Procurement
Division, P. O. Box 2743, Palm Springs, California 92263-2743.
The City of Palm Springs reserves the right to reject any or all bids and to waive any informality or
technical defect in a bid.
Pre-Bid Conference and Walk-Through: Prospective Bidders are advised to attend a Pre-Bid
Conference and Walk-Through of the job site. The purpose of the conference and walk-through
is to acquaint prospective bidders with conditions which bidders must take into account when
preparing their bids. The Pre-Bid Conference and Walk-Through will be held at 8:30 A.M. local
time, Thursday, June 17, 2004 in the Lunch Room at the City Corporate Yard, 425 North Civic
Drive, Palm Springs 92262. Failure to participate in the Pre-Bid Conference and Walk-Through
shall constitute acceptance by the Bidder of all pre-existing site conditions, and shall constitute a
waiver of all future claims with regards to said site conditions.
The Contractor shall be required to maintain insurance in the types and amounts specified in the
City's standard Contract Services Agreement, including but not limited to provisions for personal
and property liability, including vehicle coverage and Worker's Compensation.
The receiving time in the Procurement Office will be the governing time for acceptability of Bids.
Telegraphic and telephonic Bids will not be accepted. It is the responsibility of the Bidder to see
that any Bid sent through the mail shall have sufficient time to be received by the Procurement
Office prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened.
Availability of Documents: Bid Documents may be obtained from the Office of the Director of
Procurement by calling (760) 323-8239. Specifications will be mailed at no charge.
Copies are also available via the Internet at the following address:
http://www.ci.palm-si)rings.ca.us, click on "Departments" and go to "Procurement".
NOTE: Upon receiving this IFB via the internet, contact Mari Lynn Boswell,
Administrative Secretary via email at marilynnb _ci.palm-slriinas.ca.us to register
as a Bidder. Failure to register as an Bidder may result in your firm not receiving bid
addenda. Failure to acknowledge addenda with your bid may cause your bid to be
considere non-responsive.
ROD . GOOD, CPPO
D,re
c or of Procurement & Contracting
Published: June 8, 2004
-3-
� LJ
CITY OF PALM SPRINGS, CALIFORNIA
NOTICE INVITING BIDS from PRE-QUALIFIED CONTRACTORS
for
SECURITY ACCESS CONTROL AND PUBLIC INFORMATION
DISPLAY SYSTEMS REHABILITATION
PALM SPRINGS INTERNATIONAL AIRPORT
CITY PROJECT NO. 2003-17
FAA AIRPORT IMPROVEMENT PROJECT NO.3-06-0181-36,-37
NOTICE IS HEREBY GIVEN that sealed bids will be received at the Department of Procurement and Contracting
of the City of Palm Springs, California, 3200 East Tahquitz Canyon Way, Palm Springs, California 92262 until,
2:00 PM, local time on June 25, 2004 at which time they will be opened and read aloud. Bids must be submitted in
sealed envelopes marked on the outside "SECURITY ACCESS CONTROL AND PUBLIC INFORMATION
DISPLAY SYSTEMS REHABILITATION".
PRE-QUALIFICATION OF PROPOSERS: The pre-qualification process closed on May 12, 2004 at 5:00 p.m.
(Local). For the benefit of sub-contractors and proposers, the following contractors have pre-qualified for this
project: BEC, Inc.; Benson Systems, Inc.; HCI, Inc.; Johnson Controls, Inc.; Metro Video/Premier Security, and
Systems Integration/Securitec.
LOCATION OF WORK — The Work to be performed hereunder is located at 3400 E. Tahquitz Canyon Way,
Palm Springs, California.
DESCRIPTION OF TIIE WORK — The Work to be done includes, but may not be limited to, furnishing all
construction, plant, necessary engineering, labor, tools, transportation, services, supervision, materials and
equipment required to complete Specification Schedules I and If for the Palm Springs International Airport.
