HomeMy WebLinkAbout2/20/2008 - STAFF REPORTS - 2.D. ?P LM Sa
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oy<IFpoRN%P CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 20, 2008 Consent Agenda
SUBJECT: ALLEN F. SMOOT & ASSOCIATES AMENDMENT NO. 2 TO
AGREEMENT NO. 5488 FOR ADDITIONAL PRE-CONSTRUCTION
SERVICES ALLOCATED TO AIRPORT IMPROVE/MODIFY/REHAB
TERMINAL COMPLEX PROJECT
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
The City has under contract a Facility Construction Owner Representative and this
action item will increase the pre-construction services hours allocated to the Airport
Improve/Modify/Rehab Terminal Complex Project.
RECOMMENDATION:
1. Approve Amendment No. 2 to Agreement No. 5488, with Allen F. Smoot &
Associates, for an additional amount of $26,400, increasing the pre-construction
services hours allocated to the Airport Improve/Modify/Rehab Terminal Complex
Project; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The City, in June of 2007, entered into Agreement No. 5488 with Allen F. Smoot &
Associates to provide Owner Representative Services for a variety of City facility
construction projects. The Airport Improve/Modify/Rehab Terminal Complex Project
was added to the contract in September of 2007. At the time the hours to complete pre-
construction services were estimated at 350. The project is now into the Design
Development Phase and the project scope has almost doubled from what was originally
budgeted as covered walkways, restrooms, and three concession shell buildings have
been added. This increase in project scope requires an increase of 200 hours for a total
of 550 pre-construction Owner's Representative hours for this project.
Item 2 ,. D .
City Council Staff Report
February 20, 2008 -- Page 2
Allen F, Smoot Amendment No. 2 to A5488
The attached amendment No. 2 to Agreement No. 5488 would increase the pre-
construction services hours allocated for this project from 350 to 550 at $132.00 per
hour which would increase the total pre-construction services Owner's Representative
costs from $46,200 to $72,600.
FISCAL IMPACT:
Funding is available in Airport Holdroom Project account 415-6500-56082.
Thomas olan, A.A.E., Executive Director- Airport
David H. Ready, City M
Attachment:
Amendment No. 2
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AMENDMENT NO. 2
AGREEMENT NO. 5488 — OWNER REPRESENTATIVE SERVICES
THIS SECOND AMENDMENT to Agreemenl No. 5488 for consulting services, (herein
"Amendment") made and entered into on the _day of , 2008, by and
between the CITY OF PALM SPRINGS (herein "City") and ALLEN F. SMOOT &
ASSOCIATES (herein "Consultant') is hereby amended effective as
follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. 5488 for Owner Representative Services ("Agreement'), as duly
amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assignments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1.
Exhibit "A" is hereby amended by increasing the number of hours allocated to the
Airport Improve/Modify/Rehab Terminal Complex Project pre-construction services from
350 hours to 660 hours and increasing the maximum fee from $46,200 to $72,600.
Section 2.
Full Force and Effect: Except as previously modified herein, all other provisions of the
Agreement shall remain unmodified in full force and effect.
Page 2
Amendment No. 2 To Agreement No 5488
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written
above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one. _ Individual Partnership_Corporation
Corporations require two notarized signatures. One from each of the following: A. Chairman of Board, President,or
any Vice President.AND B. Secretary, Assistant Secretary,Treasurer,Assistant Treasurer, or Chief Financial
Officer.
By: By:
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title
State ofRx^xRF^*^..^*^^••^ ^^ State of
County of County of
On before me, On before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on basis of satisfactory
evidence to be the person(s)whose name(s) evidence to be the person(s)whose name(s)
is/are subscribed to the within instrument is/arc subscribed to the within instrument and
acknowledged to me that he/shefthey and acknowledged to me that he/she/they
executed the same in his/her/their authorized executed the same in his/her/their authorized
capacity(ies),and that by his/her/their capacity(ies),and that by his/her/their
signature(s)on the instrument the person(s), signatures(s)on the instrument the person(s)
or the entity upon behalf of which the or the entity upon behalf of which the
person(s)acted, executed the instrument. person(s)acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY
under the laws of the Stale of California that under the laws of the State or California that
the foregoing paragraph is true and correct. the foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
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