The Work involved includes the following described in three separate bid schedules:
BID SCHEDULE A
Specification Schedule I
Security Access Control and Closed Circuit Television Systems Rehabilitation
Including Demolition,Modification,New Equipment and Infrastructure Installations
and
Specification Schedule 11
Public Information Display System Rehabilitation and Integration
Including Demolition,Modification,New Equipment and Infrastructure Installations
BID SCHEDULE B
Specification Schedule I
Security Access Control and Closed Circuit Television Systems Rehabilitation
Including Demolition,Modification,New Equipment and Infrastructure Installations
BID SCHEDULE C
Specification Schedule II
Public Information Display System Rehabilitation and Integration
Including Demolition,Modification,New Equipment and Infrastructure Installations
Pre-qualified bidders must bid all schedules to be eligible for award.
Ic-1
OBTAINING OR INSPECTING CONTRACT DOCUMENTS —A complete set of Contact Documents dated
April 6, 2004 may be obtained on, or after April 12, 2004 at J.P.Reprographics,224 N. Indian Canyon Drive,Pahn
Springs, California 92262,phone(760)325-3717, fax(760) 325-0817.An additional charge will be made for plans,
specifications and bid documents mailed out.
Each Bidder must supply all information required by the complete bid documents and specifications.
PRE-QUALIFICATION ADVERTISEMENT — The project was advertised for Pre-Qualification April 8, 2004
and April 20,2004.
PRE-BID VISIT TO WORK SITE—All bidders are advised to examine the site to become familiar with all site
conditions. The project will be shown to interested bidders at 1:00 PM, local time, on June 4,2004. Contractors will
meet at the Pahn Springs International Airport Conference Room,upstairs,for the Pre-Bid Conference.
COMPLETION OF WORK—Time is of the essence.The Work must be completed within 120 calendar days after
commencement date stated in the Notice To Proceed.
AWARD OF CONTRACT—
(a) The Work hereunder is set forth in three separate Bid Schedules, "A", "B", and "C". Bidders are
required to submit bids on all Bid Schedules to be eligible for award. Only one Bid Schedule will be awarded,
however, and the City reserves the right to award to the lowest responsive, responsible bidder on Bid Schedule"A"
or Bid Schedule`B"or Bid Schedule "C" and reject all other bids, as it may best serve the interests of the City. The
City further reserves the right after opening bids to reject any or all bids and/or to waive any informality (non-
responsiveness) in a bid, as it may best serve the best interests of the City. The award of contract will be
conditioned upon satisfying the requirements established by the Sponsor to evaluate efforts of the bidder to meet the
Disadvantaged Business Enterprise Participation contract goals included in the Bid Conditions. The award of the
contract is subject to the approval of the Federal Aviation Administration.
The Sponsor father reserves the right to negotiate changes with the low bidder in the scope of project, extent of the
work, or to increase or decrease the size of the project, if so desired, all to the best interest of the Owner, prior to
award of the contract.Additional information is included in BID CONDITIONS.
(b) As a condition of award, the successful bidder will be required to submit bonds and insurance,prior to
the execution of the Agreement by the City.Failure to meet this requirement shall constitute abandonment of the Bid
by the Bidder and forfeiture of the Bid Bond.The Contract will then be awarded to the next lowest bidder.
(c) It is the City's intent to award Bid Schedule "A"if sufficient FAA grant funds are made available; or if
FAA grant funds for Bid Schedule "A" are not made available the City may award Bid Schedule "B" if sufficient
FAA grant funds are made available; or if FAA grant funds for Bid Schedule "A" and Bid Schedule "B" are not
made available the City may award Bid Schedule"C".
BID SECURITY—Each bid shall be accompanied by a certified cashier's check or Bid Bond in the amount of 10
percent of the total bid price (Bid Schedule "A" only), payable to the City of Pahn Springs, as a guarantee that the
Bidder, if its Bid is accepted, will promptly obtain the required Bonds and Insurance and will prepare the required
submittal document and execute the Agreement.
BIDS TO REMAIN OPEN—The Bidder shall guarantee the Total Bid Price for a period of 120 calendar days from
the date of Bid Opening.
CONTRACTOR'S LICENSE CLASSIFICATION— The City has determined that the Contractor shall possess a
valid Class A, C-7 and/or C-10 Contractor License at the time the Contract is awarded. Failure to possess the
specified license shall render the bid as nonresponsive and shall act as a bar to award of the Contract to any bidder
not possessing said license at the time of award.
The Contractor must be licensed to do business in the City of Palm Springs in accordance with the provisions of
Chapter 9, Division 3, of the Business and Professions Code, and will be required to obtain a City Construction
Permit No Fee from the Building Department and/or the Public Works Inspection Supervisor, City Hall, Palm
Springs,California.
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WAGE RATE REQUIREMENTS—
(a) State — In accordance with the provisions of California Labor Code Section 1770, 1773, 1773.1,
1773.6 and 1773.7, as amended, the Director of the Department of Industrial Relations has determined the general
prevailing rate of per diem wages in accordance with the standards set forth in Section 1773 for the locality in which
the Work is to be performed. A copy of said wage rates is on file at the Department of Building and Safety, City
IIall, Palm Springs, California. It shall be mandatory upon the Contractor to whom the Work is awarded and upon
any subcontractor raider the Contractor to pay not less than said specified rates to all workers employed by them in
the execution of the Work, and shall post a copy of said wage rates at the project site.
(b) Federal — The general prevailing rate of wages, as determined by the Secretary of Labor are
included hereinafter as part of the Contract Documents; provided, that if there is any difference between the State of
Federal wage rate for any given craft or mechanic needed to execute the work, it shall be mandatory upon the
Contractor and any subcontractor to pay the higher of the two rates.
All labor on the project shall be paid no less than the minimum wage rates established by the U.S. Secretary of
Labor.
TRADE RESTRICTIONS—All solicitations, contracts and subcontracts resulting from projects funded under AlP
must contain the foreign trade restriction required by 49 CFR Part 30, Denial of Public Works Contracts to Suppliers
of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors.
The Aviation Safety and Capacity Expansion Act of 1990 provides that preference be given to steel and
manufactured products produced in the United States when funds are expended pursuant to a grant issued under the
Airport Improvement Program.
EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION REQUIREMENTS — Each
bidder must complete, sign and furnish,prior to award of the contract, the"Bidders Statement on Previous Contracts
Subject to EEO Clause", a "Certification of Nonsegregated Facilities", and the "Assurance of Disadvantaged
Business Enterprise Participation" as contained in the Bid Proposal. These items must be submitted with his or her
bid.
A Contractor having 50 or more employees and his or her subcontractors having 50 or more employees and who
may be awarded a contract of $50,000 or more will be required to maintain an affirmative action program, the
standards for which are contained in these specifications.
The proposed contract is under and subject to Executive Order 11246, as amended, of September 24, 1965, and to
the Equal Employment Opportunity(EEO) and Federal Labor Provisions.
The EEO requirements, labor provisions, and wage rates are included in the specifications and bid documents and
are available for inspection at the Department of Building and Safety,City Hall,Palm Springs, California.
To be eligible for award, each bidder must comply with the affirmative action requirements which are contained in
the specifications.
Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the maximum opportunity to
participate in the performance of contracts under this agreement. Consequently, the DBE requirements of 49 CFR
Part 26 apply to this agreement.
Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall
not diminish the standards of requirement for the employment of minorities.
RETAINAGE FROM PAYMENT — The Contractor may elect to receive 100 percent payments due under the
Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing
securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public
Contract Code. Such securities, if deposited by the Contractor, shall be valued by the City, whose decision on
valuation of the securities shall be final. Securities eligible for Investment under this provision shall be limited to
those listed in Section 6430 of the Govenumnt Code or bank or savings and loan certificates of deposit.
ADDRESS AND MARKING OF BIDS—The envelope enclosing the Bid shall be sealed and addressed to the City
of Palm Springs, and shall be delivered prior to the date and hour of opening Bids to: Harold E. Good, CPPO,
Director of Procurement and Contracting, at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The
envelope shall be plainly marked in the upper left hand comer with the name and address of the Bidder and shall
bear the words "SECURITY ACCESS CONTROL AND PUBLIC INFORMATION DISPLAY SYSTEMS
Ic-3
REHABILITATION" for the "PALM SPRINGS INTERNATIONAL AIRPORT", followed by the date and hour of
opening Bids.The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid.
PROJECT ADMINISTRATION — All communications relative to this Work shall be directed to in writing to
Harold E Good, CPPO, Director of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Palm Springs,
CA 92262, (760) 323-8239, FAX (760) 323-8238 or email to: Harold— G2ci. ap lm-springs.ca.us. All questions
relating to interpretation of the Contract Documents or products must be submitted in writing, ten days prior to bid
opening, and any responses will be in the form of written addenda to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS
DATE:May 21,2004 CITY OF PALM SPRINGS
BY 44— �-
Harrold E.Good,CPPO
Director of Procurement and Contracting
City of Palm Springs, CA
State of California
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CITY OF PALM SPRINGS, CALIFORNIA -
INVITATION FOR BIDS (IFB 04-02)
NOTICE IS HEREBY GIVEN that the City of Palm Springs, California, is soliciting bids from
qualified firms to:
Provide Pest Extermination and Control Services
at Various City of Palm Springs Buildings/Facilities.
Bids will be received until 2:00 P.M., Thursday, June 24, 2004, at the Office of the Director of
Procurement&Contracting,3200Tahquitz Canyon Way, Palm Springs, California,92262,atwhich
time they will be publicly opened and read in the Procurement Office. No Bid will be considered
unless it is made on a bid form Furnished by the City. Bids must be submitted in sealed envelopes
and either hand delivered at the address above, or mailed to: City of Palm Springs, Procurement
Division, P. O. Box 2743, Palm Springs, California 92263-2743.
The City of Palm Springs reserves the right to reject any or all bids and to waive any informality or
technical defect in a bid.
Pre-Bid Conference and Walk-Through: Prospective Bidders are advised to attend a Pre-Bid
Conference and Walk-Through of the job site. The purpose of the conference and walk-through
is to acquaint prospective bidders with conditions which bidders must take into account when
preparing their bids. The Pre-Bid Conference and Walk-Through will be held at 8:30 A.M. local
time, Thursday, June 17, 2004 in the Lunch Room at the City Corporate Yard, 425 North Civic
Drive, Palm Springs 92262. Failure to participate in the Pre-Bid Conference and Walk-Through
shall constitute acceptance by the Bidder of all pre-existing site conditions, and shall constitute a
waiver of all future claims with regards to said site conditions.
The Contractor shall be required to maintain insurance in the types and amounts specified in the
City's standard Contract Services Agreement, including but not limited to provisions for personal
and property liability, including vehicle coverage and Worker's Compensation.
The receiving time in the Procurement Office will be the governing time for acceptability of Bids.
Telegraphic and telephonic Bids will not be accepted. It is the responsibility of the Bidder to see
that any Bid sent through the mail shall have sufficient time to be received by the Procurement
Office prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened.
Availability of Documents: Bid Documents may be obtained from the Office of the Director of
Procurement by calling (760) 323-8239. Specifications will be mailed at no charge.
Copies are also available via the Internet at the following address:
http://www.ci.palm-springs.ca.us, click on "Departments" and go to "Procurement".
NOTE: Upon receiving this IFB via the internet, contact Mari Lynn Boswell,
Administrative Secretary via email at marilynnbCa-ci.palm-springs.ca.us to register
as a Bidder. Failure to register as an Bidder may result in your firm not receiving bid
addenda. Failure to acknowledge addenda with your bid may cause your bid to be
considered non-responsive.
RO D E. GOOD, CPPO
Direc or of Procurement & Contracting
Published: June 8, 2004
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CITY OF PALM SPRINGS, CALIFORNIA
NOTICE INVITING BIDS from PRE-QUALIFIED CONTRACTORS
for
SECURITY ACCESS CONTROL AND PUBLIC INFORMATION
DISPLAY SYSTEMS REHABILITATION
PALM SPRINGS INTERNATIONAL AIRPORT
CITY PROJECT NO. 2003-17
FAA AIRPORT IMPROVEMENT PROJECT NO.3-06-0181-36,-37
NOTICE IS HEREBY GIVEN that sealed bids will be received at the Department of Procurement and Contracting
of the City of Palm Springs, California, 3200 East Tahquitz Canyon Way, Pahn Springs, California 92262 until,
2:00 PM, local time on June 25, 2004 at which time they will be opened and read aloud. Bids must be submitted in
sealed envelopes marked on the outside "SECURITY ACCESS CONTROL AND PUBLIC INFORMATION
DISPLAY SYSTEMS REHABILITATION".
PRE-QUALIFICATION OF PROPOSERS: The pre-qualification process closed on May 12, 2004 at 5:00 p.m.
(Local). For the benefit of sub-contractors and proposers, the following contractors have pre-qualified for tiris
project: BEC, Inc.; Benson Systems, Inc.; HCI, Inc.; Johnson Controls, Inc.; Metro Video/Premier Security, and
Systems Integration/Securitec.
LOCATION OF WORK — The Work to be performed hereunder is located at 3400 E. Tahquitz Canyon Way,
Pahn Springs, California.
DESCRIPTION OF THE WORK — The Work to be done includes, but may not be limited to, furnishing all
construction, plant, necessary engineering, labor, tools, transportation, services, supervision, materials and
equipment required to complete Specification Schedules I and I1 for the Palm Springs International Airport.
The Work involved includes the following described in three separate bid schedules:
BID SCHEDULE A
Specification Schedule I
Security Access Control and Closed Circuit Television Systems Rehabilitation
Including Demolition,Modification,New Equipment and Infrastructure Installations
and
Specification Schedule II
Public Information Display System Rehabilitation and Integration
Including Demolition,Modification,New Equipment and Infrastructure Installations
BED SCHEDULE B
Specification Schedule I
Security Access Control and Closed Circuit Television Systems Rehabilitation
Including Demolition,Modification,New Equipment and Infrastructure Installations
BID SCHEDULE C
Specification Schedule 11
Public Information Display System Rehabilitation and Integration
Including Demolition,Modification,New Equipment and Infrastructure Installations
Pre-qualified bidders must bid all schedules to be eligible for award.
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OBTAINING OR INSPECTING CONTRACT DOCUMENTS —A complete set of Contract Documents dated
April 6, 2004 may be obtained on, or after April 12, 2004 at S.P.Reprographics, 224 N.Indian Canyon Drive,Pahn
Springs, California 92262,phone(760) 325-3717, fax(760) 325-0817.Ali additional charge will be made for plans,
specifications and bid documents mailed out.
Each Bidder roust supply all information required by the complete bid documents and specifications.
PRE-QUALIFICATION ADVERTISEMENT — The project was advertised for Pre-Qualification April 8, 2004
and April 20,2004.
PRE-BID VISIT TO WORK SITE—All bidders are advised to examine the site to become familiar with all site
conditions. The project will be shown to interested bidders at 1:00 PM,local time, on June 4, 2004. Contractors will
meet at the Pahn Springs International Airport Conference Room,upstairs,for the Pre-Bid Conference.
COMPLETION OF WORK—Time is of the essence. The Work must be completed within 120 calendar days after
cormaencement date stated in the Notice To Proceed.
AWARD OF CONTRACT—
(a) The Work hereunder is set forth in three separate Bid Schedules, "A", "B", and "C". Bidders are
required to submit bids on all Bid Schedules to be eligible for award. Only one Bid Schedule will be awarded,
however, and the City reserves the right to award to the lowest responsive,responsible bidder on Bid Schedule"A"
or Bid Schedule"B"or Bid Schedule"C"and reject all other bids, as it may best serve the interests of the City. The
City further reserves the right after opening bids to reject any or all bids and/or to waive any informality (non-
responsiveness) in a bid, as it may best serve the best interests of the City. The award of contract will be
conditioned upon satisfying the requirements established by the Sponsor to evaluate efforts of the bidder to meet the
Disadvantaged Business Enterprise Participation contract goals included in the Bid Conditions. The award of the
contract is subject to the approval of the Federal Aviation Administration.
The Sponsor further reserves the right to negotiate changes with the low bidder in the scope of project, extent of the
work, or to increase or decrease the size of the project, if so desired, all to the best interest of the Owner, prior to
award of the contract.Additional information is included in BID CONDITIONS.
(b) As a condition of award, the successful bidder will be required to submit bonds and insurance, prior to
the execution of the Agreement by the City.Failure to meet this requirement shall constitute abandonment of the Bid
by the Bidder and forfeiture of the Bid Bond.The Contract will then be awarded to the next lowest bidder.
(c) It is the City's intent to award Bid Schedule"A"if sufficient FAA grant funds are made available; or if
FAA grant funds for Bid Schedule "A" are not made available the City may award Bid Schedule `B" if sufficient
FAA grant funds are made available; or if FAA grant funds for Bid Schedule "A" and Bid Schedule `B" are not
made available the City may award Bid Schedule"C".
BID SECURITY—Each bid shall be accompanied by a certified cashier's check or Bid Bond in the amount of 10
percent of the total bid price (Bid Schedule "A" only), payable to the City of Pahn Springs, as a guarantee that the
Bidder, if its Bid is accepted, will promptly obtain the required Bonds and &surance and will prepare the required
submittal document and execute the Agreement.
BIDS TO REMAIN OPEN—The Bidder shall guarantee the Total Bid Price for a period of 120 calendar days from
the date of Bid Opening.
CONTRACTOR'S LICENSE CLASSIFICATION— The City has determined that the Contractor shall possess a
valid Class A, C-7 and/or C-10 Contractor License at the time the Contract is awarded. Failure to possess the
specified license shall render the bid as nonresponsive and shall act as a bar to award of the Contract to any bidder
not possessing said license at the time of award.
The Contractor must be licensed to do business in the City of Pahn Springs in accordance with the provisions of
Chapter 9, Division 3, of the Business and Professions Code, and will be required to obtain a City Construction
Permit No Fee from the Building Department and/or the Public Works Inspection Supervisor, City Hall, Palm
Springs, California.
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WAGE RATE REQUIREMENTS—
(a) State— In accordance with the provisions of California Labor Code Section 1770, 1773, 1773.1,
1773.6 and 1773.7, as amended, the Director of the Department of Industrial Relations has determined the general
Prevailing rate of per diem wages in accordance with the standards set forth in Section 1773 for the locality in which
the Work is to be performed. A copy of said wage rates is on file at the Department of Building and Safety, City
Hall, Palm Sprigs, California. It shall be mandatory upon the Contractor to whom the Work is awarded and upon
any subcontractor under the Contractor to pay not less than said specified rates to all workers employed by them in
the execution of the Work,and shall post a copy of said wage rates at the project site.
(b) Federal — The general prevailing rate of wages, as determined by the Secretary of Labor are
included hereinafter as part of the Contract Documents; provided, that if there is any difference between the State of
Federal wage rate for any given craft or mechanic needed to execute the work, it shall be mandatory upon the
Contractor and any subcontractor to pay the higher of the two rates.
All labor on the project shall be paid no less than the minimum wage rates established by the U.S. Secretary of
Labor.
TRADE RESTRICTIONS—All solicitations, contracts and subcontracts resulting from projects funded under AIP
must contain the foreign trade restriction required by 49 CPR Part 30,Denial of Public Works Contracts to Suppliers
of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors.
The Aviation Safety and Capacity Expansion Act of 1990 provides that preference be given to steel and
manufactured products produced in the United States when foods are expended pursuant to a grant issued under the
Airport Improvement Program.
EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION REQUIREMENTS — Each
bidder must complete, sign and furnish,prior to award of the contract,the"Bidders Statement on Previous Contracts
Subject to EEO Clause", a "Certification of Nonsegregated Facilities", and the "Assurance of Disadvantaged
Business Enterprise Participation" as contained in the Bid Proposal. These items must be submitted with his or her
bid.
A Contractor having 50 or more employees and his or her subcontractors having 50 or more employees and who
may be awarded a contract of$50,000 or more will be required to maintain an affirmative action program, the
standards for which are contained in these specifications.
The proposed contract is under and subject to Executive Order 11246, as amended, of September 24, 1965, and to
the Equal Employment Opportunity(EEO) and Federal Labor Provisions.
The EEO requirements, labor provisions, and wage rates are included in the specifications and bid documents and
are available for inspection at the Department of Building and Safety, City Hall,Palm Springs, California.
To be eligible for award, each bidder must comply with the affirmative action requirements which are contained in
the specifications.
Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the maximum opportunity to
participate in the performance of contracts under this agreement. Consequently, the DBE requirements of 49 CFR
Part 26 apply to this agreement.
Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall
not diminish the standards of requirement for the employment of minorities.
RETAINAGE FROM PAYMENT — The Contractor may elect to receive 100 percent payments due under the
Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing
securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public
Contract Code. Such securities, if deposited by the Contractor, shall be valued by the City, whose decision on
valuation of the securities shall be final. Securities eligible for Investment under this provision shall be limited to
those listed in Section 6430 of the Government Code or bank or savings and loan certificates of deposit.
ADDRESS AND MARKING OF BIDS—The envelope enclosing the Bid shall be sealed and addressed to tine City
of Palm Springs, and shall be delivered prior to the date and hour of opening Bids to: Harold E. Good, CPPO,
Director of Procurement and Contracting, at 3200 East Tahquitz Canyon Way, Palm Sprigs, CA 92262. The
envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall
bear the words "SECURITY ACCESS CONTROL AND PUBLIC INFORMATION DISPLAY SYSTEMS
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REHABILITATION" for the"PALM SPRINGS INTERNATIONAL AIRPORT", followed by the date and hour of
opening Bids.The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid.
PROJECT ADMINISTRATION — All cormnunications relative to this Work shall be directed to in writing to
Harold E Good, CPPO, Director of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Palm Springs,
CA 92262, (760) 323-8239, FAX (760) 323-8238 or email to: HaroldGeci.oalm-surin s.ca.us. All questions
relating to interpretation of the Contract Documents or products must be submitted in writing, ten days prior to bid
opening,and any responses will be in the form of written addenda to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS
DATE:May 21,2004 CITY OF PALM SPRINGS
BY "A IV • �° �v
Harold E. Good, CPPO
Director of Procurement and Contracting
City of Pahn Springs,CA
State of California
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Proof of Publication
in Newspaper
STATE OF CALIFORNIA
County of Riverside
Jacquelin K. Welch says:
1. 1 am a citizen of the United States, a
resident of the City of Desert Hot
Springs, County of Riverside, State of
California, and over the age of 18 years. CITY OF PALM SPRINGS,CALIFORNIA
2. 1 am the Research & Record,
INVITATION FOR BIDS(IFS 04-02)
Assistant of The Public Record, a NOTICE IS HEREBY GIVEN that the City of Palm Springs,
California,is soliciting bids from qualified firms to
newspaper of general circulation printed Provide Pest Extermination and Control Services
and published in the City of Palm --al Aarfoas City of Palm SpringsBaildmgs/FacilitrCs.—
Bids will be received until 2:00 P.M.,Thursdar,,June 24,2004,
Springs, County of Riverside, State of at the Office of the Director of Procurement Conbadding,3200
California. Said The Public Record is a 'midq which CanyonWay Palm Springs, California, 92262, at
which time they wit be publicly opened and read in the
newspaper of general circulation as that Procurement Office_ No Bid will be considered unless if is
made on a bid form furnished by the City Bids must be sub-
term is defined in Government Code milled in sealed envelopes and either hand delivered at the
section 6000 its status as such having address above, or mailed to City of Palm Springs,
r Procurement Division,P.O Be.2743,Palm Springs,California
been established by judicial decree of the 92263-2743 The City of Palm Springs reserves the right to
Superior Court of the State of California n reject any or all bids and to wane any informalitydWa or technical
defect m a bid Pre-Bid Conference and Walkrtechni al
and for the County of Riverside in Prospective Bidders are advised to attend a Pre-Bid
Conference and Walk-Through of the lob site. The purpose of
Proceeding No. Indio 49271, dated the conference and walls-through Iste acquaint prospective bid-
March 31, 1987, entered in Judgment ders with conditions Which bidders must all Into account when
preparing their bids The Pre BidConference and Wall(-
Book No, 129, page 355, on March 31, Through will be held at 3:30 A.M.local time,Thursday,June
17,2004 In the Lunch Room at the City Corporate Yard,425
1987. Nodh Civic Drive,Palm Springs 92262 Failure to addenda in
3. The Public Record is a newspaper of the Pre BidConference and Walk-Through shall constitute
acceptance by the Bidder of all pre-existing site conditions,and
general circulation ascertained and shad aouslutute a wali of all future claims wilt regards to said
established in the Cityof Palm Springs in siteconditions.The Contractor shall be required to maintain
Insurance in the types and amounts specified in the City stan-
the County of Riverside, State of dard Contract Services Agreement,including but not limited to
preCalifornia, Case No. RIC 358286 Filed coverage tndWorder'r personal andpeperty liability,receiving vehicle
coverage and Worker's and
property
The receiving time le
June 8, 2001. the Procurement Office will be the governing time for accept
ability of Bids Telegraphic and telephonic Bids will not be
4. The notice, of which the annexed is a accepted It is the responsibility of the Bidder to see that any
true printed copy, was published in the sent ,trough oc mar' shall have ent time be
received by the Procurement Office priorr to[o the 6itl Opening
newspaper on the following publication Time Late Bids will be returned to the Bidder unopened.
Availability of Documents:Bid Documents may be obtained
dates to wit. from the Office of the Director of Procurement by calling(760)
323,8239. Speahcahons will be mailed at no charge Copies
are also available via the Internet al the following address
June 8, 2004 is,chick anDeportmertss'and V
I certify under penalty of perjury that the go to"Procurement"
'y I- y p 'Y NOTE:Upon receiving Ihis IFB via the nternet,contact Mart
above is true and correct. Lynn Boswell, Administrative Secretary via email at man-
b0O I -cq nns ca us to register as a Bidder.Failure to �-
Dated at Palm Springs California, register as an Bidder may result in your firm not receiving bid
this 87H day of June 2004. addenda Failure to acknowledge addenda with your bid may
non 1
m � cause your bid to be considered :HAR responsive
E GOOD,CPPO
Director of Procurement&Contracting
. y
- � June 8,2004
Jacquelin K. Welch
Research & Production Assistant
MINUTE ORDER NO.
AWARDING BID (IFB) 04-02 AND APPROVING
CONTRACT FOR PROVIDING PEST
EXTERMINATION AND CONTROL SERVICES AT
VARIOUS CITY OF PALM SPRINGS
BUILDINGS/FACILITIES TO RIVERSIDE COUNTY
PEST CONTROL, INC. FOR A 3 YEAR PERIOD AT
MONTHLY RATES AMOUNTING TO $732.00 AND
A CONTRACT NOT TO EXCEED AMOUNT OF
$26,352.00.
I HEREBY CERTIFY that this Minute Order awarding Bid (IFB) 04-02 and approving contract for
Providing Pest Extermination and Control Services at various City of Palm Springs
buildings/facilities to Riverside County Pest Control, Inc. for a 3 year period at monthly rates
amounting to $732.00 and a contract not to exceed amount of$26,352.00, was approved by the
City Council of the City of Palm Springs California in a meeting thereof held on the 7th day of July,
2004.
PATRICIA A. SANDERS
City Clerk